B.08.01 Solicitation W912DR23Q0056.pdf

SEE ADDENDUM

(No Collect Calls)

W912DR23Q0056 18-Jul-2023

b. TELEPHONE NUMBER 8. OFFER DUE DATE/LOCAL TIME

10:00 AM 03 Aug 2023

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912DR9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ASHLEY M FLAHERTY

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USACE, BALTIMORE

2 HOPKINS PLAZA

BALTIMORE MD 21201

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$45,000,000

NAICS:

237310

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section A - Solicitation/Contract Form

Request for Quotation (RFQ) Raystown Lake Gravel Road Maintenance

W912DR23Q0056

This is a COMBINED SYNOPSIS / SOLICITATION for commercial services prepared in accordance with the format in the Federal Acquisition Regulations (FAR) sub-Part 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued.

FAR clauses and provisions enclosed within this RFQ are those in effect through Federal Acquisition Circular (FAC) and are available in full text through Internet access at http://www.acquisition.gov/far

PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE.

DISCLAIMER: The Government is not liable for information furnished by any other sources. This will normally be the only method of distributing information. Therefore, it is the responsibility of any interested parties to check the website periodically for any further postings. Websites are occasionally inaccessible due to various reasons. The Government is not responsible for any loss of internet connectivity or for inabilities to access the documents posted on the referenced web pages. Interested parties should refresh the page periodically when accessing. The government will not issue paper copies.

The U.S. Army Corps of Engineers (USACE), Baltimore District, Raystown Lake Project, will procure for the gravel road maintenance services at Raystown Lake in Huntingdon County, Pennsylvania, detailed in the scope of work. This solicitation will result in one award based on lowest price technical accepted as best meets the needs of the Government. The proposed contract will run from date of award to February 29, 2024.

The proposed contract is a small business set-aside. The North American Industry Classification System (NAICS) code is 237310, size standards of $45,000, PSC code Z1LB. Offerors shall be registered at the System for Award Management (www.sam.gov) to be eligible for award. To register you will need your UEI number.

https://www.sam.gov/portal/public/SAM. Instructions for registering are on the website. The Contractor shall provide all necessary equipment, staff, labor, supervision, materials, equipment, and supplies to complete the project.

Optional Pre-Bid Tour Scheduled for 25 July 2023 at 9:00am EST No additional requests for tours will be accepted Location of Tour: Raystown Lake Visitor Center 6145 Seven Points Road Hesston, PA 16647 For additional information on the tour, contact Glenn Werner at Glenn.E.Werner@usace.army.mil

Prebid Questions Due 27 July 2023, at 10:00 AM EST All questions about the solicitation must go to ashley.m.flaherty@usace.army.mil Responses to all questions will be posted on Sam.Gov after 27 July 2023. No further questions will be answered after this date.

Quote Due 03 August 2023, at 10:00 AM EST Contractors must bid on all line items to be considered for award Send quote to ashley.m.flaherty@usace.army.mil No late quote requests will be accepted.

Submission Requirements:

The Government will award a firm-fixed-price (FFP) contract to the responsible offeror whose offer conforms to the requirements as stated in this request for quotation (RFQ). The award will be made based on the following three (3) evaluation factors:

http://www.acquisition.gov/far

Factor 1- Technical Approach Factor 2- Past Performance Factor 3- Price

The Offerors submission must meet the criteria stated in the RFQ in order to be eligible for award, to include responsiveness, technical acceptability and responsibility. The Government intends to evaluate quotes and make award without questions to offerors. Therefore, the Offeror's initial quote should contain the Offeror's best terms from a Technical and Cost standpoint. Unclear quotes may not result in questions for clarifications. Offers with an omission or unclear quote may be judged to mean the contractor does not fully understand the requirements or understand what it takes to meet the requirements, regardless of the proposed cost/price, and will be rated unacceptable. In that case, the Offeror may be found unacceptable, and ineligible for award. The Government reserves the right to ask questions of offerors if the Contracting Officer determines them to be necessary. The Government reserves the right to accept other than the lowest priced offer and to reject any and all offers.

Factor 1 – Technical Approach

Include an Equipment Plan: The proposed equipment list should only include the equipment which will be used on this contract. Equipment listed should be identified for use on roadways. Include size, make, model, and ownership (owned or rented) of equipment.

AND

Staffing Plan: The proposed staffing plan shall include both number of personnel proposed and position titles.

AND

Capability Statement: The proposed capabilities plan shall include adequate documentation to illustrate the Quoter’s capabilities to successfully complete the work identified with the solicitation.

The following adjectival ratings will be assigned to Factor 1 - Technical Approach are:

RATING DESCRIPTION

Acceptable Quote clearly meets the minimum requirements of the solicitation by submitting Equipment Plan, Staffing Plan and Capability Statement

Unacceptable Quote does not clearly meet the minimum requirements of the solicitation by not submitting ALL required documents to include the Equipment Plan, Staffing Plan and Capability Statement

Factor 2 - Past Performance Past performance information refers to the Contractor’s recent and relevant projects. In this solicitation, “recent” is considered to be within the past three (3) years, and “similar” is considered to be “of similar size, scope and complexity” to the current requirement.

Submit (2) Past Performance References using the attachment (J-2 Past Performance Questionnaire). The Offeror shall provide formal performance evaluation if available. Formal performance evaluations are those similar to the Department of Defense Performance Evaluation (Construction) Form DD 2626. The Government’s preference is the formal evaluation. If a formal evaluation is unavailable, the contractor shall obtain the information using the Past Performance Questionnaire (J-2 Past Performance Questionnaire)

The completed questionnaires should be submitted with your quote. If the client requests, questionnaires may be submitted directly to the Government’s point of contact, Ashley Flaherty at: Ashley.M.Flaherty@usace.army.mil prior to RFQ closing date.

RATING DESCRIPTION

ACCEPTABLE

Past performance references and /or PPQ has satisfactory ratings and clearly meets the minimum requirements of the solicitation

UNACCEPTABLE

Past performance references and /or PPQ has unsatisfactory ratings and clearly does not meet the minimum requirements of the solicitation.

NEUTRAL No past performance submitted

Factor 3- Price Price will be evaluated in accordance with FAR 15.402. The government may require additional pricing information to assist in determining the extent to which the price is fair and reasonableness and the pricing information shall be provide if requested. Offeror must complete all line items to be considered for award. Quotes providing partial pricing shall be considered non-responsive. The bid MUST be submitted using the attached Bid sheet (J-3 Bid Sheet)

BASIS FOR AWARD

Award based on lowest price, technically acceptable. To qualify, the responsible contractor provides a quote which conforms to the solicitation; is technically acceptable; has no negative past performance; and submits the lowest-price, technically acceptable offer.

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 6,997 Job Gate 1

FFP

Remove debris from all drainages and culverts; repair washouts, fill potholes, and placement and compaction of stone FOB: Destination

NET AMT

0002 1,825 Job Gate 2

FFP

Placement and compaction of stone

0003 10,668 Job Gate 8

FFP

Remove debris from all drainages and culverts; repair washouts, fill potholes, and

0004 8,404 Job Gate 13

FFP

Remove debris from all drainages and culverts; repair washouts, fill potholes, and

0005 1,942 Job Gate 14

FFP

0006 12,855 Job Gate 28

FFP

Remove debris from all drainages and culverts; repair washouts, fill potholes, and

0007 1,372 Job

CR

FFP

0008 13,264 Job Gate 35

FFP

Remove debris from all drainages and culverts; repair washouts, fill potholes, and

0009 14,544 Job Gate 36

FFP

Remove debris from all drainages and culverts; repair washouts, fill potholes, and

0010 4,887 Job Gate 37

FFP

Remove debris from all drainages and culverts; repair washouts, fill potholes, and

The Contractor, as an independent Contractor and not as an agent of the Government, shall furnish all labor, supervision, materials, equipment and supplies to perform work in accordance with the specifications of the Scope of Work.

Gravel Road Maintenance TOTAL COST $_____________________________________________

Section C - Descriptions and Specifications

Scope of Work U.S. Army Corps of Engineers

Baltimore District Raystown Lake Project

Gravel Road Maintenance 1 May 2023

1. Introduction: The U. S. Army Corps of Engineers at Raystown Lake is requesting gravel road maintenance services.

Contractors shall be capable of providing road maintenance services on Federal lands. The contractor shall furnish all labor, materials, and equipment, including equipment operators, necessary to perform gravel road maintenance on the Raystown Lake Project in Huntingdon County, Pennsylvania.

2. Background: Raystown has an extensive road network that requires constant upkeep. This Contract will repair several roads thus providing safe travel for Corps staff, the public, and other contractors. The intent of this contract is to award to a Contractor that can perform all work in compliance with specifications outlined in this PWS.

3. General Requirements: The contractor shall furnish all labor, materials, and equipment, including equipment operators, necessary to perform gravel road maintenance services on the Raystown Lake project in Huntingdon County, Pennsylvania. The road network is in Hopewell, Lincoln, Juniata, and Penn Townships of Huntingdon County. Work includes a variety of gravel road maintenance tasks to include ditch cleaning, culvert cleaning, repair washouts, fill potholes, and stone placement/compaction.

The contractor will not perform road maintenance during periods of inclement weather, or under any conditions where road maintenance tasks cannot be completed properly. The Technical Point of Contact (TPOC), based on independent judgment, may advise the Contracting Officer Representative (COR) to halt work due to inappropriate weather.

All work will be subject to the inspection of the COR and/or TPOC as well as inspectors with other appropriate agencies such as the Pennsylvania Department of Environmental Protection, Pennsylvania Department of Agriculture, and Pennsylvania Department of Conservation of Natural Resources. No portions of this contract shall negate the applicability or requirements of any county, state, or Federal regulation or law.

The Contractor and all Contractor employees shall be subject to the rules and regulations provided in Title 36, Code of Federal Regulations, Part 327, during the performance of this contract. Upon request a copy of these provisions can be provided by the Government.

Any additional work performed within scope of this contract must be negotiated in advance of doing the work. Failure to acquire advance approval by the Contracting Officer will result in the Contractor not being compensated for the work performed outside the scope.

3.1 Gravel Road Maintenance Description: The Contractor will furnish all labor, equipment, materials, and quality assurances necessary to perform gravel road maintenance services at the Raystown Lake Project, Baltimore District, U.S. Army Corps of Engineers in accordance with the specifications contained herein as follows:

Work will involve removing debris from all drainages and culverts, repairing washouts, filling pot holes, and placement and compaction of stone. The Contractor will be required to work with the COR and/or TPOC for placement of stone. All stone shall be compacted utilizing a roller (minimum 5 ton). All debris shall be removed from ditches and culverts to allow proper water drainage. Debris may be disposed of onsite. The Contractor will be required to work with the COR and/or TPOC to identify debris disposal locations. The Contractor shall keep in mind that these roads are to be improved to allow for safe vehicle access.

See Appendix A for gravel road maintenance maps.

3.2 Period of Performance: Services provided under this Contract shall occur during designated time periods. The period of performance for this contract shall run from date of award – February 29, 2024. The Contractor may perform these services from 6:00 A.M. - 6:00 P.M. EST, Monday through Saturday, excluding holidays, unless prior approval is given by the COR.

The Contractor shall not start work until after acceptance of all deliverables listed in 3.5. Actual on-ground activity will be coordinated between the COR and/or TPOC and the Contractor.

Road Number Road Road Length (ft .)

Stone (tons) Description

1 Gate 1 6,997 176 Remove debris from all drainages and culverts; repair washouts, fill potholes, and placement and compaction of stone

2 Gate 2 1,825 44 Placement and compaction of stone

3 Gate 8 10,668 220 Remove debris from all drainages and culverts; repair washouts, fill potholes, and placement and compaction of stone

4 Gate 13 8,404 176 Remove debris from all drainages and culverts; repair washouts, fill potholes, and placement and compaction of stone

5 Gate 14 1,942 44 Placement and compaction of stone

6 Gate 28 12,855 330 Remove debris from all drainages and culverts; repair washouts, fill potholes, and placement and compaction of stone

7 CR 1,372 44 Placement and compaction of stone

8 Gate 35 13,264 330 Remove debris from all drainages and culverts; repair washouts, fill potholes, and placement and compaction of stone

9 Gate 36 14,544 330 Remove debris from all drainages and culverts; repair washouts, fill potholes, and placement and compaction of stone

10 Gate 37 4,887 110 Remove debris from all drainages and culverts; repair washouts, fill potholes, and placement and compaction of stone

76,758 1,804Total:

3.3 Compliance: All work conducted under this contract shall be performed in compliance with all county, state, and Federal laws and regulations. The contractor is responsible for all township and state road bonding that may be required to perform work under this contract.

3.4 Pre-Quote Tour: A pre-quote tour is scheduled for June 6, 2023 at 9:00 A.M. EST. Pre-quote tour attendees shall meet at the Raystown Lake Visitor Center. POC for the pre-quote tour is Forester, Glenn Werner. Mr. Werner can be reached by phone at (814) 658-6807 or by e-mail at glenn.e.werner@usace.army.mil.

3.5 Pre-Work Conferences: The Contractor is required to attend a pre-work conference before the commencement of work. The meeting will be held at Raystown Lake at a time that is mutually agreeable to the Contractor and the Government.

The Contractor shall provide the following documents within fourteen (14) days of contract award to the COR and TPOC:

• Safety Plan (see section 3.6.4)

• Pre-Screen Candidate E-Verify Program (see section 3.7.5)

• Proof of Insurance (see section 3.8)

• Work Schedule Outline (see section 4.1)

• Quality Control Plan (see section 4.2)

All documents must be accepted by the Government before work commences.

3.6 Safety: The Contractor and Contract Employees will meet all applicable requirements of Corps of Engineers

Manual EM 385-1-1 dated 30 November 2014 entitled “Safety and Health Requirements Manual”, OSHA Regulations, and all State and Local safety codes while in performance of this contract.

3.6.1 Safety Officer: The Contractor shall designate an employee to be responsible for overall supervision of safety activities. Such duties shall include assuring applicable safety requirements are incorporated in work methods and inspecting the work to ensure that safety measures are in action.

3.6.2 Reporting: The Contractor shall maintain an accurate record of, and report to the COR exposure data. All accidents resulting in death, traumatic injury, occupational disease, and damage to property, materials, supplies and equipment incident to work performed under this contract will be documented. All accidents shall be reported within 24 hours of the occurrence. All accidents resulting in death or injury requiring medical attention shall be reported immediately.

3.6.3 Vehicle Operation: The Contractor shall observe all speed limits, weight limits, and other posted traffic signs in the operation of vehicles and equipment. Trucks or other vehicles will be operated in a safe manner and will not be parked in unsafe positions.

3.6.4 Safety Plan: The Contractor shall develop and submit a written detailed safety plan. This plan must indicate in detail the general policies and procedures for safe operation in the accomplishment of this contract. A cover letter identifying the Contractor or Company name, address, phone number, email (if applicable), Contract number and current year will accompany the plan. The plan shall show how the Contractor intends to perform all services in full compliance with the safety requirements set forth in EM 385-1-1, Appendix A. A signed letter of certification which references the contract and current year and states if the original plan remains current (or lists changes if applicable) is acceptable following the base year pre-work conference. All plans, or subsequent revisions, must be acceptable to the Government before work commences.

3.7 Security: The Contractor and all associated sub-contractors shall comply with the following.

3.7.1 Keys: The Contractor will be issued keys to access contract areas exclusively for the performance of this contract. The key shall be returned to Government after all work tasks have been completed. If the key is lost, the Government shall deduct $300 from the Contractor’s final invoice.

mailto:glenn.e.werner@usace.army.mil

3.7.2 Restrictions: Any use of Government keys other than for the performance of this contract is strictly prohibited. Making or being in the possession of duplicate keys is prohibited. Misuse of keys is grounds for dismissal of Contract Employees or termination of the contract.

3.7.3 Loss: Any loss of keys will be reported to the Government within 24 hours. Any loss of the keys and/or failure to report the loss may result in the forfeiture of the key deposit and accepting the burden of reestablishing the integrity of the project lock and key system.

3.7.4 Access and General Protection/Security Policy and Procedures. All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative).

The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

3.7.5 Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something). The Contractor shall receive a briefing/training (provided by the COR) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the Project manager or his/her authorized representative. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

3.7.6 Escorts. The Contractor shall coordinate with the COR and/or the facility security office for access when required. All contract employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

3.7.7 Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award. *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

3.8 Insurance Requirements:

3.8.1 Required Insurance: Contractor shall provide insurance pursuant to the contract clause entitled, 52.228-5, Insurance – Work on a Government Installation. The Contractor shall procure and maintain the required insurance during the entire period of performance under the contract, following minimum insurance:

Type Amount Comprehensive General Liability $500,000 per occurrence Bodily injury or death

Motor Vehicle Liability (for each motor vehicle): $200,000 per person Bodily injury or death $500,000 per occurrence

Property Damage: $20,000 per occurrence

Workers’ Compensation and Employer’s Liability: $100,000 per person

3.8.2 Documentation: Policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in policies adversely affecting the interests of the Government in such insurance shall not be effective for such period as may be prescribed by the Laws of the State in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

4. Performance Requirements: The contractor shall meet requirements established in the PWS, specifically Technical Exhibit 1, Performance Requirements Summary and within the timeframes required in Technical Exhibit 2, Deliverables Summary.

4.1 Work Schedule: The Contractor will provide the COR a schedule outlining the order of road maintenance including dates and estimated times for all road maintenance prior to work under this contract. Variations from the schedule in excess of three days must be approved before work can continue. The schedule shall be resubmitted when variations of more than five days occur. This schedule will be used in part to provide a fair and accurate inspection of road maintenance work.

4.2 Quality Control Plan: The contractor shall establish a quality control plan for the performance requirements of this contract and shall provide for the COR's approval a written detailed copy within 14 days of award. The contractor shall maintain the quality control plan throughout the contract and submit to the government if any changes are made for concurrence. All plans, or subsequent revisions, must be acceptable to government before work commences. The Contractor shall provide a signed letter to the COR designating the name(s) of the Contractor’s QC(s) who will be physically present on site with authority and power to conduct all overall management, coordination, and supervision whenever work specified herein is being performed. This letter shall also include the QC(s) schedule(s) of work and contact information.

4.3 Weight Slips: Weight slips for all loads of stone, accompanied by a delivery log (to include truck driver name, deliver date, time, etc.), shall be attached to the invoice(s). This will allow the TPOC to ensure the correct amount of stone was placed on each road and during the time as indicated in the work schedule.

5. Government Provided Materials.

5.1 Upon request by the Contractor, the Government shall provide a “Safety and Health Requirements Manual”.

The updated manual can be found at the following website:

http://www.usace.army.mil/SafetyandOccupationalHealth/SafetyandHealthRequirementsManual.aspx.

5.2 Keys will be provided to the Contractor by the Government for executing the duties of this contract per Section 3.7.

6. Inspections, Deductions and Default.

6.1 Inspections. All work shall be performed in an orderly fashion consistent with the specifications as outlined in this contract. During the execution of the contract the COR will conduct inspections of all road maintenance work to determine if the acceptable quality level (AQL), of 95%, is being met. The Contractor will provide a letter stating that all road maintenance has been completed in accordance with the contract requirements. Once the COR receives this letter a final inspection of the road maintenance areas will be documented and an evaluation of timeliness and efficiency will be performed at this time. Inspections will consist of examining for the following:

stone placement, stone compaction, ditch cleaning, and culvert cleaning. Work found not to be done in accordance with the contract specifications shall be redone at the Contractors’ expense.

6.2 Deficiencies. If any of the services, in any measure, do not conform with contract requirements the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount.

6.3 Deductions. If the Contractor fails to correct defects by re-performance and/or take the necessary action to ensure future performance in conformity with contract requirements in a timely fashion the Contracting Officer may, by contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service. These charges will be deducted from the

Contractor’s next invoice (FAR52.246-4). The Contractor shall be provided an itemized breakdown of each deduction made.

6.3.1 The Contractor shall be responsible for repairing or replacing damaged property to the satisfaction of the OPM due to Contractor negligence. Repairs or replacement of damaged property must be made within seven days or less of the incident. If the Government makes the necessary repairs or replacement of damaged property then all costs associated with said repairs or replacement will be deducted from the next invoice received from the Contractor.

6.3.2 Default of the contract shall be considered for various reasons relating to nonperformance of the contractual specifications. Following is a partial listing of reasons for which default may be considered:

• Repetitive failure to adhere to contract specifications

• Repetitive deductions for non-performance

• Repetitive safety violations

• Repeated abuse of key privileges

• Excessive cases of damage to Government or private property

• Excessive cases of substantiated public complaint

7. Invoices and Payment.

7.1 Invoices: The Contractor shall submit itemized invoices no sooner than 5 days and no later than 15 days from the completion of the road work. Invoices may be submitted for each road and shall accurately reflect work completed. Each invoice at a minimum shall contain the following information:

• Contractor name and address

• Contract number

• Date of invoice submission

• Invoice number

• Road number and name

• Invoice total

Weight slips and delivery logs shall be attached to the invoice(s) per Section 4.3.

7.2 Corrections.

Incorrect invoices will be returned to the Contractor for correction before processing payment. Corrected invoices shall be re-dated to reflect the new submission date

7.3 Remittance.

Invoices shall be submitted via post-mail and/or electronic mail to the following addresses for payment. Should changes occur to the mailing addresses the Contractor shall be notified.

VIA Post Mail: ATTN: Dana A. Burk U.S. Army Corps of Engineers Raystown Lake Project 6145 Seven Points Road Hesston, PA 16647

VIA Electronic Mail: To: Dana.A.Burk@usace.army.mil Cc: Glenn.E.Werner@usace.army.mil

8. Attachment/Technical Exhibit List:

8.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

8.2. Attachment 2/Technical Exhibit 2 – Deliverables Summary

Attachment 1/Technical Exhibit 1:

APPENDIX A: Performance Requirements Summary.

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective The contractor shall furnish all labor, materials, and equipment necessary to perform the survey services on the Raystown Lake Project in Huntingdon County, Pennsylvania in accordance with the specifications contained herein.

Standard Performance Threshold

Method of Surveillance

PRS #1

The contractor shall provide Proof of Insurance per the requirements of PWS Section 3.8.

The contractor shall follow the standard established in PWS Section 3.8.

Insurance shall meet requirements in Clause 52.228- 5, Insurance – Work on a Government Installation.

The Government shall review the Contractors Proof of Insurance to ensure compliance with Clause 52.228-5.

PRS #2

The contractor shall provide a Safety Plan per the requirements of the PWS, Section 3.6.4.

The contractor shall follow the standard established in EM 385- 1-1.

The minimum acceptable level of performance is an Accident Avoidance Plan that meets all the requirements set forth in EM 385-1-1.

The Government shall perform a 100% review of the Safety Plan to ensure it meets the requirements set forth in EM 385-1-1.

PRS #3

The contractor shall provide a work schedule outline per the requirements of the PWS, Section 4.1.

The contractor shall follow the standard established in PWS Section 4.1.

The minimum acceptable level of performance is the submittal and acceptance of a Work Schedule that meets the requirements set forth in the

PWS.

The Government shall conduct on-site field inspections to ensure compliance with the Work Schedule.

PRS #4

The contractor shall provide a Quality Control Plan (that includes providing weight slips and delivery logs) per the requirements of the PWS, Section 4.2.

The contractor shall follow the standard established in PWS Section 4.2. The contractor shall also provide weight slips and delivery logs per Section 4.3.

The minimal acceptable level of performance is the submittal and acceptance of a Quality Control Plan that meets the requirements set forth in the

PWS.

The Government will assess the Quality Control Plan, weight slips, and delivery logs to ensure quantities specified in the PWS are received.

W912DR23Q0056

Attachment 2/Technical Exhibit 2 APPENDIX B: Deliverables Summary.

PERFORMANCE-BASED QUALITY ASSURANCE SURVIELLANCE PLAN (QASP)

FOR

GRAVEL ROAD MAINTENANCE

FOR THE RAYSTOWN LAKE PROJECT

1. INTRODUCTION

This Performance-Based Quality Assurance Surveillance Plan (QASP) has been developed pursuant to the requirements of the Performance Work Statement for Contract No. (TBD) – Gravel Road Maintenance at the Raystown Lake Project. This plan sets forth procedures and guidelines that the U.S. Army Corps of Engineers (USACE) will use in evaluating the technical and safety performance of the Contractor. A copy of the Performance

Deliverables Frequency # of Copies Medium/Format Submit To

Safety Plan

Within 14 days of contract award

1 Email

ATTENTION:

Glenn Werner, TPOC Glenn.e.werner@usace.army.mil

Pre-Screen Candidate E-Verify Program

Within 14 days of contract award

1 Email

ATTENTION:

Glenn Werner, TPOC Glenn.e.werner@usace.army.mil

Insurance

Within 14 days of contract award

1 Email

ATTENTION:

Glenn Werner, TPOC Glenn.e.werner@usace.army.mil

Work Schedule Outline

Within 14 days of contract award

1 Email

ATTENTION:

Glenn Werner, TPOC Glenn.e.werner@usace.army.mil

Quality Control Plan

Within 14 days of contract award

1 Email

ATTENTION:

Glenn Werner, TPOC Glenn.e.werner@usace.army.mil mailto:Glenn.e.werner@usace.army.mil

Metrics is furnished in the SOW so that the Contractor will be aware of the methods that the Government will employ in evaluating their performance on this contract.

2. PURPOSE OF THE QASP

The QASP is intended to accomplish the following:

a) Define the roles and responsibilities of participating Government officials;

b) Define the types of work to performed with required end results;

c) Document the evaluation methods that will be employed by the Government in assessing the Contractor’s performance;

d) Describe the process of performance documentation;

e) Outline quality assurance procedures to be employed by the Government during performance of this purchase order to confirm that the site characterization is conducted utilizing proper procedures and in accordance with the approved work and safety plans.

3. ROLES AND RESPONSIBILITIES OF PARTICIPATING GOVERNMENT OFFICIALS AND

MILITARY SERVICE REPRESENTATIVES:

The USACE Project Managers: TBD

• Reports problems or discrepancies to the Contracting Officer Representative and Contracting Officer as soon as possible.

• Reviews contractor submittals.

• Project Manager may use the below Contracting Officer Representative to assist in these tasks.

• Ensures contractor complies with the work plans and safety plans through random and continuous surveillance activities while in the field.

• Monitors contract performance

The USACE Contracting Officer Representative(s) (COR): Jude T. Harrington

• Responsible for overall project direction, including technical contracting and customer-related issues.

• Reports problems or discrepancies to the COR and Contacting Officer as soon as possible.

• Reviews contract submittals.

• Project Manager may use the Contacting Officer Representative in these tasks.

• Ensures the contactor complies with the work plans and safety plans through random and continuous surveillance activities while in the field

• Responsible for reporting all findings (to include successes, as well as problems and discrepancies) to the USACE Contracting Officer as soon as possible.

• Provide quality assurance oversight to ensure the customer’s requirements are met or exceeded.

• Reviews vouchers and makes recommendations to the Contracting Officer for payment actions based on completion of designated milestones and helps to ensure schedules are maintained.

• Oversees the implantation of the QASP.

• Monitors contract performance

The USACE Technical Monitors: Glenn E. Werner

• Monitors contract peformance onsite

• Reports all discrepancies with performance to the COR as soon as possible

• Support all onsite QA activities

The USACE Contracting Officers: Cheryl K. Williams

• Only the Contracting Officer has authority to change the terms and conditions of the contract

• Has obligation authority for the Government.

• Directs the contract as necessary.

• Issues modifications to the contract.

• Issues all acceptance/rejection statement

The USACE Contract Specialist(s): Ashley Flaherty

• First line of communication between the contracting officer and the contractor and program office.

• Contract administration

The USACE Invoice Processing Team: Dana A. Burk

• Reviews vouchers and makes recommendations to the Contracting Officer for payment.

• Reports problems or discrepancies to the Contracting Officer as soon as possible

4. PRIMARY METHOD OF SURVEILLANCE

The Contracting Officer’s Representative will monitor the contractor’s performance, which will be evaluated by the Contracting Officer using the Performance Metrics listed in the SOW.

Quality Assurance Surveillance Activities In general, the work will be evaluated in terms of how well the requirements are satisfied as reported to the COR by the Technical Monitors on site. At the discretion of the COR, Contracting Officer, or Project Manager; other government officials approved by the Contracting Officer or COR may be asked to evaluate a particular task or set of tasks. Quality Assurance includes but is not limited to the following:

Inspections of road work areas and specific road work tasks will be performed by the COR or COTR to ensure that the contractor is meeting all contract requirements. Inspections will include review of work schedule, compliance with safety plan, viewing the gravel road maintenance areas, and review of weight slips/delivery logs.

5. SCOPE OF PERFORMANCE

The contractor shall furnish all labor, materials, and equipment, including equipment operators, necessary to perform gravel road maintenance services at the Raystown Lake Project, Baltimore District, U.S. Army Corps of Engineers in accordance with the specifications contained in the Scope of Work.

6. PERFORMANCE STANDARDS

The contractor shall furnish all labor, materials, and equipment, including equipment operators, necessary to perform gravel road maintenance services at the Raystown Lake Project, Baltimore District, U.S. Army Corps of Engineers in accordance with the specifications contained in the Scope of Work (SOW).

7. ACCEPTABLE QUALITY LEVEL (AQL)

The COR or COTR will inspect each gravel road maintenance area to ensure that the work performed meets the specifications outlined in the SOW for each road task.

8. EVALUATION METHODS

The COR or COTR will inspect each gravel road maintenance area and review weight slips to ensure that the work performed meets the specifications outlined in the SOW for each road task.

9. INCENTIVES (POSITIVE/NEGATIVE):

If the work performed does not meet the specifications set by the Government in the SOW; the Contractor shall correct any and all issues noted by the COR at no additional charge to the Government.

Section G - Contract Administration Data

INVOICE SUBMISSIONS

The Contractor shall submit itemized invoices no sooner than 5 days and no later than 15 days from the completion of the road work. Invoices may be submitted for each road and shall accurately reflect work completed. Each invoice at a minimum shall contain the following information:

Contractor name and address, exactly as it appears on the contract Contract number Date of invoice submission Invoice number Road Number and Name Unit Cost Invoice total

Incorrect invoices will be returned to the contractor for correction before processing payment. Corrected invoices shall be re-dated to reflect the new submission date.

Invoices shall be submitted via post-mail and/or electronic mail to the following addresses for payment. Should changes occur to the mailing addresses the contractor shall be notified of the correct recipient. Invoices will be processed electronically for payment.

VIA Post Mail: U.S. Army Corps of Engineers Raystown Lake Project ATTN: Dana Burk 6145 Seven Points Road Hesston, PA 16647

VIA Electronic Mail: dana.a.burk@usace.army.mil CC: Glenn.E.Werner@usace.army.mil

Payment will be made by: USACE Finance Center ATTN; EFT/Disbursing 5720 Millington, TN 38054-5005

CONTRACTING OFFICER STATEMENT

Only a warranted Contracting Officer (either a Contracting Officer or an Administrative Contracting Officer (ACO)), acting within their appointed limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract, you shall not proceed with the change and shall immediately notify the Contracting Officer. Proceeding with any work not authorized by the Contracting Officer will be at the Contractor’s own risk.

mailto:dana.a.burk@usace.army.milbID

Section H - Special Contract Requirements

Antiterrorism/Operations Security

General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

Escorting in classified and/or sensitive areas: In accordance with applicable regulations, all contract personnel who do not possess the appropriate security clearance or access privileges will be escorted in areas where they may be exposed to classified information or operations, sensitive information or activities, or restricted areas.

Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements.

Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

Section I - Contract Clauses

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions JUN 2020 52.203-7 Anti-Kickback Procedures JUN 2020 52.204-7 System for Award Management OCT 2018 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-21 Basic Safeguarding of Covered Contractor Information

Systems

NOV 2021

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities

NOV 2021

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

NOV 2021

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

NOV 2021

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

NOV 2015

52.212-1 Instructions to Offerors--Commercial Products and Commercial Services

MAR 2023

52.212-1 Instructions to Offerors--Commercial Products and Commercial Services

MAR 2023

52.212-4 Contract Terms and…