Appendix D_1115_FY21 Site ID Annual Determination Report_DWCF_sign_PDF.pdf

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DLA Installation Management, Environmental Management, Environmental Liabilities Management Program Support
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W912DR22R0011
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This federal contract opportunity solicitation seeks proposals for program management support services. The U.S. Army Corps of Engineers, Baltimore District has a requirement on behalf of the Defense Logistics Agency Installation Management, Environmental Management office to obtain contractor assistance in program management functions and environmental liabilities and audit expertise. Services will help DLA meet financial reporting responsibilities and audit requirements. This is a firm-fixed-price contract utilizing a best value tradeoff evaluation. Proposals are due in accordance with the solicitation and amendments issued under NAICS code 561990 with a size standard of $12M. Offerors must register in the System for Award Management and representations and certifications applications.

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DEFENSE LOGISTICS AGENCY

HEADQUARTERS

8725 JOHN J. KINGMAN ROAD

FORT BELVOIR, VIRGINIA 22060-6221

Validation of the Annual Determination Report Memo

September 1, 2021

MEMORANDUM FOR RECORD

SUBJECT: Fiscal Year 2021 (FY21) Site Identification (ID) of Environmental Liabilities (ELs), Defense Working Capital Fund (Energy Management), Validation of the Annual Determination Report

This memo serves as documentation that Defense Logistics Agency (DLA) Installation Management, Environmental Management, Restoration Division (DM-ER) has compiled the FY21 Annual Site ID Determination Report for Defense Working Capital Fund (Energy Management) in accordance with the procedures in the Agency’s Site ID of ELs Standard Operating Procedure (SOP). The purpose of the report is to present the results of the annual review of the EL potentiality of events in the Environmental Event Repository and evaluation of those events for use in the annual Cost to Complete (CTC) and EL Quarterly Financial Statement. The results of the determination event, including current status and EL determination for each event, are documented in the attached Environmental Event Repository export. Per the SOP, the following categories were used in making EL determinations:

Potential Out-Year EL – anticipated activities may be required to investigate and/or clean-up the site associated with the environmental event but are not both probable and measurable. These events may have an open obligation against them, causing them to be included on the financial statement as an EL. Also, these events may have been included in the CTC in previous years but not currently have estimable out-year requirements. Out-year requirements may be necessary in future years so the event remains a Potential EL.

Out-Year EL – anticipated out-year activities to investigate and/or clean-up the site associated with the environmental event are both probable and measurable. These environmental events will be included in the CTC with the associated cost recorded on the Fourth Quarter General Fund or Defense Working Capital Fund Note 14.

Non-EL – out-year activities are not anticipated to be required to investigate and/or clean up the site associated with the environmental event. This determination should be supported by information in an event report, correspondence with regulators, or, if neither are available, documented conversation with the PM.

Former EL – no additional out-year activities are anticipated to be required to investigate and/or clean up the site associated with the environmental event. This determination should be supported by information in an event report, correspondence with the regulators, or, if neither are available, documented conversation with the

PM.

Validation of the Annual Determination Report Memo

By signing this memo, the DM-ER Division Chief attests that he has completed the review steps outlined in the Review Guide for Site ID Process Participants for the DM-ER Division Chief’s review of the Site ID Determination Report, including:

Review of the Environmental Event Repository Export to confirm each event is assigned the correct determination Review of the Meeting Minutes to confirm that Meeting Minutes are included for each DLA point of contact (POC) for the respective fund, per the Site ID Designation Memo

Review of the Environmental Event Repository Export against the Meeting Minutes to confirm that sufficient evidential matter is provided to support the determination for notable environmental events (e.g., new events, events where the determination has changed since the last Determination Event).

The POC for this action is Mr. Bradley Clawson, DM-ER, (571) 767-1510, DSN (392)

767-1510 or email: Bradley.Clawson@dla.mil.

Bradley J. Clawson Restoration Division Chief DLA Installation Management, Environmental Management

Attachments:

Environmental Event Repository Export for Defense Working Capital Fund (EM) Data Gathering Meeting Minutes for Defense Working Capital Fund (EM)

CLAWSON.BRAD

LEY.J.1254668547

Digitally signed by

CLAWSON.BRADLEY.J.1254668

Date: 2021.09.21 18:09:56 -04'00'

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P ot en tia l O ut -Y ea r E

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Pa ge o f 3 En vi ro nm en ta l E ve nt

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6/

Defense Logistics Agency FY21 Site Identification 4th Quarter Determination Event

Data Gathering Memo

DLA Energy, Deardorff

The following document captures discussions held by the Site Identification (ID) Support Team during Site ID Determination Event data gathering. Discussions regarding the current status of reported events are captured in this document, though the official source for event determinations is the Annual Site ID Determination Report for the respective fund.

An inventory of all sites included in the Program Manager’s (PM’s) area of responsibility (AOR) is included in the Total Inventory of Sites Table in the next section of this document. This includes events tracked via the Site ID and those sites with out-year Environmental Liabilities (ELs) estimated in the Cost to Complete (CTC).

Defense Logistics Agency (DLA) Installation Management Office: DLA Energy

PM: Therese Deardorff

Record of Data Gathering Meeting(s)

Meeting Date Attendees Name Affiliation

Teleconference August 25, 2021

Therese Deardorff DLA Energy Lisa McWhirter DM-ER Katharine Hastie CLAENE Group Jeannette Seagraves CLAENE Group Charlotte Dobry CLAENE Group

D ef en se

L og is tic s A ge nc y

FY

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Event/Site ID 0326 Event/Site Name Incident 981

State AK Installation Eielson Air Force Base Facility Eielson Air Force Base Geographic Reference

Product recovery tank

Date of Event 2/9/2017 Date Reported 2/13/2017 Reported via…

Material Released JP-8 Quantity Released 100 gallons Quantity Recovered 75 gallons

B ac kg ro un d

In fo rm at io n

Per Submitted Reports

"2/9/2017 8:55:53PM - Archie Obiacoro (354 LRS/LGRF): A product recovery tank (PRT) overfilled immediately following a refuel operation on a type III system. Fuel was transferred into the PRT at a high rate causing the tank to fill to 90%, which actuated a high level alarm. The alarm was acknowledged by the FSC at 1632.

The controller immediately dispatched the Fuels Expediter to investigate the alarm. Due to the high flow rate, the high-high level alarm sounded off at 95%, which was about the time the expediter arrived at the facility. By this time the FSC controller had no time to engage the E-stop within the FSC. Upon arrival at the facility, fuel was witnessed to be exiting multiple points around the product recovery tank by the expediter. Actions were then taken to notify personnel, investigate the release, and to clean the spill up. Upon further investigation it was found that combination of human and operational failures contributed to this fuel release. Two PRT valves were left in the open position on two of the issue separators. This was as the result of a member not ensuring that all valves were placed back into there normal positions before signing the system off during a daily inspection. Also, after notifying WFSM and they performed an investigation, it was found that the automatic valve didn't operate as designed to stop fuel flow into the PRT tank.

WFSM is currently working this issue to correct it. The member identified as the operator during the daily inspection has been dis-qualified on all hydrant operations and was issued a LOR." (AFPET Incident Report, 2/13/2017)

Per DLA

POC

“Recovery was not complete. There is remaining soil contamination.

Approximately 55 gallons of soil were removed at the time of the spill, but further removal was deemed impracticable due to frozen soils. We recovered approximately 40 gallons of fuel between what was taken up in the absorbents, and what was reclaimed from snow in the oil/water separator. The tentative plan is to do more investigating when the ground thaws if the depth of visible contamination is limited, we’ll pursue a complete removal. If the depth of contamination is more extensive, we’ll do sampling to characterize the site before looking to move it for cleanup as a contaminated site.

There is still much uncertainty about the actual spill volume, hence needed to wait for more information before adopting a path forward.” (Email from Ms. Melinda Brunner of Eielson AFB to Ms.

Deardorff, RE: Feb 2017 Spill, April 4, 2017)

The PM noted that limited sampling by the in-house contractor is anticipated, which will determine whether DLA or United States (U.S.) Air Force (USAF) action is required (there are other USAF cleanup sites in the vicinity). Once more information about the spill is available, DLA may be approached for funding. A path forward will not be determined until more information is available and the responsible party is determined. (Per Ms. Deardorff, FY17 Fourth Quarter Determination Event)

Progress in evaluating environmental events at Eielson AFB has been slowed by the changeover in spill managers. Though funding was planned to be requested through DLA for sampling, no funding was requested as it was determined that sampling could not be conducted in-house by the AF. No additional information is yet available about this spill. It is anticipated that the USAF Petroleum Office (AFPET) will reach out to the Eielson AFB spill manger to provide information about funding requests. Funding for sampling may be sought from DLA after AFPET and Eielson AFB are in contact. (Teleconference with Ms. Deardorff, 1/23/2018)

Per email from the PM, changeover in the spill manager at Eielson AFB has delayed progress in addressing this incident, however, it is likely they will request DLA funds at some point. It is still uncertain when or how much DLA funding will be required. (Email from Ms.

Deardorff to Ms. Dobry, FEB2017 Eielson AK release Site ID 0326/Incident 981, 7/31/2018)

Ms. Deardorff recently met with the spill manager at Eielson AFB.

It is anticipated that funding for confirmation sampling will be requested in FY19, to determine if contamination exists requiring further action at the site, however DLA has not yet received a funding request from the installation. Ms. Deardorff anticipates working with the contractor to determine a sampling scope of work for the 20’x20’ area. It is anticipated that USAF will take on any additional restoration work, as the incident occurred in close proximity to the flightline and existing plumes. If LUCs are required, they will be managed by USAF. While PFOS/PFOA is also present in this area, it is not DLA’s responsibility. This event will be tracked as a Potential Out Year EL until confirmation results are received. (Meeting with Ms. Deardorff, 3/22/2019)

Per the PM, funding for confirmation sampling has not yet been requested due to Base environmental personnel turnover and the low priority status of this incident. Funding may still be requested in the future. This event will continue to be tracked as a Potential Out-Year EL until confirmation sampling is completed or determined to not be required. (Meeting with Ms. Deardorff, 8/27/2019)

Eielson AFB is still developing the sampling plan for submission to the state. The plume at this location is commingled, but DLA is only responsible for potential fuels. This event will continue to be tracked as a Potential Out-Year EL until more information is available (Teleconference with Ms. Deardorff, 4/3/2020).

Per discussion with the PM, no new information is available. This event should continue to be tracked as a Potential Out-Year EL. (Teleconference with Ms. Deardorff, 8/12/2020)

Per the PM, the commingling of contamination at this site with PFAS makes it unlikely DLA will assume responsibility for this site. This site will continue to be tracked as a Potential Out-Year EL until more information is available. (Email from Ms. Deardorff, 3/5/2021)

ADEC has not yet moved the event from the spill response to cleanup program. As there has been no change in status for this event, it will continue to be tracked as a Potential Out-Year EL until more information is available. (Teleconference with Ms. Deardorff, 8/25/2021)

FY21 2nd Quarter Determination

1. Potential Out-Year EL

FY21 4th Quarter Determination

1. Potential Out-Year EL

Potential EL because…

Insufficient information to determine Out-Year, Former, or Non-EL

Updated in Environmental Event Repository on September 16, 2021

Event/Site ID 0508 Event/Site Name Pipe Flange Spill

State WA Installation Joint Base Lewis-McChord Facility MCCHORD AFB SITE # 1 Geographic Reference

Date of Event 1/8/2019 Date Reported 2/27/2019 Reported via… DLA Energy P-40

Material Released Jet A Quantity Released Quantity Recovered

B ac kg ro un d

In fo rm at io n

Per Submitted Reports

“Contractors identified leak...pursued to fix the leak. Placed drip pan underneath the pipe with pads inside pan. Isolated pipe then contractors repaired flange and pipe. Sampling results were submitted to a laboratory. Soil sample result came with elevated Diesel concentration above the state of Washington cleanup level.” (Bulk Fuel SITREP and associated notes, 1/8/2019)

Per DLA

POC

As of April 2019, Joint Base Lewis McChord has requested $200,000 to conduct a site investigation. This event will be tracked as a potential out-year EL until the results of investigation or additional information is available. (Emails from Ms. Kramer, 4/4/2019, 4/9/2019)

No update has been received on the status of the investigation. Mr.

Potter anticipates reaching out to determine if an update on the investigation is available; the investigation may not have been fully funded, begun, and/or completed. This site will continue to be tracked as a Potential Out-Year EL until more information is available. (Meeting with Mr. Potter, 8/20/2019)

Extended absence of the base environmental POC has resulted in little activity. (Meeting with Mr. Potter, 3/17/2020)

The PM expects that additional funds will be requested for investigation, however, the amount, timing, and scope is still uncertain. This site will continue to be tracked as a Potential Out- Year EL until more information is available. (Teleconference with Ms. Deardorff, 4/3/20)

Information about the upcoming work and budget was provided via email on May 20, 2020 by Mr. Bill Potter. (FW: JBLM Vault Leak - McChord Field by Bldg 1197)

Field work was completed and lab work is underway for the investigation at this site. Some detects occurred using field instrumention, however, results of laboratory anlysis are not yet available, and a path forward for this site will not be determined until issuance of the report in October 2020. This event will continue to be tracked as a Potential Out-Year EL. (Teleconference with Ms.

Deardorff, 8/12/2020)

Field work was completed in July 2020.

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