Final_Cx_Services_IDIQ_SOW.docx

REAL PROPERTY SERVICES FIELD OFFICE (RSFO)

SECURE COMMUNITY

Commissioning (Cx) Services Contract for RSFO

Purpose General Requirements Corps of Engineers Liaison Contractor’s Management and Supervision Work Categories Scope of Work Security

1. Purpose: The scope of this contract encompasses architect and engineering services for a broad variety of Commissioning (Cx) services by Commissioning Specialists (CxS) for RSFO projects in support of the Department of Defense and associated Agencies. Many of these projects and programs support various customers within the Intelligence Community who have concurrent maintainability mission requirements and intensive mechanical, electrical and enhanced commissioning requirements. These commissioning services are required throughout the life of the project from the development of design through construction in order to provide documented confirmation that a facility fulfills the functional and performance requirements of the customer, occupants and operators. In particular, these services will be used on the East Campus projects which include the construction of a data center, substation(s), a joint operation center, and various administrative buildings all interconnected in a campus setting. Other projects may include minor to major repair, modification, rehabilitation, alterations and new construction projects. The CxS will serve as an objective overseer of the commissioning process and submit reports to the government regarding the performance of the commissioned building systems. The geographic location covered under this contract is the Continental United States (CONUS) and Hawaii. The type of work performed will be for secure and non secure sites. This contract will be procured in accordance with the Brooks Architect-Engineers Act, as implemented under FAR 36.6 and will be a firm fixed price contract.

2. General Requirements: The work required extends beyond a single project effort, in that it involves the commissioning support for a fluctuating flow of simultaneous, though unrelated, task orders. The Real Property Services Field Office (RSFO) mission is to provide all aspects of real estate leasing, acquisition, facility management, maintenance, and associated engineering, planning and design / construction services for the secure community that is often time-critical and of a highly visible nature. Therefore, the Contractor will be required to respond rapidly to Government requirements with outstanding professionalism and top quality craftsmanship, without compromising professional standards, current mission requirements, and end user readiness. It is imperative that the Contractor provides a flexible and multi-disciplined work force of the highest quality. Some of the work to be accomplished will be in areas where classified TOP SECRET (TS) operations are conducted. It is mandatory that the Contractor maintains a balanced work force cadre of cleared TS personnel to work projects in such areas. The contractor must furnish a list, with resume, of key personnel, identified by discipline, possessing a final TS security clearance with their proposal. See paragraph 10 for additional requirements. The work requirements described in this scope of work do not necessarily represent all of the work of this nature that is accomplished by the RSFO. Other contractors and Government personnel may, from time to time, perform services which fall within the general description contained in this contract. THIS IS NOT A REQUIREMENTS CONTRACT OR A JOB ORDER CONTRACT. THIS IS AN INDEFINITE DELIVERY INDEFINITE QUANTITY ENGINEERING SERVICES CONTRACT. The contractor has no entitlement to any work in the mission area. The Government’s minimum obligation under this contract is set forth in other areas of the contract.

3. RSFO Liaison: The nature of this support area where specific work is progressively identified requires a strong and effective liaison with the RSFO. Contractor's management/supervision will interface with the government through the contracting officer, and, more specifically, on a day to day basis through the contacting officer's technical representative(s). The contractor shall provide a single point of contact (POC), with an alternate, who shall both be available 24 hours per day, seven days per week, and 365 days per year via telephone. The work authorizations, scheduling during on-going operations, payment for completed work, submittal processing and review, availability of government information, Unified Facilities Criteria interpretation and review, Unified Facilities Guide Specifications interpretation, preparation, and review, and review of completed orders are areas illustrative of the need for close liaison between the contractor and the government. Only formally designated government points of contact (as designated by the contracting officer) will direct or otherwise control the effort under this contract.

4. Contractor's Management and Supervision: The contractor's effort will extend beyond conventional single job commissioning efforts in that the contractor must plan, schedule, coordinate, manage, draft, investigate and otherwise execute a flow of independent orders with a wide variety of professional skill levels. The contractor must be capable of adjusting to a wide variation in the professional mix without significantly impacting on-going work. The contractor is expected to select quality subcontractors and other design, consulting, and professional individuals and firms as necessary, to perform elements of work for which there is insufficient "in-house" capability and effectively manage those subcontractors to insure that the government is provided with a "seamless" level of effort on each task order. To this end, any changes or deviations to the contractor’s key personnel, subcontractors, outside associates, or consultants must be approved by the Contracting Officer prior to the occurrence of the change. Since the contractor’s management has the only direct interface with the government, it is essential that all key contractor personnel at this level maintain an overall and effective insight into all facets of the activity. These facets include, for example, all contract operations such that the contractor can insure a prompt response to new or changed conditions with a minimum of disturbance to the Government. One of the major objectives of this contract is to obtain a contractor that is highly qualified with an expert staff of experienced commissioning professionals. To this end the contractor is expected to bring forth any comments or questions that it may have about the task order scopes prior to task order award. The contractor may be tasked to perform reviews on other construction projects in the mission area.

5. Contractor Manpower Reporting: The Contractor (A/E) shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2015. Contractors may direct questions to the Help Desk at: http://www.ecmra.mill.

6. Work categories: The objective of commissioning is to provide documented confirmation that a facility fulfills the functional and performance requirements of the customer, occupants and operators. To reach this goal, it is necessary for the commissioning process to establish and document project requirements, which are criteria for system function, performance, and maintainability (design intent); and to also verify and document compliance with these criteria throughout design, construction, start-up, and the initial period of operation. In addition, complete operation and maintenance (O&M) manuals, as well as training on system operation, must be provided to the building operators to ensure the building continues to operate as intended. The Commissioning Specialist (CxS) shall be involved throughout the project from design development through completion of the warranty phase. The primary role of the CxS during the overall Design Stage is to review the design to ensure it meets customer objectives and to ensure that detailed commissioning specifications are developed by the A-E. During construction, the CxS oversees the Contractor’s execution of a testing plan, which includes observing and documenting all systems’ performance to ensure that the systems are functioning in accordance with the project requirements and the contract documents. The CxS may participate with problem-solving or resolving nonconformance issues or deficiencies, and may perform separate quality assurance testing periodically to ensure the Contractor’s quality control system and commissioning plan are working satisfactorily. The CxS will serve as an objective overseer of the commissioning process and submit reports to the government regarding the performance of the commissioned building systems. All task orders will define the work in as much detail as possible and shall indicate whether classified or unclassified workers must be used for each task order. This work definition will vary from minimal narrative descriptions to detailed concept information, depending on government requirements and the information available. The jobs included will require a variety of professional management, architectural, engineering, and consultant skills. The type of facilities to be commissioned shall include, but not be limited to: administrative facilities, physical fitness facilities, humidity controlled warehouses, maintenance facilities, computer facilities, Sensitive Compartmented Information Facilities (SCIF), high-tech admin facilities and conference areas, remote inspection facilities, technology data centers, central utility plants, and food service/retail facilities.

7. Contractor Provided Items: None other than those already required by the contract.

8. Safety: The US Army, Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1) and the Occupational Safety and Health Administration (OSHA) requirements (29 CFR 1910 & 1926) are part of this contract. In the event of a conflict, the more stringent will take precedent. All requirements of EM 385-1-1, latest edition, for submissions, including information and data, shall fully comply with by the contractor and shall be included in all task order deliverables as a project requirement.

9. Specifications: The basic contract specifications will be the Unified Facilities Guide Specifications. Other specifications and criteria (including industry standards) may be required by the government based on the location of the project and ownership of the facility. Substitutions may be considered on a case by case basis, but only if approved by the Government. The Guide Specifications can be obtained from the website at http://www.hnd.usace.army.mil//techinfo/gspec.htm.

10. Personnel Security Clearances: Key Contractor personnel shall possess a final TS clearance based on an SSBI completed within the last five years. The contractor's security clearances shall be passed to the U.S, Army Corps of Engineers security officer prior to the commencement of performance of any task order. The unit security office point of contact (POC) shall be provided by the government, as required. All contractor personnel performing under this contract shall be required to execute a Standard Form 312, REV 1-91, entitled "Classified Information Nondisclosure Agreement", prior to beginning work. All contractor personnel working under this contract shall be U.S. citizens, without exception.

11. Security Access. Due to the nature of the security necessary to complete the overall project work, all personnel entering the construction site shall abide by all regulations and procedures promulgated by the Contracting Officer and Site Security Manager (SSM) regarding conduct, behavior, and security matters. Failure to adhere to any security stipulations may, at the option of the Government, result in removal of the offending person from the site, with all resultant costs borne entirely by the Contractor.

12. Foreign Ownership. In addition, award of this contract will be in accordance with Federal Acquisition Regulations (FAR) listed below.

1. FAR252.209-7001. DISCLOSURE OF OWNERSHIP OR CONTROL BY THE GOVERNMENT OF A TERRORIST COUNTRY;

2. FAR 252.209-7002. DISCLOSURE OF OWNERSHIP OR CONTROL BY A FOREIGN GOVERNMENT; and

3. FAR 252.209-7004. SUBCONTRACTING WITH FIRMS THAT ARE OWNED OR CONTROLLED BY THE GOVERNMENT OF A TERRORIST COUNTRY.

These FAR provisions establish prohibitions for the award of any contract under a national security program to contractors that have foreign/terrorist control, ownership, or interest.

13. Disclosure of Information: Performance under this contract may require the contractor to access data and information proprietary to a government agency, another government contractor, or of such a nature that its dissemination or use, other than as specified in the Statement of Work, would be adverse to the interests of the government or others. Neither the contractor, nor contractor's personnel, shall divulge or release data or information developed or obtained during performance of this contract, except to authorized personnel or upon written approval of the contracting officer. The contractor shall not use disclose or reproduce proprietary data that bears a restrictive legend, other than as specified in this contract, or any information at all regarding any agency under this contract. Disclosure of information regarding operations and services of any agency not entitled to receive it and failure to safeguard any classified information that may come to the contractor (or any persons under the contractor's control) in connection with work under this contract may subject the contractor, contractor's agent, or employees to criminal liability under Title 18, Sections 793 and 798, of the United States Code (U.S.C.). Neither the contractor nor the contractor's employees shall disclose or cause to be disseminated any information concerning the operations of any agency which could result in, or increase the likelihood of, the possibility of a breach of the agency's security or interrupt the continuity of its operations. The contractor shall direct to the contracting officer all inquiries, comments, or complaints arising from matters observed, experienced, or learned as a result of or in connection with, the performance of this contract, the resolution of which may require the dissemination of official information. The contractor shall not release any information, including photographs, files, public announcements, statements, denials, or confirmations, on any part of the subject matter of this contract or any phase of any program hereunder without the authorized prior written approval of the contracting officer. The contractor shall not release information regarding individuals without authorized prior written consent of the contracting officer. All documents showing individuals' names or other personal information, including Social Security Numbers, shall be controlled and protected. The provisions of the Privacy Act of 1974, Public Law 93-579, 5 U.S.C., Section 552a, shall apply. All deliverables under this contract shall be considered to have a minimum security classification of Unclassified/ For Official Use Only.

14. Contract Requirements: The Contractor, operating as an independent contractor and not as an agent of the Government, shall provide all labor, materials, facilities, and equipment and perform all work identified in each individual task order. The Contractor may be required to perform work under multiple task orders at different sites simultaneously. The Contractor shall be cognizant of all appropriate laws, regulations, and guidance. The Contractor shall ensure that all work activities performed by his personnel, subcontractors and suppliers are executed as required by these laws and regulations. Any incident of noncompliance noted by the Contractor shall immediately be brought to the attention of the Contracting Officer (KO) and/or the Contracting Officer's Representative (COR) by written notice. Nothing in this contract shall relieve the Contractor of his responsibility to comply with these laws and regulations. Any conflicts between laws/regulations and contract/task order requirements shall be brought to the attention of the KO and/or COR.

Contractors are required to perform all tasks identified in the Statement of Work (SOW). However, contractors may not perform "inherently governmental functions" as defined in FAR 7.5. As a matter of policy, an "inherently governmental function" is one so intimately related to the public interest as to mandate performance by Government employees.

The effort put forth under this contract shall not be considered personal service as defined in FAR 37.104(d). Contractor personnel are not subject to continuous supervision and control of a government officer or employee. In the firm’s proposal supplied in response to the Government’s request for proposal on task orders and modifications, the firm’s proposal must clearly identify conflicts of interest or potential conflict of interest. If no conflict exists, the contractor shall so state.

Contractor personnel working on government projects will be required to identify themselves as “contractors”. This identification applies to all communication whether written, verbal, etc.

If any personnel change for this project, the government must review and approve the replacement personnel, in advance. Replacement personnel shall not have less than the equivalent qualifications as the original personnel.

In the event that the performance of any work under this contract causes the contractor to gain access to proprietary and/or confidential information of other firms/contractors, the contractor is required to immediately execute Technology Exchange Agreements with those firms/contractors in order to protect the information from unauthorized uses. The contractor is required to refrain from using any such information for any purposes other than for which it was furnished. The contractor must immediately provide the Contracting Officer with a copy of such agreements with original dated signatures affixes.

The contractor is required to develop and utilize procedures for custody, use/handling, reproduction, storage, safeguarding, and disposition of all documents and information of this nature. These procedures must be designed and carried out so that there is no unauthorized disclosure of such documents and information throughout the contract performance.

15. Scope of Commissioning Services: The CxS shall be responsible for carrying out the tasks defined hereinafter. The criteria governing the work shall include ASHRAE Guideline 0-2005, ASHRAE Guideline 1-1996, current and subsequent National Institute of Building Sciences (NIBS) Commissioning Guidelines, and U.S. Army Corps of Engineers Engineering Regulation ER-1110-345-723, Engineering and Design: Systems Commissioning Procedures. Other applicable criteria may be used on a specific task order depending on the facility and/or systems to be commissioned. Work conducted at the project site during construction shall be in accordance with the latest EM 385-1-1 USACE Safety and Health Requirements Manual.

Certification of the CxS by one or more recognized commissioning certification organizations is required. Certification(s) shall be maintained for the entire duration of duties specified herein. If, for any reason, the CxS loses subject certification (s) during this period, the Contractor shall immediately notify the Contracting Officer and submit another CxS for approval. Any individual that has been the subject of disciplinary action by an applicable certifying organization within the five years preceding contract award shall not be eligible to perform any duties required under the contract, without the permission of the Contracting Officer. All work specified in this section and in other related sections performed by the CxS shall be considered invalid if the CxS loses certification prior to contract completion.

A. Pre-Design / Design Stage: The following activities may be included in this stage:

(1) Develop and/or review and update the Commissioning Process Plan to include team member responsibilities and directory, communication structure, specific systems and equipment to be commissioned, and commissioning process schedule.

(2) Participate in commissioning meetings as needed with the Commissioning Team.

(3) Review/Coordinate the commissioning work during design.

(4) Develop and /or review and update project requirements, standard operating procedures (SOPs), & basis of design documentation for clarity and completeness after each design submission.

(5) Perform focused reviews of the design, drawings and specifications at various stages of development.

(6) Participate in review meetings at each design stage.

(7) Develop and/or review and update full commissioning specifications for all commissioned equipment and systems in coordination with the architect and engineers and ensure integration of the commissioning specifications into the overall project specification package. These specifications will become part of the final commissioning plan.

a. The commissioning specifications will include general commissioning requirements common to all systems and assemblies and a detailed description of the responsibilities of all parties, details of the commissioning process; reporting and documentation requirements, including formats; alerts to coordination issues, deficiency resolution; construction checklist, pre-commissioning checklists, start-up requirements, and component verification forms; the functional testing process; specific functional test requirements, including step-by-step functional test procedures and documentation formats for all commissioned equipment and assemblies/system, testing conditions and acceptance criteria for each test on each piece of equipment and system being commissioned. A measurable and identifiable expected acceptable result will be documented for all tests and procedures before the tests or procedures are performed. Test procedures will include manual functional testing, 30-day functional operational system tests (FOST), energy management control system trending, etc.

b. The specifications will clearly indicate who is witnessing and documenting start-up of each commissioned system. The specifications will be clear as to who is writing, directing, conducting and documenting functional tests and regulatory-required tests. This may vary between systems, especially between electrical and mechanical. Provide language to enhance current project specifications to ensure comprehensive controls submittals, full control contractor accountability for documented point-to-point checkout and commissioning participation, comprehensive test, adjusting and balancing, full contractor documentation of start-up and superior training and O&M manual documentation.

(8) Review and update the Commissioning Plan in preparation for Construction Stage to include basis of design, SOPs, and commissioning specifications.

(9) Review the project specifications and provide comments and additional language, as needed, to the contractor qualifications, submittal requirements, commissioning and controls specifications, training requirements and operations and maintenance and system manual requirements.

(10) Review project drawings, details and specifications to ensure adequate and sufficient valving, sensors, gages, dampers, access and service space, etc. are provided for effective and efficient commissioning and operations and maintenance.

(11) Participate and/or facilitate controls integration meetings where, at a minimum, the electrical engineers, fire protection engineers, mechanical engineers, customer representative, and the CxS discuss integration issues between equipment, systems and disciplines to ensure that integration issues and responsibilities are clearly described in the plans and specifications.

(12) Participate in a value engineering / management workshops. Review and make recommendations from the value engineering / management workshop for commissioning and O&M issues.

(13) Review the recommendations from the constructability and design review for commissioning and O&M issues.

(14) Review and/or prepare preliminary documentation for select agent (SA) certification.

(15) Provide independent determination that the design meets the LEED design objective for commissioning.

(16) Develop and/or review independent government estimate for commissioning costs from Construction Contractor.

B. Construction Stage: The CxS will be coordinating and working closely with the construction contractors Commissioning Coordinator/Agent within the CQC staff. The following activities may be included in this stage:

(1) Verify that the commissioning activities are in a logical, sequential and efficient manner using consistent protocols and forms, centralized documentation, clear and regular communications and consultations with all necessary parties, frequently updated timelines and schedules and technical expertise.

(2) Assure that the contractor has incorporated commissioning activities into the master schedule.

(3) Plan, conduct and/or participate in commissioning meetings as needed and distribute minutes. Ensure necessary participants are in attendance.

(4) Update and/or review and recommend revisions as necessary to the construction phase commissioning plan developed during design and/or submitted by the construction contractor, including scope and schedule. Plan shall include enhanced start-up and initial systems checkout plan and component verification forms based on actual selected equipment and detailed procedures for conducting functional performance tests. Request and review additional information required to perform commissioning tasks, including O&M materials, SOPs, contractor start-up and checkout procedures. Review control sequences and interlocks and work with contractors and design engineers until sufficient clarity has been obtained to enable review and evaluation of the contractor’s detailed testing procedures.

(5) Review submittals applicable to systems being commissioned for compliance with commissioning needs.

(6) Review requests for information and change orders for impact on commissioning and customer objectives.

(7) Review coordination drawings to ensure that trades are making a reasonable effort to coordinate.

(8) Perform site visits, as necessary, to observe component and system installations. Attend selected planning and job-site meetings to obtain information on construction progress. Review construction meeting minutes for revisions/ substitutions relating to the commissioning process. Assist in resolving any discrepancies. The CxS may be required to be at the site whenever commissioning activities are being performed.

(9) Witness piping pressure test and flushing, sufficient to be confident that proper procedures were followed. Include testing documentation in the Commissioning Record.

(10) Witness any ductwork testing and cleaning sufficient to be confident that proper procedures were followed. Include documentation in the Commissioning Record.

(11) Ensure pre-commissioning checklist completion by reviewing completed construction checklists and by site observation.

(12) Document systems start-up by reviewing start-up reports and by site observation.

(13) Oversee air and water systems balancing by spot testing and by reviewing completed reports and by selected site observation.

(14) Witness and document manual functional performance tests performed by the Construction Contractor for all commissioned systems and assemblies. The functional testing shall include operating the system and components through each of the written sequences of operation, and other significant modes and sequences, including start-up, shutdown, unoccupied mode, manual mode, staging, miscellaneous alarms, power failure, security alarm when impacted and interlocks with other systems or equipment (e.g. fire alarm interlocks to HVAC). Tests may include installation & start-up verification; function performance testing as well as integrated systems testing and black start testing. Tests shall also include 30 day functional operational systems tests (FOST). Ensure sensors and actuators are calibrated by the Construction Contractor during pre-commissioning checks prior to functional testing. Analyze functional performance trend logs and monitoring data to verify performance. Recommend retesting as necessary until satisfactory performance is achieved. Tests on respective HVAC equipment shall be executed, if possible, during both the heating and cooling seasons. However, some overwriting of control values to simulate conditions or artificial loading shall be allowed. Functional testing shall be done using conventional manual methods, control system trend logs, and readouts or stand alone dataloggers, to provide a high level of confidence in proper system function.

(15) After manual testing and initial trouble shooting is complete, monitor system operation and performance for selected data points for a selected period of time by requesting trend logs from the Construction Contractor from the building automation system. Analyze monitored data to verify operation and performance and issue a written report. This time frame and monitoring points may be modified to accurately commission the building.

(16) The final acceptance tests of all fire protection and life safety systems shall be witnessed by the government Fire Protection Engineer or their designated representative. Testing and commissioning for the fire protection and life safety systems shall be per the requirements of those sections of the specifications and the applicable governing codes and standards. No building or portion thereof shall be occupied until the government Fire Protection Engineer has issued a certificate of occupancy. Once the government Fire Protection Engineer has ensured that to the best of their knowledge all the fire protection and life safety systems have been completed, inspected, successfully tested and approved and all outstanding fire and life safety deficiencies have been corrected to afford a reasonable degree of safety to the building occupants from fire and similar emergencies, a certificate of occupancy will be issued.

(17) Maintain a record of pre-commissioning checks, component verification forms, functional performance testing to include QC test report, manufacturer’s start-up reports, and the CxS’s own records of all commissioning/testing procedures and results. Report all issues to USACE as they occur. Provide written progress reports and test results with recommended actions. Provide final report with final results of pre-commissioning checks and functional performance tests.

(18) Review equipment warranties to ensure that customer responsibilities are clearly defined.

(19) Observe the training of customer operating personnel, and the videotaping of this training. Attend and participate in key training sessions.

(20) Review and comment on the O&M manuals for commissioned equipment and systems.

(21) Review furnished and installed work in place for compliance with LEED design requirements for enhanced commissioning.

(22) Develop and/or review procedures for decommissioning (e.g. decontamination, demolition, and/or abandonment, etc.) of existing buildings and systems. Oversee and document all decommissioning activities.

(23) Compile a Commissioning Record, which shall include:

a. A brief summary report that includes a list of participants and roles, brief building description, overview of commissioning and testing scope, and a general description of testing and verification methods.

b. Also included in the Commissioning Record shall be the Contractor’s final commissioning plan, Basis of Design (from A/E), SOPs, commissioning specifications, design review comments and resolutions, submittal review comments and resolutions, issues log, completed pre-commissioning checklists, CxS site visit reports and Commissioning Team meeting minutes, O&M review, training documentation, functional performance test procedures, warranty review and test data reports, expected and actual results of all tests, identification and initials of all present during testing and commissioning, SA certification documentation, equipment certification documentation.

c. All outstanding non-compliance items shall be specifically listed. Recommendations for improvement to equipment or operations, future actions, commissioning process changes, etc. shall also be listed. Each noncompliance issue shall be referenced to the specific functional test, inspection, trend log, etc. where the deficiency is documented.

d. A Recommissioning Management Manual which provides guidance and establishes timelines for recommissioning of building systems and components. The format of the Recommissioning Management Manual shall closely parallel the Final Commissioning Plan for the facility.

e. Provide report certification that installed construction work meets specified LEED requirements for enhanced commissioning.

f. Submit bound text copies of the Commissioning Records with CD copies including all info listed above.

(24) The CxS shall maintain a complete electronic record of all Cx activities using an electronic database, hereby referred to as ‘Web Accessible Information Database and Management System’ (WAIDS). The CxS shall maintain documentation of all commissioning activities using WAIDS. Specific requirements for WAIDS will be established by the government. The CxS shall deliver (in form of CD/DVD) to the government electronic copies of the database, complete and unsecured, ready to be read, copied, edited and exported on any commercial, licensed copy of the database software, or an executable program, with database export capabilities to formats of major commercial database software packages such as, but not limited to, Microsoft Access and Oracle. The CxS shall also furnish copies of the database in bound and organized hardcopy with a table of contents.

The CxS will utilize a database compatible with another database directed by the government. Updated information on appropriate compatibilities will be provided with individual task orders as it becomes available.

The database shall be made accessible for data population and use by parties outside the CxS, such as construction contractor, designer (AE), government and other elements associated with the project Cx as requested by the government.

WAIDS shall be accessible online, in a format such that no software other than a web browser is required to access, print and populate the database. Blank forms equivalent to forms that will be populated in the database shall be made accessible and printable as well, in order to document progress in the field prior to input in the database.

WAIDS shall be protected from viewing and altering by unauthorized persons, however it shall be accessible through the internet. The CxS may be required to include security features and requirements designated by the government. The CxS shall be responsible for determining, disseminating, and maintaining items such as passwords, usernames and general administrative/ IT items. At a minimum, separate usernames/passwords shall be given for construction contractor, designer, government and other designated elements. The WAIDS system shall document/record who entered data in the online database, based on the login as well as time/date stamp of changes and entries.

The CxS shall train all users of WAIDS in its functions, use, accessibility, capabilities, deliverables, etc. The CxS shall also be available to assist users with questions, problems, IT support, etc.

Items to be included in the electronic record of Cx activities shall be, but not limited to:

· Commissioning Plans

· Commissioning meeting minutes

· Commissioning Team access

· Basis of design documentation

· Commissioning program review meetings

· Commissioning specifications

· Alerts to coordination issues

· Deficiencies and resolutions

· Checklists related to commissioned items

· Pre-commissioning checklists

· Start-up requirements

· Component Verification Forms

· All functional testing related items (requirements, procedures, documentation, etc) for all commissioned equipment and assemblies/systems

· Testing conditions and acceptance criteria for each test on each piece of equipment and system being commissioned.

· Expected, acceptable, and actual results of all tests for each piece of equipment and system being commissioned.

· Manufacturer required tests

· Point-to-point tests

· TAB documentation, tests, reports

· O&M manuals

· Construction contractor’s tests, procedures, and results

· Documentation of CxA site visits

· Comments (and their resolutions) on issues/ reports reviewed by CxA

· Piping pressure tests

· Ductwork tests

· Containment Area Pressure Tests

· Sensor calibration

· Control system trend logs

· Acceptance tests of all fire protection/ life safety systems

· QC test reports

· Progress reports

· RFIs related to commissioning items

· Pertinent portions of equipment submittals

· Season testing of Cx item

· All Cx testing documentation

· All Cx results documentation

· All Cx procedures documentation

· Dates and times of all tests and names of persons witnessing/performing tests

· Procedures and results of decommissioning

· All items involved with warranty issues

· All items associated with the commissioning record indicated above

C. Post-Construction Stage: The following activities may be included in this stage:

(1) Witness/oversee required opposite season or deferred testing and deficiency corrections and provide the final testing documentation for the Final Commissioning Report and O&M manuals.

(2) Return to the site at 6 months into the 12 month warranty period and review with facility staff the current building operation and the condition of outstanding issues related to the original and seasonal commissioning. Also interview facility staff and identify problems or concerns they have with operating the building systems as originally intended. Make suggestions for improvements and for recording these changes in the O&M manuals. Identify areas that may come under warranty or under the original construction contract. Assist facility staff in developing reports and documents and requests for services to remedy outstanding problems.

(3) Provide building systems and components trouble shooting and diagnostics to determine corrective measures necessary where operating parameters are not achieved.

(4) Develop and/or review procedures for decommissioning (e.g. decontamination, demolition, and/or abandonment, etc.) of existing buildings and systems. Oversee and document all decommissioning activities.

D. Systems and Assemblies That May Require Commissioning (applies to pre-design/design, construction and post construction stages):

The following is a general list of systems and assemblies that may require commissioning. This list is not intended to be all inclusive.

(1) Building envelope including the different types of curtain wall assemblies (specifically roofing, windows and doors, construction joints, etc.)

a. Infiltration and building tightness testing associated with building envelope systems and components

b. Door seals, weather-stripping and gaskets

(2) Control System Device Design

a. Central building automation system

b. Daylight dimming controls and interior dimming system controls

c. Scheduled or occupancy sensor lighting controls

d. Process instrumentation and controls

(3) All equipment of the heating, ventilating and air conditioning systems

a. Chilled beam or underfloor air distribution systems, as applicable

b. Condensation sensing and control systems, sensors and equipment

c. Chilled water generation systems

d. Heat recovery systems

e. Refrigeration systems

f. HVAC control systems

(4) Electrical (service switch gear, switchboards, distribution panel boards, transformers, motor control centers, power monitoring and metering, transient voltage surge suppressors, variable speed drives, grounding and ground fault systems, over current protective devices, low voltage busway, thermographic survey, electronic calendaring or directory, white sound system).

a. Emergency power generators and automatic transfer switching; paralleling equipment (if applicable)

b. Uninterruptible power supply systems

(5) Plumbing

a. Domestic and process water pumping and mixing systems

b. Irrigation

(6) Fire Protection & Life safety systems (egress system, fire alarm system, fire detection systems, fire suppression systems, smoke management systems, smoke removal systems, emergency lighting systems, security/egress locking interface systems, HVAC interlocks, elevator emergency recall operation, elevator emergency in-car operation)

(7) Equipment sound control systems and testing

(8) Data and communication cable and conveyances

(9) Paging systems

(10) Security management and monitoring systems

(11) Vertical transport

(12) Sustainability features, including LEED and RCM reviews

(13) Air pressure gradient systems, equipment and sensors

(14) Thru wall penetrations

(15) Public address systems

(16) Mass notification systems

(17) Communications systems

(18) Intrusion detection systems

(19) Closed circuit TV systems

(20) All system interfaces (e.g. HVAC and fire alarm, HVAC and emergency power, etc.)

(21) System Failure Modes

15. Period of Performance: The period of performance of this contract shall be five (5) years from the date of the contract award. Task orders may be issued under this contract during the entire performance period. Expiration of the performance period during which orders may be issued shall not affect any order placed prior to the expiration of such period. Terms of the contract shall remain in full force and effect in their application to such task orders for the life of the task order. Time duration of each task order shall be at the sole determination of the Government. Failure to meet contract deadlines and milestones shall be reflected in the contractor’s performance evaluation (by the Government) on both the task order and the overall contract.

16. Responsible Office: The Chief of the Real Property Services Field Office or a designated representative shall administer this contract. The mailing address of this office for correspondence is as follows:

The shipping address for messenger, UPS, FedEx, and other such deliveries is as follows:

17. Place of Performance: The effort required under this contract shall be performed within the geographic boundaries of the Continental United States (CONUS) and Hawaii.