AE_IDIQ_Statement_of_Work.pdf

REAL PROPERTY SERVICES FIELD OFFICE (RSFO)

SECURE COMMUNITY

AE IDIQ # 1 & 2

Multi-Discipline Architect-Engineer Services Contract for RSFO

Purpose General Requirements

Corps of Engineers Liaison Contractor’s Management and Supervision

Work Categories Scope of Work

Security

1. Purpose: The scope of this contract encompasses architect and engineering services for a broad variety of minor to major repair, modification, rehabilitation, alterations and new construction projects primarily in support of the Department of Defense and associated Agencies. The geographic location covered under this contract is the Continental United States (CONUS). The type of work performed will be for secure and non secure sites and will include: planning, programming, feasibility studies, geotechnical investigations, permitting, charrettes, master planning, engineering studies, design services, estimating, surveying, site/field investigation, CADD drawing and document preparation and review, design review, operability and maintenance review of designs, construction management services, commissioning, studies, and reports. These services will include (but are not limited to) such areas as facility maintenance, repair, remodeling, renovation, or demolition; infrastructure;

interior fit-up; new construction; physical security and counter terrorism (including weapons of mass destruction) force protection; fire protection; and communications for military and other non-military government agencies. The geographic location covered under this contract is the Continental United States (CONUS) and Hawaii. The type of work performed will be for secure and non secure sites. This contract will be procured in accordance with the Brooks Architect-Engineers Act, as implemented under FAR 36.6 and will be a firm fixed price contract.

2. General Requirements: The work required extends beyond a single project effort, in that it involves the planning, design, scheduling, management, coordinating, investigating, and CADD support support for a fluctuating flow of simultaneous, though unrelated, task orders. The Real Property Services Field Office (RSFO) mission is to provide all aspects of real estate leasing, acquisition, facility management, maintenance, and associated engineering, planning and design / construction services for the secure community that is often time-critical and of a highly visible nature. Therefore, the Contractor will be required to respond rapidly to Government requirements with outstanding professionalism and top quality craftsmanship, without compromising professional standards, current mission requirements, and end user readiness. It is imperative that the Contractor provides a flexible and multi-disciplined work force of the highest quality. Some of the work to be accomplished will be in areas where classified TOP SECRET (TS) operations are conducted. It is mandatory that the Contractor maintains a balanced work force cadre of cleared TS personnel to work projects in such areas. The contractor must furnish a list, with resume, of key personnel, identified by discipline, possessing a final TS security clearance with their proposal. See paragraph 10 for additional requirements. The work requirements described in this scope of work do not necessarily represent all of the work of this nature that is accomplished by the RSFO. Other contractors and Government personnel may, from time to time, perform services which fall within the general description contained in this contract. THIS IS NOT A

REQUIREMENTS CONTRACT OR A JOB ORDER CONTRACT. THIS IS AN INDEFINITE DELIVERY

INDEFINITE QUANTITY ENGINEERING SERVICES CONTRACT. The contractor has no entitlement to any work in the mission area. The Government’s minimum obligation under this contract is set forth in other areas of the contract.

3. RSFO Liaison: The nature of this support area where specific work is progressively identified requires a strong and effective liaison with the RSFO. Contractor's management/supervision will interface with the government through the contracting officer, and, more specifically, on a day to day basis through the contacting officer's technical representative(s). The contractor shall provide a single point of contact (POC), with an alternate, who shall both be available 24 hours per day, seven days per week, and 365 days per year via telephone. The work authorizations, scheduling during on-going operations, payment for completed work, submittal processing and review, availability of government information, Unified Facilities Criteria interpretation and review, Unified Facilities Guide Specifications interpretation, preparation, and review, and review of completed orders are areas illustrative of the need for close liaison between the contractor and the government. Only formally designated government points of contact (as designated by the contracting officer) will direct or otherwise control the effort under this contract.

4. Contractor's Management and Supervision: The contractor's effort will extend beyond conventional single job commissioning efforts in that the contractor must plan, schedule, coordinate, manage, draft, investigate and otherwise execute a flow of independent orders with a wide variety of professional skill levels. The contractor must be capable of adjusting to a wide variation in the professional mix without significantly impacting on-going work. The contractor is expected to select quality subcontractors and other design, consulting, and professional individuals and firms as necessary, to perform elements of work for which there is insufficient "in-house" capability and effectively manage those subcontractors to insure that the government is provided with a "seamless" level of effort on each task order. To this end, any changes or deviations to the contractor’s key personnel, subcontractors, outside associates, or consultants must be approved by the Contracting Officer prior to the occurrence of the change. Since the contractor’s management has the only direct interface with the government, it is essential that all key contractor personnel at this level maintain an overall and effective insight into all facets of the activity. These facets include, for example, all contract operations such that the contractor can insure a prompt response to new or changed conditions with a minimum of disturbance to the Government.

One of the major objectives of this contract is to obtain a contractor that is highly qualified with an expert staff of experienced design professionals. To this end the contractor is expected to bring forth any comments or questions that it may have about the task order scopes prior to task order award. The contractor may be tasked to perform reviews on other construction projects in the mission area.

5. Contractor Manpower Reporting: The Contractor (A/E) shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2015. Contractors may direct questions to the Help Desk at:

http://www.ecmra.mill.

6. Work categories: The nature of the work ranges from minor to extensive design, study, review, consulting, estimating, reports, surveys, field investigations, CADD, and construction management services in support of construction / modification / alteration / maintenance / repair / rehabilitation / commissioning of existing facilities and construction of new facilities. The work included may vary from routine general design or consulting work to design and construction management of complex special security, force protection, shielding, test, laboratory, structural, fire protection, communications, mechanical, electrical, or other similar type systems projects. All task orders will define the work in as much detail as possible and shall indicate whether classified or unclassified workers must be used for each task order. This work definition will vary from minimal narrative descriptions to detailed concept information, depending on government requirements and the information available. The jobs included will require a variety of professional management, architectural, engineering, and consultant skills. When task orders are issued, the contractor shall become the “Engineer of Record” and shall be required to have a professional engineer, registered in the State where the project is located, stamp the drawings accordingly. It should be noted that the term “Engineer of Record” is not a term specifically used in Federal Contracting; but refers to the individual State requirements for professional licensing for architects and engineers with all referenced laws and regulations, which hereby becomes part of this contract. Reference the general and special contract clauses contained in this contract for further information. The type of facilities to be commissioned shall include, but not be limited to: administrative facilities, physical fitness facilities, humidity controlled warehouses, maintenance facilities, computer facilities, Sensitive Compartmented Information Facilities (SCIF), high-tech admin facilities and conference areas, remote http://www.ecmra.mil/ http://www.ecmra.mill/ inspection facilities, technology data centers, central utility plants, and food service/retail facilities.

7. Contractor Provided Items: As part of the basic contract, the contractor shall provide the following:

(1) Partnering session. The partnering session will be scheduled within the first 4 weeks after contract award. The session will be planned for an 8-hour period (minimum) at a conference room in the Baltimore / Washington Area and within 15 miles of Fort Meade, Maryland. The sessions will be for a group, which shall contain approximately 20 government employees; and all key contractor personnel, subcontractors, associates, designers, and consultants, as required.

(2) The AE will identify a Program Manager who will serve as the single point of contact for RSFO for all task orders issued under this contract. The Program Manager, and other AE representatives as needed, will meet with RSFO on a Quarterly basis for a Program review of all task orders issued under this contract.

8. Safety: The US Army, Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1) and the Occupational Safety and Health Administration (OSHA) requirements (29 CFR 1910 & 1926) are part of this contract. In the event of a conflict, the more stringent will take precedent. All requirements of EM 385-1-1, latest edition, for submissions, including information and data, shall fully comply with by the contractor and shall be included in all task order deliverables as a project requirement.

9. Specifications: The basic contract specifications will be the Unified Facilities Guide Specifications. Other specifications and criteria (including industry standards) may be required by the government based on the location of the project and ownership of the facility. Substitutions may be considered on a case by case basis, but only if approved by the Government. The Guide Specifications can be obtained from the website at http://www.hnd.usace.army.mil//techinfo/gspec.htm.

10. CADD Standards: Documents and Drawings shall be prepared in accordance with the RSFO CADD standards or as required by the Government. CADD drawings shall be prepared in Micro Station V8 and/or Auto CADD formats as required by the government.

11. Estimating Requirements: Contractor shall provide cost estimates in the MCASES and R.S. Means CostWorks formats or as required by the government.

12. Quality Control Plan: The A-E shall prepare a Quality Control Plan (QCP) which includes the following as a minimum:

A. Identification and discussion of all organizational and technical interfaces.

B. Design team members and their areas of responsibility.

C. Team members responsible for checking the design D. Team members responsible for checking the electronic files E. Independent Technical Review (ITR) team and an explanation of how they will perform their duties F. Project Schedule showing key milestones and review periods.

G. Security considerations and controls.

Project Specific DQCPs are required for each task order under this contract which includes design services unless specifically excluded in the SOW for the task order?

13. Personnel Security Clearances: Key Contractor personnel shall possess a final TS clearance based on an SSBI completed within the last five years. The contractor's security clearances shall be passed to the U.S, Army Corps of Engineers security officer prior to the commencement of performance of any task order. The unit security office point of contact (POC) shall be provided by the government, as required. All contractor personnel performing under this contract shall be required to execute a Standard Form 312, REV 1-91, entitled "Classified Information Nondisclosure Agreement", prior to beginning work. All contractor personnel working under this contract shall be U.S. citizens, without exception.

14. Security Access. Due to the nature of the security necessary to complete the overall project work, all personnel entering the construction site shall abide by all regulations and procedures promulgated by the Contracting http://www.hnd.usace.army.mil/techinfo/gspec.htm

Officer and Site Security Manager (SSM) regarding conduct, behavior, and security matters. Failure to adhere to any security stipulations may, at the option of the Government, result in removal of the offending person from the site, with all resultant costs borne entirely by the Contractor.

15. Foreign Ownership. In addition, award of this contract will be in accordance with Federal Acquisition

Regulations (FAR) listed below.

1. FAR252.209-7001. DISCLOSURE OF OWNERSHIP OR CONTROL BY THE GOVERNMENT OF

A TERRORIST COUNTRY;

2. FAR 252.209-7002. DISCLOSURE OF OWNERSHIP OR CONTROL BY A FOREIGN

GOVERNMENT; and

3. FAR 252.209-7004. SUBCONTRACTING WITH FIRMS THAT ARE OWNED OR CONTROLLED

BY THE GOVERNMENT OF A TERRORIST COUNTRY.

These FAR provisions establish prohibitions for the award of any contract under a national security program to contractors that have foreign/terrorist control, ownership, or interest.

16. Disclosure of Information: Performance under this contract may require the contractor to access data and information proprietary to a government agency, another government contractor, or of such a nature that its dissemination or use, other than as specified in the Statement of Work, would be adverse to the interests of the government or others. Neither the contractor, nor contractor's personnel, shall divulge or release data or information developed or obtained during performance of this contract, except to authorized personnel or upon written approval of the contracting officer. The contractor shall not use disclose or reproduce proprietary data that bears a restrictive legend, other than as specified in this contract, or any information at all regarding any agency under this contract. Disclosure of information regarding operations and services of any agency not entitled to receive it and failure to safeguard any classified information that may come to the contractor (or any persons under the contractor's control) in connection with work under this contract may subject the contractor, contractor's agent, or employees to criminal liability under Title 18, Sections 793 and 798, of the United States Code (U.S.C.). Neither the contractor nor the contractor's employees shall disclose or cause to be disseminated any information concerning the operations of any agency which could result in, or increase the likelihood of, the possibility of a breach of the agency's security or interrupt the continuity of its operations. The contractor shall direct to the contracting officer all inquiries, comments, or complaints arising from matters observed, experienced, or learned as a result of or in connection with, the performance of this contract, the resolution of which may require the dissemination of official information. The contractor shall not release any information, including photographs, files, public announcements, statements, denials, or confirmations, on any part of the subject matter of this contract or any phase of any program hereunder without the authorized prior written approval of the contracting officer. The contractor shall not release information regarding individuals without authorized prior written consent of the contracting officer. All documents showing individuals' names or other personal information, including Social Security Numbers, shall be controlled and protected. The provisions of the Privacy Act of 1974, Public Law 93-579, 5 U.S.C., Section 552a, shall apply. All deliverables under this contract shall be considered to have a minimum security classification of Unclassified/ For Official Use Only.

17. Contract Requirements: The Contractor, operating as an independent contractor and not as an agent of the Government, shall provide all labor, materials, facilities, and equipment and perform all work identified in each individual task order. The Contractor may be required to perform work under multiple task orders at different sites simultaneously. The Contractor shall be cognizant of all appropriate laws, regulations, and guidance. The Contractor shall ensure that all work activities performed by his personnel, subcontractors and suppliers are executed as required by these laws and regulations. Any incident of noncompliance noted by the Contractor shall immediately be brought to the attention of the Contracting Officer (KO) and/or the Contracting Officer's Representative (COR) by written notice. Nothing in this contract shall relieve the Contractor of his responsibility to comply with these laws and regulations. Any conflicts between laws/regulations and contract/task order requirements shall be brought to the attention of the KO and/or COR.

Contractors are required to perform all tasks identified in the Statement of Work (SOW). However, contractors may not perform "inherently governmental functions" as defined in FAR 7.5. As a matter of policy, an "inherently governmental function" is one so intimately related to the public interest as to mandate performance by Government employees.

The effort put forth under this contract shall not be considered personal service as defined in FAR 37.104(d).

Contractor personnel are not subject to continuous supervision and control of a government officer or employee.

In the firm’s proposal supplied in response to the Government’s request for proposal on task orders and modifications, the firm’s proposal must clearly identify conflicts of interest or potential conflict of interest. If no conflict exists, the contractor shall so state.

Contractor personnel working on government projects will be required to identify themselves as “contractors”.

This identification applies to all communication whether written, verbal, etc.

If any personnel change for this project, the government must review and approve the replacement personnel, in advance. Replacement personnel shall not have less than the equivalent qualifications as the original personnel.

In the event that the performance of any work under this contract causes the contractor to gain access to proprietary and/or confidential information of other firms/contractors, the contractor is required to immediately execute Technology Exchange Agreements with those firms/contractors in order to protect the information from unauthorized uses. The contractor is required to refrain from using any such information for any purposes other than for which it was furnished. The contractor must immediately provide the Contracting Officer with a copy of such agreements with original dated signatures affixes.

The contractor is required to develop and utilize procedures for custody, use/handling, reproduction, storage, safeguarding, and disposition of all documents and information of this nature. These procedures must be designed and carried out so that there is no unauthorized disclosure of such documents and information throughout the contract performance.

15. Scope of Work includes a broad range of Design Services and Construction Management Services. Work conducted at the project site during construction shall be in accordance with the latest EM 385-1-1 USACE Safety and Health Requirements Manual.

A. Design Services: The following activities may be included in this stage:

(1) Permits: The A-E shall identify all necessary permits, licenses and approvals needed from all local, State, and Federal authorities required during the design. Permits which are the responsibility of the A-E shall be obtained during the design stage, (e.g. permits associated with storm water management, erosion and sediment control, and the National Pollutant Elimination Discharge Permit). Those permits, which are the responsibility of the construction contractor, should be identified in Section 1, Job Conditions, of the contract specifications. Should it become necessary in the performance of the work and services for the A-E to secure the right of ingress and egress to perform any of the work on properties not owned or controlled by the Government, the Government shall secure the consent of the owner, his representative, or agent, prior to the A- E’s effecting entry on such property. The A-E shall coordinate all rights-of-entry through the project manager.

(2) A-E services: The A-E under each task order shall perform all work required accomplishing the intent of such task order, and unless otherwise specifically provided therein, shall perform the required services, which may include the following:

a. Studies: Consisting of investigations, survey of existing conditions, identification of hazardous material requiring removal and/or abatement, drawings, and sketches and cost estimates.

b. Reports: Consisting of discussions of the study and investigations, description of all plans and schemes considered for obtaining the desired end result of the study. All drawings and sketches are required to present and illustrate the details and results of the study. Required estimates of construction costs, including comparative costs for indicated alternate plans and schemes and results conclusions, and any recommendations must be included.

c. Preparation of project programming documents such as DD Forms 1391 and accompanying documents.

d. Concept designs and site plans.

e. Basis-of-Design.

f. Outline Specifications.

g. Concept Cost Estimates.

h. Preliminary designs

i. Preliminary design analysis

j. Preliminary Cost Estimates

k. Final Design.

l. Final Design Analysis.

m. Contract Drawings.

n. Contract Specifications.

o. Quantity Surveys and Cost Estimates.

p. Engineering Advice during Construction Period.

q. Record Drawings.

r. Final Cost Estimates

s. Survey and Inspect structures, utilities, mechanical and electrical systems, pavements, and impoundment structures, and develop reports detailing recommended maintenance or repairs; and perform detailed land surveys, geotechnical investigations and topographic surveys as required in support of assigned work.

t. Site investigations, planning, master planning, programming, surveys, geotechnical investigations, permitting, charrettes, preparation of reports, studies, design criteria, design build requests for proposal, designs, and other general A-E services for multi-disciplined new construction projects, alterations, renovations, maintenance and repair, tenant fit-up and operations for military and other non-military government agencies.

Products are not required to be performed using a specific CADD system. Design drawings will be produced in a format fully compatible with MicroStation V8 and AutoCADD on compact disks (CD-R), as required.

B. Construction Management Support Services: The following activities may be included in this stage:

(1) The A-E shall review shop drawings as required and within a specified number of calendar days after receipt. This requires checking and approving all shop drawings in connection with the construction work, to assure that they conform with the and furnishing exceptions in writing as to those drawings which are disapproved. The A- E shall analyze and verify the adequacy of any detail not completely shown on the contract drawings. All shop drawings shall be checked and returned within (to be negotiated with each task order) calendar days after day of receipt.

Only qualified personnel who are thoroughly familiar with all phases of the project shall perform shop drawings reviewed.

(2) An approved representative of the A-E shall make site visits during the construction period.

When a site visit is required in writing by the Contracting Officer or his duly authorized representative, such visit will be made. Directly after each site visit is made, a site visit report shall be made in writing describing the results of the visit, and shall be forwarded to the Contracting Officer. Such visits shall not exceed the number specified in each task order. A separate site visit will be authorized:

a. For each representative of the A-E required at the site.

b. For each day on which such representative of the A-E is required to be present at the site.

(3) Review proposed design changes, modifications, and value-engineering proposals submitted during the construction phase of the project for compliance with appropriate engineering and construction standards and adequacy of design.

(4) Review construction cost estimates for any project.

(5) Provide bid ability, operability, maintainability, environmental, and constructability reviews of any project.

(6) Provide complete on site Construction Management Services for any project to include quality assurance, construction inspection and testing, and daily progress documentation.

(7) Provide change order / modification analysis as required for any project. h. Provide specialized environmental science and other technical consulting services, as required.

(8) Provide civil, structural, electrical, security, communications, and mechanical (including elevator) testing and inspection.

(9) Provide cost estimates for use as Independent Government Cost Estimates for any project of operation and maintenance manuals, technical assistance, on-site representation and commissioning/start-up/fit-up design work.

15. Period of Performance: The period of performance of this contract shall be five (5) years from the date of the contract award. Task orders may be issued under this contract during the entire performance period. Expiration of the performance period during which orders may be issued shall not affect any order placed prior to the expiration of such period. Terms of the contract shall remain in full force and effect in their application to such task orders for the life of the task order. Time duration of each task order shall be at the sole determination of the Government. Failure to meet contract deadlines and milestones shall be reflected in the contractor’s performance evaluation (by the Government) on both the task order and the overall contract.

16. Responsible Office: The Chief of the Real Property Services Field Office or a designated representative shall administer this contract. The mailing address of this office for correspondence is as follows:

U.S. Army Corps of Engineers Real Property Services Field Office P.O. Box 548 Annapolis Junction, MD 20701-0508

The shipping address for messenger, UPS, FedEx, and other such deliveries is as follows:

U.S. Army Corps of Engineers Real Property Services Field Office 300 Sentinel Drive Suite 400 Annapolis Junction, MD 20701

17. Place of Performance: The effort required under this contract shall be performed within the geographic boundaries of the Continental United States (CONUS) and Hawaii.