W912DQ22R4016_ Bldg 226 HVAC Repl.pdf

FY22 HVAC Replacement Bldg 226 Fort Leavenworth, KS

PN: 498113

As Advertised

Solicitation and Construction Specifications

August 2022

W912DQ-22-R-4016

This page was intentionally left blank for duplex printing.

FY22 HVAC Replacement Bldg 226, 196, 22 & 53 W912DQ-22-R-4016 Fort Leavenworth, Kansas

PROJECT TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

01 11 00 SUMMARY OF WORK

01 30 00 ADMINISTRATIVE REQUIREMENTS

01 32 16.00 23 SMALL PROJECT CONSTRUCTION PROGRESS SCHEDULES

01 33 00 SUBMITTAL PROCEDURES

01 35 26 GOVERNMENTAL SAFETY REQUIREMENTS

01 45 00.00 10 QUALITY CONTROL

01 45 00.15 10 RESIDENT MANAGEMENT SYSTEM CONTRACTOR MODE (RMS CM)

01 50 00 TEMPORARY CONSTRUCTION FACILITIES AND CONTROLS

01 57 19 TEMPORARY ENVIRONMENTAL CONTROLS

01 74 19 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

01 78 00 CLOSEOUT SUBMITTALS

01 91 00.15 10 TOTAL BUILDING COMMISSIONING

DIVISION 03 - CONCRETE

03 30 53 MISCELLANEOUS CAST-IN-PLACE CONCRETE

DIVISION 06 - WOOD, PLASTICS, AND COMPOSITES

06 10 00 ROUGH CARPENTRY

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 84 00 FIRESTOPPING

07 92 00 JOINT SEALANTS

DIVISION 08 - OPENINGS

08 11 13 STEEL DOORS AND FRAMES

DIVISION 09 - FINISHES

09 22 00 SUPPORTS FOR PLASTER AND GYPSUM BOARD

09 29 00 GYPSUM BOARD

09 90 00 PAINTS AND COATINGS

DIVISION 22 - PLUMBING

22 00 00 PLUMBING, GENERAL PURPOSE

DIVISION 23 - HEATING, VENTILATING, AND AIR CONDITIONING (HVAC)

23 05 15 COMMON PIPING FOR HVAC

23 05 93 TESTING, ADJUSTING, AND BALANCING FOR HVAC

23 07 00 THERMAL INSULATION FOR MECHANICAL SYSTEMS

23 09 00 INSTRUMENTATION AND CONTROL FOR HVAC

23 09 13 INSTRUMENTATION AND CONTROL DEVICES FOR HVAC

23 09 23.02 BACNET DIRECT DIGITAL CONTROL FOR HVAC AND OTHER BUILDING

CONTROL SYSTEMS

23 09 93 SEQUENCES OF OPERATION FOR HVAC CONTROL

23 11 20 FACILITY GAS PIPING

23 21 23 HYDRONIC PUMPS

23 23 00 REFRIGERANT PIPING

23 30 00 HVAC AIR DISTRIBUTION

23 52 00 HEATING BOILERS

PROJECT TABLE OF CONTENTS Page 1

FY22 HVAC Replacement Bldg 226, 196, 22 & 53 W912DQ-22-R-4016 Fort Leavenworth, Kansas

23 64 10 WATER CHILLERS, VAPOR COMPRESSION TYPE

23 81 00 DECENTRALIZED UNITARY HVAC EQUIPMENT

DIVISION 25 - INTEGRATED AUTOMATION

25 05 11 CYBERSECURITY FOR FACILITY-RELATED CONTROL SYSTEMS

DIVISION 26 - ELECTRICAL

26 20 00 INTERIOR DISTRIBUTION SYSTEM

26 28 01.00 10 COORDINATED POWER SYSTEM PROTECTION

26 29 23 ADJUSTABLE SPEED DRIVE (ASD) SYSTEMS UNDER 600 VOLTS

-- End of Project Table of Contents --

PROJECT TABLE OF CONTENTS Page 2

B226 HVAC Replacement - Construction, Fort Leavenw orth, Kansas

Scope of Work: The renovation w ill replace the current variable refrigerant f low system w ith 4 pipe fan coil units served by boilers and a chiller. The dedicated outdoor air system (DOAS) w ill also be replaced. Storage spaces w ill be converted to mechanical rooms. The attic f loor structural framing w ill be strengthened to support the new DOAS unit. Building 226 is part of the Fort Leavenw orth National Historic Landmark District. The Secretary of the Interior’s Standards for the Treatment of Historic Properties w ill apply.

This requirement is 100% set aside of Small Businesses

This Request for Proposal (RFP) w ill result in the aw ard of single Design-Bid-Build Firm-Fixed Price Construction Contract.

The North American Industry Classif ication (NAICS) Code is 238220 w ith a small business size standard of $16.5 Million Dollars.

The magnitude of this project is betw een $1 Million to $5 Million Dollars.

CARMEN HOPKINS (816) 389-3264

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

09-Aug-2022

(RFP)

(IFB)

X

CALL:

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______10 calendar days and complete it w ithin ________548 calendar days after receiving aw ard, X notice to proceed. This performance period is X mandatory, negotiable. (See _________________________52.211-10

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________ copies to perform the w ork required are due at the place specif ied in Item 8 by ___________ local time ______________08 Sep 2022 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee X is, is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______90 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

USACE, KANSAS CITY +

FEDERAL BLDG. CT-M RM 647; 601 E 12TH ST

KANSAS CITY MO 64106-2896

W912DQ

PAGE OF PAGES

1 OF

CODE W912DQ

(Title, identifying no., date):

12B. CALENDAR DAYS

11:00 AM (hour) Sealed envelopes containing offers

USACE, KANSAS CITY CT

FEDERAL BLDG CT-M 601 E 12TH STREET

KANSAS CITY MO 64106-2896

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

8. ADDRESS OFFER TO (If Other Than Item 7)

816-389-2030FAX:TEL: 816-389-3976 TEL: FAX:

W912DQ22R4016 84

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued) (Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

Section 00 10 00 - Solicitation

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Bldg 226 HVAC Replacement

FFP

The contractor shall provide all manpower, equipment, materials, facilities, and coordination to replace HVAC System in Bldg 226 as identified in the attached specification and drawings.

FOB: Destination

PSC CD: Z2JZ

NET AMT

Section 00 20 00 - Instructions for Procurement

CLAUSES INCORPORATED BY FULL TEXT

SCR_CT_007 MAGNITUDE OF PROJECT—CONSTRUCTION (Jul 2002)

The magnitude of this project is represented by the following estimated price range (contracting officer mark as appropriate):

__X __ Between $1,000,000 and $5,000,000

(End)

TPL_NWK_001 Points of Contact

CONTRACT

SPECIALIST:

Carmen E. Hopkins

PHONE:

816-389-3264

E-MAIL:

carmen.e.hopkins@usace.army.mil

PROJECT

MANAGER:

Christine M Hendzlik

PHONE:

816-389-3269

E-MAIL:

christine.m.hendzlik@usace.army.mi l

TPL_NWK_002 PROPOSALS TO BECOME PART OF THE CONTRACT

1. When an offeror submits its proposal in response to a Request For Proposals, and a staffing plan including the names and qualifications of key personnel who are proposed to work on the project is required to be submitted, those personnel who are offered will be the same personnel who will actually perform on the project. If, during performance of the contract, it becomes necessary for the contractor to substitute personnel for one of those whose qualifications were the basis for evaluation of the offer and award of the contract, the contractor shall submit to the Contracting Officer the same information that was required in the initial proposal regarding the proposed substitute employee. The Contracting Officer shall have the right to review the qualifications of the proposed substitute employee and to approve or disapprove his or her qualifications. If the proposed substitute employee's qualifications are disapproved by the Contracting Officer, the contractor will propose another employee who does possess equivalent qualifications.

2. When an offeror submits its proposal in response to a Request For Proposals, and the name of a specific subcontractor is a required submittal, then that subcontractor who is offered will be the same subcontractor who will actually perform the specified work on the project. If, during performance of the contract, it becomes necessary for the contractor to substitute a subcontractor for one of those whose qualifications were the basis for evaluation of the offer and award of the contract, the contractor shall submit to the Contracting Officer the same information that was required in the initial proposal regarding the proposed substitute subcontractor. The Contracting Officer shall have the right to review the qualifications of the proposed substitute subcontractor and to approve or disapprove its qualifications. If the proposed substitute subcontractor's qualifications are disapproved by the Contracting Officer, the contractor will propose another subcontractor who does possess equivalent qualifications.

3. When an offeror submits its proposal in response to a Request For Proposals, and a schedule for the performance of the work on the project is a required submittal, the terms of the proposed schedule will become the schedule that mailto:carmen.e.hopkins@usace.army.mil mailto:christine.m.hendzlik@usace.army.mil mailto:christine.m.hendzlik@usace.army.mil will be utilized for completion of the project, adjusted as necessary to reflect the actual issue date of the Notice to Proceed

4. When an offeror submits its proposal in response to a Request For Proposals and that proposal contains any work, materials, methods or other type of betterment that provides an advantage to the Government that is above the minimum requirements contained in the RFP, the terms of the proposal will be the basis for evaluation and, if successful, will become the terms of the contract upon award. If a change in one of those terms is made to one that is less favorable to the Government than the one on which the award of the contract was based, a credit to the Government will be negotiated by the contractor. Only the Contracting Officer has the authority to negotiate a waiver of the terms of the contract.

(End)

Section 00 21 00 - Instructions

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-22 Alternative Line Item Proposal JAN 2017 52.214-34 Submission Of Offers In The English Language APR 1991 52.214-35 Submission Of Offers In U.S. Currency APR 1991 52.215-1 Instructions to Offerors--Competitive Acquisition NOV 2021 52.222-5 Construction Wage Rate Requirements--Secondary Site of the

Work

MAY 2014

252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements MAR 2022

52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed Price contract resulting from this solicitation.

(End of provision)

52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT--CONSTRUCTION MATERIALS (MAY 2014)

(a) Definitions. “Commercially available off-the-shelf (COTS) item,” “construction material,” “domestic construction material,” and “foreign construction material,” as used in this provision, are defined in the clause of this solicitation entitled “Buy American --Construction Materials” (Federal Acquisition Regulation (FAR) clause 52.225-9).

(b) Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the Contracting Officer in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FAR 52.225-9 in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer, or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

(c) Evaluation of offers. (1) The Government will evaluate an offer requesting exception to the requirements of the Buy American statute, based on claimed unreasonable cost of domestic construction material, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(3)(i) of the clause at FAR 52.225-9.

(2) If evaluation results in a tie between an offeror that requested the substitution of foreign construction material based on unreasonable cost and an offeror that did not request an exception, the Contracting Officer will award to the offeror that did not request an exception based on unreasonable cost.

(d) Alternate offers.

(1) When an offer includes foreign construction material not listed by the Government in this solicitation in paragraph (b)(2) of the clause at FAR 52.225-9, the offeror also may submit an alternate offer based on use of equivalent domestic construction material.

(2) If an alternate offer is submitted, the offeror shall submit a separate Standard Form 1442 for the alternate offer, and a separate price comparison table prepared in accordance with paragraphs (c) and (d) of the clause at FAR 52.225-9 for the offer that is based on the use of any foreign construction material for which the Government has not yet determined an exception applies.

(3) If the Government determines that a particular exception requested in accordance with paragraph (c) of the clause at FAR 52.225-9 does not apply, the Government will evaluate only those offers based on use of the equivalent domestic construction material, and the offeror shall be required to furnish such domestic construction material. An offer based on use of the foreign construction material for which an exception was requested--

(i) Will be rejected as nonresponsive if this acquisition is conducted by sealed bidding; or

(ii) May be accepted if revised during negotiations.

52.228-1 BID GUARANTEE (SEP 1996)

(a) Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, may be cause for rejection of the bid.

(b) The bidder shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond supported by good and sufficient surety or sureties acceptable to the Government, postal money order, certified check, cashier's check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds or notes of the United States.

The Contracting Officer will return bid guarantees, other than bid bonds, (1) to unsuccessful bidders as soon as practicable after the opening of bids, and (2) to the successful bidder upon execution of contractual documents and bonds (including any necessary coinsurance or reinsurance agreements), as required by the bid as accepted.-

(c) The amount of the bid guarantee shall be 20% percent of the bid price or $3.0 Mil, whichever is less.-

(d) If the successful bidder, upon acceptance of its bid by the Government within the period specified for acceptance, fails to execute all contractual documents or furnish executed bond(s) within 10 days after receipt of the forms by the bidder, the Contracting Officer may terminate the contract for default.-

(e) In the event the contract is terminated for default, the bidder is liable for any cost of acquiring the work that exceeds the amount of its bid, and the bid guarantee is available to offset the difference.

52.233-2 SERVICE OF PROTEST (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from

U.S. Army Corps of engineers 647 Federal Building Attn: SFC Keandre Malone

NWK-CT/M

601 E. 12th Street Kansas City, MO 64106

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) – ALTERNATE I (FEB 1995)

(a) The clauses at 52.236-2, Differing Site Conditions, and 52.236-3, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation. Accordingly, offerors or quoters are urged and expected to inspect the site where the work will be performed.

(b) An organized site visit has been scheduled for--

Tuesday, August 18, 2022

(c) Participants will meet at--

Building 226 south entrance, Fort Leavenworth, KS, at 1:00 PM, local time.

Site visit POC is Jeff Jensen, jeffery.k.jensen@usace.army.mil or 816-389-3648.

(d) Participants who need access to get on post will need to go the Visitor Control Center (VCC) on 4th and Metropolitan. Allow sufficient time to obtain a pass.

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

FAR:

https://www.acquisition.gov/browse/index/far

DFARS:

https://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html

AFARS:

https://www.acquisition.gov/afars mailto:jeffery.k.jensen@usace.army.mil

52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any DFARS (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

Section 00 22 16 - Supplementary Instructions to Proposers

SECTION 00 22 16: SUPPLEMENTARY INSTRUCTIONS TO PROPOSERS

1.0 GENERAL PROPOSAL INFORMATION

The proposal should be prepared simply and economically, providing straightforward, concise delineation of capabilities to perform the contract. The proposal should be practical, legible, clear and coherent.

The technical proposal shall address the Offeror’s proposed approach to fully perform the requirements of the Request for Proposal (RFP). Offerors are discouraged from providing information not required by the RFP.

2.0 GENERAL PROPOSAL SUBMISSION INSTRUCTIONS

ELECTRONIC PROPOSAL SUBMISSION IS REQUIRED THROUGH PROCUREMENT

INTEGRATED ENTERPRISE ENVIRONMENT (PIEE) at https://wawf.eb.mil. Web Based Training for registration and proposal submission is available as a separate portal on the main page of the site or by visiting https://wawftraining.eb.mil/wbt/xhtml/wbt/sol/index.xhtml.

Although you can search, review, and open non-restricted solicitations without logging in, you must establish a personal account in the system and register for the Proposal Manager role before you are able to submit a proposal. This account is activated by your Contractor Administrator (CAM).

Instructions for registering are as follows:

1. Navigate to https://wawf.eb.mil/

2. Select Register [top right]

3. Select Vendor

4. Create a User ID and Password and follow the prompts [next]

5. Create Security Questions [next]

6. Complete your User Profile Information [next]

7. Complete your Supervisor or Approving Official Information. This official will act as the CAM who will ultimately approve your account. If you are unsure of who this is please go to https://wawf.eb.mil/xhtml/unauth/lookup/gamLookup.xhtml to locate the CAM for your company for assistance. [next]

8. Complete Roles - Step 1. Select SOL-Solicitation, Step 2. Select Proposal Manager, Step 3.

Click Add Roles, Step 4. Fill in your Location Code (CAGE Code) [next]

9. Provide a justification for your registration [next]

VERIFY ACCOUNT STATUS/CAPABILITIES.

Once the Proposal Manager account has been approved, verify that your account is showing active under the profile page. Also, once you click on the specified solicitation, verify that the “Offer” tab is visible next to the “Solicitation” tab at the top of the page. The proposal will be submitted through the “Offer” tab. It is imperative that this is verified early in the process in order to mitigate any potential problems with the submission of your proposal.

For questions concerning your account, please contact the WAWF Helpdesk at 866-618-5988. If you are still experiencing problems after the above referenced efforts have been made, please contact the Contract Specialist / Contracting Officer immediately.

3. PROPOSAL FORMAT AND SUBMITTAL REQUIREMENTS

In order to be considered for award of a contract for the requirements of this solicitation, the offeror must submit a proposal with its offer. Failure to submit a complete proposal may result in the entire offer being rejected. The offeror shall submit electronic files as delineated below all as pdf files. Facsimile, hand carried and USPS/UPS/FedEx delivery is not authorized.

File Electronic File Name Electronic Submission Requirements

Format

Cover Letter 00CovLtr See below. pdf

Factor 1:

Corporate Experience

01CorpExp See below. pdf

Factor 2:

Technical Approach

02TechApp See below. pdf

Factor 3:

Performance Confidence

03PerfConf See below. pdf

Factor 4: Price 04Price See Below pdf

Technical Proposal:

Cover Letter, Completed SF 1442, Surety Letter, Bank Letter, and Joint Venture Teaming Agreement.

FACTOR 1 Corporate Agreement FACTOR 2 Technical Approach FACTOR 3 Performance Confidence

Offerors shall Limit Technical Proposal, to the following page limits.

Factor 1: Corporate Experience to a maximum of 15 pages.

Factor 2: Technical Approach to a maximum of 6 pages.

Factor 3: Performance Confidence. No page limit for this factor.

Factor 4: Price Proposal. No page limit for this factor.

Pro Forma Requirements 00CovLtr File, Cover Letter

Part 1, Cover letter containing the following:

a. Solicitation number.

b. Name, address, email, and telephone number of the Offeror.

c. Names, titles, emails, telephone and fax numbers of persons authorized to negotiate on the offeror’s behalf with the Government in connection with this RFP.

d. Name, title and signature of the person authorized to sign the proposal.

e. A statement specifying agreement with all terms, conditions and provisions included in the RFP.

f. CAGE Codes for the offeror and all teaming partners who participated in the Factor 1 – Corporate Experience projects.

Part 2:

1) Acknowledgement of all amendments to the RFP in accordance with the instructions on the Standard Form 30 (amendment form).

2) The completed Section 00 45 00 of the RFP (Representations and Certifications), printed Entity Record from the System for Award Management (SAM).

3) Bid Guarantee. See FAR 52.228-1.

4) Financial statement and bank letter that verify that sufficient funds will be available to finance the work.

5) For Joint Ventures, the information required by paragraph “Joint Ventures”.

6) Contract Duration and Compliance Statement. The Offeror is required to certify that all items submitted in the technical proposal comply with the RFP requirements and any differences, deviations or exceptions must be stated and explained in this section. Offerors are required to complete the statement and submit it with their technical proposal. Even if there are no differences, deviations or exceptions, the Offeror must submit the Compliance Statement stating that no differences, deviations or exceptions exist.

Sample: Statement of Compliance: This Offeror hereby certifies this proposal is in compliance with the solicitation and its requirements. There are no exceptions, deviations or differences.

01CorpExp File, Technical Proposal

Factor 1: Corporate Experience

Including letters of commitment for subcontractor or teaming partners as identified in section 6 below.

02TechApp File, Technical Proposal

Factor 2: Technical Approach

See submission requirements.

03PerfConf File, Technical Proposal

Factor 3: Performance Confidence

Information submitted about any company other than the offeror, whether a predecessor company, affiliated company, major subcontractor, or other associated business, WILL NOT be evaluated for any factor unless the proposal contains a detailed narrative explaining why this submitted information is relevant for performance of this contract. The Government will consider the adequacy of this explanation in deciding the relevance and weight of the information to this procurement. Information about major subcontractors may not be given much weight unless the proposal contains some evidence that this subcontractor is committed to perform the work.

04Price File:

Cover Letter – Solicitation number, Name, address, email, and telephone number of the offeror.

Factor 4: PRICE. Provide an original signed Standard Form 1442 “Solicitation, Offer, and Award”;

providing a price for all line items in the corresponding bid schedule; and acknowledgment of all amendments to the solicitation.

4.0 INQUIRIES/QUESTIONS

Technical inquiries and questions relating to this solicitation shall be submitted via Bidder Inquiry in ProjNet at (https://www.projnet.org). To submit and review inquiry items, prospective Offerors will need to use the Bidder Inquiry Key presented below and follow the instructions listed below the key for access. A prospective offeror who submits a comment /question will receive an acknowledgement of their comment/question via email. Another email to the same address will notify the prospective offeror once the reply is available for viewing.

***Please Note: Offerors shall only submit one question per inquiry. All inquiries containing multiple questions shall be rejected.

The Solicitation Number is: W912DQ22R4016 The Bidder Inquiry Key is: VZK2GT-FTNSXS Plan Room KEY: TWF5YY-9T7IQT

Instructions for first-time ProjNet Bid Inquiry Access:

1. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

2. Identify the Agency. Select agency USACE.

3. Key. Enter the Bidder Inquiry Key listed above.

4. Email. Enter the email address you would like to use for communication.

5. Click Continue. A page will then open saying that a user account was not found and will ask you to create one using the provided form.

6. Enter your First Name, Last Name, Company, City, State, Phone, Email, Secret

Question, Secret Answer, and Time Zone. Make sure to remember your Secret Question and Answer as they will be used from this point on to access the ProjNet system.

7. Click Add User. Once this is completed you are now registered within ProjNet and are currently logged into the system.

Instructions for future ProjNet Bid Inquiry Access:

1. For future access to ProjNet, you will not be provided any type of password. You will utilize your Secret Question and Secret Answer to log in.

2. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

3. Identify the Agency. Select agency USACE.

4. Key. Enter the Bidder Inquiry Key listed above.

5. Email. Enter the email address you used to register previously in ProjNet.

6. Click Continue. A page will then open asking you to enter the answer to your Secret

Question.

7. Enter your Secret Answer and click Login. Once this is completed you are now logged into the system.

The Bidder Inquiry System will be unavailable for new inquiries 10 days prior to the date proposals are due at 4 p.m. CST in order to ensure adequate time is allotted to form an appropriate response to inquiries and amend the solicitation if necessary.

Offerors are requested to review the specification in its entirety and review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

The ProjNet call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago) or by appointment for OCONUS. The telephone number for the Call Center is 1-800-428-HELP.

Email to staff@rcesupport.com.

5.0 JOINT VENTURES

https://www.projnet.org/ mailto:staff@rcesupport.com

Joint Ventures shall submit the following additional documentation regarding their business entities:

1) A certified copy of their Joint Venture agreement.

2) A detailed statement outlining the following in terms of percentages, where appropriate.

a. The relationship of the joint venture parties in terms of business ownership, capital contribution, and profit distribution or loss sharing.

b. The management approach of the joint venture in terms of who will conduct, direct, supervise and control the project and have custody and control of the assets of the Joint Venture and perform the duties necessary to complete the work.

c. The structure of the joint venture and decision-making responsibilities of the Joint

Venture parties in terms of who will control the manner and method of performance of the work.

d. The bonding responsibilities of the Joint Venture parties.

e. Identification of the key personnel having authority to legally bind the Joint Venture to subcontracts and state who will provide or contract for the labor and materials for the Joint Venture.

f. Identification of party maintaining the Joint Venture bank accounts for the payment of all expenses and the deposits of all receipts, keep the books and records, and pay applicable taxes for the Joint Venture.

g. Identification of party furnishing the facilities, such as office supplies and telephone service.

h. Identification of party having overall control of the Joint Venture.

Other sections of the proposal shall identify, where appropriate, whether key personnel are employees of the individual Joint Venture parties and identify the party or hired as employees of the Joint Venture.

If one of the Joint Venture parties possesses experience and/or past performance as a Federal Government contractor or as a Corps of Engineers contractor, that experience and/or past experience will be included as the experience and/or past experience of the Joint Venture.

6.0 SUBCONTRACTORS/TEAMING PARTNER

If an Offeror wishes to receive credit for the work of a subcontractor or teaming partner, the Offeror must submit a letter of commitment to use the proposed subcontractor on the project, signed both by the subcontractor and the Offeror.

The letter of commitment will be in a form substantially the same as the Sample Letter of Commitment at Attachment 1 to this Section. The commitment letter must be submitted even if the subcontractor/teaming partner is in some way affiliated with the Offeror (for example, the subcontractor/teaming partner is a subsidiary of a joint venture partner, or a subsidiary of a firm to which the joint venture partner is also a subsidiary). Include the subcontractor letters of commitment in file: 01CorpExp, Factor 1 Corporate Experience.

SAMPLE LETTER OF COMMITMENT to

USE SUBCONTRACTOR/TEAMING PARTNER

[COMPANY LETTERHEAD]

TO: Contracting Officer, Kansas City District, United States Army Corps of Engineers SUBJECT: Letter of Commitment for Proposed Contract for [insert project name] Dear Sir or Madam:

[Insert name of Offeror] and [insert name of subcontractor/teaming partner] hereby make the unequivocal commitment that, in the event that the company receives award of the Solicitation for [insert project name], [insert name of subcontractor/teaming partner] will perform the following work required by the Solicitation.

[Insert list of tasks to be performed by the subcontractor/teaming partner]

Sincerely, [Authorized Official] [Legal Name of Offeror] Date: ______________

[Subcontractor/Teaming Partner] [Legal Name of Firm] Date: _______________

7.0 BASIS FOR AWARD

The Government intends to select for award the single responsible Offeror whose proposal conforms to the solicitation that proposes a price that is fair and reasonable, and that provides the Best Value to the Government. The selection will be based on evaluation of the following evaluation factors: Corporate Experience, Technical Approach, Performance Confidence and Price.

The award will be made based on the best overall (i.e. best value) proposal that is determined to be the most beneficial to the Government, with appropriate consideration given to the following evaluation factors: Corporate Experience, Technical Approach, Performance Confidence and Price.

The non-price factors are not of equal importance as shown in Table 3 below.

The Government reserves the right to enter into discussions. In the event that discussions are not necessary then we intend to award without discussions, to the responsible Offeror whose proposal conforms to the solicitation and is determined to be the best value.

The three Non-Price factors, when combined, are significantly more important than price.

Offerors receiving an Unacceptable rating on any individual factor will not be considered for award.

Offerors are cautioned that award may not be made to the lowest price offered.

8.0 SOURCE SELECTION PROCESS

All offers received in response to this solicitation will be evaluated in accordance with informal source selection procedures. The principal objective of this process is to select a responsible Offeror who submits the offer that is the Best Value to the Government.

The process is designed to ensure the impartial, equitable, and comprehensive evaluation of all technically acceptable, responsible proposals received in response to this particular solicitation.

Source Selection Team

The Source Selection Team (SST) is established as a separate organization and management chain of command whose only purpose is to accomplish the objective above. The organization consists of a Source Selection Authority (SSA) and a Source Selection Evaluation Board (SSEB). The organization is designed to ensure active ongoing involvement of appropriate contracting, technical, logistics, legal, price analysis, small business, and other functional staff management expertise.

Source Selection Procedure

The source selection procedures will begin with an initial review of proposals and continue with a technical and price evaluation conducted by the SSEB. The SSEB shall evaluate the proposals based solely on the evaluation criteria previously identified. The results of the SSEB evaluations will be presented to the SSA for decision of award.

To be considered Acceptable, each Offeror shall specifically address each of the evaluation factors. Sufficient detail shall be provided, citing specific data as may be required, such that the proposal may be adequately evaluated. The proposal must show clearly that the Offeror has an understanding of the work tasks required and has the capability and responsibility to accomplish the work.

The Government is not responsible for information overlooked during the evaluation which is not located in the appropriate proposal section. To ensure the evaluation credit is appropriately received for proposal material submitted, do not incorporate by reference documents not contained in the proposal. References to sections of the proposal shall be by specific paragraph number (and name, if applicable), page number, and section.

9.0 TECHNICAL RATING

The Source Selection Team (SST) will use a combined technical/risk rating system that includes consideration of risk in conjunction with the strengths, weaknesses, and deficiencies in determining technical ratings. Assessment of technical risk, which is manifested by the identification of weakness(es), considers potential for disruption of schedule, increased costs, degradation of performance, the need for increased Government oversight, and/or the likelihood of unsuccessful contract performance.

Combined technical/risk evaluations shall utilize the combined technical/risk ratings listed in Table 1 and the risk descriptions set forth in Table 2.

Table 1. Combined Technical/Risk Ratings

Color Rating Description

Blue

Outstanding Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low.

Purple

Good

Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

Green

Acceptable

Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate

Yellow

Marginal

Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Red

Unacceptable

Proposal does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable. Proposal is unawardable.

Table 2. Technical Risk Rating Method Rating Description

Low

Proposal may contain weakness(es) which have little potential to cause disruption of schedule, increased cost or degradation of performance. Normal contractor effort and normal Government monitoring will likely be able to overcome any difficulties.

Moderate

Proposal contains a significant weakness or combination of weaknesses which may potentially cause disruption of schedule, increased cost or degradation of performance. Special contractor emphasis and close Government monitoring will likely be able to overcome difficulties.

High

Proposal contains a significant weakness or combination of weaknesses which is likely to cause significant disruption of schedule, increased cost or degradation of performance. Is unlikely to overcome any difficulties, even with special contractor emphasis and close Government monitoring.

Unacceptable

Proposal contains a material failure or a combination of significant weaknesses that increases the risk of unsuccessful performance to an unacceptable level.

Ratings will be assigned for each of the technical evaluation factors for each offeror. No overall rating will be assigned.

10.0 DEFINITIONS

Rating: The rating for the Technical factor will be expressed as an adjectival assessment of Outstanding, Good, Acceptable, Marginal, or Unacceptable.

Deficiency: A material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level.

Strength: An aspect of an offeror's proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

Weakness: A flaw in the proposal that increases the risk of unsuccessful contract performance.

Significant Weakness: A flaw that appreciably increases the risk of unsuccessful contract performance.

11. DEBRIEFING OFFERORS

Offerors may request a debriefing in accordance with FAR 15.505 Pre-award Debriefing of Offerors, and FAR 15.506 Post-award Debriefing of Offerors.

12. TECHNICAL FACTORS TO BE EVALUATED

The Government will select a single offeror based on their overall merit after consideration of the evaluation factors described above. The relative weight given to the evaluation factors is described in the table below.

Table 3. Relative Weight of Evaluation Factors

Location Factor Number

Description Relative Importance

01CorpExp Factor 1 Corporate Experience This factor is equal to Factor 2, more important than Factor 3.

02TechApp Factor 2 Technical Approach This factor is equal to Factor 1, more important than Factor 3.

03PerfConf Factor 3 Performance Confidence This factor is less important than Factors 1 and 2.

04Price Factor 4 Price All non-price factors, when combined, are significantly more important than Price.

01CorpExp, FACTOR 1 – CORPORATE EXPERIENCE

Submission Requirements

Submit a portfolio of at least three example projects and no more than five example projects demonstrating the offeror’s recent, relevant corporate experience. If more than five projects are submitted, only the first five will be evaluated. The projects submitted shall be limited to no more than 3 pages each and any project information beyond the 15 page limit will not be evaluated.

Multiple Award Task Order Contracts (MATOCs) or any other type of task-order contracts that provide for the issuance of task orders for the performance of tasks will not be considered projects for the purposes of this evaluation. Only individual task orders issued under such contracts will be evaluated as projects. A phased project for a single customer with multiple inter-dependent facilities on a single site may be considered a project for the purposes of this evaluation. Project descriptions that do not clearly describe the offeror’s or team member’s experience, the scope of the project, or the periods of project performance will not be considered.

Provide the following information for each project:

a. Project Title

b. Location

c. Contract Number

d. Project Delivery Method: Indicate Design/Build; Design/Bid/Build;

CM@Risk; Integrated Design; Design Only; etc.

e. Role of Offeror: Indicate type and percentage of work performed by the offeror or offeror’s team member.

f. Total Dollar Amount: Indicate if for design only, construction only or both design and construction.

g. Construction Start and Completion Dates: Project construction must be identified as complete or substantially complete. If an Offeror presents a project that is substantially complete, the proposal must include an explanation of why that project should be considered.

h. Brief Description of Project: Address how the project experience is relevant to the HVAC repairs described in this solicitation. Include: the size and function of the building(s) where HVAC repairs/replacement was done; the size and type of HVAC equipment replaced; was the building(s) occupied during the HVAC replacement effort; and how commissioning of the new equipment was conducted (equipment only; whole systems recommissioned; was the building historic and the project subject to the Secretary of the Interior Standards and Guidelines for Rehabilitation of Historic Properties; etc.). Provide a narrative that provides details on each of the above topics in order for the board to evaluate the relevancy of each project.

i. Customer Primary Point of Contact: Name, relationship to project, agency/firm, phone number, and e-mail address. The Government may contact and interview project references. Reference information will not be revealed to other parties.

j. Procuring Activity Point of Contact: Name, relationship to project, agency/firm, phone number, and e-mail address. The Government may contact and interview project references. Reference information will not be revealed to other parties.

If the offeror represents the combining of two or more companies, state if the example project represents a joint venture of the listed parties.

EVALUATION CRITERIA.

The Government will evaluate the extent of recent, relevant corporate experience of the prime contractor and team members and will assign one combined technical and risk rating for this factor.

Minimum criteria: For a project to be considered relevant and evaluated, it must meet (a) and (b) of the following minimum criteria:

(a) Construction project with a value of $2.0 M or greater.

(b) Completed within the last 6 years as of the proposal submission date, except that 1 project may be substantially complete at the time of proposal submission. If an offeror presents a project which is substantially complete, the proposal must include an explanation why that project should be considered substantially complete. To be considered a project it shall be at least 90% complete.

The Government will evaluate the extent of experience for strengths and weaknesses in the following areas:

(criteria below are not listed in order of importance. The Government desires proposals that offer the best combination of experience considering all criteria):

1. Projects that are similar in size, scope, and complexity to the Building 226 HVAC repairs.

Similar scope is defined as projects replacing the entire HVAC system in buildings 20,000 SF or larger.

2. Projects in which the prime contractor’s role is similar to the role proposed for this contract.

3. Projects which demonstrate previous work experience between the Prime Contractor and any proposed teaming partner, subcontractors, or subconsultants.

4. Projects demonstrating similar work in historic buildings and subject to the Secretary of the Interior Standards and Guidelines for Rehabilitation of Historic Properties

02TechApp, FACTOR 2 – TECHNICAL APPROACH

Technical Approach. Offerors shall submit a narrative that addresses the items below.

a. Identify what steps the offeror will take to ensure the new system has been successfully installed and works to meet the required temperature and humidity levels year round. Describe specific plans to eliminate or minimize risk associated with this approach. Identify any project from Factor 1 that used the same methods successfully.

b. The offeror shall submit a mechanical system diagram (herein known as system diagram) containing a schematic representation of the Building 226 HVAC System and how it will operate. An example is attached for reference. The Government will evaluate how the system diagram submitted by the Offeror demonstrates understanding of the project’s HVAC design. The system diagram must show the following details and be based on the design as advertised (actual equipment selections are not required or requested) and shall not consist of copying contract documents.

For the system diagram to be evaluated, it must meet the following minimum criteria:

a) Be legible as a print out at 11”x17”.

b) System diagram must show the following details:

1) Representation of all equipment associated with the HVAC system, to include:

condensing units, boilers, fan coil units, dedicated outdoor air unit, split systems, air separators, cabinet unit heaters, pumps, valves, buffer tanks, expansion tanks, and sensors (such as differential pressure, temperature, flow).

2) Systematic order of equipment, devices, and tees.

3) Representation of equipment capacities and rated flows (e.g., boiler/chiller MBH or Tons, Pump GPM, etc., as shown in the design)

4) Primary and secondary loops if used.

5) Pumping systems must be shown with a common discharge orientation and configurations need to be as untangled as possible (limit crossing of duct or pipe) for ease of evaluation.

6) Preparer information (Offeror and any subcontractor or teaming partner involved with preparing the system diagrams).

c) System diagram shall be based on the design as advertised (actual equipment selections are not required or requested) but shall not consist of copying contract documents If an offeror uses a subcontractor or teaming partner to develop the mechanical system diagram, the offeror must submit a letter of commitment to use the proposed firm on the project, signed both by the subcontractor/teaming partner and the offeror. The commitment letter must be submitted even if the subcontractor/teaming partner is in some way affiliated with the offeror (for example, the subcontractor/teaming partner is a subsidiary of a joint venture partner, or a subsidiary of a firm to which the joint venture partner is also a subsidiary).

Offeror shall clearly communicate their approach to this HVAC repairs project and support the approach with past experiences and lessons learned from similar type projects.