Attachment_3_Instructions_for_Completion_of_ENG_93_-_Payment_Estimate_Indefinite_Delivery_Contracts_28June19.pdf

SECTION J, ATTACHMENT 3

INSTRUCTIONS FOR COMPLETION OF ENG 93 PAYMENT ESTIMATE

INDEFINITE DELIVERY CONTRACTS

A SEPARATE PAYMENT ESTIMATE SHALL BE PREPARED FOR EACH TASK ORDER.

The important elements of this form that should be filled in completely are:

Block 1. DATE: Date when form is prepared. Must be the current date and it should match the date in Block 12.

Block 2. CONTRACTOR AND ADDRESS: Complete Firm Name and Address as shown in SAM.gov.

Block 3. CONTRACT NO.: The W912DQ number as shown on the original contract and the Task Order number.

Block 4. DISTRICT: The district from which the contract was administered (usually Kansas City).

Block 5. DESCRIPTION OF WORK: Brief description of the work taken from the original contract document – e.g. “Indefinite Delivery Contract for Drafting Services”.

Block 6. APPROPRIATION AND PROJECT: Leave blank.

Block 7. REQUIRED COMPLETION DATE: Self-explanatory.

Block 8. LOCATION: The location of the project, such as “Fort Riley” or “Kansas City District”.

Block 9. PERIOD COVERED BY THIS ESTIMATE: Period of time this estimate is covering (thru date must not be later than the date shown in block 1).

Block 10. JOB ORDER NO.: The Task Order number for work you wish to be paid.

Block 11. ESTIMATE NO.: Starting with number 1, number each estimate sequentially.

Block 11a. ITEM NO.: Each phase of work should be identified under a separate item number. A separate line item is required for each modification.

Block 11b. DESCRIPTION: A brief description of the work as outlined in the Task Order/modification (for example: T.O. 1 – Concept Design, Modification P00001 – 95% Design). Description must include the Task Order and modification number.

Block 11c. QUANTITY AND UNIT: Leave blank.

Block 11d. UNIT PRICE: Leave blank.

Block 11e. AMOUNT: This is the total amount negotiated for each phase of work as outlined in the “Payment” section of each Task Order and/or modification.

Block 11f. QUANTITY AND UNIT: This is the percentage of work completed to date.

Block 11g. AMOUNT: This is the extension of 11e multiplied by 11f.

INCLUDES MODIFICATION THRU: Leave blank, this information is included the description block (11b).

TOTAL CONTRACT: This is the total Task Order amount awarded to date. This must show the total of Task Order and modification on the ENG 93.

TOTAL EARNINGS TO DATE: This is the total of column 11g.

Block 12. The Contractor’s name shall appear in the box marked “Payee” and an original signature of an authorized individual shall appear in the box marked “Per”. The date signed is to appear in the “Date” block and the title of the signer shall be shown in the block marked “Title”.

Block 13. The name of the Corps of Engineer’s project manager is to be typed in the block marked “Signature” and the title “Project Manager” should be in the next block. Do not input a date, as the project manager will insert the date after the estimate has been signed. The “Contracting Officer Approval” section should be left blank and will be filled in at the processing office.

Block 14a. PREVIOUS DEDUCTIONS OTHER THAN RETAINED PERCENTAGE: Usually blank (self explanatory).

Block 14b. PREVIOUS RETAINED PERCENTAGE: Leave blank on first pay estimate. For estimate 2 and any estimates thereafter the amount shall be cumulative of 14f (found in block 15 of previous pay estimate).

Block 14c. PREVIOUS PAYMENTS: Leave blank on first pay estimate. For estimate 2 and any estimates thereafter the amount shall be the total dollar amount of all checks issued to the Contractor. This amount must equal the “Total Paid” amount in block 15 of the previous pay estimate.

Block 14d. PREVIOUS EARNINGS: The total of blocks 14a, b, and c.

Block 14e. EARNINGS THIS PERIOD: The total earnings to date minus 14d.

Block 14f. LESS RETAINED PERCENTAGE: The total dollar amount of the retained percentage to be withheld from this estimate. Retained percentage is calculated at 10% of the amount earned this period (14e). For all pay estimates, the retained percentage is ascertained by multiplying the earnings this period (14e) by 10%. This amount is placed in block 14f and subsequently in block 14h. (For further information on retention, see Clause No. 31 of the Contract Clauses. The 10% figure may be reduced at the option of the Contracting Officer if the work is progressing as scheduled or ahead of schedule. The 10% figure may also be increased at the option of the Contracting Officer if work is not progressing as scheduled.)

Block 14g. LESS DEDUCTION OTHER THAN RETAINED PERCENTAGE FOR: Usually blank (self explanatory).

Block 14h. TOTAL DEDUCTIONS THIS PERIOD: The total of 14f and 14g.

Block 14i. RETAINED REFUNDED: A refund may be requested as each phase of work is 100% complete. This amount will be the total amount of retained percentage withheld for that particular phase.

Block 14j. OTHER REFUNDS: Usually blank (self explanatory).

Block 14k. TOTAL REFUNDS THIS PERIOD: The total of 14i and 14j.

Block 14l. AMOUNT DUE CONTRACTOR: The total dollar amount the check will be written for. This is calculated by subtracting 14h from 14e and adding 14k.

Block 15: RECAPITULATION: Total retained percentage is calculated by adding 14b and 14f, then subtracting 14i. Total Paid is found by adding 14c and 14l. The total of these two amounts MUST add up to the Total Earnings to Date.

SPECIAL INSTRUCTIONS for ENG 93 submittals for Task Orders issued by USACE, Kansas City District:

1. Payment estimates should be attached to a forwarding letter of transmittal and submitted as one original with an original signature. For prompt payment, estimates should be sent to the following address:

U.S. Army Corps of Engineers Kansas City District ATTN: CENWK-ED-DT (Payment Coordinator, 5th Floor) 635 Federal Building, 601 E. 12th Street Kansas City, Missouri 64106-2824

A copy of the ENG 93 form is available in electronic format at http://publications.usace.army.mil/publications/

2. FINAL PAYMENT ESTIMATE AND CONTRACT CLOSE-OUT:

Upon completion and acceptance of the contract requirements, the final payment estimate shall include the word “Final” after the number in Item 11 of ENG 93. A copy of the Release of Claims must accompany or precede the final ENG 93 in order for payment to be made for each Task Orders. In addition, send the original signed Release of Claims with a copy of ENG 93 to the following address:

U.S. Army Corps of Engineers Kansas City District ATTN: CECT-NWK-H (Close-out Coordinator) 635 Federal Building, 601 E. 12th Street Kansas City, Missouri 64106-2824