A.01.30_33_-_REVISED_Perry_Day_Use_Area_Park_Custodian_PWS.pdf

March 12, 2018 1

Section B – Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANITY UNIT UNIT PRICE AMOUNT

0001 1 Season Park Custodian – Base Period

FFP

The contractor shall furnish all park custodian services for Day Use Areas at Perry Lake as defined in the Performance Work Statement (PWS) located in Section C of this contract. The period of performance (POP) for the work to be performed is 1 May 2018 through 30 September 2018.

FOB: Destination

NET AMOUNT

Park Custodian – Option Period 1

FFP

The contractor shall furnish all park custodian services for Day Use Areas at Perry Lake as defined in the Performance Work Statement (PWS) located in Section C of this contract. The period of performance (POP) for the work to be performed is 1 May 2019 through 30 September 2019.

Park Custodian – Option Period 2

FFP

The contractor shall furnish all park custodian services for Day Use Areas at Perry Lake as defined in the Performance Work Statement (PWS) located in Section C of this contract. The period of performance (POP) for the work to be performed is 1 May 2020 through 30 September 2020.

Section C – Descriptions and Specifications

PERFORMCAN WORK STATEMENT

PERFORMANCE WORK STATEMENT

PARK CUSTODIAN

DAY USE AREAS

PERRY LAKE PROJECT

1. General Information

1.1 Background: Perry Lake is typical of northern Kansas, which consists of rolling uplands, eroded valleys of varying widths and meandering streams. The valley along the Delaware River is formed by irregular hills with slopes ranging from fairly gentle to steep.

The steep slopes are usually covered in native woodlands. Gentle slopes prevail in the upper valley of the main river and along tributary arms and are generally tillable.

A very noticeable quality of Perry Lake is its diverse habitats and environment. Traveling through one park may evoke impressions of the Missouri Ozarks while moments later;

another area will possess characteristics of a prairie environment found in central Kansas.

The rolling geography and wooded roadside provide scenic drives through some of the park areas. Most of the shorelines are enshrouded with woodlands and shrubs that partially obscure scenic views of the lake.

The Kansas River basin has a drainage area of approximately 1117 square miles of total area above the dam. There are 39,338.47 acres of fee land and 3,449.24 acres of flowage easement, with 1,187.58 in Atchison County and 2,261.66 acres in Jefferson County for a total acquisition of 42,787.71 acres. The lake has 11,631 acres of surface area and 159 miles of shoreline at multipurpose pool.

The Corps of Engineers has primary responsibility for the lake operations, wildlife management, Federal Parks, lands outside public areas, shoreline management and numerous other aspects of management of Perry Lake. The Corps of Engineers also provides some assistance, whenever feasible, with the hunting, fisheries management and enforcement of safe boating regulations.

Perry Dam is located 3 miles north of Perry, Kansas in Jefferson County and at mile 5.3 of the Delaware River in the northeast portion of the state. It is situated within 50 miles of one-third of the state’s population. Three of the state’s four metropolitan areas are in close proximity to the lake: Topeka, Kansas City, and Lawrence. Due to the lake’s proximity to these population areas, the lake will continue to receive high use.

1.2 Scope of Work

1.2.1 The Contractor shall serve as a Park Custodian (live-in optional) who must be over 21 years of age. The Contractor shall furnish labor, equipment, and supplies to provide custodial services in the Day Use Areas (Thompsonville Park, Outlet Park, ATV Area, Dedication Point, Perry Park and Slough Creek Bridge Boat Ramp) as described in the attached performance work statement (PWS) and elsewhere in the contract.

1.3 Period of Performance

The contract shall begin 1 May 2018 or date of award and continue through 30 September 2018 with a renewal options of the same dates in 2019 and 2020. The contractor has the option to reside at the work site (Perry Lake Project Office) during the period of performance. If the contractor chooses to reside on site all personal property must be removed from the site within 7 days after checkout. Site will become available to the contractor no more than 7 days prior to the start of work. Park custodian campsites are for use by one camping unit only.

1.4 Required Insurance

1.4.1 The contractor shall obtain and maintain during the period of performance under this contract Commercial Automobile Liability Insurance according to the applicable Kansas State Statutes. Proof of insurance shall be provided to the Contracting Officers Representative prior to commencement of duties.

1.5 Hours of Operation

1.5.1 Services shall be performed in accordance with the following schedule, between the hours of 6:00 a.m. and 11:00 a.m.

1.6 Post-Award Conference

1.6.1 After award, but prior to commencement of work, the Contractor shall contact the Contracting Officer Representative, to arrange a mutually agreeable time to meet at the Perry Lake Project Office to review the requirements and details of the work.

1.7 Quality Control

1.7.1 The contractor shall develop a Quality Control Plan designed to demonstrate how the contractor will meet the needs of the project. The Quality Control Plan shall document how the contractor will identify and correct performance shortfalls. Complete records of all inspection work performed by the contractor must be maintained and made available to the Government during contract performance.

1.8 QUALITY ASSURANCE:

1.8.1 Performance Assessment Plan: A Performance Assessment Plan (PAP) will be used during the life of the contract to ensure that the service provider is performing the services required by the PWS in an acceptable manner. The Government develops the PAP and the Project Office administers the Plan through Quality Assurance Evaluators (QAE)s.

1.8.2 The Government will monitor the contractor’s performance under this contract using quality assurance procedures developed by the Government. Typical procedures might include random sampling, checklists and customer complaints. This should not be considered an exhaustive list. A primary objective of Government Quality Assurance will be to determine the effectiveness of the contractor’s quality control system.

1.8.3 The Government reserves the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract.

The Government will perform inspections and tests in a manner that will not unduly delay the work.

1.8.4 If any of the services do not conform to contract requirements, the Government will request the contractor to perform the services again, where appropriate, in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the Government may (1) require the contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed.

1.8.5 If the contractor fails to promptly re-perform the services or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may by contract, or otherwise: (1) perform the services and charge to the contractor any cost incurred by the Government that is directly related to the performance of such service or (2) terminate the contract in whole or in part.

1.8.6 PAYMENT WILL NOT BE MADE FOR WORK NOT PERFORMED.

1.8.7 Payment will be made, monthly, by the Disbursing Officer, U.S. Army Corps of Engineers Finance Center, Millington, Tenn., in accordance with the Prompt Payment Act (Public Law 100-496). Under the terms of this contract, invoices are to be submitted monthly to the U.S. Army Corps of Engineers, Perry Lake Project Office, 10419 Perry Park Drive, Perry, Kansas 66073-9717.

1.9 Personnel

1.9.1 All Contractor personnel shall be fully clothed, at all times, while performing these services. Clothing shall be clean and neat in appearance.

1.9.2 Contractor personnel shall utilize tact, diplomacy and courtesy at all times during contact with the public.

1.9.3 The contractor shall present a neat appearance when dealing with the public. A government-furnished nametag and/or shirt and hat must be worn while on duty. The Contractor shall not display or offer for sale on Government property personal property items, crafts, or like items.

1.9.4 The contractor must turn in to the park attendant all lost and found articles at the fee booth. Any article unclaimed after the two-week period must be turned over to project personnel.

1.9.5 The contractor must not consume any alcohol or drugs (except prescription drugs) during duty hours or when meeting the public.

1.10 Coordination with the Project Office

1.10.1 As each item of work is completed, the Contractor's representative at the job shall enter the time that the item of work was completed on a Contractor's Daily Worksheet.

Completed and signed worksheets shall be delivered each day work is performed, as directed by the Contracting Officer's Representative. Contractor Daily Worksheet forms shall be furnished by the Government.

1.10.2 Day to day contact with Government personnel, and telephone communication shall normally provide adequate information exchange. The Government reserves the right to schedule meetings at the Project Office as necessary to insure strict compliance with the terms of this contract. Such meetings shall be scheduled, to the extent possible, at mutually convenient times. However, upon notice, the Contractor shall attend meetings regarding matters affecting this contract.

1.10.3 To assist the visiting public in reclaiming lost articles, all property left by visitors and found during cleanup operations shall be turned in to the Project Office or Park Attendant.

1.10.4 Any evidence of vandalism, instances of facilities not operating properly, or are in need of repair, shall be promptly reported to project personnel.

1.11 Other Contractors

1.11.1 The Government may undertake or award other contracts for additional work, and the Contractor shall fully cooperate with such other contractors and Government employees. All work shall be carefully planned and fitted not to interfere with such other work. The Contractor shall not commit or permit any act that will interfere with the performance of work by other contractors or by Government employees.

1.12 Safety

1.12.1 The contractor shall immediately report any situation that could affect the health or safety of visitors to a park ranger, including maintenance needs, utility problems, accidents, or violations of laws and regulations.

1.12.2 Prior to beginning work on this contact the contractor shall have an approved Accident Prevention Plan. This plan shall be in accordance with the most recent EM 385-1-

1. The plan is intended to be a viable document and enhance the safety of Project Staff and visitors. The contractor will be expected to take a vital interest in safety, hazard, and educate their employees to work and pan their work safely. Proper driving techniques and defensive driving will be practiced to prevent vehicle accidents and property damage.

1.12.3 The contractor shall report all disturbances that cannot be diplomatically resolved to a park ranger. The contractor will be given an after-hours phone number (at the post award conference) for use by him and his staff only.

1.12.4 The contractor must notify the COR of any required prescription drugs which might affect the contractor's ability to perform the requirements of this contract.

1.12.5 The contractor shall display a sign reading "CLOSED FOR CLEANING" at the entrance doors of all facilities during cleaning operations.

2. Definitions and Acronyms:

2.1 The following definitions and descriptions apply wherever the word, phrase, or acronym is used in this performance work statement.

Clean: As used generally, means free of all foreign matter, film, spots, streaks, dirt or impurities. As used for acceptance of work means gleaming, free from dirt, contamination, or impurities, unsoiled, unstained, neat and tidy.

Contracting officer's representative means an individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

Debris: Any articles, or parts thereof, such as paper, gum, litter, strings, cigarette butts, leaves, and sand.

Dirt: Particles of sand, soil, grit, or pebbles; mud, dust, tar, liquid stains, vomit, and/or ashes.

Foreign Matter: Any articles, or parts thereof, not belonging to the place found.

Fully-Clothed: Deemed to mean that a sleeved shirt (or T-shirt), trousers, and shoes shall be worn at all times: except that this requirement shall not be construed to replace or eliminate the necessity for the wearing of appropriate protective clothing or devices as may be required for the application of various chemicals.

Performance-Based Contract: (FAR 2.101) Structuring all aspects of an acquisition around the purpose of the work to be performed with the contract requirements set forth in clear, specific, and objective terms with measurable outcomes as opposed to either the manner by which the work is to be performed or broad and imprecise.

Performance Requirements Summary (PRS): The PRS shows contract requirements, the component requirements related to each contract requirement, the price of each work requirement as a percentage of the associated contract requirement (Fixed Price Contracts), the standard of performance, and the acceptable quality level (AQL) for each work requirement.

Quality Assurance Surveillance Plan (QASP): An organized written document used by Government for quality assurance surveillance. Document contains sampling/ evaluation guides, checklists, and the performance requirements summary (PRS).

Quality Control (QC): A method used by the Contractor to control the quality of goods and services provided.

Quality Assurance (QA): A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

"Service contract" means a contract that directly engages the time and effort of a contractor whose primary purpose is to perform an identifiable task rather than to furnish an end item of supply. A service contract may cover services performed by either professional or nonprofessional personnel whether on an individual or organizational basis. Some of the areas in which service contracts are found include the following:

(a) Maintenance, overhaul, repair, servicing, rehabilitation, salvage, modernization, or modification of supplies, systems, or equipment.

(b) Routine recurring maintenance of real property.

(c) Housekeeping and base services.

(d) Operation of Government-owned equipment facilities, and systems.

3. Government-Furnished Materials and Supplies

3.1 Government-Furnished materials and supplies are provided to the Contractor only for use in performing work specified in this Contract.

3.2 The Government will provide a campsite for the Contractor’s trailer, and utility hookups, during the service period, consisting of water, electricity, and sewer. In addition, the campsite will include a storage building, picnic table, and fire ring. The site will be provided for a period of 7 days prior and 7 days after the period of performance. The Contractor shall maintain these facilities in accordance with Park rules. If the contractor chooses to not stay on site they must notify the COR in writing of this decision prior to the pre-work conference, once notification is made the site will no longer be available to the contractor.

3.3 The Government will furnish to the Contractor the following identified property to be used in performing the contract. When the property is delivered, the Contractor shall verify its quantity and condition in writing to the Contracting Officer or his authorized representative on Memorandum Receipt, ENG Form 4866, within 24 hours of receipt. Damages or loss while in the Contractor's possession shall be reported in writing, to the Contracting Officer or his authorized representative within 72 hours.

Item (Description) Approx. Quantity Where Available Value

Campsite with Utilities (if requested)

1 Project Office N/A

Storage Building (if requested)

1 Campsite N/A

Picnic Table (if requested)

1 Campsite N/A

Park Keys 1 Project Office N/A Refuse Container (if requested)

1 Campsite N/A

3.4 The following consumable items, shall be furnished to the Contractor by the Government from stock. The Government shall retain control of expendables, to be dispensed on an as-needed basis for use in performance of the contract.

1. Baseball cap, name tags, shirt or vest

2. Water for cleaning

3. Contractor Daily Worksheets

4. Odor Control Product

5. Vehicle ID Magnetic Decals

4. Contractor Furnished Equipment and Supplies

The Contractor shall furnish all equipment and supplies not identified in section 3 of this Performance Work Statement as Government-Furnished supplies and equipment and as specifically identified in this section. All contractor-furnished equipment and supplies must be approved by the Project Manager prior to initial use.

4.1 All manpower and tools necessary to accomplish the required work.

4.2 All supplies and materials necessary to accomplish the required work; such as but not limited to: toilet paper, paper towels, trash bags, cleaning supplies, etc.

4.3 At the Contractor’s option if they chose to live on site, a mobile travel trailer, motor home or approved equal, containing sanitary facilities and all equipment necessary for habitation. Tents or "Pop-Up" type tent campers shall not be permitted. The unit shall present a neat appearance when parked at a location designated by the Contracting Officers Representative. If self-propelled units are utilized, they shall remain on jacks (blocked up for the duration of contract), and shall not be used as transportation. The Contractor shall maintain the area where the trailer is parked in a clean and sanitary condition at all times. The site shall be kept free of debris, disabled vehicles, trash, can collections, disabled water craft, property of others, or any personal paraphernalia that may inhibit the otherwise neat and well-kept appearance exhibited by adjacent property.

No dog pens, horse corals, poultry cages or similar facilities for pets or raising of animals will be allowed. The Contractor’s pets shall be confined on a leash of 6 feet or less in length.

Flower or vegetable gardens will be allowed in the immediate area, as approved by the Project Operations Manager.

4.4 Transportation vehicle(s), other than specified in 4.1 above, for use in performing the requirements of this contract. Golf Carts, UTV’s, ATV’s or other similar mode of transportation will not be authorized. Transportation vehicle must be legal for operation on County, State, and Federal roadways.

4.5 A pressure water pump and tank for water supply that is approved by the Contracting Officers Representative. The pump shall be capable of delivering at least 2 gallons of water at 150 psi to flush/rinse facilities being serviced.

4.6 The contractor shall display a contractor provided sign reading "CLOSED FOR CLEANING" at the entrance (doors) of all facilities during cleaning operations.

4.7 The Contractor shall furnish to the Contracting Officer Representative, a telephone number attended during normal business hours (8:00 am – 5:00 pm) to which calls concerning performance or other contractual matters can be placed. For the purpose of time and date, a message will be deemed delivered to the Contractor, at such time as it is delivered to the number provided by the Contractor.

5. Specific Tasks

5.1 General Information: Cleanup of facilities is directly related to public health and sanitation; therefore, it is essential that all facilities be serviced as specified. In the event that an area or facilities within an area are missed, or are not properly cleaned, the

Contractor shall re-clean the area or affected facilities immediately upon receipt of such notice from the Contracting Officer or his Authorized Representative. Failure to correct noted deficiencies may result in withholding payment for the work not performed.

Equipment breakdown shall not relieve the Contractor of the responsibility of performing the work as specified. The Contractor shall assure that he has, or can obtain on short notice, sufficient backup equipment to continue the services as specified without interruption in the event of mechanical failure of his primary equipment.

5.2 Scheduled Services

5.2.1 Scheduled services, shall begin on 14 April 2018 through 16 October 2018, and if awarded options the same dates in 2019 and 2020. Services shall be performed 5 days per week including holidays, between the hours of 6:00 a.m. and 11:00 a.m.

5.2.2 Schedule. The following schedule is subject to change with one (1) week’s advance notice.

5.2.3 Schedule of Duties

(0) – Normal day off except for holiday periods as noted below.

(1)– Facility Cleanup once daily starting at 6:00am and completed by 10:00am

5.2.4 First time period is for a complete facility cleanup according to written standards.

Facility Clean-up Schedule Sun. Mon. Tues. Wed. Thur. Fri Sat.

Comfort Stations, Vault Toilets

1 1 0 0 1 1 1

Refuse Collection (inside and outside buildings), Water Fountains, Sidewalks, Litter Pickup

1 1 0 0 1 1 1

Beach and Playground 1 1 0 0 1 1 1

Grills 1 1 0 0 1 1 1

Shelters and Picnic Tables 1 1 0 0 1 1 1

NOTE: Additional facility cleanup, once daily on the Tuesday following the Memorial Day and Labor Day holiday weekends for 2018, 2019, and 2020.

5.2.5 All work shall be accomplished within the time frames specified above. Services rendered outside the time periods specified will not be compensated unless specifically approved in writing by the Contracting Office or his approved representative.

5.2.6 All scheduled services, including weekly services, shall begin on April 14 regardless of the day of the week and end on October 16 regardless of the day of the week.

5.2.7 Daily

Perform cleanup each day services are required to include the comfort station, vault toilets, water fountains, litter pickup, interior and exterior refuse containers, water hydrants, beach area, shelters/picnic tables, boat ramp area (Outlet Area) and all sidewalks.

5.3 Service Facilities / Areas

5.3.1 Services will be performed in Thompsonville Park, Outlet Park (east and west), ATV Area, Dedication Point, Perry Park (Beach Area) and Slough Creek Bridge Boat Ramp.

Quantities listed below are a total for all areas combined.

Facility/Area Quantity

Picnic Tables 30* Comfort Stations 1 Vault Toilets (single or double) 6 Charcoal Grills 3* Water Fountains 2 Playground 1 Litter Pickup (roadways and park areas) 55 Acres ** Refuse Collection (inside and outside cans) 5 Containers * *NOTE: Quantities shown for picnic tables, charcoal grills, refuse containers and fire rings shall be subject to a variation of + 10 units each at no change to price.

** NOTE: All acreages are estimated. The Contractor shall be responsible for determining exact acreages and conditions affecting performance of this work.

5.4 Vault and flush-type toilets, and change houses:

5.4.1 Ceilings - Clean ceilings on inside and overhang on outside of buildings to remove spider webs, dust, bird and insect nests, dirt, and insect spots. If soap or disinfectant is used, rinse with clean water and wipe dry.

5.4.2 Walls, benches, partitions, stools (flush-type), wash basins, doors and refuse containers – Clean and disinfect to ensure a free of all dirt, oil, lotions, soap residue, calcium deposits or other foreign matter. All surfaces including soap trays, faucets, stool lids, handicap bars, etc. shall be present a dried polished appearance free of cleaning solution, disinfectant, water spots, etc. Exterior walls shall have spider webs, dust, bird and insect nests, debris and grass clippings removed.

5.4.3 Floors and floor drain plates – Shall be disinfected and free of all foreign matter, trash, and excess water.

5.4.4 Mirrors – Shall be free of dirt, dust, smudges and streaks.

5.4.5 Stools – Non-waterborne (vault-type) - Risers inside and outside, seats and lids shall be cleaned and disinfectant to provide a surface free of foreign matter. Seats shall present a dry appearance free of disinfectant and water spots

5.4.6 Light Fixtures - Remove all dirt, dust, bugs, cobwebs, smudges, and streaks from fixtures, bulbs and grill. Reinstall grillwork.

5.4.7 Metal louvers – Maintain a clean appearance free of spider webs, dust, bird and insect nests, bird droppings, or other foreign matter.

5.4.8 Toilet Paper Dispensers - All toilet paper dispensers on structures serviced under this contract shall be kept fully supplied.

5.4.9 All paper shall be protected to prevent wetting during cleaning operations. Care shall be taken to avoid wetting of hand dryers, and electrical fixtures during cleaning.

5.5 Refuse and litter handling

5.5.1 All trash, litter, debris or residue (including but not limited to cigarette butts, match books, bottle caps, snap tabs and paper) within or immediately adjacent to the facility being services shall be removed. At no time shall trash or debris be swept or washed out of a facility and left.

5.5.2 Interior and exterior refuse containers (excluding dumpsters) placed at various locations throughout the park both inside and outside of buildings shall be cleaned and emptied and the refuse placed in centrally located dumpsters. A new plastic liner shall be installed in containers (as needed) and the lids reinstalled on the containers. Interior refuse containers and holders shall present a clean odor free condition. When odor becomes prevalent in trash containers or they become full prior to regular scheduled major servicing the Contractor shall empty and wash containers and holders as needed to provide sanitary conditions for the public.

5.5.3 All mowed park areas, on and adjacent to roadways, and parking areas, and on and adjacent roadways and parking areas, and on and adjacent to beach and boat ramp areas (including boat ramp riprap areas) shall be free of litter and debris. Litter and debris shall be placed in the nearest refuse container

5.5.4 Campers are given trash bags and asked to deposit their trash in the trash dumpster located at the park entrance. There are occasions when some campers do not comply with this request. The contractor shall ensure that campsites are free of all trash and debris left on or near the site.

5.6 Sidewalks:

5.6.1 All sidewalks shall be free of debris, stains, and residue (any) excess water shall be removed.

5.6.2 Cracks between sidewalk sections, and along buildings and/or graveled or paved areas within 10 feet of facility being serviced shall be kept free of grass and weeds. Grass and weeds removed shall be disposed of in brush or wooded areas outside the normal park mowing areas.

Grass or weeds shall not be placed in a refuse container or dumpster.

5.6.3 Water fountains: Shall be cleaned and disinfected to remove all residue and stains

5.6.4 Water hydrants: shall be cleaned to remove all cobwebs and debris from the fixtures and from the immediate vicinity.

5.7 Charcoal grills, and picnic tables:

5.7.1 Grills, fire rings, and cooking surfaces shall be cleaned of debris, ashes, food particles, and other foreign matter. Remove all debris, litter, ashes and coals on the ground in the immediate vicinity of grills and fire rings. Grills and fire-rings containing live ashes or warm coals shall be left undisturbed and shall be cleaned at the next regularly scheduled cleaning.

5.7.2 Picnic tables on unoccupied campsites and unoccupied tables in visitor areas shall be checked each day services are performed to ensure that clean conditions exist. Tables shall be cleaned by removing all foreign matter to include cleaning solution residue. NOTE: Past experience indicates that an average of five (5) percent of the tables shall require cleaning on any given day depending on the amount of visitation.

5.7.3 Park benches, playground equipment, shall be kept clean and free from cobwebs, bird droppings, insect nests foreign matter, and debris.

5.8 Applicable Publications and Forms

5.8.1 MAP: Information on Perry Lake can be found on the Internet at http://www.nwk.usace.army.mil/locations/district-lakes/Perry-Lake/

Performance Requirements Summary (PRS)

Section Contract Performance Standards Lot ALP Method of http://www.nwk.usace.army.mil/locations/district-lakes/Perry-Lake/

Requirements Description (%) Surveillance

5.3 Daily Cleanup Clean comfort stations, vault toilets, shelters, water fountains, litter pickup, all refuse containers, water hydrants, beach, boat ramp and all sidewalks

Approx. 30 Services per

Month

4% Random Sample and Customer

Complaints