Mowing_RFQ_Attachments_-_Stockton_Lake_Project_20180119.pdf

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Building Strong

Mowing and Trimming

Stockton Cedar County, Missouri

Request for Quote Attachments

January 8

PERFORMANCE WORK STATEMENT

ADMINISTRATIVE AREA MOWING/TRIMMING AND

LAWN MAINTENANCE SERVICES

STOCKTON LAKE PROJECT OFFICE

01 January 2018

1. General: This is a non-personnel services contract to provide Administrative Area Mowing, Trimming and Lawn Maintenance Services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Administrative Area Mowing, Trimming and Lawn Maintenance Services as defined in this Performance Work

Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Background: Stockton Lake is a flood control reservoir located on the Sac River in southwest Missouri, tucked into the foothills of the scenic Ozark Mountain range. The lake spans three county boundaries: Cedar, Dade, and Polk. It is approximately 50 miles northwest of the metropolitan area of Springfield, Missouri, and approximately 130 miles south of Kansas City, MO. A map of Stockton Lake can be found on the Internet at: http://www.nwk.usace.army.mil/st/. Stockton Lake provides flood protection for downstream areas and is part of a network of Corps of Engineer Lakes that help control flooding in the Missouri and Mississippi River basins. Stockton Lake encompasses approximately 25,000 acres of surface water. Federal land surrounding Stockton Lake totals 36,047 acres, of which 16,572 acres are leased to the Missouri Department of

Conservation (MDC) for management. Land management practices used by the Corps of Engineers and MDC are engineered to preserve their natural value, providing benefits to the nation in areas of flood damage reduction, recreation, fish and wildlife management, hydroelectric power, and water quality improvement. Eight parks around the lake are managed and maintained by the Corps of Engineers. These parks include roads, utility systems, campsites, beaches, boat ramps, picnic grounds, and playground areas. In addition to Corps-managed areas, the Corps also maintains active lease agreements with the Missouri Department of Natural Resources and private entities. The lessees provide a full range of marina services, restaurants, and camping to the public.

Additional services contracted to the private sector include mowing, refuse collection, facility cleaning, and park attendant. The Corps manages the contracts and conducts inspections to insure that the services are provided for visitors to the lake.

1.3. Scope: The intent of this contract is to provide mowing, trimming and lawn care services at the Stockton Lake Project Office Administrative areas. Work shall include policing of grounds, cutting of vegetation, edging, trimming, and herbicide and fertilizer application http://www.nwk.usace.army.mil/st/ and other lawn care specified in accordance with the PWS. The contractor shall provide all manpower, labor, equipment, materials/supplies, transportation, fuel, tools, supervision and other items and necessary services to provide these services in accordance with the contract specifications, drawings, attachments, exhibits, and all applicable laws, regulations, codes, or directives.

1.4. Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and, if exercised, two (2) 12-month option years. The Period of Performance reads as follows:

Base Year (Estimated award date) –1 April 2018, or date of award, to 31 March 2019

Option Year 1 (If Exercised) – 1 April 2019 to 31 March 2020

Option Year 2 (If Exercised) – 1 April 2020 to 31 March 2021

1.5. General Information

1.5.1. Required Insurance: Contractors shall obtain and maintain the following insurance policies* during the period of performance and shall provide proof of insurance to the Contracting Officer (or representative) prior to commencement of duties:

Workmen’s Compensation: Coverage complying with applicable State statute**

Employer’s Liability: Minimum $100,000 per occurrence (only IF you hire employees)

Commercial General Liability: Minimum $100,000 per person (only CUSTODIANS need this), $300,000 per occurrence for bodily injury, $20,000 per accident for property damage.

Motor Vehicle Liability: Minimum $300,000 per person, $500,000 per occurrence for bodily injury, $100,000 per accident for property damage

* Reference FAR 28.307-2 Liability, subparagraphs (a), (b), and (c).

** Missouri Division of Insurance, telephone (573) 751-4126, Division of Workers

Compensation, telephone (800) 775-2667

1.5.2. Quality Control: Quality Control is the Contractors Responsibility. The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

1.5.2.1. A copy of the contractor’s quality control plan will be submitted to the

Contracting Officers Representative within 15 days after award of the contract.

After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.5.2.2. The Contractor shall designate in writing in the QC Plan, a responsible on-site Quality Control Representative for each work crew who will serve as a contact for matters involving quality, performance or non-performance of the required work assigned to that crew. The Contracting Officer may disapprove any individual whom he or she considers to be incompetent to perform the work required. Such disapproval will be given in writing and the decision will be final.

1.5.2.3. The contractor shall provide a phone number to the COR that will be attended during normal business hours (7:30 AM to 4:00 PM CST) to which calls concerning performance or other contractual matters can be placed.

1.5.2.4. Daily Quality Control Reports will be submitted to the COR detailing work performed for that day. Reports should include what, when, who and where information as well as any safety issues that arise, weather conditions, equipment malfunction etc.

1.5.3. Quality Assurance: Quality Assurance is the Governments Responsibility. The primary focus of quality assurance is to evaluate the effectiveness of the Contractors

Quality Control program. The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance

Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.4. Recognized Holidays: The contractor will not be required to work on the following Federal Holidays.

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

1.5.5. Hours of Operation: The contractor is responsible for conducting mowing activities, between the hours of 7:00 AM and 8:00 PM CST Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The

Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.6. Place of Performance: The work to be performed under this contract will be performed at the areas shown on the maps in Technical Exhibit 4 around the

Stockton Lake Project Office and Compound areas.

1.5.7. Security Requirements: Contractor personnel performing work under this contract must be in compliance with AT-OPSEC security requirements set forth for this contract and must maintain the level of security required for the life of the contract.

1.5.7.1. Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.5.7.2. Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the

Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.5.7.2.1. In the event keys, other than master keys, are lost or duplicated, the

Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.5.7.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees.

The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.5.7.2.3. Gates: The Contractor shall open and close gates within the contract boundary areas. The Contractor shall securely lock any gate that is opened by him/her, upon completion of the required work, or upon completion of the workday.

1.5.7.2.4. Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.5.8. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart

42.5. The contracting officer, Contracting Officers Representative (COR), and other

Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.5.9. Contracting Officers Representative: The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including

Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of government furnished property, and provide site entry of

Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. All required documentation and correspondence will be routed through the COR once the contract is awarded.

1.5.10. Contractor Personnel:

1.5.10.1. Minimum Manpower Requirements: The Contractor and employees/staff shall personally perform, or provide personal superintendence of the performance of, duties under this contract (no subcontracting). The Contractor shall maintain a sufficient number of staff/employees to perform the required services. In the event the Contractor is unable to perform contract duties as required, the Government reserves the right to terminate the contract.

1.5.10.2. Contractor Personnel: Contractor personnel shall present a neat appearance and be fully clothed at all times while performing services ordered under the contract. “Fully clothed” shall be deemed to mean that a sleeved shirt (or T-shirt), trousers, and shoes shall be worn at all times: except that this requirement shall not be construed to replace or eliminate the necessity for the wearing of appropriate protective clothing or devices as may be required for the safe performance of services or for the application of various approved chemicals (if any). The Contractor shall provide own attire. Contractor personnel shall utilize tact, diplomacy, and courtesy at all times during contact with the public and with Government personnel. The Contracting Officer’s

Representative reserves the right to disapprove any individual whom he/she considers to be incompetent to perform the work required. Such disapproval will be given to the Contractor by written notice. Any such decision is final.

Any illegal or criminal activity on the part of the Contractor or staff, employees, or other personnel may result in termination of the contract. In order to assure that the required services be performed at an acceptable level, the Contractor shall designate in writing a responsible on-site representative of each work crew, who shall serve as a contact for matters involving quality, performance, or nonperformance of required services assigned to that crew. In the absence of a designated on-site representative, or if the designated on-site representative is not present, the Contractor warrants that any and all members of each work crew are qualified and fully competent with full authority to act for, and on behalf of, the Contractor, to insure the required work is performed in strict accordance with the contract specifications. The Government reserves the right to discuss mowing and trimming matters with any Contractor employee on-site and currently employed by the Contractor.

1.5.10.3. Key Personnel: The following personnel are considered key personnel by the government: Contract Manager and Quality Control Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7:30 AM and 4:00 PM CST, Monday thru Friday accept Federal holidays or when the government facility is closed for administrative reasons.

1.5.10.4. Special Qualifications: Contractor must provide proof of being licensed/certified in the State of Missouri in the application of herbicides.

1.5.11. Lost and Found Items: To assist the visiting public in reclaiming lost articles, the

Contractor shall turn in to the Project Office all property left by visitors and found during the performance of duties.

1.5.12. Other Contracts/Volunteers: The Government may undertake or award other contracts or have lessees, Government employees, or volunteers performing certain work, and the Contractor shall fully cooperate with such other Contractors, lessees, volunteers and Government employees. The Contractor shall not commit or permit any act that will interfere with the performance of work by another Contractor, by a lessee, by volunteers or by Government employees. The COR can alter the work schedules of the Contractor to avoid possible conflicts. Any such change or failure to make such a change by the COR shall not be the basis for a claim by the

Contractor.

1.5.13. Title 36 Rules and Regulations: While performing work under this contract the

Contractor and his/her employees will abide by Title 36 Rules and Regulations for conduct on Federal lands.

1.5.14. Safety Requirements: The contractor is expected to take a vital interest in safety and to educate and develop a culture of safe work habits among their employees. All work under this contract shall be performed in accordance with safety requirements set forth by OSHA and the Corps of Engineers Manual, EM 385-1-1, entitled

"Safety and Health Requirements Manual", a PDF copy of this manual can be provided to the contractor upon request. There is also an EM 385-1-1 mobile app that can be downloaded from the app store if the contractor so chooses. Particular emphasis shall be placed on the contractor’s accident prevention plan. A basic outline for this plan can be found in the manual. A copy of the Contractors Accident

Prevention Plan must be submitted prior to the start of services. If the contractor fails or refuses to promptly comply with the safety requirements as specified herein;

the COR may stop all or part of the work until proper correction action has been taken. No part of the time lost due to any such stop shall be made subject to claim for extension of time or for excess costs or damages to the contractor. No additional payment shall be made for work not performed as a result of work stoppage due to failure to comply with safety requirements.

1.5.14.1. Particular emphasis should be placed on EM 385-1-1 sections concerning

PPE and Operation of Vehicles, Machines and Equipment.

1.5.14.2. The Contractor shall perform work requirements in a manner to protect buildings, vehicles, and Government and public personal property from damage, and employees and project visitors from any harm or injury. Work shall be scheduled and completed to afford this protection.

1.5.14.3. The Contractor shall maintain an accurate record of, and shall report to the

COR, all accidents, injury, property damage, equipment malfunction or safety hazard immediately.

1.5.14.4. The Contractor shall immediately correct all safety deficiencies upon notification of the deficiencies by the Quality Assurance Representative, and shall notify the COR of the corrective action to be taken. Such notice when delivered to the Contractor or his representative at the site of work shall be deemed sufficient for this purpose. The Government assumes no responsibility or duty to inspect. The contractor is responsible for ensuring that the equipment is in a safe operating condition, that it is used in a safe manner, and that it is used in a safe environment and condition. Any equipment or materials not in conformity with the safety manual will be placed out of service and will not be operated on Government Property.

1.5.14.5. The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. In addition to this, each crew of workers shall be provided with first aid kits complying with OSHA and other

Federal and State requirements and a minimum of two crew members trained and certified in first aid and CPR to care for minor injuries normally sustained in the type of work required.

1.5.14.6. The Contractor shall conduct safety briefs with all personnel before each at a minimum of weekly intervals to discuss potential safety hazards, etc.

Weekly safety brief can be notated on the Contractor Daily Report for that day including who attended the brief. When a new employee is hired, the

Contractor shall furnish a statement that the new employee was briefed on safety procedures.

1.5.15. Environmental Controls

1.5.16. Compliance with Laws and Regulations: The Contractor shall be knowledgeable of, and shall comply with, all Federal, State and Local laws, environmental requirements, and instructions. The Contractor shall ensure policies and procedures are established that protect the health and safety of employees and the community to minimize or eliminate the risk of environmental pollution.

1.5.17. Hazardous Materials: The Contractor is responsible for advising his/her employees of all Environmental and Hazardous Materials Handling, and is also required to provide to the COR the Safety Data Sheets (SDS) for all materials used by the Contractor in accordance with Federal, State and Local laws and/or regulations.

1.5.18. Notification of Environmental Spills: If the Contractor or employee(s) of the

Contractor spill or releases any substance into the environment, the Contractor shall immediately report the incident to the Environmental Compliance Coordinator in accordance with local procedures, and shall also notify the Contracting Officers

Representative (COR), or in his absence the Contracting Officer. The Contractor shall be liable for containment and environmental cleanup of the spill or release of such substances.

1.6. Payment: Payment will not be made for services not performed, payment will only be made for completed and approved work. The Contractor shall provide the Project Office with an invoice, after performance of the services ordered, requesting payment for ordered services. Payment shall be made in accordance with the Prompt Payment Act via Electronic Funds Transfer (EFT) into the Contractor’s banking account. For EFT, the

Contractor will be provided a blank ‘direct deposit’ form at the Pre-Work meeting. This form shall be completed by the Contractor to enable EFT.

PART 2

DEFINITIONS AND ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1. Contractor. A supplier or vendor having a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. Contracting Officer. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. Contracting Officers Representative. An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. Deliverable. Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.6. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the

Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. Physical Security. Actions that prevent the loss or damage of Government property.

2.1.8. Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. Quality Assurance Surveillance Plan. An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. Subcontractor. One that enters into a contract with a prime contractor. The

Government does not have privity of contract with the subcontractor.

2.1.12. Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. Work Week. Is defined as Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTS Commercial Off the Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of

KO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

QDR Quality Deficiency Report

TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES

3.1.Services: N/A

3.2.Facilities: N/A

3.3.Utilities: N/A

3.4.Equipment: N/A

3.5.Materials: N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

4.1. General: The Contractor shall furnish all equipment, supplies, items, labor, transportation, fuel, materials, insurance, services, etc. to accomplish the services specified in this PWS. All equipment must be approved by the Contracting Officer or the

Contracting Officer's Representative prior to initial use. Equipment breakdown shall not relieve the Contractor of the responsibility of performing the work as specified. The

Contractor shall assure that he has, or can obtain on short notice, sufficient backup equipment to continue the services as specified without interruption in the event of mechanical failure of his primary equipment.

PART 5

SPECIFIC TASKS

5. General: All acreages are ESTIMATED. The Contractor shall be responsible for determining exact acreage and conditions affecting performance of work. Many areas consist of rocky terrain and heavily wooded areas, and may require an extensive amount of trimming and hand mowing where larger mowers cannot maneuver satisfactorily. Trimming shall include the removal of sprouts and heavily weeded growth. Prospective bidders are encouraged to visit and fully inspect all areas, accesses, locations, terrain, etc. prior to bidding. The Government shall not be held accountable for conditions at the site which were not taken into account by prospective bidders.

5.1. Ordering of Services: Mowing orders (referred to as “mowings”) may be placed by the

Stockton Lake Project Office verbally Monday through Friday, between the hours of

7:30 am and 4:00 p.m., and then will be followed-up in writing (faxed, mailed, or e-mailed). The Contractor shall commence mowing on the date specified in the order, and shall complete all ordered services that day. The entire area shall be mowed within a one-day period. Work will not be permitted on weekends or holidays, and shall not begin prior to 7:00 a.m. nor continue past 8:00 p.m., unless these restrictions are specifically waived in writing by the Contracting Officer’s or his Representative. The

Contractor shall assure that all work be accomplished within the time frames specified above. Services rendered outside these time periods will not be compensated unless specific written approval has been given by the Contracting Officer’s Representative.

Payment will not be made for services not performed for any reason, including but not limited to inclement or wet weather conditions.

5.1.1. Adverse Weather: In the event adverse weather or ground conditions occur after placement of an order for services that would create unsafe working conditions or result in damage to vegetation or turf, the Contractor shall cease operations and contact the COR. Work affected by adverse conditions shall be stopped, restarted, or rescheduled at a mutually agreed upon time, to the extent possible. Payment will not be made for work not performed as a result of wet weather conditions unless an alternate date for services can be arranged, and services are performed.

5.1.2. Mowing Areas: Policing, mowing, trimming, edging and cleanup must be accomplished in the areas shown on the maps in Attachment 4/Technical Exhibit 4 including the following; Senator Kit Bond Information Center and Administration

Building (Project Office) full lawn and irrigated area, entire maintenance compound area, Cedar Gap Picnic Shelter and area west of the shelter including a thirty foot

(30’) wide strip on each side of the Cedar Gap Trail, areas sloping away for the

Administration Building to the North to Service Road A, a fifty foot (50’) strip along the South side or Service Road A between the Admin Building and the

Overlook Area, the West Overlook and restroom building areas, the areas surrounding the switchyard North and East of the chain-link fence, area around the

Turbine Display and parking lot area.

5.1.3. Full Mowing: A full administrative area mowing will include all of the listed in section 5.1.2 and shown on the drawings in Attachment 4/Technical Exhibit 7.4.1 including the irrigated lawn areas directly in front of the Kit Bond Information

Center Administrative Building.

5.1.4. Lawn Only Mowing: Lawn only mowing’s may be used in between full area mowing’s or at any other time as ordered by the COR in order to maintain a neatly manicured appearance at the Project Office Administrative Building. Lawn only mowings will only include the irrigated areas of the lawn directly in front of the Kit

Bond Information Center/Administrative Building. Commercial riding lawn mowers will not be used in these two areas to avoid damage to the irrigation system, walk-behind commercial type finish mowers with a minimum 36” cutting deck will be used in this area instead. Contractor shall mow the lawn areas on a diagonal bias, alternating directions with each mowing. See Attachment 4/Technical Exhibit 7.4.2.

5.2. Specific Tasks: The following specific tasks will be performed in all areas where mowing services are ordered.

5.2.1. Policing: The Contractor is responsible for policing the mowing area prior to and after mowing and trimming is completed. All trash or other discarded man made items shall be deposited in the refuse receptacles located in the area. All tree limbs shall be removed from mowing areas and deposited in wooded areas. Limbs shall not be placed in rip rap or areas commonly used or viewed by the public. Limbs shall not be discarded on the shoreline or in the water. If limbs or trees are too large for the Contractor to move, the COR will be notified immediately so that government personnel can remove them so they do not impede mowing activities.

5.2.2. Mowing Activity: Mowing will be accomplished up to but not closer than, 24 inches (+/- 6 inches) of the trunk of any tree, bush, or shrub; and to within, but not closer than, 12 inches (+/- 6 inches) of any inanimate objects, such as walls, posts, signs, park equipment, or other such objects. Trimming will be utilized to complete the cutting of vegetation around these objects. The finished appearance standard of the mowed area shall be vegetation cut to a height of 3 to 3 ½ inches within these areas and be free of windrows and/or piled clippings. There shall be no uncut vegetation, leaves, rutting, or scalping of the vegetation. Failure to meet this standard is a major defect. Contractor shall use an alternative method in those areas that cannot be reached by mowers. An example of these types of areas would be ditches or steep slopes. These areas shall meet all requirements as stated above.

During all phases of this mowing contract, visitors shall have the right of way through various mowing areas. The contractor shall cease all operations while a visitor is encroaching within a danger area they could be hit with discharged debris either from as mower, trimmer, edger or other activities performed by the contractor. Mowers shall ensure discharge chutes are directed away from camp sites, landscaping, roadways, paths etc. Mowing operations shall not be performed when the ground is so wet that mowing would cause rutting or would otherwise disturb existing turf; or when grass is so wet it will not cut. Tractors shall be operated in such a manner as to protect against the sod being torn by the tractor wheels on turns.

5.2.3. Trimming: Grass and weeds shall be trimmed around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lots, curbs, parking lot bumper blocks

(both sides), sidewalks, boulders, playgrounds, beaches, boat ramps and all other fixed obstacles located within the mowing areas. Trimming height shall match the mowing height in the surrounding area. All areas shall be trimmed on the same day that mowing operations take place. Extreme care shall be exercised when mowing and trimming around trees, bushes, shrubs, buildings, and other objects to insure that equipment does not come in contact with the object. Trees or other objects shall NOT be bumped or scraped by equipment. Trimming will not be required closer than two (2) inches around trunks of trees, bushes, or shrubs. However, trimming around buildings and inanimate objects shall be accomplished to the last blade of grass. Moveable objects shall be moved and the area around and under such objects shall be mowed and/or trimmed. Immediately following mowing/trimming, such objects shall be returned to their original position. All costs of repair or replacement in size, kind and type resulting from damage by the

Contractor's equipment shall be borne by the Contractor. Repair or replacement shall occur within 30 calendar days of noticed damage.

5.2.4. Edging: All sidewalks, hardened paths and paved parking lot edges shall be edged with a commercial edging machine parallel with the edge of the hardened surface. Edging shall be accomplished in such a manner that will prevent grass or other vegetation from creeping over the hardened surface and shall provide a clean straight edged break between the hardened surface and surrounding vegetation.

5.2.5. Cleanup: Immediately following mowing and trimming operations, the

Contractor shall remove grass clippings or debris deposited as a result of mowing and trimming operations from all roads, parking areas, sidewalks, concrete slabs, entrances into buildings and around restrooms, building interiors, and Cedar Gap

Shelter surfaces (pavilion).

5.3. Administrative Building Lawn Care: In addition to mowing and trimming operations the Contractor will also provide lawn maintenance services for the Kit Bond Information

Center, Stockton Lake Administrative Building (Project Office). The goal of this lawn maintenance program is to maintain a dense, healthy stand of grass free of undesirable vegetation and thin or unhealthy patches of turf, and will help prevent weed growth and provide uniform moderate growth throughout the entire season. The contractor shall develop a lawn maintenance program and schedule that will be approved by the

Contracting Officer or his/her Representative that will include the following minimum requirements. Note: this work will be performed in the same areas as the lawn only mowing requirement.

5.3.1. Lawn maintenance will take place three times during the year, once in the spring, once during the summer and once in the fall. The Contractor will develop a maintenance plan based off of lawn care industry standards and University of

Missouri Extension recommendations for lawn care.

5.3.2. Each round will consist of post emergent herbicide for broadleaf weed control, application of fertilizer in the fall or spring at recommended rates for the season and type of lawn, ensuring that proper mowing heights are being maintained, making recommendations for irrigation frequencies and durations and aeration once per year. Note: first and second rounds will also include application of a pre-emergent herbicide to control weed growth.

5.3.3. Contractor must be certified / licensed by the State of Missouri to apply herbicides/fertilizers. The Contractor shall, at his/her own expense, obtain any licenses or permits required to perform the contract. The Contractor shall comply with all current federal, state, and local laws and regulations and shall comply with any subsequent changes.

5.3.4. All chemicals will be properly handled and mixed in accordance with the manufacturers label for use. Proper protective clothing and other PPE will be worn while handling herbicides and other chemicals. Herbicides and fertilizers will be applied at the recommended rates in accordance with manufacturers labeling and current industry standards.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures including but not limited to EM-385-1-1 and current OSHA requirements.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1.Attachment 1/ Technical Exhibit 1 – Performance Requirements Summary

7.2.Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3.Attachment 3/Technical Exhibit 3 – Example Quality Assurance Surveillance Plan.

7.4.Attachment 4/Technical Exhibits – Maps

7.4.1. Full Mowing Area

7.4.2. Lawn Only Mowing Area

7.1 TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance

Objective

(The Service required— usually a shall statement)

Standard Performance Threshold

(This is the maximum error rate. It could possibly be

“Zero deviation from standard”)

% of

Deduction from the

CLIN Price if not

Corrected

Method of

Surveillance

PRS # 1.

Policing

5.2.1 Evidence of trash or limbs not

picked up in (2) or more locations within the mowing areas.

10% Random

Sample/

Periodic

Surveillance

PRS # 2

Mowing

5.2.2

Zero Deviation from the

Standard

30% Random

Sample/

Periodic

Surveillance

PRS # 3

Edging

5.2.3

Evidence of (2) or more sidewalks not being completely edged and/or (2) or more individual areas or other structures not being edged within the mowing areas

10% Random

Sample/

Periodic

Surveillance

PRS # 4

Trimming

5.2.4

Evidence of (2) or more objects not being completely trimmed and/or (2) individual areas or other structures not being trimmed within the mowing areas

20% Random

Sample/

Periodic

Surveillance

PRS #5

Clean-up

5.2.5 Zero Deviation from the

Standard

10% Random

Sample/

Periodic

Surveillance

PRS #6

Lawn Care

5.3, 5.3.1 through

5.3.4

Zero Deviation from the

Standard

20% Random

Sample/

Periodic

Surveillance

7.2 TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

(This technical exhibit lists any reports or documentation that is required as a deliverable to include the frequency, # of copies, medium/format and who/where it is to be submitted. A deliverable is anything that can be physically delivered but may include non-physical things such as meeting minutes. Note: All PWS deliverables should be included in this exhibit.)

Deliverable Frequency

# of Copies Medium/For mat Submit To

Proof of

Insurance

Once prior to the start of work

One Electronic is preferred but hardcopy will also be accepted.

Attn: Caleb Young

Email:caleb.j.young@ usace.army.mil

Address: 16435 E.

Stockton Lake Dr.

Stockton, MO 65785

Quality Control

Plan

Once prior to the start of work

One Same as above

Same as above

Daily Quality

Control Report

Daily when work is performed

One copy for each day

Same as above

Same as above

Security

Requirements

Documentation

As needed As needed Same as above

Same as above

Accident

Prevention Plan and AHA

Once prior to the start of work

One Same as above

Same as above

Herbicide

Applicators

License

Once prior to the start of work

One Same as above

Same as above

SDS and Product

Information

For any new chemical used on the project

One Same as above

Same as above

Exposure Hours

Report (Man

Hours)

Once per month on the 1st of the month the previous month’s man hours will be reported.

One Same as above

Same as above

7.3 TECHNICAL EXHIBIT 3

QUALITY ASSURANCE SURVEILLANCE PLAN

Administrative Area Mowing and Trimming

Contract Number:

Contract Description:

1. PURPOSE.

This Quality Assurance Surveillance Plan (QASP) provides a systematic method to evaluate performance for the stated contract. This QASP explains the following:

What will be monitored.

How monitoring will take place.

Who will conduct the monitoring.

How monitoring efforts and results will be documented.

This QASP does not detail how the contractor accomplishes the work. Rather, the QASP is created with the premise that the contractor is responsible for management and quality control actions to meet the terms of the contract. It is the Government’s responsibility to be objective, fair, and consistent in evaluating performance. In addition, the QASP should recognize that unforeseen and uncontrollable situations may occur.

This QASP is a “living document” and the Government may review and revise it on a regular basis. However, the Government shall coordinate changes with the contractor. Updates shall ensure that the QASP remains a valid, useful, and enforceable document. Copies of the original

QASP and revisions shall be provided to the contractor and Government officials implementing surveillance activities.

The following FAR clauses may apply depending on contract type:

52.212-4 – Contract Terms and Conditions – Commercial Items

2. GOVERNMENT ROLES AND RESPONSIBILITIES.

The following personnel shall oversee and coordinate surveillance activities.

a. Contracting Officer (KO) - The KO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The KO shall also assure that the contractor receives impartial, fair, and equitable treatment under this contract. The KO is ultimately responsible for the final determination of the adequacy of the contractor’s performance.

Assigned KO:

Organization or Agency: U.S. Army Corps of Engineers – Kansas City District

Telephone:

Email:

b. Project Manager (PM) - The PM acts as an acquisition consultant and serves as liaison between the US Army Corps of Engineers, Kansas City District (CENWK) and the requesting program office, as well as liaison between the CENWK and the supporting contracting office.

Assigned PM:

c. Contracting Officer’s Representative (COR) - The COR is responsible for technical administration of the contract and shall assure proper Government surveillance of the contractor’s performance. The COR shall keep a quality assurance file. At the conclusion of the contract or when requested by the KO, the COR shall provide documentation to the KO. The

COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The contractor shall refer any changes they deem may affect contract price, terms, or conditions to the KO for action.

Assigned COR:

3. CONTRACTOR REPRESENTATIVES:

The following employees of the contractor serve as the contractor’s Program Manager and Task

Manager for this contract.

a. Program Manager –

b. Task Manager –

4. PERFORMANCE STANDARDS.

Performance standards define desired services. The Government performs surveillance to determine if the contractor exceeds, meets or does not meet these standards.

The Performance Requirements Summary Matrix, attachment 7.1 in the Performance Work

Statement includes performance standards. The Government shall use these standards to determine contractor performance and shall compare contractor performance to the

Acceptable Quality Level (AQL).

Performance

Objective

(The Service required— usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be

“Zero deviation from standard”)

% of

Deduction from the

CLIN Price if not

Corrected

Method of

Surveillance

PRS # 1.

Policing

5.2.1 Evidence of trash or limbs not

picked up in (2) or more locations within the mowing areas.

10% Random

Sample/

Periodic

Surveillance

PRS # 2

Mowing

5.2.2 Zero Deviation from the

Standard

30% Random

Sample/

Periodic

Surveillance

PRS # 3

Edging

5.2.3 Evidence of (2) sidewalks not

being completely edged and/or

(2) individual areas or other structures not being edged within the mowing areas

10% Random

Sample/

Periodic

Surveillance

PRS # 4

Trimming

5.2.4 Evidence of (2) or more

objects not being completely trimmed and/or (2) individual areas or other structures not being trimmed within the mowing areas

20% Random

Sample/

Periodic

Surveillance

PRS #5

Clean-up

5.2.5 Zero Deviation from the

Standard

10% Random

Sample/

Periodic

Surveillance

PRS #6

Lawn Care

5.3, 5.3.1 through

5.3.4

Zero Deviation from the

Standard

20% Random

Sample/

Periodic

Surveillance

5. METHODS OF QA SURVEILLANCE.

Various methods exist to monitor performance. The COR shall use a combination of the surveillance methods listed below in the administration of this QASP.

Regardless of the surveillance method, the COR shall always contact the contractor's task manager or on-site representative when a defect is identified and inform the manager of the specifics of the problem. The COR, with assistance from the PM, shall be responsible for monitoring the contractor’s performance in meeting a specific performance standard/AQL.

Random Sampling: Appropriate for frequently recurring tasks. Evaluate randomly selected samples of the lot to determine the acceptability of the entire lot.

Random Inspection Guide, Method of surveillance, Lot size, Sample size, Performance requirement, Sampling procedure, Inspection procedure

100 Percent Inspection: Appropriate for tasks that occur infrequently. Inspect and evaluate performance each time task is performed

Periodic Surveillance: Evaluation of samples selected on other than 100% or statistically random basis. (i.e. monthly, quarterly, semi-annually etc.)

Validated Customer Complaint: Complaints must be validated.

Surveillance results may be used as the basis for actions (to include payment deductions) against the contractor. In such cases, the Inspection of Services clause in the Contract becomes the basis for the KO’s actions.

6. RATINGS.

Metrics and methods are designed to determine if performance exceeds, meets, or does not meet a given standard and acceptable quality level. A rating scale shall be used to determine a positive, neutral, or negative outcome. The following ratings shall be used:

EXCEPTIONAL:

Performance significantly exceeds contract requirements to the Government’s benefit.

SATISFACTORY: Performance meets contractual requirements.

UNSATISFACTORY: Performance does not meet contractual requirements.

7. DOCUMENTING PERFORMANCE.

a. ACCEPTABLE PERFORMANCE (EXCEPTIONAL/SATISFACTORY).

The Government shall document positive performance. A report template is attached. Any report may become a part of the supporting documentation for fixed fee payments, award fee payments, or other actions.

b. UNACCEPTABLE PERFORMANCE (UNSATISFACTORY).

When unacceptable performance occurs, the COR shall inform the contractor. This will normally be in writing unless circumstances necessitate verbal communication. In any case the

COR shall document the discussion and place it in the COR file.

When the COR determines formal written communication is required, the COR shall prepare a

Contract Discrepancy Report (CDR), and present it to the contractor's task manager or on-site representative. A CDR template is attached to this QASP.

The contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the contractor has to present this corrective action plan to the COR. The

Government shall review the contractor's corrective…