DTA Tanks PWS 3.0.pdf

PERFORMANCE WORK STATEMENT

Inspection and Cleaning of Fire Water Storage Tanks

PART 1

1. General:

1.1 This is a non-personal services contract to inspect and clean the above-ground fire protection water tank at Building 1928 at Bolio Lake in the Donnelly Training Area (DTA). Bolio Lake is 104 miles from the Fort Wainwright main cantonment. The Government shall not exercise any supervision or control over the providers performing these services. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.2 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non- personal services necessary to inspect and clean fire protection water tank system in Building 1928, in accordance with National Fire Protection Association (NFPA) standard 25.

1.3 Background: DTA is a remote training area located south of Delta Junction and Fort Greely, Alaska. Building1928 is connected to its own well system. The well is supplemented by a large holding tank for primarily fire suppression system, and secondarily domestic water.

As this facility is located a great distance from emergency services, a properly functioning water holding tank system has been and continues to be vital to the continued mission, occupation, and operation of these facilities. NFPA standard 25 Chapter 9.2.5.1.1 requires triennial inspection of this tank.

1.4 Objectives: The objective of this service is to inspect the above-ground fire protection water tank at DTA to ensure full functionality, in accordance with NFPA 25 Chapter 9. Tank shall also be cleaned as needed during course of inspection.

2. Scope/Specific Tasks:

2.1 The Contractor will be responsible for a one-time inspection of the above ground water holding tank at Building 1928 (92,500 gallons) at Bolio Lake in DTA.

2.1.1 The contractor shall perform this inspections through a manner of their choosing

(diver or Remotely Operated Vehicle) that meets all parameters found in Technical Exhibit (TE) 3 and industry standards for water tank inspections to include NFPA 25.

The Contractor shall provide summary reports of each inspection to the Government by the 5th business day of every 3rd month. This report shall include date, location, and inspection results with pertinent photographs included. These reports shall be submitted electronically to the COR.

2.1.2 If sediment, debris, or biological matter preclude visual examination of tank, the

Contractor shall thoroughly clean the tank prior to inspection.

2.1.3 If inspection reveals any elements in need of minor repairs that could be accomplished at the time of inspection, Contractor shall perform repair after notification of COR.

2.1.4 The Contractor shall clean the tank (as needed), If inspection, cleaning, or minor repairs will require draining of tank, Contractor shall notify COR before proceeding.

3. General Information:

3.1 Notification of Schedule: The contractor shall notify the COR at least twenty-four (24) hours prior to performance of any contractor activity at DTA.

3.2 Period of Performance: All work shall be accomplished at the Contractor’s convenience during the period of performance specified. The Period of Performance is:

POP: May 15 2026-September 15 2026

3.3 Federal Observed Holidays: The Contractor shall not provide service on the following recognized federal holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth National Independence Day Christmas Day Independence Day

3.4 Hours of Operation: Inspections shall be accomplished Monday through Friday between 7:30 AM and 4:30 PM except Federal holiday(s) or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings.

3.5 Type of Contract: The Government will award a Firm Fixed Price Service Contract for this requirement.

3.6 Quality Assurance: The Government will inspect work performed by the Contractor IAW the Performance Requirements Summary.

3.7 Security Requirements: Contractor personnel performing work under this contract shall not have been convicted of any felony and shall provide necessary criminal background check information to the Provost Marshall prior to access to Army lands or facilities.

3.7.1 Physical Security: The Contractor shall safeguard all government equipment, information, and property provided for Contractor use.

3.7.2 Operational Security (OPSEC) Awareness Training: IAW AR 530-1, Operations Security, Contractor employees shall complete Level 1 OPSEC Awareness training within the 30 calendar days after contract award and within five (5) calendar days of new employees commencing performance. Completion certificates will be made available to Government within ten (10) business days of completion or upon request from the Government. All Contractor personnel shall complete Level 1 OPSEC Awareness training annually. Level 1 OPSEC training is available at the following website: https://securityawareness.usalearning.gov/opsec/index.htm online with above link, complete training with 75% on exam and you will be able to save Certificate PDF or print certificate.

3.7.3 AT Level I Training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I Awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 10 calendar days after completion of training by all employees and subcontractor personnel. AT level I Awareness training is available at the following website: http://jko.jten.mil.

3.7.4 iWATCH Training: The Contractor shall watch the attached slide presentation. The Contractor shall sign the attached sign in roster acknowledging review/attendance and understanding of training content. This training is used to inform employees of the type of behavior to watch for and instruct employees to report suspicious activity to the Fort Wainwright Police Department and the COR. The Contractor shall complete the training within 10 calendar days after contract award and within 5 calendar days of new employees commencing performance and send to the KO or designated Government representative/COR via both electronic and paper copy within 5 calendar days of completion.

3.8 Special Qualifications: The Contractor shall furnish a list of personnel who will be performing the inspections. This list shall include each technician’s qualifications and a listing of relevant work performed within the past three years. The Contractor shall ensure that any applicable certificates remain current throughout the performance period, and this information shall be made available to the Government upon request

3.9 Key Personnel: The following personnel are considered key personnel by the Government: Contract manager and Contracting Officer’s Representative (COR).

3.9.1 Contract Manager: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name and contact information of this person and an alternate who has the authority to act in the principal's absence shall be designated and provided in writing to the Contracting Officer at contract award. The contract manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

3.9.2 Contracting Officer’s Representative (COR): Management System Tool Virtual Contracting Enterprise (VCE) and Acquisition Resource Center (ARC) for nomination, tracking, documentation, and management of CORs will be used.

The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: Ensure that the Contractor performs the technical requirements of the contract; perform or cause to perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies;

coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. An Alternate COR (ACOR) may be appointed to administer the contract in the absence of the primary COR.

3.11 Invoicing: All Contractor invoices shall be submitted via Wide Area Work Flow using contract line item numbers (CLINs) as the primary identification of services billed.

Contractor-generated identification numbers shall not be accepted. The Contractor shall be required to establish account(s), access method(s), log-in(s), and necessary training in order to submit invoices through WAWF. Invoices not submitted via WAWF shall not be accepted or paid.

3.12 Inspection Reports: The Contractor shall conduct a comprehensive inspection of water tanks in accordance with NFPA 25. Upon completion of the inspection the Contractor shall provide reports of any findings to the Government detailing the following:

(1) Identity of the tank

(2) Date of inspection

(3) Parameters of testing or inspection

(4) Any cleaning completed

(5) Required repairs (if any)

(6) Recommended repairs (if any)

(7) Any other data pertinent to the safe operation preventive maintenance, repair or testing.

3.13 Contractor Personnel Conduct: Contractor personnel's conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor's employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance(s). The Contractor is responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall immediately remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, "Joint Ethics Regulation", Contractor employees must avoid improperly influencing Government personnel in the execution of their duties under the contract.

Particular attention shall be paid to the restrictions governing gifts, gratuities, and the nondisclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with restrictions in the Procurement Integrity Act governing release of acquisition-related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no Contractor employees conduct political related activities or events on Army Facilities.

3.14 Emergency Services:

3.14.1 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the KO or COR within 30 minutes of the incident.

3.14.2 Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

NOTE THAT WHEN CALLING 9-1-1, THE CALLER MUST IDENTIFY THEY ARE

CALLING FROM FORT WAINWRIGHT.

3.15 Safety: Contractor activities shall be conducted in a safe manner that minimizes accidents as well as impacts on Army operations and members of the public. Contractors shall comply with applicable Federal, State, and local codes and standards (such as National Fire Codes), including safety and occupational health requirements, as well as any additional specific requirement contained in this PWS. Specific program requirements such as Permit Required Confined Space Entry or Lockout/Tag Out, and Hazard Communication must first be coordinated through the Installation Safety Office. The Contractor shall ensure a sound safety program is in place and their employees understand this program.

3.16. All accidents/injuries to Contractor personnel within Army lands or facilities shall be reported to the Installation Safety Office by the next business day. Serious accidents or injuries requiring hospitalization shall be reported to the Installation Safety Office immediately, if possible.

3.16.1 Cell phone use or texting is not authorized while driving on U.S. Army lands.

3.16.2 All vehicle occupants will wear seat belts while on U.S. Army lands.

3.17 The Government shall provide no goods, services, materials, assistance, or any other item required to enable the Contractor to perform this work.

TECHNICAL EXHIBIT LIST

PART 2

Technical Exhibit 1 - Performance Requirements Summary

Technical Exhibit 2 - Deliverables Schedule

Technical Exhibit 3 - Water Tank Inspection Elements

Technical Exhibit 4 – Maps of Tank Locations

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Required Services

(Tasks)

Performance Standard

Acceptable Quality Standard

Method of Surveillance

Incentive Ref.

#1. Inspect fire water tank and components.

Once (done triennially).

Zero deviation from the standard

100%

Inspection.

Non-conforming services will result in adverse reports issued and a potential negative CPARS report.

2.1

#2. Cleaning of fire water tank and components

Once (done triennially), as needed.

Zero deviation from the standard

100% inspection

Non-conforming services will result in adverse reports issued and a potential negative CPARS report.

2.1.3

#6 Inspection shall be accomplished Monday through Friday between 7:30 AM and 4:30

PM.

Daily. Zero deviation from the standard.

100% inspection.

Non-conforming services will result in adverse reports issued and a potential negative CPARS report.

3.4

TECHNICAL EXHIBIT 2

Deliverables Schedule

Deliverable Frequency # of Copies Medium/Format Submit To Ref.

1. Fire water tank inspection report

Upon completion of work

One Any format acceptable to the contractor

COR 2.1.1

2. Notification of Schedule: The Contractor shall notify the Government one week before performing any work.

At beginning of contract, and as any change occurs.

Once per event.

Electronically submitted.

COR 3.1

3. Security Requirements:

Contractor personnel shall pass a criminal background check and shall provide background check info to Provost Marshall.

At beginning of contract, and as needed.

One per employee.

Electronically submitted.

COR and Provost Marshall Office

3.8

4. OPSEC Awareness:

Contractor employees shall complete Level I OPSEC Awareness training, AT Level I training, and iWatch Antiterrorism training.

Within 10 calendar days after contract award and within 5 days of new employees hire.

One each, per employee.

Electronically submitted.

COR 3.8.2

5. Special Qualifications: The Contractor shall furnish a list of personnel who will be performing the inspections.

Upon award of the contract, or upon request.

As changes occur.

Electronically submitted.

COR 3.9

6. Key Personnel: The Contractor shall provide a manager who shall be responsible for the performance of the work.

Upon award of the contract.

As changes occur.

Electronically submitted.

COR 3.10.1

7. Invoicing: All Contractor invoices shall be submitted via Wide Area Workflow

(WAWF).

Monthly. Once per billing period.

Electronically submitted via

WAWF.

COR

8. Emergency Services: The Contractor will notify the KO or COR of any incident requiring emergency medical treatment.

As incidents occur.

Within 30 minutes of any incident.

Electronically or telephonically.

COR 3.14.1

9. Safety: Contractor shall ensure a sound safety program is in place.

Upon award of contract.

As changes occur.

Plan submitted electronically.

COR 3.16

10. Accident Reporting As incidents occur

Next business day; if hospitalization required then report immediately

Electronically or telephonically.

Installation Safety Officer

3.16

TECHNICAL EXHIBIT 3

Water Tank Inspection Elements

1. Foundation- settling, cracks, deterioration.

2. Overflow pipe – working, sealed, flap valve cover is accessible.

3. Water level indicator.

4. Air vents – proper design, screened, sealed edge and seams.

5. Is the lead watertight and sealed with rubber gasket?

6. Does the vent terminate downward?

7. Does the tank have overflow separate from the vent?

8. Does the overflow have an air gap of 3 or more pipe diameters above the entrance to any storm or sanitary sewers?

9. Is the overflow discharge point visible/

10. Are floatable debris on the surface of the water?

11. Are pipes properly supported?

12. Are any fittings leaking?

13. Is there evidence of recent repairs?

a. Has soldering method been used for repairs?

b. Are pipe fittings, solders, flux lead free?

14. Is the inlet pipe locked to protect access

TECHNICAL EXHIBIT 4

Maps of Tank Location

Bolio Lake Tank