Annex A - SOR 22-R-0011 0001 Amendment 1.pdf

Annex A ( Overarching Base Operations PWS) to OPORD 18-011: IMCOM Enterprise Base Operations (BASOPS) Performance Work Statement (PWS) Templates (U)

Performance Work Statement (PWS)

Base Operations

Portable Latrine Services, Pohakuloa Training Area and Kawaihae Dock on the

Island of Hawaii

September 29, 2021 April 7, 2022 (v16)

Table of Contents

INTRODUCTION

Background

Objectives

Climatic Conditions

1.4 Facility Access

1.5 Traffic Flow

1.6 Drainage

1.7 Restoration of Landscape Damage

1.8 Dust Suppression

2.0 REQUIREMENTS

2.1 Description of Services

2.1.1 Non-Personal Services

2.1.2 General Information

2.1.3 Place of Performance and Hours of Operation

2.1.4 Federal Holidays

2.1.5 Travel/Temporary Duty

2.1.6 Emergency Services

2.1.7 Contract Administration and management

2.1.8 COR Functions

2.1.9 Quality Control (QC)

2.1.10 Subcontract Management

2.1.11 Contractor Employees

2.1.12 Business Relations

2.2 Work Management

2.2.1 Coordination

2.2.2 General Fund Enterprise Business System (GFEBS)

2.3 As-Builts and Geospatial Information System (GIS)

2.3.1 Maintain As-Builts

2.3.2 Real Property Records Updates

2.3.3 GIS

2.3.4 GIS Support Services

2.3.5 GIS Files

2.3.6 Other Documents

2.4 Historic Property or Archaeological Site

2.4.1 Repair and Replacement

2.5 Special Requirements

2.5.1 Security

2.5.2 Security Training

2.5.3 Safety

2.5.4 Training, Physical Requirements, or other Expertise Required

2.5.5 Environmental Requirements

2.5.6 Contingency Plans

2.6 Job Order Contract (JOC) Quality Assurance (QA)/Inspection Support

2.6.1 Project Support

3.0 PERFORMANCE REQUIREMENTS AND STANDARDS

3.1 High Level Objectives (HLO)

3.1.1 Performance Task Requirements, Standards and Acceptable Quality Levels (AQLs)

3.2 Transition

3.3 Service Contract Reporting

4.0 PERFORMANCE REQUIREMENTS SUMMARY (PRS) MATRIX

4.1 Quality Assurance

4.2 Quality Control Plan (QCP)

5.0 COMMON LEVELS OF SERVICE (CLS)

6.0 DELIVERABLES

7.0 RELATED DOCUMENTS.

7.1 Definitions and Acronyms

7.1.1 Definitions

7.1.2 Acronyms

7.2 Applicable Directives, Publications

7.3 Technical Exhibit (TE)

7.4 Government-Furnished Material (GFM)/Property (GFP)/Equipment (GFE)

7.4.1 Utilities

7.5 Contractor-Furnished Material (CFM)/Property (CFP)/Equipment (CFE)

7.5.1 Contractor-Furnished Material and Responsibilities

7.5.2 Contractor-Furnished Items

7.5.3. Contractor Facilities

7.6 U.S. Department of Labor (DOL) Wage Determination (WD)

8.0 Portable Latrine Service Specific Tasks

Introduction. This is a non-personal services contract to provide Portable Latrines and Services at various locations within the Pohakuloa Training Area (PTA), Kawaihae Dock (K-Dock) and supporting facilities; Hilo International Airport and Elison Onizuka Kona International at Keahole Airport, on the Island of Hawaii. The Government will not exercise any supervision or control over the contract service providers. The Contractor shall perform to the standards specified in this Performance Work Statement (PWS).

Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall dispose of all waste in accordance with (IAW) all applicable Federal, State, and local laws and regulations. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary as defined in this

PWS.

Background. Portable Latrines and Services are required at PTA to support troop and unit training. PTA’s primary mission is to provide combat readiness training and support to the 25th Infantry Division, Hawai’i Army National Guard, Army Reserves, and U.S. Marine Corps units based in the Pacific. Units from all U.S. military services, as well as allied forces, train at PTA. In addition to being a prime training area for military forces in the Pacific region, PTA also supports the training needs of other federal, state and county agencies. PTA is located on the Island of Hawaii, Hawaii County, outside of Hilo in the high plateau between Mauna Loa, Mauna Kea and the Hualalai volcanic mountains.

PTA consists of approximately 134,000 acres. The population base consists of approximately 230 to 2,300 Military, Government Civilian, and Contactor personnel. This remote area is home to the largest Department of Defense Installation in the State of Hawaii and the Pacific Region. PTA’s 210 square miles extend from the grassy rolling hills of the Keamuku Maneuver Area (KMA) up the lava filled gentle slopes of Mauna Loa at heights of more than 9,000 feet above sea level. The rugged terrain and austere environment is an ideal place for military training and has served as a training installation for close to eight decades. Over the course of one year, 12,000 to 15,000 troops train at PTA. Through the years, PTA’s ranges and training areas have helped Army, Marine, Air Force and Navy units maintain their combat readiness needed to serve our nation. The PTA command team and staff embody the IMCOM motto: “Sustain, Support, and Defend”.

Objectives. The Contractor shall ensure all work accomplished in the performance of this PWS meets all applicable Federal, State, and local laws, regulations, and directives.

The Contractor shall provide information as specified by the Deliverables presented in the contract. The Contractor shall ensure all work in support of mission requirements tendered to the Government for acceptance conform to the measurable performance standards of quality, timeliness, and quantity specified in the PWS of this contract.

The intent is to establish work requirements that are performance-based and results-oriented. The Contractor shall determine the best and most cost effective ways to fulfill the requirement of providing portable latrines with services and their component needs, emphasizing innovation and commercial best practices.

Climatic Conditions. NA

1.4 Facility Access. The Contractor shall ensure access to all fire detection and suppression systems in case of emergencies or for other Fire Department purposes. The Contractor shall inform the Fire Department point-of-contact (POC), PTA Fire Captain on Duty, (808) 969-2447 prior to outages that will impact the function of the system, special problems or circumstances, which require Fire Department inspection. The Fire Department will reset alarm systems to operational status.

1.5 Traffic Flow. The contractor shall maintain the free flow of traffic during surfaced area maintenance. The Contractor shall notify the Contracting Officer Representative (COR) and the Contracting Officer (KO), in writing, a minimum of fourteen (14) calendar days in advance of any scheduled closure of streets. Emergency road closures shall be coordinated with the Contracting Officer Representative (COR).

1.6 Drainage. NA

1.7 Restoration of Landscape Damage. Restoration of Landscape Damage. Trees or other landscape features damaged by the Contractor’s operations shall be restored at no additional cost to the Government. The COR will decide the method of restoration for trees or whether damaged trees will be removed.

1.8 Dust Suppression. NA

2.0 Requirements.

2.1 Description of Services. See Section 8.0 for the specific tasks.

2.1.1 Non-Personal Services. The personnel rendering the services are not subject;

either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 37.104, under general contracting authority, and do not require specific statutory authorization.

2.1.2 General Information.

2.1.2.1 Period of Performance (PoP). See contract schedule for POP dates.

2.1.3 Place of Performance and Hours of Operation.

2.1.3.1 Place of Performance. The work to be performed under this contract will be performed at the locations listed in Technical Exhibits (TE) #1A through #1D Area Maps.

2.1.3.2 Hours of Operation. The Governments Regular (Normal) Business Hours of Operation are Monday thru Friday, 0730-1630 except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Due to Live Fire Operations going on and the Contractor having to leave the installation by 1:00 pm to get to the County Dump, the Contractor shall coordinate with Range Control at 808-969-2455 only to get entry into Ranges and areas outside of the Cantonment for Deliveries, Pick-ups and Service. All Other business to do with the contract shall be conducted with the Contracting Officer through the COR, and/or Contracting Specialist. The COR can be contacted during their normal business hours.

Note: Due to the delivery schedule of waste to the County of Hawaii and level of task orders not allowing for full time staff, orders sent by the government after 1 pm would be in place by Noon on the second day (i.e an order received at 1 pm on Monday would be in place by Noon on Wednesday).

2.1.4 Federal Holidays. The Contractor’s performance shall not be required on the Federal public holidays listed below. Holidays occurring on weekends will be observed as directed by the Federal calendar (5 U.S.C. 6103).

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth National Independence Day

2.1.4.1 The Contractor shall provide personnel support within twenty four (24) hours of notification outside the normal hours of operation as required, to support the Directorate of Public Works (DPW) mission. Prior to performance of services outside the locally established hours of operation, the Contractor shall request and obtain, in writing, approval from the KO. The Program Manager shall be available during normal hours to serve as the central point of contact for Contractor operations. Contractor personnel shall not be scheduled for overtime work.

2.1.4.1.1 The contractor shall provide the Program Manager name, phone number, and email address to receive all verbal or electronically sent communications for portable latrine service requests. The POC shall acknowledge receipt of the requests sent

Commented [BMJKMCUUI1]: Amended highlighted due to RFI meeting with RCO verbally or electronically within twenty four (24) hours, confirming request has been received, and the service requested will be scheduled in an acceptable time frame.

2.1.4.2 Installation Closures. NA

2.1.4.3 Inclement Weather Delay. NA

2.1.5 Travel/Temporary Duty. NA

2.1.6 Emergency Services.

2.1.6.1 The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall notify the KO or COR immediately, not later than (NLT) two (2) hours of the incident.

2.1.6.2 The Contractor shall be responsible for the emergency medical treatment services for Contractor personnel.

2.1.6.3 Portable Latrines (Emergency Delivery). The Contracting Officer will telephonically notify and send a confirmation email to the Contractor for emergency latrine(s). The Contractor shall deliver the latrine(s) within twenty four (24) hours after notification, to include weekends.

2.1.7 Contract Administration and management. NA

2.1.7.1 Post Award Conference/Performance Evaluation Meetings. NA

2.1.7.2 RESERVED

2.1.7.3 RESERVED

2.1.7.3.1 Contracting Officer (KO). NA

2.1.7.3.2 Contracting Officer’s Representative (COR). NA

2.1.7.3.2.1 COR Authority. NA

2.1.7.3.3. RESERVED

2.1.8 COR Functions. NA

2.1.9 Quality Control (QC). Quality Control is the responsibility of the Contractor. The Contractor shall provide a Quality Control Plan (QCP) five (5) business days before contract start. The Contractor’s QCP shall show clear lines of authority and specify who can make decisions on behalf of the contractor. The Contractor shall provide and

Commented [BMJKMCUUI2]: Amended highlighted due to

Commented [BMJKMCUUI3]: Amended highlighted due to maintain a QCP that is acceptable to the KO. Changes to the Contractor’s QCP shall be submitted to the KO for review and approval within five (5) business days prior to implementation.

2.1.9.1 The Contracting Officer Representative Tracking (CORT) Tool. NA

2.1.10 Subcontract Management. NA

2.1.11 Contractor Employees.

2.1.11.1 Key Personnel.

2.1.11.1.1 RESERVED

2.1.11.1.2 RESERVED

2.1.11.1.3 All Contractor employees shall be legal U.S. residents. The Contractor shall immediately remove any employee that is not a legal U.S. resident. The Contractor personnel shall be able to communicate clearly in the English language. Contractor shall ensure employees are capable of obtaining installation access.

2.1.11.1.4 Qualification Standards. NA

2.1.11.1.5 Contractor Identification. The Contractor shall ensure all personnel be identified as a Contractor to distinguish themselves (e.g., badge, company logo, or uniform) from Government employees. Contractor shall provide each employee with an identification (ID) badge made of nonmetallic material, easily readable and including employee’s name, Contractor’s name, functional area of assignment, and recent color photograph of employee. The Contractor shall ensure all correspondence and reports produced are marked as Contractor products or that Contractor participation is disclosed.

2.1.11.1.6 Standards of Conduct. Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure all personnel present a professional appearance while working on the Government installation. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor shall ensure all Contractor employees, providing services under this contract, conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove, from the job site, any employee for reasons of misconduct or security. The Contractor shall ensure employee conduct complies with 41 USC 423, Procurement Integrity. The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the installation.

2.1.11.1.7 Contractor Hiring Restrictions. The Contractor shall not hire or sub-contract with off duty or former Government employees whose employment would result in a conflict with AR 600-50, Standards of Conduct.

2.1.11.1.8 Organizational Conflict of Interest (OCI). NA

2.1.12 Business Relations. The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement of this PWS. The Contractor shall manage the timeliness, completeness, and quality of problem identification to a degree acceptable to the Government. The Contractor shall provide to the COR and KO corrective action plans, timely identification of issues, and effective management of subcontractors within

(10) days or at a mutually agreed upon date. The Contractor shall ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

2.2 Work Management. NA

2.2.1 Coordination. The Contractor shall schedule and coordinate with the COR to minimize disruptions to the facility mission.

2.2.2 General Fund Enterprise Business System (GFEBS). NA

2.2.2.1 GFEBS Certification. NA

2.2.2.2 Preventive Maintenance Orders (PMO). NA

2.2.2.3 Operations Work Orders (OWO). NA

2.2.2.4 GFEBS Support. All Demand Maintenance Orders (DMO), NA

2.2.2.4.1 Database Tasks/Requirements. NA

2.3 As-Builts and Geospatial Information System (GIS). NA

2.3.1 Maintain As-Builts. NA

2.3.1.1 Support. NA

2.3.1.2 Training. NA

2.3.2 Real Property Records Updates. NA

2.3.3 GIS. NA

2.3.4 GIS Support Services. NA

2.3.5 GIS Files. NA

2.3.6 Other Documents. NA

2.4 Historic Property or Archaeological Site. NA

2.4.1 Repair and Replacement. NA

2.5 Special Requirements.

2.5.1 Security.

2.5.1.1 Access and General Protection/Security Policy and Procedures. The Contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and local security policies and procedures. The Contractor workforce shall comply with all personal identity verification (PIV) requirements as directed by Department of Defense (DOD), Headquarters Department of the Army (HQDA), and local policy. The COR will request changes in Contractor security matters or processes if the Force Protection Condition (FPCON) at any individual facility or installation changes.

2.5.1.2 Motor Vehicle Operators. Contractor’s personnel, whose tasks involve operation of any vehicles, shall possess a valid driver’s license, certificates, and permits applicable for the type and class of vehicle being operated. Speed Limits are strictly enforced at PTA. Abuse of the speed limit policy may subject the offender to be barred from the installation by the PTA Commander.

2.5.1.3 Contractor Vehicle Registration. NA

2.5.1.3.1 PTA Contractor Vehicle Initial Check. All contractor owned or operated vehicles and trailers operating on the installation will require an initial check for Registration, Vehicle Insurance, and Safety Check upon entry.

2.5.1.4 The Contractor shall provide all information required for background checks to meet installation access requirements, to be accomplished by the installation Provost Marshall Office, Director of Emergency Services, or Security Office.

2.5.1.4.1 ACCESS TO ARMY INSTALLATIONS – PERSONNEL AND VEHICLES.

The Government recognizes the important roles companies like you play in our day-to-day operations. That is why USAG-Hawaii is enhancing the current access control solution called the Automated Installation Entry (AIE) Program. This program supports the security requirements while offering a streamlined access procedure for vendors, contractors, sub-contractors, suppliers and service providers. This program is available to new and existing personnel who require access to USAG-Hawaii and are not authorized to receive a Department of Defense CAC and desire a streamlined entry into the installation. Sponsorship and participation at each USAG-Hawaii location (e.g., Schofield Barracks, Wheeler Army Airfield, Fort Shafter, Tripler Army Medical Center, Pililaau Army Recreation Center and Pohakuloa Training Area) is required.

AIE Credential holders may access the installation through any of the USAG-Hawaii Gates that size allows and will only be subject to random inspections.

Companies that choose not to participate in the AIE Program will have limited access through the Schofield Barracks Lyman gate, Fort Shafter’s Buckner Gate and Tripler Army Medical Center Main Gate. All employees will be required to go through the inspection area and will be subject to the standard access control procedures, security screenings, and/or vehicle inspections.

*Access control changes can occur at any time due to security requirements

Companies that service USAG-Hawaii facilities may initiate enrollment in the AIE Program by contacting the Contracting Officer’s Representative (COR).

If you have questions regarding the AIE Program at USAG-Hawaii, please contact Security Branch Operations, at 808-656-0232.

AIE Program Enrollment Process for Background Check and Process to obtain AIE Badge

Enroll your company by contacting the COR who will be the Sponsor. The COR will provide the excel spreadsheet for the list of contractor employee information. The following information is required from the contractor: last name, first name, date of birth, status, social security number, company name, and contract number. The COR will complete the Sponsor information and provide the list to the Directorate of Emergency Services (DES) Access Control Division. The DES will conduct the background check to vet personnel prior to arrival to pick up their AIE Badge, and will ensure a more efficient process while saving time.

The AIE Program performs background screening and credentialing.

DES will contact the COR (Sponsor) once the background checks have been validated to schedule a time for the contractor employees to go to one of the registration locations and complete the process to obtain the AIE Badge.

Contractor employees should bring an acceptable form of identification (see List A and List B) to the appointment. Upon arrival, a photo will be taken to complete the process.

Employees will be issued their AIE Badge, which they will use for access to the installation.

Forms of Acceptable Identification for picking up your credential:

List A - One (1) needed U.S. Passport (unexpired) Permanent Resident Card or Alien Registration Receipt Card (Form I-551) Unexpired foreign passport, with I-551 stamp or attached Form I-94 indicating unexpired employment authorization Unexpired Employment Authorization Document that contains a photograph (Form I- 766, I-688, I688A, I-688B)

List B – Two (2) needed Driver’s license or ID card issued by a state ID Card issued by federal, state or local government agencies or entities School ID card with a photograph Voter’s registration card U.S. Military card or draft record Military Dependent’s ID card U.S. Coast Guard Merchant Mariner Card Native American tribal document Driver’s license issued by a Canadian government authority U.S. Social Security card issued by the Social Security Administration Certification of Birth Abroad issued by the Department of State (Form FS-545 or Form DS-1350) Original or certified copy of a birth certificate issued by a state, county, municipal authority or outlying possession of the United States bearing an official seal U.S. Citizen ID Card (Form I-197) ID Card for use of Resident Citizen in the United States (Form I-179) Unexpired employment authorization document issued by DHS (other than those listed under List A)

2.5.1.4.2 PTA Installation Access. Contractor shall comply with the PTA Installation procedures as directed by the Provost Marshall’s Office for securing Contractor personnel identification cards and vehicle passes for performing work on the installation (see TE #4 - PTA Installation Access Control Policy). All contractor workforce are required to obtain an Installation Access Pass (IAP) from the PTA DES Law Enforcement Branch. Requests for Installation Access shall be submitted at a minimum of 30 days prior to start date to include renewal of IAP. A completed IAP form (TE #3) with either the excel spreadsheet provided by the COR (with the required contractor employee information IAW 2.5.1.4.1) or a copy of an eCrim Background Check Report shall be submitted to the COR (Sponsor) to request an IAP. Approval will depend on National Crime Investigation Center (NCIC) or eCrim verification.

2.5.1.4.3 Investigative Background Checks. Investigative Background Checks are required on all Contractors and Contractor employees that apply for a PTA IAP. Until PTA has the ability at the installation to do background checks using NCIC, a background check may be done at https://ecrim/ehawaii.gov. A $5 charge is the minimum charged by eCrim, if no record is found. The eCrim cost shall be incurred by the Contractor and not the Department of the Army. This background check will determine eligibility for a PTA Installation Access Pass. PTA Police reserve the right to deny access to any individual.

2.5.1.4.4 Limited Access to PTA. Contractor personnel ONLY are permitted access to government facilities. Contractor shall ensure all personnel and vehicles are identifiable with nametags and signs

2.5.1.5 Physical Security.

2.5.1.5.1 The Government will provide to the Contractor three (3) on-site holding areas at PTA to place Contractor owned latrines upon completion of the training exercises.

The Contractor shall secure the area at the close of each work period. The Contractor shall be solely responsible for any loss or damage of contractor owned equipment and material. The Contractor shall safeguard all Government property provided for Contractor use. At this time, the three (3) holding areas are; one (1) just north of the ammunition Supply Point in TA-3, one (1) at the base of Pu’u Ahi, and one (1) close to the entrance to IPBC on MPRC road. The maximum amount of latrines placed in the IPBC holding area shall not exceed what is required to support the maximum amount of PAX allowed to train at the IPBC. (see TE #1D Area Map - Contractor Latrine Holding).

2.5.1.5.1.1 The Contractor shall ensure debris of any type are disposed of according to local policies and directives. The Contractor shall ensure only latrines that are sanitized, disinfected, secured (doors facing inward) and serviceable are placed in these holding areas. The Contractor shall not use this area for storage or stockpiling of unserviceable latrines. The Contractor will not be compensated for the period the latrines are not in use.

2.5.1.5.1.2 If the Contractor elects to utilize the holding area made available by the Government, it is recommended but optional, the Contractor shall be responsible for constructing and removal of the fence around the area. A sign should also be installed on the fence identifying the Contractor. The installation of this fence and sign does not relieve the Contractor from their responsibilities under FAR clause 52.236-10, Operations and Storage Areas. Whether a fencing is used or not, the Government is not liable for any damages that occur to the latrines during its storage in the holding areas. The Contractor shall take precautionary measures to ensure the safety and security of its property. The holding area shall be maintained by the Contractor, which means free of: debris, broken latrines, overgrowth of weeds, and shall remain neat in appearance.

Weighted Construction Barriers could be utilized. There are areas around the installation newly placed signs have recently been constructed. Contractor can arrange to meet with the COR to do a site visit to the storage areas to get a better idea of how signage or identification of their storage area can be satisfied The Contractor Storage areas utilized will be identified and added to the Pre Deployment Site Survey (PDSS) given to the units prior to their training, that the areas are off limits.

Again fencing is optional, if no fences are used then the contractor must post signs indicating that this is the contractor’s storage and unauthorized personnel to keep out.

Make sure all latrines stored at the designated area are locked or the doors are faced

in. Any damages will not be Government Responsibility

2.5.2 Security Training.

2.5.2.1 iWATCH Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR.

This training shall be completed within 30 calendar days of contract award and within 05 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

2.5.2.2 OPSEC Training. Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within thirty (30) calendar days of their reporting for duty and annually thereafter.

2.5.3 Safety. The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract. The Contractor shall comply with AR 385-10, The Army Safety Program.

2.5.3.1 Safety Plan. NA

2.5.3.1.1 Range Safety. Contractor shall contact Range Control at 808-969-2455 or 808-969-2456 to schedule a PTA Range UXO Safety Briefing and ensure timely and efficient access to necessary areas. The Safety Briefing will be done PRIOR to Contractor accessing training lands and ranges at PTA and is required for all personnel entering any areas outside of the Cantonment. Range Control will give permission to enter/exit any of PTA’s off road areas such as ranges, training areas, and firing points AT ALL TIMES. Range Control may be able to provide a radio for use in contacting and notification of entering & exiting areas outside of the Cantonment. Contractor shall

Commented [BMJKMCUUI4]: Amended highlighted due to notify Range Control upon completion of services. Radios shall be turned into Range Control at the end of the day or when service is completed for the day.

2.5.3.2 Occupational Safety and Health. The Contractor shall comply with the Occupational Safety and Health Administration (OSHA) standards. The Contractor shall comply with all applicable Federal, State, and local laws, regulations, and directives.

2.5.4 Training, Physical Requirements, or other Expertise Required.

2.5.4.1 RESERVED

2.5.4.2 SHARP Training. The Contractor shall ensure all personnel who will be working on the installation receives Sexual Harassment/Assault Response and Prevention (SHARP) Training Annually, IAW PTA SOP. The Army SHARP Program, is a comprehensive integration and transformation of the Army SAPR program and Prevention of Sexual Harassment (POSH) efforts. The SHARP Program is designed to reinforce the Army’s commitment to eliminate incidents of sexual assault through awareness and prevention, training and education, victim advocacy, response, reporting, and accountability. The SHARP Program shall provide care that is gender – responsive, culturally – competent and recovery – oriented. The Department of Defense (DoD) goal is to create a culture free of sexual harassment and assault where victims are treated with dignity, respect, fairness, with appropriate accountability for offenders and enhances safety. Training will be provided by the U.S. Army Garrison Hawaii (USAG-HI) SHARP Program Manager, Robert Louden at (808) 655-1603 or Sexual Assault Response Coordinator (SARC), Nelson Martinez at (808) 655-9433. The COR will notify contractor when training is available to attend in person at PTA.

2.5.5 Environmental Requirements.

2.5.5.1 Green Procurement. Section 6002 of the Resource Conservation and Recovery Act of 1976 (RCRA) requires the use of recycled and recovered products identified in the EPA’s Comprehensive Procurement Guidelines.

2.5.5.2 The Contractor shall use these recycled or recovered products unless they cannot be procured within a reasonable period of time not to exceed seven (7) calendar days; at prices not to exceed five (5) percent of prevailing rates; or the product(s) does not meet technical or performance standards. EPA Guidelines are the minimum requirement. The Contractor shall use materials and products commonly used in industry. The Contractor shall maintain records and submit an annual report to the COR along with the annual certification required by FAR 52.223-9 (Certification and Estimate of Percentage of Recovered Material Content for EPA Designated Items), upon completion of the base year and each option year.

2.5.5.3 Environmental Compliance. The Contractor shall comply with all Federal, State, local, and installation environmental laws, rules, plans, and policies. The Contractor shall use and store all materials, chemicals, and equipment used in the performance of services on the installation IAW with industry standards, local, State and Federal laws, and according to manufactures' recommendations. The Contractor shall be financially responsible for all fines and associated costs for hazardous waste management, transportation, and disposal of waste due to the Contractor's non-compliance. The Contractor shall submit Safety Data Sheets (SDS) for approval on all materials, five (5) days before delivery of the material, to the COR. The Contractor shall provide upon request from the COR all required data to meet environmental-mandated reporting requirements (e.g., air emission data, hazardous material storage/usage, herbicide/pesticide usage, solid/hazardous waste generation). The Contractor shall provide data to meet reporting deadlines and during compliance inspections upon request from the COR.

2.5.5.4 Spill Plan. The Contractor shall notify the COR within one (1) hour, if the Contractor spills or releases any hazardous substances, i.e., substances listed in 40 CFR 302, Designation, Reportable Quantities, and Notification. The Contractor shall submit a Spill Plan to the KO for approval within thirty (30) days of contract award IAW Spill Prevention Control and Countermeasure Plan.

2.5.5.5 PTA Invasive Pest Prevention. All Contractors shall comply with guidance and follow protocols IAW PTA Invasive Pest Prevention Standard Operating Procedures (SOP) for preventing the introduction of harmful invasive pests into PTA. (TE #6).

2.5.5.6 PTA Hazardous Materials Briefing. Contractor shall schedule a PTA Hazardous Materials Safety Brief prior to initiation of work. Contractor shall schedule through Christine Phelps at 808-969-2515 (office), 808-551-6148 (cell), or email:

Christine.d.phelps.civ@army.mil , a minimum of 30 days prior to the desired briefing date. All contractor personnel are required to have this briefing. A certificate will not be provided upon completion; a roster will be sent to the COR for Contractors completion.

2.5.6 Contingency Plans. NA

2.5.6.1 General. NA

2.5.6.2 Mobilization Contingency Plan. NA

2.5.6.3 Disaster Contingency Plan. NA

2.5.6.4 Dispute Contingency Plan. NA

2.5.6.5 Plan Updates. NA

2.6 Job Order Contract (JOC) Quality Assurance (QA)/Inspection Support. NA

2.6.1 Project Support. NA

Commented [BMJKMCUUI5]: Amended highlighted due to

3.0 Performance Requirements and Standards.

3.1 High Level Objectives (HLO). NA

3.1.1 Performance Task Requirements, Standards and Acceptable Quality Levels (AQLs).

3.1.1.1 Damage Caused by Contractor. Damages caused by Contractor employees shall be repaired at no cost to the Government. The Contractor shall notify the COR and return the damaged area to its previous condition. The Contractor shall furnish all labor, materials, and equipment to perform the repair work including cultivating and applying seed, sprigging, or placing sod. The Contractor shall maintain all turf repair work to ensure successful growth.

3.1.1.1.1 Damage Report. The Contractor shall submit a monthly damage report to the COR that annotates the damage, corrective action, and date corrected.

3.2 Transition (Phase In/Phase Out) NA

3.3 Service Contract Reporting (SCR) in the System for Award Management (SAM)

Effective in FY20, the Department of Army will no longer require contractors to report into the ECMRA. Contractors will begin reporting manpower data relating to the performance for service/construction contracts into SAM, consistent with existing service/construction contract reporting requirements under FAR Subpart 4.17. SCR is a business process that has been approved by the Army as a means for collecting information on contracts that provide services to the Department of the Army.

SAM portal to SCR will allow industry to report all manpower data into a single Federal-wide portal, removing duplicative requirements, one for DoD and another for the rest of the Federal Government, which requires the same data elements to be reported for service/construction contracts performed for both DoD and Federal civilian agencies that essentially perform the same function. The outcome will be a process that is less burdensome on both industry and Government while improving data integrity and accuracy.

The reporting period for contractors in SAM generally is open from mid-October to mid- December for reporting against the prior government fiscal year. SAM will only enable reporting for entities with contracts that meet the SCR thresholds Contractors must have an entity registered in SAM, an individual SAM user account with the Entity Administrator, Entity Registration Representative or Reporter roles for that entity and one or more contracts awarded to that entity, which meet the SCR reporting thresholds.

For further information go to http://sam.gov

Detailed descriptions of Reporting Thresholds are available in the Service Contracting Reporting guidebook located at: https://dodprocurementtoolbox.com/sitepages/service-contract-report-sci

4.0 Performance Requirements Summary (PRS) Matrix. (Note: “para.” means paragraph)

Required Services Performance Standard Acceptable

Quality Level

(AQL)

Incentive (Positive and/or Negative)

# 1. Contractor shall ensure all work accomplished meets all applicable Federal, State, and local laws, regulations and directives.

The Contractor shall provide services IAW PWS, para. 1.2.

2% Deviation from performance Standard;

% calculated by dividing the number of defects by the number of observations

Contractor compliance rate shall be utilized as objective evidence of contract compliance and documented into the CPAR System;

Contractor shall re-perform the service.

#2. The Contractor shall develop and maintain a Quality Control Plan (QCP) approved by the

KO.

The Contractor shall provide a QCP IAW PWS, para 2.1.9 & 4.2.

Zero Deviation from performance standard.

Non-conforming services will result in Non-Conforming Reports issued and a potential negative CPARS narrative.

# 3. Deliver Latrines Latrines are delivered as scheduled IAW PWS, para 8.1 thru 8.5.4

95% of the time. Contractor remedy within 4 hours of notice of deficiency

# 4. Pick Up Latrines Latrines are picked up within 24 hours of expiration of the order IAW PWS, para 8.5

95% of the time Re-perform

Required Services Performance Standard Acceptable

Quality Level

(AQL)

Incentive (Positive and/or Negative)

#5. Respond to Emergency Requests –

Latrines are delivered within 12 hours after notification 100% of the time IAW PWS, para 2.1.6.3

Zero Deviation from performance standard.

Non-conforming services will result in Non-Conforming Reports issued and a potential negative CPARS narrative.

# 6. Relocate Latrines. Latrine(s) are relocated within 8 working hours after notification IAW PWS, para 8.5.5

95% of the time Re-perform

#7. Clean Latrines a) Latrines are cleaned every other day for Regular Latrines following delivery date IAW PWS, para 8.7 & 8.7.3

95% of the time Re-perform

b) Latrines are cleaned every 3rd day for IPBC & Remote Latrines following delivery date IAW PWS, para 8.7.2 & 8.7.3

95% of the time Re-perform

4.1 Quality Assurance. The Government will evaluate the Contractor’s performance under the contract IAW the Government’s Quality Assurance Surveillance Plan (QASP).

QASPs are considered to be "living documents," dynamic, adaptable, and subject to modification based on Contractor performance surveillance results. The QASP is not part of the PWS and will not be issued with the solicitation. The QASP focuses on the procedures and processes the Government will implement to assure the Contractor is performing IAW the performance standards within the PWS. The Government plan defines the criteria of how the Contractor’s performance will be evaluated, the frequency of surveillance, and the items to be inspected. Although the Government will develop a QASP, Government surveillance of Contractor performance is not limited to the QASP, or the performance objectives, outlined in the Performance Requirements Summary (PRS). The Government retains the right to evaluate all services required by the contract.

The Government will perform inspections and tests in a manner that will not unduly delay the work. If any of the services performed do not conform to contract requirements, the Contractor shall perform the services again at no additional cost to the Government.

4.2 Quality Control Plan (QCP). Quality control is the responsibility of the Contractor.

The Contractor shall develop, implement, and maintain an effective quality control program which shall be documented in a QCP to ensure services are performed IAW this PWS. The Contractor shall develop and implement procedures to identify and prevent the recurrence of defective services. The Contractor’s QCP is the means by which they assure themselves that the work conforms to contract requirements. The basic principle of the plan is that the Contractor is responsible for quality control. The QCP shall be constructed in such a manner that each CLS service can be extracted and used for that function only and not contain extraneous information. The Contractor's QCP shall include a separate section, which addresses the Contractor's method of managing quality of work.

The QCP shall include a description of the inspection system to address services listed in this PWS, and a description of the methods to be used for identifying and preventing defects in the quality of services performed. The plan shall include a description of the Contractor’s inspection system to include specifics as to areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the Contractor’s inspectors. No lead person or first line supervisor shall be considered a Quality Control Inspector. The Contractor shall develop, maintain, and submit a QCP to the KO for acceptance within thirty (30) calendar days after the contract is awarded. The Contractor shall submit any proposed changes in the QCP to the KO for written approval five (5) working days prior to implementation.

5.0 Common Levels of Service (CLS) NA

6.0 Deliverables

DELIVERABLE FREQUENCY # OF COPIES MEDIUM/FORMAT DISTRIBUTION

A001 Access to Army Installation – Installation Access Pass (IAP) Application(s) & eCrim report or completed excel spreadsheet provided by the COR (IAW PWS, para

2.5.1.4.2 & 2.5.1.4.3)

Initial: Submitted 30 days prior or as soon as possible IAW PWS, Para 2.5.1.4.2)

1 - PDF Copy – Emailed or Hand Delivered to COR

IAP USAG-P

Installation Access Pass Application Form eCrim: Report received from Hawaii Criminal Justice Data Center eCrim website: eCrim Hawaii, (IAW PWS, para 2.5.1.4.3)

PDF - Emailed or Hand Delivered to

COR:

Updated: Yearly.

Renewal request sent 30 days prior or as soon as possible.

Or a submitted Contractor Spreadsheet received from the COR for NCIC Background check

(NO FEE, IAW

PWS, para 2.5.1.4.1)

A002 Quality Control Plan

(QCP) (IAW PWS,

para 2.1.9 & 4.2)

Initial: within 5 days of contract start (or with the Contractor’s proposal if it is used in the evaluation process) Updates:

All QCP updates shall be accepted by the

KO

1 Electronic Copy MS Word Submitted by email to the RCO-HI KO

A003 Corrective Action Plans (IAW PWS 2.1.12

When required:

within 10 days or at a mutually agreed upon date.

1 Electronic copy PDF or MS Word Emailed to both

COR & KO

A004 Sexual Harassment /Assault Response & Prevention (SHARP) Training (IAW PWS, para 2.5.4.2)

Training Shall be completed yearly for anyone working on the Installation

1 Electronic Copy PDF Certificate or Email to COR with Employees Name, Date Completed and Instructors Name

PDF or MS Word:

Training Certificate or verification of completion by email to the COR

PDF - Emailed or Hand Delivered to

COR:

A005 Written Waste Treatment procedure and disposal method (IAW PWS, para.

8.8.1)

Initial: within 10 days of contract award

1 Electronic Copy PDF or MS Word Submitted electronically to

RCO-HI KO:

A006 Training Completion Certificates for iWATCH, OPSEC & PTA Range UXO Safety Briefing (IAW PWS, para 2.5.2.1,

2.5.2.2 & 2.5.3.1.1)

Certificates filed within twenty-four

(24) hours prior to employees commencing performance.

1 Electronic Copy PDF Certificate or Email to COR with Employees Name, Date Completed and Instructors Name

PDF or MS Word:

Training Certificate or verification of completion by email to the COR

PDF - Emailed or Hand Delivered to

COR:

A007 Green Procurement Annual Report & certification (IAW PWS, para 2.5.5.1 & 2.5.5.2

Submitted Annually required by FAR 52.223-9

1 Electronic Copy PDF or MS Word Emailed or Hand Delivered to COR

A008 Environmental Compliance. All environmental and hazardous material records. (IAW PWS, para. 2.5.5.3)

Beginning of the next duty day after the Government’s request to view the records

Make records available upon request

Coordinate with

COR

COR

A009 PTA Hazardous Materials Safety Briefing

Prior to initiation of work for Contractor & all Contractor employees

1 Electronic Copy PDF Certificate or Email to COR with Employees Name, Date Completed and Instructors Name

PDF or MS Word:

Training Certificate or verification of completion by email to the COR

PDF - Emailed or Hand Delivered to

COR:

A010 Spill Plan (IAW PWS, para. 2.5.5.4)

Initial: submitted to KO for approval 30 days after contract award.

1 Electronic Copy PDF or MS Word Submitted electronically to

RCO-HI KO:

A011 Service Contract Reporting (SCR) (IAW PWS, para. 3.3)

Annually NLT December 15, IAW requirements at http://sam.gov

Online Entry Via website IAW requirements at http://sam.gov

Website Reporting

A012 Damage Report (IAW PWS, para 3.1.1.1.1)

Submitted monthly when required

1 Electronic Copy PDF or MS Word PDF - Emailed or Hand Delivered to

COR:

7.0 Related Documents.

7.1 Definitions and Acronyms

7.1.1 Definitions.

7.1.1.1 Acceptable Quality Level (AQL). The AQL is the maximum percent defective (or the number of defects per hundred units) for the purposes of sampling inspection can be considered satisfactory.

7.1.1.2 Alternate Contracting Officer’s Representative (ACOR). NA

7.1.1.3 Ashes. NA

7.1.1.4 Bivouac. A temporary camp for soldiers.

7.1.1.5 Bulk Waste. Large items of solid waste such as household appliances, furniture, auto parts, pallets, shelving, piping, stone, concrete rubble, brick, lumber, toys, and other wastes; the size or weight of which, precludes or complicates the handling by normal collection, processing, or disposal methods.

7.1.1.6 Bulky Waste. The waste placed at the collection point or curbside that doesn't fit or is too heavy to be placed in the routine collection container. These wastes include but are not limited to: lumber, scrap metals, bricks, blocks, concrete rubble, stones, toys, furniture, appliances, logs, limbs, televisions, cabinets, automotive components, power equipment, crates, wheels, de-rimmed tires, electronics and their components, etc.

7.1.1.7 Cannibalize. NA

7.1.1.8 Carpet Care. NA

7.1.1.9 Child, Youth and School Services (CYS). NA

7.1.1.10 Cleaning. Removing stains, soil, and dirt; accomplished by chemical or mechanical means.

7.1.1.11 Collection. The pickup of accumulated recyclable material, solid waste, including bulky waste, from any collection point, regardless of quantity.

7.1.1.12 Collection Frequency. The number of times collection is performed during a specific time frame.

7.1.1.13 Collection Point. NA

7.1.1.14 Commercial Solid Waste. NA

7.1.1.15 Construction and Demolition (C&D) Waste. NA

7.1.1.16 Contract Administrator (CA). NA

7.1.1.17 Contract Discrepancy. A failure of the Contractor to perform IAW contract requirements and specifications, e.g., a failure of the Contractor to provide, or provide on time, the required contract products or services; or it may result because delivered products or services do not meet specific contract requirements.

7.1.1.18 Contract Discrepancy Report (CDR). A report used to document other than satisfactory Contractor performance. The CDR requires the Contractor to explain, in writing, why performance is other than satisfactory; how performance shall be returned to satisfactory levels; and how recurrence of the problem shall be prevented in the future.

7.1.1.19 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

7.1.1.20 Contractor Acquired Property (CAP). NA

7.1.1.21 Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

7.1.1.22 Contracting Officer’s Representative (COR). An employee of the U.S.

Government appointed by the KO to help administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications.

This individual does NOT have authority to change the terms and conditions of the contract.

7.1.1.23 Curb Side Pick-Up. NA

7.1.1.24 Debris. Includes, but is not limited to, paper, cans, bottles, cigarette butts, cardboard, plastic, limbs and branches, pine straw and pine cones, leaves, rocks, and other similar items.

7.1.1.25 Defective Service. A service output that does not meet the standard of performance associated with the PWS.

7.1.1.26 Deliverable. Anything that can be delivered; can include non-manufactured things, such as meeting minutes or reports.

7.1.1.27 Equipment. A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article, when put into use. Equipment does not include material, real property, special test equipment or special tooling.

7.1.1.28 Fertilization. NA

7.1.1.29 Food Waste. NA

7.1.1.30 Garbage. Animal and vegetable waste resulting from the handling, preparation, cooking and consumption of foods.

7.1.1.31 General Fund Enterprise Business System (GFEBS). NA

7.1.1.32 Generation. NA

7.1.1.33 Government-Furnished Property (GFP). Property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification.

Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by…