Attachment 4 - Question and Answers.pdf
PDF 70 KB Posted
- Solicitation number
- W912CM24Q0024
About this file
This document is a Question and Answer (Q&A) summary from a site visit for a federal contract opportunity for Maintenance and Repair (M&R) of Elevator Systems at U.S. Army Garrison (USAG) Wiesbaden, Germany.
The contract will be a hybrid fixed-price and time-and-materials contract with a base year and two option years. The contract will cover preventative maintenance, minor repairs, emergency response, and potentially larger system replacements if needed. The site visit covered elevators, handicap lifts, and stair lifts at various buildings on the installation. Key details discussed include maintenance schedules, spare parts requirements, reporting and document requirements, and site access for the contractor. The solicitation for this opportunity will close on September 3, 2024, with all questions due 10 days prior to the closing date. The contracting office is the Army Contracting Command.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Attachment 1 Price Book Elevators FY 24-26 V08292024.xlsx | XLSX spreadsheet | |
| W912CM24Q0024 Amendment 0002.pdf | ||
| W912CM24Q0024 Amendment 00001.pdf | ||
| Attachment 2 InventoryList.xlsx | XLSX spreadsheet | |
| W912CM24Q0024.pdf | ||
| Attachment 1 Price Book Elevators Fy 24-26.xlsx | XLSX spreadsheet | |
| Attachment 3 Reference Information Sheet.pdf |
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Text version
Site Visit Elevators 08/08/2024
Start 9 a.m. Clay visitor center
Sebastian: If you have any questions, please make sure all attendees can hear the question and the response.
9:12 – first location Handicap lift at Bldg.#1008 Q: how frequently are these lifts in use?
A: It depends on the lift, some are more frequently in use than others, that’s why we have di erent maintenance requirements for di erent equipment’s as stated in the Inventory List:
PM is 2x per year, 4x per year, and 6x per year, depending on the system.
Q: Do you have batterie problems with the handicap stair lifts?
A. No, not that we know of.
9:30 – Passenger elevator at parking lot Bldg.#1152
Q: Where is the control unit?
A: It’s in the elevator shaft
Q: Who is the first responder in emergency case?
A: The in-house fire department
Q: Is there emergency work from the contractor needed? / Work outside of normal business hours?
A: No, our in-house personnel is the first responder and will evacuate in case of emergency. When this occurs outside normal business hours, the contractor will be contacted the next business day.
That’s why we have the 2x training per year, so our in-house personnel get’s the emergency response training every year (2times, because the fire dep works in shifts)
Q: Is the emergency signal directed to the fire dep?
A: Yes the emergency signal is routed directly to the Fire Department.
Q: Is there a need for original/brand name spare/replacement parts?
A: Yes, all spare/replacement parts shall be of the original brand if possible.
9:50 – hydraulic passenger elevator at GYM Bldg.#1631
Q: Where there no complaints about the light barrier?
A: The Tuev inspection did not state any problem regarding the light barrier.
(at the machine room) Q: Where are the quality control books stored and where is the report for used oil/lubricates?
A: They should be in this room, the control book as well as the report for used oil/lubricates
10:15 - Passenger elevator at Bldg.#1000
Q: Where is the control unit for this elevator?
A: It’s at the backside of the elevator cabin
Q: Is cleaning of the elevator part of the contract?
A: No, the cleaning of the passenger cabin it’s not part of the Contract.
10:25 – handicap stair lift DFAC Bldg.#1052
The lift is non-operational at the moment.
Q: Shall all the documents be in English A: Yes, all the o icial documents e.g Maintenance reports, Tuev inspections shall be in English.
Contractor may communicate with the COR in german, but for all the deliverables English is the go-to language.
Q: To whom shall the documents be reported to?
A: All documents e.g invoices, reports, o ers, etc. shall be send to the COR, he’ll file these documents and submit to contracting via SPM.
Q: For Installation access, will we (the contractor) have sign-in privilege?
A: usual the contractor personnel will be given IA, but not sign-in privilege. We can request this sign-in privilege (for e.g. new contractor trainees).
11:00 – Passenger Elevator at AEC Bldg.#5301
Q: Is a cable replacement necessary and part of the contract?
A: The repair CLIN is supposed to be used for minor repairs, defects found during the PM. If these repairs exceed the anticipated $ threshold, or if there is a need for a whole system to be exchanged, this will most likely result in a project, not covered by the contract.
11:22- End of the Site visit the Solicitation will close on the 3 of September at 10:00 am all Question are due 10 Days before the closing Date.
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