26QA012_Att.2_Addenda_to_52.212_Gravel.PDF.pdf
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- Solicitation number
- W912CL26QA012
About this file
This document is an addendum to the Federal Acquisition Regulation (FAR) 52.212-1 and 52.212-2 that provides instructions to offerors and evaluation criteria for Solicitation W912CL-26-Q-A012, issued by the U.S. Army for Cristobal Colon Earthwork Improvement Materials – Gravel.
Quoters must submit quotes no later than the offer due date identified in block 8 of the SF1449 form, with local time in Central Daylight Time. All questions and requests for information must be received no later than 2:00 PM Central Daylight Time on the date seven calendar days after solicitation issuance. Quotes must be submitted in English via email to Nathanial Gaunt (Nathanial.d.gaunt.civ@army.mil) and MAJ Vernon Shank (Vernon.d.shank.mil@army.mil), with late submissions rejected per FAR 52.212-1(f). Quoters must have an active CAGE/NCAGE registration in sam.gov to be awarded a contract. Unit prices must be stated in U.S. dollars rounded to the full cent, with all delivery costs including transportation included in the Contract Line Item Number (CLIN). Each quote must include a separate Technical Plan that explains the technical approach for sourcing, acquiring, and delivering supplies in accordance with the Statement of Work (SOW) schedules and demonstrates how the approach aligns with commercial practices.
The Technical Plan must follow specified formatting requirements including a title page with solicitation number and company name (appearing only on the title page), a table of contents with page numbers, and content sections addressing supply specifications and delivery plan. The supply specifications section must verify that quoted materials meet SOW requirements, particularly SOW 5.1 Materials. The delivery plan must detail suppliers, vehicle types, quantities, site access, and logistics information demonstrating capability to deliver supplies while complying with applicable International, Panamanian, state, and local laws and regulations. Award will be made to the lowest priced responsive and responsible firm with an acceptable Technical Plan, ranked by total price. Technical evaluation will be completed on the two lowest priced quotes, with the government selecting the Lowest Price, Technically Acceptable quote. Technical plans are evaluated as either Acceptable or Unacceptable based on whether the quote demonstrates clear understanding of SOW requirements and includes required elements.
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Addendum to FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services
Instructions to Offerors:
1. You are invited to submit a quote in response to Solicitation W912CL-26-Q-A012 Cristobal Colon Earthwork Improvement Materials – Gravel no later than the solicitation close identified in block 8 Offer Due Date / Local Time on the SF1449. The Local Time is in Central Daylight Time.
2. Submit all questions by email to the contracting office to the email addresses shown below. Do NOT contact the customer organization in Panama directly. Doing so will only delay your answer. All questions must come through the Contracting Office. All questions shall be submitted in Attachment 3 Solicitation Q&A.
Subject Line: Reference No. SOLICITATION W912CL-26-Q-A012 Email to: nathanial.d.gaunt.civ@army.mil and vernon.d.shank.mil@army.mil
3. All questions and requests for information (RFI) must be received NO LATER THAN 02:00 PM Central Daylight Time on the date 7 calendar days after the solicitation issuance date identified in block 6 of the
SF1449. QUOTERS ARE STRONGLY ENCOURAGED TO SUBMIT QUESTIONS EARLY IN THIS
PROCESS.
4. Quoters must have an active CAGE/NCAGE registered in the sam.gov system to be awarded a contract.
5. Submission of Quotes:
5.1 All quoters shall input the Unit Price and Amount on page 2 of the solicitation. The Unit Price shall be in U.S. Dollars and be rounded to a full cent. The Amount shall equal the Quantity times the Unit Price. All prices associated with delivering the supplies, such as transportation, shall be included in the CLIN.
5.2 Quoters shall submit a separate Technical Plan using the format and content described in 6.
Technical Plan below.
5.3 All quotes shall be submitted in English. Quotes that fail to adhere to the terms and conditions outlined in this solicitation may be determined non-responsive and excluded from consideration.
5.4. All quotes shall be emailed to Nathanial Gaunt at Nathanial.d.gaunt.civ@army.mil and MAJ Vernon Shank at Vernon.d.shank.mil@army.mil no later than the Due Date / Local Time identified in block 8 of the SF1449. Late submissions will not be considered, subject to the conditions at FAR 52.212-1(f).
6. TECHNICAL PLAN
6.1 The quoting vendor (quoter) must explain the technical approach that will be used to source, acquire, and deliver the required supplies in accordance with the schedules described in the SOW for all supplies.
Vendor should describe how the proposed technical approach is similar to its commercial practices.
6.2 Format. The quoter shall submit documentation by email in response to this solicitation subject to the requirements in this provision. The documentation submitted shall be in sufficient detail to demonstrate the offeror's understanding of the scope of the work effort. The Technical Plan shall begin with and adhere to the following:
6.2.1 Company Name: The company name shall appear on the title page only. All other references to the company name shall be removed from the Technical Plan.
mailto:vernon.d.shank.mil@army.mil mailto:Nathanial.d.gaunt.civ@army.mil mailto:Vernon.d.shank.mil@army.mil
6.2.2 Title Page: "Technical Plan". The title page of each Technical Plan shall include: solicitation number of the Request for Quote (RFQ); the company name of the quoter; and the quoter 's position regarding disclosure of proprietary or similar proposal data.
6.2.3 Table of Contents: The table of contents shall identify the major sections of the Technical Plan and show location and page numbers of each section.
6.3 Content:
6.3.1 Supply Specifications. Provide documentation that verifies the quantities and specifications of the quoted Materials meet the requirements identified in the SOW, particularly at SOW 5.1 Materials.
6.3.2 Delivery Plan. The plan shall include the suppliers, quantities and types of vehicles, site access, and any other logistics information to demonstrate complete understanding and capability to deliver the required supplies in accordance with the SOW while complying with all applicable International, Panamanian, state, and local laws and regulations. The quoter shall provide an approach that demonstrates a thorough understanding of the roles and qualifications required to meet SOW requirements.
Addendum to 52.212-2 Evaluation – Commercial Products and Commercial Services
(a) Award will be made to the lowest priced responsive and responsible firm with an acceptable Technical Plan. Quotes will be ranked by Total Price. Technical Evaluation will be completed on the two lowest priced quotes, with additional Technical Evaluations only completed until the Lowest Price, Technically Acceptable quote is identified.
Evaluation Factors:
Technical – Supply Specifications & Delivery Plan Price
1. Evaluation of Technical
Technical plans will be evaluated as Acceptable or Unacceptable. The Government will conduct a review of each Plan to determine if the quote demonstrates clear understanding of the SOW requirements and includes the elements set forth in Technical Plan section of the Addendum to 52.212-1.
2. Evaluation of Price
The Government will evaluate quotes for award purposes by adding the price for all CLINs to calculate the Total Price.
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