RFIs.pdf
PDF 57 KB Posted
- Attached to
- ARSOUTH Fence & Shelf Installation for Storage Federal contract opportunity
- Solicitation number
- W912CL-25-Q-A034
About this file
This document is a Questions and Answers (Q&A) file for an ARSOUTH Fence & Shelf Installation project at Joint Base San Antonio (JBSA), San Antonio, TX. The Q&A session covers multiple aspects of the project, including fence repair, window film installation, and project requirements. Key details include repairing an existing fence without replacement, installing window film on three window panes within an enclosure, using one-way mirror film (with flexibility for UV-tinted alternatives), and confirming that shelving units are not part of the project scope.
The document addresses various technical and administrative requirements such as material specifications, quality control, work hours (0800-1700 with potential weekend/night work via COR approval), safety plans, and utility access. Notable points include physical sample submissions preferred over catalog cut sheets, shop drawings sufficing for as-built documentation, no specific noise/dust restrictions, payment made only upon project completion, and potential need for gas line shutoff coordination with DPW. The government will provide a digital copy of Unified Facilities Guide Specifications upon request, and the Contracting Officer's Representative (COR) will be involved in various approval and coordination processes throughout the project.
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| 081425_PWS_Panama Documents_08.15.25.pdf | ||
| Solicitation - SF1449_W912CL25QA034_.pdf | ||
| Solicitation SF1449_W912CL25QA034.pdf | ||
| Floor Plan.pdf | ||
| 081425_PWS_Panama Documents_08.15.25.docx | DOCX document | |
| NEW UAR JBSA FORM 7 - 2024.pdf |
On GovTribe
Work with this file on GovTribe
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Date
Submitted Question Answer
Date Responded
1 9/6/2025 Is the intent to repair existing fence only, or allow for replacement of sections if conditions warrant?
Repair only 9/8/2025
2 9/6/2025
What gauge/height is required for fencing (10' confirmed from site visit measurements) and no overhead paneling or cover is required for the surrounding fence area?
Don't understand the context of the question. No overhead paneling is required. If additional fence material is required or replaced it should replicate what currently exists (gauge and height).
9/8/2025
3 9/6/2025 Will the Government provide the HDPE screen spec/brand, or is “commercial equivalent” acceptable?
Commercial equivalent is acceptabale so long as it meets opacity requirement.
9/8/2025
4 9/6/2025
Is the removable post design in the floor sleeve Government-specified, or up to contractor means/methods? Must be functional, means/method is up to contractor and verified by the COR.
9/8/2025
5 9/6/2025 Is the removable post design in the floor sleeve Government-specified, or up to contractor means/methods?
Up to the contractor for means and methods… Method will be submitted to COR for approval.
9/8/2025
6 9/6/2025
Confirm total number of windows and whether all require film, or only those in the enclosure. There are 3 full window panes in the enclosure, with one outside of the enclosure. Should we plan to film all four window panes?
Only windows with in the enclosure require film.
Or 3 full window panes as described in the question. COR is not on Fort Sam this week, I can confirm exact number of windows next week.
9/8/2025
7 9/6/2025
Is there a specification for the window pane? The Floor Plan PDF mentions "single pane glass" only.
Will other cracked or compromised panes of glass require replacement if defects are found?
Only that it is single pane glass and not a plastic product for the replacement window. If a damaged window pane prevents the installation of film then contractor will be required to replace the window pane.
9/8/2025
8 9/6/2025
Clarfify the specifications of the window film. Is frosted, mirror, or tinted UV film acceptable?
(Specs mention one-way mirror but not clear if alternatives are acceptable.)
One-way mirror is preferred, If tinted can acheieve the same effect of UV protection and decrease visibility from outside to inside
9/8/2025
9 9/6/2025
If one-way mirror privacy film is the preferred option, some film types are not fully private and can be viewed through at night when the enclosure is lit. Would you like a fully (100%) privacy film so nothing can be viewed from the outside regardless of day or night?
100% fully concealed day or night is not a requirement
9/8/2025
10 9/6/2025 For confirmation, the shelving units holding the documents crates are not included in the scope of work? that is correct
9/8/2025
11 9/6/2025
Does the Government require a full Accident Prevention Plan (APP) submittal, or will a simplified version (Abbreviated Accident Prevent Plan-AAPP) suffice? Yes
9/8/2025
12 9/6/2025 Will daily AHA submissions be required per definable feature of work (fence, gate, windows, shelving)?
The Hazard Analysis can be comprehensive for the entire project.
9/8/2025
ARSOUTH Fence & Shelf Installation for Storage - JBSA, San Antonio, TX
13 9/6/2025
Will an SSHO, QC, Site Superintendent, and/or EMT be required? Which of the roles listed are required and can one individual service all roles if requirements are met.
QC and Job oversight will not be dictated by the RA. Customer will provide their own QC individual to verify work in concert with the contractor. One individual can be sufficient in this case if determined competent by the contractor.
9/8/2025
14 9/6/2025 Section 1.6.10.1 in the SOW mentions contract manager, is the contract manager required to be full-time on site for this contract? No
9/8/2025
15 9/6/2025
Will daily QC reports be required under this contract? Section 4.9 of the SOW mentioned to include Quality Control inspections which will be provided, including our submission of the QCP.
QCP does not necessarialy need to be daily only when work is ongiong. Example would be if there is a gap in the schedule between different trades and no work is conducted on a certain day. No report is required.
9/8/2025
16 9/6/2025
Confirm that material samples/specs are due within 10 days of award — what level of detail is expected (catalog cut sheets vs. physical samples)?
Physical samples is preferred but catalog cut outs will suffice.
9/8/2025
17 9/6/2025 Will as-built sketches be required at closeout or will shop drawings suffice? Shop drawings will suffice
9/8/2025
18 9/6/2025 Is there any requirement for asbestos/lead survey/testing, or is the certified statement outlined in Section 4.11.1 of the SOW sufficient? Statement is proficient
9/8/2025
19 9/6/2025 Section 1.6.8.1 states Project Engineer/Architect, will a licensed engineer or Designer of Record be required for this SOW?
No, the requirement to meet with the contracting officer can be held by the project manager.
9/8/2025
20 9/6/2025
Please clarify the following sections: Section 3.3 - Utilities, this sections mentions the government will make available all utilities in the facility.
Section 4.12.1 - Utility Connections, states the US Government will not provide any utility connections. (ie. the contractor will have access to the facilities on site, but the contractor is responsible for any utility connections - potable water and electricity)
Generic contract language. Basically means we will give you access to utilities to power tools, etc. If you were going to mobilize an admin container for project oversight the contractor would be responsible for making the connections to the utilities. Likely not applicable to this level of job.
9/8/2025
21 9/6/2025
Will a designated staging/storage area for materials on site be provided to the contractor as outlined in section 1.6.27.2 of the SOW?
We have a couple areas that we can stage materials. First would be inside the designated cage in between the shelving units and the wall with the windows. If that is undersized we can stage material outside of the HHBN S4 offices.
9/8/2025
22 9/6/2025
Confirm work hours – 0800–1700 only, or is weekend/night work allowed with COR approval?
0800-1700 is preffered… Night and weekend work is allowed with COR approval. To get approval COR will have to coordinate with the building owner to get the keys.
9/8/2025
23 9/6/2025 Any noise/dust restrictions inside Building 4191 during the welding, fence gate repair, and window repair operations? No
9/8/2025
24 9/6/2025
Will a schedule be provided to the contractor for escorting priviledges at the start and end of each work day in order to access the facilities and perform the work outlined in this SOW?
COR or GOVT Rep will be onsite based off the contractors purposed schedule.
9/8/2025
25 9/6/2025 Unforseen Conditions, Section 1.6.29 of the SOW -will the government provide As-builts to help locate and identify utilities in the area? No
9/8/2025
27 9/6/2025 Will partial acceptance of sub-items (e.g., fence before window work) be possible for billing milestones? No
9/8/2025
28 9/6/2025
Is payment through WAWF after final acceptance only, or can partial invoicing be allowed in the form of an AF3064 for progress reporting and invoicing?
Payment will be made once work is completed
9/8/2025
29 9/6/2025
Will there be a requirement for any utility shutoffs?
Specificially, there is a shutoff needed for the gas heater located adjacent to the welding area? If determined a shutoff is required COR will work with DPW to submit request.
9/8/2025
30 9/6/2025
If a gas line shutoff is required, will a permit be needed to perform this work?
COR will work with local DPW to determine if line can be isolated for that specific area or if a permit will be required if the shut-off effects several buildings
9/8/2025
31 9/6/2025 Does the Government have a specification booklet that we can reference (ie. UFGS - Unified Facilities Guide Specifcations Yes, digital copy can be provided upon request.
9/8/2025
File details come from the government source that posted it. Updated .