Vendor Questions and Answers-W912CL25QA016-TW25 Bottled Water-20250319.pdf

Vendor Q&A for Bottled Water ISO Exercise Tradewinds 2025

W912CL-25-Q-A016 Solicitation

1. To confirm, you are asking for all loads to be delivered on the specific dates below.

For our government accounts the holder of the contract handles freight. This is due to the complexity at the base.

2. Will the government provide the date(s) the water must arrive at the overseas destination in order for the awardee to determine best overseas shipping for on time delivery and to ensure delivery at the specified time?

3. There are 2 delivery locations, Teteron Barracks and TTDF Reserves, but there is only one delivery address provided, FORT SAM HOUSTON, TX 78234-5000. Is there a second delivery address?

4. Terteron Barracks and TTDF Reserves are at Fort Sam Houston?

5. The beginning of the request is states, “deliver cases of 1-liter bottled water to Teteron Barracks IAW, but in the delivery chart it states, “24 x 500ml or 12 x 1L per case”. Are either accepted? We do not have the 1L in a 12pk, however we have the 1L in an 18pk. We also have the 500ml (16.9oz) 24pk. Which is preferred.

6. Is 40 bottles of water per 500ml case acceptable?

7. Per our conversation, we only ship in full truckload quantities, will they be able to take full truckloads or does it have to only be the quantities listed above? (Example, a full truckload of the 500ml 24pk is 1,596 cases and above April 9 is showing 1,260)

8. Next will the requirement be awarded directly to the Caribbean Bottlers Trinidad and Tobago Limited (CBTTL) or will other companies have to opportunity to bid as well.

And if so, why reference DFAR 252.225-7042, "Authorization to Perform and FAR 52.236-7, "Permits and Responsibilities if the intent is to award to said company.

9. Approved source of vendors who have undergone a Food Protection Audit by US Army Veterinary Services... is there an approved list readily available?

10. Do you already have a list of approved vendors/manufacturers/distributors we need to choose from?

11. If my business has an agreement with a company on the Army Approved Vendor's list would you consider allowing us to bid?

12. What/Who background checks are needed? Will drivers for the water need background checks, or what eligibility to travel on base will be required? Can drivers be different, or must it be the same driver throughout the duration of the contract?

13. Will a forklift to unload be available on site?

14. How will payment be determined, including method and time of payment?

a. This is for 410th CSB to answer.

15. Is this a new requirement, or is there a current contractor fulfilling it? If there is an incumbent, could you share their name and the contract award value?

16. Will this be awarded based on Best Value or LPTA?

17. First was market research conducted to see if a small business, WOSB or SDVOSB could support the requirement?

18. Can the awardee ship directly to the overseas destination and would you provide customs forms to assist and getting the water from the port authorities?

a. Contractor is responsible for all processing and delivery up to Teteron barracks and TTDF Reserves.

19. Will the government provide the date(s) the water must arrive at the overseas destination for the awardee to determine best overseas shipping for on time delivery and to ensure delivery at the specified time?

20. Finally, if we can provide the water in cans will that be something the Government will consider?

Vendor Q&A for Bottled Water ISO Exercise Tradewinds 2025

W912CL-25-Q-A016 Solicitation

Contracting Office - Response

1. Contracting answer to questions: 1,2

a. Yes, delivery timelines will be in accordance with the delivery table as part of the product description.

b. Contractor provides all transportation required.

2. Contracting answer to question: 3

a. Delivery location will be in Trinidad and Tobago at the locations listed in the product description and delivery table.

3. Contracting answer to question: 4

a. Teteron Barracks - 31-33 Abercromby Street, Port-of-Spain, Trinidad and

Tobago.

b. TTDF Reserves - Tucker Valley Road, Chaguaramas, Trinidad and Tobago.

4. Contracting answer to question: 5,6

a. The Government recognizes that the line items established in this solicitation may not conform to the Offeror’s practices. Failure to correct these issues can result in difficulties in acceptance of deliverables and processing payments. Therefore, the Offeror is invited to propose alternative line items for quotes are requested in this solicitation to ensure that the resulting contract is economically and administratively advantageous to the Government and the Offeror. As long as it meets the total number of liters to be delivered, either form of quantity will be accepted.

b. The quantity per case is not as important as the total amount of liters required.

5. Contracting answer to question: 7

a. First truck shipments could accommodate larger deliveries, but final amount delivered should not exceed the total amount required of 108, 480 liters.

6. Contracting answer to question: 8

a. Contracting verified, these clauses are not in the original solicitation.

b. The ONLY approved product is water bottled at Caribbean Bottlers, but other companies can bid as well.

7. Contracting answer to question: 9,10,11 IAW SOUTHCOM Policy Memorandum 01-24, only vendors/ manufacturers/ distributors of multiple food sources that have undergone a Food Protection Audit by U.S. Army Veterinary Services food protection professionals are to be used for forces executing operations in the SOUTHCOM AOR. Worldwide Directory of Sanitarily Approved Food Establishments for Armed Forces Procurement is used by DoD and non-DoD agencies for worldwide food procurement for US Forces. Access the website here: https://sph.health.mil/.

To date, the only approved vendor listed in Trinidad & Tobago for bottled water is Caribbean Bottlers Trinidad & Tobago Limited. Screenshot of the listing is below.

Vendors are encouraged to source their quoted products from approved vendors listed in the Worldwide Directory of Sanitarily Approved Food Establishments for Armed Forces Procurement to be determined technically acceptable for this solicitation.

8. Contracting Office response to question: 12

a. All drivers must be vetted through the local government transportation agency. Contractor can use the same or various drivers as long as they are vetted.

9. Contracting Office response to question: 13

a. Yes.

10. Contracting Office response to question: 14 https://sph.health.mil/

Delivery Location

Item Description Unit of Issue

Delivery Dates and Liters of water to be delivered

9-Apr 14-Apr 24-Apr 26-Apr 28-Apr 30-Apr 3-May 5-May

Teteron Barracks Bottled Water

24 x 500ml or 12 x 1L per case

1,260 3,840 10,140 8,580 8,580 12780 8580 12720

TTDF

Reserves Bottled Water

24 x 500ml or 12 x 1L per case

9,600 5,400 5,400 8100 5400 8100

Please reference 252.232-7006 Wide Area Workflow Payment Instructions for method of payment.

11. Contracting Office response to question: 15 New Requirement

12. Contracting Office response to question: 16 Best Value

13. Contracting Office response to question: 17 Please note that this requirement is an overseas (OCONUS) procurement that is outside the United States and its outlying areas.

14. Contracting Office response to question: 18 It is responsibility of the contracted agency to deliver to the site specified in the PWS. Contractor shall perform all necessary Customs processing.

15. Contracting Office response to question: 19

a. Per PWS, see below:

16. Contracting Office response to question: 20 The requiring activity has stated that it will not be considered. Please see answer regarding approved sources above.