A01_ICIDS_PWS_USARSOUTH.pdf

PERFORMANCE WORK STATEMENT

ICIDS, Purchase and Installation

09 MAR 2018

1. GENERAL: This is a non-personal services contract to new surveillance system. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 DESCRIPTION OF SERVICES/INTRODUCTION: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, material, supervision, and other items and non-personal services necessary to install ICIDS in 2 arms rooms located in separate buildings (building 4115 and 4119).

Purchase and Install ICIDS IV. Install ICIDS components and devices as defined in this Performance Work

Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. BACKGROUND: The arms rooms in both locations are located in buildings number 4115 and 4119, Fort Sam Houston TX. Both rooms have a single entry and exit door. They are standard size small unit arms room designed to store small arms and ammunition. The arms rooms meet construction criteria standards per Unified Facility Criteria 4-010-0. The arms rooms have no windows or vents that would require additional electronic security devices

1.3 OBJECTIVES: Purchase and install integrated commercial intrusion detection system (ICIDS IV).

Link the system to the local Fort Sam Houston Police Department, alarms system so that the alarms annunciate at the police department when unauthorized intrusions are attempted.

1.4. SCOPE OF WORK: The Contractor shall provide qualified personnel, services, materials, equipment, supplies and facilities necessary to perform the purchase and installation of components and devices associated with the installation of the ICIDS IV.

1.4.1. The Contractor shall comply with all applicable laws, rules and regulations, including but not limited to those included in Section 6 of the PWS.

1.5. PERIOD OF PERFORMANCE: period of performance for the purchase and installation of ICIDS is

90 days, not to exceed 120 days.

1.6. GENERAL INFORMATION:

1.6.1. N/A.

1.6.2. QUALITY ASSURANCE: The government shall evaluate the contractors performance under this contract in accordance with the quality assurance surveillance plan. The plan is primarily focused on what the government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rates (s).

1.6.3. RECOGNIZED HOLIDAYS: The contactor is not required to perform services during holidays.

New Year’s Day Labor Day

Martin Luther King Jr’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business between the hours of 0800 and 1700 Monday thru Friday except federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar government directed facility closings. For other than firm fixed price contracts the contractor will not be reimbursed when the government facility is closed for the above reasons. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. The Contractor shall only conduct business with designated government personnel listed as points of contact (POCs). Names of authorized personnel shall be provided to the Contractor by the government, in writing, and updated as necessary throughout the contract period.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at government facilities, Fort Sam Houston TX.

1.6.6 Type of Contract: The government will award a firm fix price contract.

1.6.7 Security Requirements: A security clearance is not required. The contractor shall be responsible for the security of all organizational/unit information. The contractor shall provide the names of the service technician personnel responsible for providing the services to remove old surveillance system and install the upgrade (new) surveillance system of this contract to the COR.

1.6.7.1 FPCON. In addition to the changes otherwise authorized by the changes of clause of contract, should the U.S. Government Force Protection Condition (FPCON) at any individual installation change, the

Government may require changes in contractor security matters or process in accordance with DoDI

2000.16. During FPCONs Charlie and Delta, only contract services that have been deemed “mission essential” by the Government will continue. Contract services will resume when the FPCON is reduced to

Bravo or lower.

1.6.7.2 NA

1.6.7.3 Escorts. The Contractor and all associated sub-contractor employees performing services under this contract shall be escorted at all times by host nation security personnel or by an individual designated by the KO or COR while accessing U.S. facilities or activities.

1.6.7.4 NA

1.6.7.5 Background Checks. The Contractor shall ensure contractor employees and subcontractor employees performing services under this contract have passed a security check conducted by the Host

Nation Police Department of their residence or the State Police Department of their U.S. residence.

Security checks that have been completed as part of a personnel security clearance background investigation, or a previous background check that was a condition of employment, meet this requirement.

Documentation of these checks will be made available to the KO or COR upon request. The Government retains the right to exclude any employee from performance of duties under this contract if a background security check reveals an employee is a security risk. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. If the

Government determines additional background checks are required, at a minimum, and upon request from the Government, the Contractor shall provide to the KO or COR, the following information on any contractor or subcontractor employee performing services under this contract:

Full birth name

Married name (if applicable)

SSN or local equivalent (ID card number)

Date of birth

Place of birth (city, country)

1.6.7.5.1 If a background check on any employee or subcontractor employee performing services under this contract, whether the check was conducted as a condition of employment or as part of the contract with the

Government, reveals any information from any source (including host country law enforcement) of criminal activity by Contractor employees, subcontractors, or subcontractor employees, the Contractor shall immediately notify the KO and COR of that information. The Contractor shall make notification of:

(1) Traffic violations, other than parking, will be reported to the KO or COR only if the contract is for drivers for the Government;

(2) Any suspicious activity by Contractor employees, subcontractors, or subcontractor employees the

Contractor believes may pose a risk to U.S. or host nation national security or imminent risk of deadly bodily harm to any person; and

(3) Any actions taken against Contractor employees, subcontractors, or subcontractor employees pursuant to this requirement.

1.6.7.5.2 Remedies. In addition to other remedies available to the Government, the Contractor’s failure to comply with the requirements of this paragraph may result in requiring the Contractor to remove a

Contractor employee or employees from the performance of the contract.

1.6.8 SAFETY REQUIRMENTS; The contract service provider is responsible for the safety of personnel conducting the service. The contractor shall maintain safety and health standards compliant with requirements of the Occupational Safety and Health Administration (OSHA).

1.6.9 IDENTIFICATION OF PRIVACY ACT. This contract requires the development of a system of records in accordance with the Privacy Act of 1974.

1.6.10 CONTRACTING OFFICER REPRESENTATIVE. The (COR) will be identified by a separate letter. The COR monitors or technical aspects of the contract and assists in contract administration. The nominative COR for this contract will provide escort services to the service provider during the removal and installation of the ICIDS.

1.6.11 Key Personnel: The following personnel are considered key personnel by the government:

COR: Mr Raul Salinas Jr. Security (Force Protection) SPEC

Alternate: CPT Hurst Joshua, Physical Security OIC

1.6.12 Identification of Contractor Employees: All contractor personnel attending meetings, answering government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are government officials. They must also ensure that all documents or reports produce by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor will be required to wear badges in the performance of this service.

1.6.13 N/A

1.6.14 N/A

1.6.15 NA

1.6.16 NA

1.6.17 NA

1.6.18 NA

1.6.19 Training Requirements:

1.6.19.1 N/A

1.6.19.2 Subcontracts. The Contractor shall include the substance of this paragraph in all subcontracts.

1.6.19.3 Employment Eligibility. Contractor will ensure that all contractor employees and sub-contractor employees performing services under this contract in the U.S or its territories have been pre-screened for employment eligibility using the E-verify Program on the Department of Homeland Security website http://www.uscis.gov/e-verify. Personnel that have not met the employment eligibility requirement on this website are not authorized to perform services under this contract. Verification of the eligibility check will be made available to the KO or COR upon request. This requirement is not in lieu of and does not relieve the Contractor from the I-9 Employment Eligibility Verification Forms for employment of personnel.

1.6.19.4 Vehicle and Personnel Access. The Contractor(s) conducting work on JBSA - Fort Sam Houston are required to obtain a Temporary Installation Pass(s) for all personnel (teams, crews, etc.) to access the installation/work site during the course for work. The Contractor may be denied access to the installation/work site without proper pass authorization. Contractor shall coordinate with the project manager (PM) for information on passes. The Government shall not be held responsible for additional charges incurred for late or failed start of work resulting from noncompliance to pass(s) requirement. The

Contractor is responsible for the actions of personnel entering JBSA - Fort Sam Houston. All vehicles and personnel are subject to search upon entering a U.S. Government Installation/Facility Pursuant to Federal

Law.

1.6.19.5 Contractor Non CAC Eligible Requirements for DOD Facility and Installation Access. Contractor and all subcontractor employees performing services under this contract shall comply with adjudication standards and procedures using the National Crime Information Center interstate Identification Index

(NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and areas commander installation/facility access and local security policies and procedures (provided by the government representative). The employee performing services under this contract shall provide all information required for background checks to meet installation access requirements to the installation Provost Marshal Office, Director of Emergency Services, or Security

Office.

1.6.19.6 Advertisement and Social Media. The Contractor shall NOT post information to public website or social media locations, personal or professional, that in any way disclose names, locations, hotel data, participants, discussions, pictures, etc. before, during or after the contract period of performance without the express consent of the Government. The use of propaganda violates DOD Commercial Use of Imagery

Guidelines stated at (http://www.defenseimagery.mil/products/DODimagery/commercialuse.html). The

Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.6.19.7 Operations Security (OPSEC) Awareness. If the Contractor, or a subcontractor, or employees of either disclose any information that disrupts or harms the Government's operations or activities, then the

Government retains the right to exclude any employee from performance of duties under this contract. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. By way of example, personnel shall not sketch or take photos of government facilities or activities, unless related to service to be provided. All government paper products and removable digital storage material that is received, generated, or stored during the contract will be destroyed completely when no longer needed to preclude recognition of information.

2. DEFINITIONS AND ACRONYMS: NA

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: The Government will provide property incidental to the place of performance, when the contract requires contractor personnel to be located on a

Government site or installation, and when the property used by the contractor within the location remains accountable to the Government. Items considered to be incidental to the place of performance include normal office type property, for example, access to standard electrical outlets. It does not include any equipment, special test equipment, special tooling, material or real property

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under section 3 of this statement.

4.2. MATERIALS. The Contractor shall furnish materials, supplies, and equipment necessary to meet the requirements for the provision of services established under the terms of this contract.

4.3. EQUIPMENT. The Contractor shall provide equipment and instrumentation necessary to perform all required work as specified above.

5. SPECIFIC TASKS:

5.1 The contractor shall perform services to install all components, devices and wire associated with the integrated commercial intrusion detection system. The contractor shall perform services to install devices and wire associated with the ICIDS. All new components, devices, programs, and wire will be integrated, programed and linked to the local police station, alarms annunciation system, Fort Sam Houston TX. At a minimum the following devices and components will be purchased, install and linked in order to provide alarm annunciation at the local police station: Brand name or equal to the following ICIDS IV Remote Area

Data Collector (RADC), Balance Magnetic Switch (BMS) door sensor, conduit/cable as required, 120VAC/20A circuit at the RADC, Master communication cable, linkage program and tests from ICIDS location to Local police Station.

5.1.1 The Contractor shall coordinate with the following key personnel for access to the building 4115 and

4119 and rooms specified in this SOW. Contact the following personnel via phone or email listed below.

CPT Hurst Joshua, US Army South, HHBN, S2 (joshua.d.hurst1.mil@mail.mil or 210-295-2582)

Ms. Jeanine Priester, 56th SIG, S2 (jeanine.a.priester.civ@mail.mil or 210-808-3366)

5.1.2 Contractor shall furnish, install, and test:

a. Door sensors on entry doors

b. Motion sensors for full room coverage to avoid blind spots

c. One key pad panel with main processing unit within the room to control the alarm zone.

d. Duress signaling components with the ICIDS IV system.

Specific materials will be compatible with the ICIDS IV system

5.1.3 NA

5.1.4 The contractor shall conduct quality assurance checks and tests to ensure that quality of alarm annunciations provide a visual and audible alarm at the local police station.

5.1.5 Once complete, The ICIDS shall provide alarm activation at the local police station when unauthorized intrusions are attempted at the arms rooms located in buildings 4115 and 4119. The system will be booted into operation and checked to ensure the line of communication between the arms rooms and the local police station provide adequate alarm annunciation in order to allow police dispatcher/alarm monitor to immediately dispatch police in response to the alarms.

5.1.6 The contractor shall provide operators training to personnel at each arms room, to include troubleshooting procedures in case of system or video outages.

5.2. Contract Administration:

5.2.1 Work and performance of contract will be scheduled in advance and will occur during normal business hours, Monday thru Friday 0800 to 1700

5.2.2 Provide technical service support via telephone Mon thru Fri, 0700-1700 hours during the contract period of performance.

5.2.3 Provide 48 hour response (duty hours Monday through Friday) first duty day following a weekend or holiday, (response includes having necessary tools available for repair within 48 hours) during the contract period of performance.

5.3 CONTRACTOR MANAGEMENT REPORTING (CMR): The Office of the Assistant Secretary of the

Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the

Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative

(COTR) or also know as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4)

Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data;

(5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8)

Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10)

Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity

(the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work

(specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31

October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a

Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

6. APPLICABLE REGULATIONS AND MANUALS: (Current Editions)

6.1. Contractor shall ensure all construction and installation for this project is completed in accordance with

(IAW) Department of Defense Manual (DoD) 5200.01 Volume 3, DoD Information Security Program, Army Regulation (AR) 25-2, Information Management Information Assurance, Air Force Instruction (AFI)

31-101, Integrated Defense, AR 190-13, The Army Physical Security Program, AR 380-5, Department of the Army Information Security Program, and Secret Internet Protocol Router Network Technical

Implementation Criteria, Version 7.0.

7. ATTACHMENT/TECHNICAL EXHIBIT LIST