W912CH-24-R-L001 - Solicitation.pdf

SEE ADDENDUM

(No Collect Calls)

W912CH24RL001 17-Apr-2024

b. TELEPHONE NUMBER

571-588-9005

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 17 May 2024

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912CH9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ASOMA AL NAJJAR

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

W6QK ACC-DTA

6501 E. 11 MILE RD

WARREN MI 48397-5000

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W50U8G 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

CENTER OF MILITARY HISTORY

JANE STEWART

9955 TRACEY LOOP

BUILDING 765

FT BELVOIR VA 22060

TEL: 703-805-7587 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$34,000,000

NAICS:

712110

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF61

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912CH24RL001

Section A - Solicitation/Contract Form

SOLICITATION/CONTRACT FORM

A.1 ITEM/DESCRIPTION OF REQUIREMENT

The U.S. Army Contracting Command – Detroit Arsenal (ACC-DTA) intents to award a Firm Fixed Price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ) contract. This single award contract will span three ordering years and is designated for procuring professional fine art conservation services. The services are aimed at supporting the U.S. Army Center of Military History (CMH) and Army Museum Enterprise (AME) System in preserving works of art.

A.2 ELECTRONIC CONTRACTING

(a) All Army Contracting Command – Detroit Arsenal solicitations will be publicized on the System for Award Management website (https://www.sam.gov). Any additional attachments, including Technical Data Packages (TDPs) when available electronically, will be separate attachments or links embedded in the solicitation.

(b) Reserved.

(c) Please pay close attention to the Issued By block location on the cover page of the solicitation for closing date and time. The closing date and time is based on the local time of the listed location of the Issued By office. In accordance with FAR 15.208(a), offerors are responsible for submitting proposals, and any revisions, and modifications, so as to be received by the Government office designated in the solicitation by the time specified.

(d) It is the responsibility of the Offeror to ensure the proposal/quote is received by the date and time specified on the cover page of this solicitation. In accordance with FAR 15.208, if the proposal/quote was not received at the initial point of entry to the Government infrastructure (in this case, received through SAM) by the exact date and time specified on the cover page of this solicitation, it will be determined late. Proposal/quote is defined to mean ALL volumes or parts required in the solicitation are included in the electronic submission.

Note: There is no "expected" or "target" length of time for proposal submission; size and content may be factors, therefore offerors are strongly cautioned when submitting proposals to allow adequate time for submission.

(e) Solicitations may remain posted on www.SAM.gov after the solicitation closing date. If the response deadline has passed for the solicitation, vendors will no longer be able to submit electronic responses.

(f) Any award issued as a result of this solicitation will be distributed electronically. In the event of a FOIA request for a copy of any award issued as a result of this solicitation, or any subsequent modifications to the contract, the contract and modifications will be released, including the awarded unit price. This is the notice required by Executive Order 12600 (June 23, 1987) of the Government’s intention to release unit prices in response to any request under the Freedom of Information Act (FOIA), 5 USC 552. Unit price is defined as the contract price per unit or item purchased as it appears in Section B of the contract and is NOT referring to nor does it include Cost or Pricing data/information. If an Offeror objects to such release in the base contract or contract modifications, the Offeror must notify the contracting officer in writing prior to the closing date identified in this solicitation and include the rationale for the objection consistent with the provisions of FOIA. A release determination will be made based on rationale given.

(g) Questions pertaining to this solicitation should be directed to the Contract Specialist identified on the cover page of this solicitation. Any questions regarding this RFP must be received by the Contract Specialist no later than 27 April 2024 12:00 p.m. Eastern Time. Responses to questions are not considered changes to the RFP as the only way the RFP can be modified is through an amendment that will be issued. No phone calls will be accepted for any reason. All questions shall be in writing. The Government will post all Questions and Answers (Q&As) to SAM.gov no later than 3:00 p.m. Eastern Time on 07 May 2024. The Government will notify potential offerors if an extension is needed to post the Q&As. For technical assistance in doing business with the Government, and doing business electronically, please visit the Procurement Technical Assistance Center (PTAC) website at http://www.aptacus.org/ to locate a regional center.

A.3 ACKNOWLEDGEMENT OF AMENDMENTS

Acknowledge all the amendments received from the Government by identifying the amendment number and its issue date below:

Amendment Number: Date:

A.4 ARMY CONTRACTING COMMAND – DETROIT ARSENAL (DTA) OMBUDSPERSON

Information regarding the Ombudsperson for this contract is located at the following website:

https://www.tacom.army.mil/ombudsperson. (Best viewed using Google Chrome or Microsoft Edge)

A.5 ALL OR NONE-COMMERCIAL ITEM ACQUISITION

(a) This provision serves as an addendum that modifies paragraph (h) of FAR 52.212-1, entitled INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS. Paragraph (h) is modified to say that the proposal or quote must offer to provide the total quantity of the items in this solicitation.

(b) Only one award will be made as a result of this solicitation. Offers submitted for less than the total quantities of all the items in this solicitation will NOT be considered for award.

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1001 1 Job Ordering Period 1: Conservation Services

FFP

The contractor shall provide Fine Arts Conservation Services and transportation in accordance with (IAW) the Performance Work Statement (PWS) located in Section C.

* Do not input prices in this section. All pricing/rates shall be submitted on Attachment 002, Pricing Workbook.

Period of Performance: 364 days after award.

FOB: Destination

PSC CD: R499

NET AMT

2001 1 Job Ordering Period 2: Conservation Services

FFP

The contractor shall provide Fine Arts Conservation Services and transportation IAW the PWS located in Section C.

* Do not input prices in this section. All pricing/rates shall be submitted on Attachment 002, Pricing Workbook.

Period of Performance: 729 days after award.

3001 1 Job Ordering Period 3: Conservation Services

FFP

The contractor shall provide Fine Arts Conservation Services and transportation IAW the PWS located in Section C.

* Do not input prices in this section. All pricing/rates shall be submitted on Attachment 002, Pricing Workbook.

Period of Performance: 1,094 days after award.

9001 1 Job CDRLs A001 - A008

FFP

Not Separately Priced (NSP)

Data Deliverables as set forth in Contract Data Requirements List (CDRL)

DD1423.

Period of Performance: 1,094 days after award.

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Fine Art Conservation Treatment Services

(Works of Art on Paper, and Paintings in Various Media on Canvas or Board)

Part 1

GENERAL INFORMATION

1. GENERAL: This is a non-personnel services Indefinite Delivery, Indefinite Quantity (IDIQ) contract to provide professional conservation services, assessment, documentation, and conservation treatment (including any exhibit preparation) and transportation for works of art belonging to the Army Museum Enterprise (AME), U.S. Army Center of Military History (CMH), Fort Belvoir, VA. Art or works of art, for the purpose of this IDIQ contract, is defined as works of art on paper, paintings in oil and other media on canvas or board. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government.

1.1 DESCRIPTION OF SERVICES/INTRODUCTION: The contractor shall provide all personnel labor, facilities, equipment (except as otherwise specified in Section 3, Government Furnished Property) and transportation necessary for the assessment, cost estimate, conservation management, treatment services, materials, supplies, and other non-personal services required to perform Fine Art conservation treatment services to AME as defined in this Performance Work Statement (PWS), except for those items specified as Government Furnished Property (GFP) and services for individual works of art from the AME. All conservation treatment services shall be performed at the location of the contractor’s conservation studio, not on Government property. The contractor will not be given any Government equipment for the fulfillment of this contract other than the AME artifacts outlined in Section 3.1 and

3.3. There is never a need for the contractor to access any Government computer, database, or operating system. The contractor shall perform to the standards defined in this contract.

1.2 BACKGROUND: CMH is responsible for the overall management of the Army's historical Material Culture and its accountability. The AME manages, funds, and provides museum services to approximately 170 collection sites, in the United States, Korea, and Germany. The Army’s Material Culture inventory consists of three-dimensional (3- D) artifacts and works of fine art. These historical collections capture the time periods from pre-Revolutionary War to present day. The works of art vary considerably in condition from those in stable condition to those that are very fragile, deteriorated, and unstable. These are original works of art which require specialized treatment (preservation and conservation), specialized museum quality storage materials, museum supplies, and preservation materials to preserve their artistic and historical integrity.

1.3 OBJECTIVES: The contractor shall provide professional fine art conservation services for works of art, to include:

Transportation to and from vendor location and various AME sites.

Condition assessment, analysis, proposal for treatment, cost estimates, and documentation.

Conservation treatment of selected works of art from the AME.

Exhibit preparation, to include matting, mounting, framing, construction of sealed packages, if requested.

1.4 SCOPE: The contractor shall perform the following services:

1.4.1 Transportation of AME works of art shall be conducted by the contractor, or a qualified Fine Art packing and shipping company, to the contractor’s location and return packing and shipment to various AME Site Museums as delineated in each Task Order (TO).

1.4.2 Examination, condition assessment, and final treatment report of historical works of art in accordance with (IAW) Contract Data Requirements List (CDRL) A001, A006.

1.4.3 Treatment recommendations, including treatment options where appropriate, and cost estimation for conservation of AME works of art IAW CDRL A001.

1.4.4 Conservation treatment of AME works of art to include matting, mounting, and framing. The contractor shall perform frame cleaning and conservation if the existing frame shall be retained. The contractor shall purchase a new frame for all works of art, when required. IAW CDRL A006.

1.4.5 The contractor shall provide project management for the project to include a list of deliverables, schedule of deliverables, milestone dates, management of sub-contractors, and packing and transportation of AME IAW CDRL A002.

1.4.6 The contractor shall provide project management of all technical and administrative tasks associated with the planning, initiation, execution, and completion/termination of AME Fine Art TOs IAW CDRL A006.

1.5 PROJECT SCHEDULES: The contractor shall prepare and present to the Contracting Officer’s Representative (COR) the proposed project schedules, complete with milestone dates for COR approval. The contractor shall, during the project, track the project to see that the TO remains on schedule IAW CDRL A002.

1.6 COMMUNICATION PLAN: The contractor shall communicate with COR monthly, via email, on the progress of any active TOs, reporting any concerns or problems IAW CDRL A003.

1.7 PERIOD OF PERFORMANCE: The Period of Performance shall be for three, 12-month Ordering Periods beginning the date of contract award. The overall contract Period of Performance is as follows:

First Ordering Year of The Contract: The Date of Award Plus 364 Days.

Second Ordering Year of The Contract: 365 Days Through 729 Days After Contract Award.

Third Ordering Year of The Contract: 730 Days Through 1,094 Days After Contract Award.

1.8 GENERAL INFORMATION

1.8.1 QUALITY CONTROL: The contractor shall develop and maintain an effective Quality Control Program (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is how the contractor assures itself that its work complies with the requirements of the contract. At a minimum, the contractor shall develop quality control procedures that address the areas identified in Technical Exhibit 1, “Performance Requirements Summary” (PRS). The contractor shall develop and submit for Government approval a QCP to the COR within 10 business days after contract award. The contractor shall implement procedures to identify and prevent defective services from recurring. IAW CDRL A005.

1.8.2 QUALITY ASSURANCE: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed IAW the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.8.3 RECOGNIZED FEDERAL HOLIDAYS: Since the services of this contract will not be performed at the Government site, the contractor may choose to work on these recognized Government holidays at discretion of the contractor.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth National Independence Day Christmas Day Independence Day

1.8.4 HOURS OF OPERATION: The contractor is responsible for setting its own work schedule, however, the contractor shall be available between the hours of 9AM and 4PM, Monday through Friday, unless advanced notice is provided to the COR. The contractor shall always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.8.5 PLACE OF PERFORMANCE: The work to be performed under this contract will be performed at the contractor’s facility.

1.8.6 TYPE OF CONTRACT: The IDIQ shall be a Firm Fixed Price (FFP) contract. The initial Ordering Period shall be for 12-months and two additional Ordering Periods consisting of 12-months each. The IDIQ contract Period of Performance shall not exceed 36-months total. The minimum guaranteed amount will be obligated on the first Task Order of the resulting IDIQ Contract. The minimum guaranteed amount for the First Task Order is $150,000.00.

1.8.7 PHYSICAL SECURITY REQUIREMENTS: The contractor shall employ a 24-hour intrusion and fire monitoring alarm system in the storage and conservation treatment facility where the historical works of art are stored and treated. Similar security requirements will be maintained by all sub-contractor personnel in the storage and conservation treatment facility maintained by the sub-contractor. It will be the requirement of the contractor to verify the maintenance of these security requirements on the part of sub-contractor personnel.

1.8.8 SPECIAL QUALIFICATIONS: Anti-Terrorism/OPSEC Compliance: The contractor shall meet all requirements specified in the directive.

1.8.8.1 NOTICE OF ELEVATED THREAT LEVEL FORCE PROTECTION CONDITION (FPCON)

Contractor is hereby notified that there is a potential impact on contractor performance on during increased FPCON during periods of increased threat. During FPCONs Charlie and Delta, services may be discontinued / postponed due to higher threat. Services will resume when FPCON level is reduced to level Bravo or lower.

1.8.8.2 ANTI-TERRORISM (AT) LEVEL I TRAINING REQUIREMENT

All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. The contractor shall submit certificates of completion for each contractor employee and subcontractor employee requiring access to Army installations, facilities, or controlled access areas to the COR (or to the contracting officer, if a COR is not assigned) within 30 calendar days after completion of training. AT Level I awareness training is available at https://jkodirect.jten.mil Course #JS-US007-14.

1.8.8.1 iWATCH Training.

The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity Anti-Terrorism Officer (ATO)). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR, if assigned, or the Contracting Officer. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees’ commencing performance, with the results reported to the COR, or Contracting Officer, no later than 30 calendar days after contract award. Training may be obtained at https://www.armywarcollege.edu/iwatch/ (using Chrome browser may work better).

1.8.8.3 Access and General Protection/Security Policy and Procedures

The contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and area commander installation and facility access and local security policies and procedures (provided by the Government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9 “Personal Identity Verification of Contractor Personnel”) as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

For contractors requiring Common Access Card (CAC): Before CAC issuance, the contractor employee requires an approved T1 investigation at a minimum, or an equivalent or higher investigation IAW Army Directive 2014-05, The contractor employee shall be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of six (6) months or more. At the discretion of the sponsoring activity, an initial CAC may be issued on a favorable review of the Federal Bureau of Investigation (FBI) fingerprint check.

For contractors that do not require CAC, but require access to a DOD facility or installation: Contractor and all associated sub-contractor employees shall comply with adjudication standards, and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures elsewhere in Section C; and Non-disclosure Statement. For OCONUS locations, refer to the Status of Forces Agreement and other theater regulations.

1.8.8.4 The contractor must be aware of the sensitive nature of working with U.S. Army historical artifacts. These items are not to be publicized (verbally, in writing, printed, or digital), discussed, promoted, or used as client list references during or after the contractor’s association with AME works of arts without Government approval. Any questions concerning presentation of treatment must be directed to the COR prior to use of this information.

1.8.9 POST AWARD CONFERENCE/PERIODIC PROGRESS MEETINGS: The contractor agrees to attend any post-award conference convened by the Contracting Activity or Contract Administration Office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer (KO), COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review performance. At these meetings, the COR will apprise the contractor of how the Government views the contractor's performance. The contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.10 CONTRACTING OFFICER REPRESENTATIVE (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract;

perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor contractor's performance and notify both the KO and contractor of any deficiencies; coordinate availability of Government Furnished Property;

and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price and estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. All contract changes must be approved by the KO, not the COR.

1.8.11 KEY PERSONNEL: The following personnel are considered key personnel by the Government: Project Manager, Alternate Project Manager, Office Manager, and Conservators. The contractor shall provide a Project Manager who shall be responsible for the performance of the work. The name and contact information of this person and an alternate, who shall act for the contractor when the Project Manager is absent, shall be designated in writing to the COR. The Project Manager or alternate shall have full authority to act on behalf of the contractor on all contract matters relating to daily operation of this contract. The contract Project Manager or alternate shall be available between 9AM to 4PM, Monday through Friday, except Federal holidays or when the Government facility is closed for administrative reasons. If during the term of this contract there are key personnel changes, the contractor shall verbally notify the COR of changes as they occur and provide written changes not later than five business days after the effective date of the change.

Qualifications for all key personnel are listed below:

1.8.11.1 Project Manager and Alternate. The Project Manager and Alternate shall have at least two (2) years in the management of conservation contracts from the U.S. Federal Government, to include management, timelines, and familiarity with Wide Area Workflow (WAWF).

1.8.11.2 Lead Conservator (Senior or Supervisory Conservator). The Lead Conservator is the final approving official for all conservation work performed. The Lead Conservator shall have an advanced degree from an accredited university offering specialized degrees in Art and Artifact Conservation, or eight years of apprentice training. The Lead Conservator shall be a practicing conservator who has at least eight years’ experience in the field of conservation as demonstrated by work history.

1.8.11.3 Assistant Conservator. The Assistant Conservator serves as an assistant to the Lead Conservator. This individual shall have at least two-years of conservation experience. The Assistant Conservator shall be supervised and have all treatments approved by the Lead Conservator.

1.8.11.4 Conservation Technician. A Conservation Technician may be an employee trained on the job or with limited conservation experience who works under the direct supervision of the Assistant or Lead Conservator. All treatments shall be approved by the Lead Conservator.

1.8.11.5 Office Manager. An Office Manager is an administrative position which manages the day-to-day administrative tasks of the business. The Office Manager shall have at least two-years running a conservation studio.

1.8.12 IDENTIFICATION OF CONTRACTOR EMPLOYEES: All contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.8.13 ORGANIZATIONAL CONFLICT OF INTEREST: The contractor and sub-contractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, work statements, et) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the

OCI.

Part 2

DEFINITIONS AND ACRONYMS

2. Definitions & Acronyms:

2.1 DEFINITIONS:

CONTRACTOR: A supplier or vendor having a contract to provide specific supplies or service to the Government.

The term used in this contract refers to the prime.

CONTRACTING OFFICER (KO): A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The KO is the only individual who can legally bind the Government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR): An employee of the U.S. Government appointed by the Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE: A service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE: Anything that can be physically delivered but may include non-physical things such as meeting minutes.

KEY PERSONNEL: Key personnel are required and considered essential to successful contractor performance. Key personnel shall have an in-depth understanding of the requirements, and the ability, knowledge, experience, and skills to perform those requirements.

PHYSICAL SECURITY: Actions that prevent the loss or damage of Government property.

QUALITY ASSURANCE (QA): A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

QUALITY CONTROL: All necessary measures taken by the contractor to assure that the quality of an end product or service shall meet contract requirements.

SUB-CONTRACTOR: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

WORK DAY: The number of hours per day the contractor provides services in accordance with the contract.

WORK WEEK: Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

AME Army Museum Enterprise AR Army Regulation

CDRL Contract Data Requirement List CMH Center of Military History CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation GFP Government Furnished Property KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit TO Task Order

PART 3

GOVERNMENT-FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government-Furnished Property, Equipment, and Services:

3.1 SERVICES: The Government shall furnish to the contractor all AME works of art outlined in the individual TO

PWS.

3.2 FACILITIES: The Government shall not provide facilities under this IDIQ contract.

3.3 GOVERNMENT-FURNISHED PROPERTY (GFP): All AME works of art supplied by the AME. The contractor shall submit a Property Management Plan (PMP) which details how the GFP will be tracked and managed while in possession of the contractor. The contractor shall be responsible for using the Procurement Integrated Enterprise Environment (PIEE) GFP Module to track the acceptance and return of all GFP IAW A007.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items and Services:

4.1 GENERAL: The contractor shall furnish all personnel, supplies, equipment, tools, materials, supervision, facilities, services, and other items and non-personal services required to perform work under this contract that are not listed under Section 3 of this PWS.

PART 5

SPECIFIC TASKS

5. BASIC SERVICES: The contractor shall provide services for professional museum conservation of AME works of art, which may include, but are not limited to the following: oil paintings on canvas; oil paintings on wooden or paper boards; acrylic, tempera, or other traditional artist’s media on a variety of supports; works of art on paper, such as prints, watercolors, drawings in a variety of artist’s media, and archival documents that are individually presented.

5.1. FINE ART CONSERVATION MANAGEMENT: IAW this PWS and each subsequent TO, the contractor shall:

5.1.1 Manage all technical and administrative tasks required for the planning, initiation, execution, and completion or termination of Fine Art conservation treatment projects in support of the AME.

5.1.2 Coordinate, schedule, and provide professional treatment consultation and assistance services required to evaluate, assess, and intervene as required (either by preservation and/or, conservation) for AME works of art selected by AME.

5.1.3 Conservation treatment shall be performed outside of Army facilities unless there is a special circumstance and then the COR will work with the Contracting Office. The contractor shall submit any request to perform on-site conservation work to the COR who will provide written approval or disapproval to the contractor. The COR will decide of the structural stability of the work of art to determine if there is a need for on-site conservation. If on site-conservation occurs, the contractor shall not receive transportation costs in support of the work of art.

5.1.4 Demonstrate to the satisfaction of the Government, prior to contract performance, the ability to perform the required Fine Art Conservation Treatment Services, including providing adequate conservation laboratory facilities, equipment, materials, temperature, and relative humidity environmental controls consistent with preservation standards; security measures; and liability insurance coverage for the works of art being assessed and/or treated.

5.1.5 Maintain comprehensive liability insurance coverage for each work of art at its Government’s valuation against its loss from fire, natural disaster, and/or theft while the Fine Art(s) is in the possession of either the contractor or a sub-contractor. The Government shall indicate the appraised value of each work of art in each Task Order Request to the contractor for Fine Art Conservation Treatment Services. The contractor shall provide a copy of its liability insurance certificate to the Government IAW CDRL A004.

5.1.6 Provide transportation for each work of art from the specified Government location within the AME to the contractor’s location and return of the work of art to the AME facility indicated in the PWS. These locations are often the same but will be identified clearly in each TO request. The location of the works of art may be the CMH, Museum Support Center-Belvoir (MSC-B), Fort Belvoir, VA, or another museum within the AME. The contractor shall ensure proper packing and loading of each work of art IAW professional museum standards. IAW CDRL A008.

5.1.7 Create written records, drawings, photographs, analyses, and scholarly notations during the assessment and treatment of each work of art which shall remain the property of the contractor. The contractor shall submit copies of this data to the Government concurrently with the delivery of the work of art that has been treated. The contractor’s invoice will not be paid by the Government until the contractor delivers this data to the Government IAW CDRL A001 and CDRL A003.

5.1.8 Maintain regular contact with the COR, via mail or email, throughout the course of the treatment project for each work of art, in order to collaboratively manage the treatment process and to report on the progress of the conservation treatment TO. The contractor shall contact the COR monthly, at a minimum, to update the status of the TO(s). Communication must include receipt of the works of art to be assessed, before beginning the treatment work, and upon the completion of the treatment work IAW CDRL A003.

5.2 WORK OF ART ASSESSMENT: The contractor shall evaluate each work of art IAW the standards set forth in

CDRL A006.

5.2.1 Manage the work of art’s condition assessment process IAW CDRL A006.

5.2.2 Submit a written condition assessment report to the Government for each work of art furnished by the Government detailing the condition of the work of art prior to treatment and including observations on any previous repairs or treatments. The contractor shall inspect, analyze, evaluate, and determine conservation treatment needs as well as provide alternate treatment solutions, where applicable. The recommendations shall be in the form of a detailed, written Proposal for Treatment, including treatment options, and alternatives where appropriate, submitted to the COR for formal approval prior to implementation of the conservation work for each task order. For each TO, the contractor shall estimate all conservation costs, including treatment, materials, insurance, packing, and transportation IAW CDRL A001, CDRL A006, and CDRL A008.

5.2.3 Establish schedules, monitor performance, report progress/delays, and coordinate the logistics of packing/unpacking, transportation, loading/off-loading, pickup and delivery of each work of art undergoing conservation treatment. It is acknowledged that the range of conservation treatments and techniques brought to bear in the conservation of selected works of art will vary with each treatment. The contractor and proposed sub-contractors should be experienced in the conservation of works of art including painting in various artist’s media on various supports; works of art on paper, painted, drawn, printed or any combination; or have the training and experience to identify and understand the requirements of such treatments and be able to access the appropriate information and resources to guide them in the conservation of these works of art. All conservation treatment(s) should be in accordance with the American Institute for Conservation (AIC) Code of Ethics and Guidelines for Practice.

5.3 FINE ART CONSERVATION TREATMENTS. The following is a list of treatments that may be required during the Fine Art Conservation Treatment process. The range of treatments and considerations is not limited to those included on the list. IAW this PWS and each resulting TO, the contractor shall:

5.3.1 Furnish all labor, supervision, materials, equipment, and supplies as needed to treat the works of art.

5.3.2 Carry out material analysis, as required, to determine all materials used in the production of the works of art, as well as those used in subsequent treatments and restorations.

5.3.3 Protect and not compromise the integrity and history of use of the works of art.

5.3.4 Maintain an acceptable degree of reversibility in all treatments.

5.3.5 Remove previous failing, inappropriate, or unsightly treatments and restorations where needed.

5.3.6 Clean the works of art to remove mold, acids, dirt, and grime to the appropriate degree possible. The results of solubility tests and condition of the work of art will determine the methods chosen. Surface clean by vacuum, molecular sponge, anti-static cloth, brush, air stream, or other dry methods as necessary. Aqueous or solvent methods compatible to remove soil, old repairs, or grime are to be selected according to the principles of solubility and spot testing, and according to the type of materials present and condition of the work of art.

5.3.7 Remove all old tape, glues, adhesives, and other residues where practical.

5.3.8 Remove any acidic cardboard or inappropriate backings.

5.3.8 Stabilize the primary support of the work of art. Align and repair tears and losses using inert and compatible materials.

5.3.9 Stabilize the media whether through consolidation or other techniques for any flaking, unstable, or otherwise fragile media.

5.3.10 Compensate areas of media loss in a visually compatible manner to reestablish visual continuity. Loss compensation must conform to industry standards for reversibility and minimal intervention, and not be visually deceptive.

5.3.11 Apply appropriate conservation-grade protective surface coatings as necessary.

5.3.12 Stabilize the overall structure, in keeping with the artist’s original intent.

5.3.13 The contractor shall mat all works of art on paper using 100% rag, acid free, lignin-free, 4-ply mat board, or if needed, 8-ply mat board.

5.3.14 Individually matted works of art on paper shall be prepared for framing by the creation of a preservation sealed package.

5.3.15 All sealed packages shall be framed in a simple wooden frame of either cherry finish, natural wood finish, or black painted finish, specified by the COR, in writing, for work of art.

5.3.16 The contractor shall complete a final written conservation treatment report with digital photo documentation detailing the conservation treatment and submit the report to the COR IAW A001.

5.3.17 The contractor may award a subcontract to a professional conservator for conservation treatment not conducted by the prime conservator. The contractor shall diligently examine the professional credentials and portfolio of the prospective subcontractors prior to award of a subcontract to the vendor. Subcontractors must meet the same standards set for the prime contractor. The prime contractor shall be responsible for any lost, damaged, or poor-quality work of the subcontractor. Contractor and subcontractor(s) must meet the following: adherence to the professional standards set forth in the American Institute for Conservation (AIC) Code of Ethics and Guidelines for Practice and be informed of the Anti-Terrorism requirements outlined in section 1.8.8 of this PWS. .

5.4 TRANSPORTATION SERVICES. The contractor shall provide packing and transportation services that meet acceptable museum standards.

5.4.1 The contractor shall ensure the proper loading and off-loading of works of art in accordance with acceptable professional museum conservation standards.

5.4.2 The contractor shall deliver the treated works of art to the Government’s specified delivery location.

PART 6

PUBLICATIONS

AIC Code of Ethics and Guidelines for Practice. www.conservation-us.org/index

TECHNICAL EXHIBIT 1

Performance Requirements Summary

Performance Objective Performance Standard Acceptable Quality Level Monitoring Method

PRS#1 Contractor personnel shall provide satisfactory services for the examination, condition assessment, proposed treatment recommendation and cost estimation for selected works of art IAW Sections 1.3., 1.4.2, and 1.4.3 of the PWS

AIC Code of Ethics and Guidelines for Practice.

Contractor meets all delivery deadlines, does not exceed budget

Contractor meets 95% of delivery deadlines, any deviation from this must be reported to

COR.

100 % INSPECTION

PRS#2 Contractor personnel shall carry out conservation treatment of selected works of art from the AME.

IAW Sections 1.3. and 1.4.4 of the PWS

AIC Code of Ethics and Guidelines for Practice.

Contractor meets all delivery deadlines, does not exceed budget.

Contractor meets 95% of delivery deadlines, any deviation from this must be reported to

COR.

100% INSPECTION

PRS#3 Contractor personnel shall carry out conservation and framing of selected works of art IAW Section

14.4 of the PWS

AIC Code of Ethics and Guidelines for Practice.

Contractor meets all delivery deadlines, does not exceed budget.

Contractor meets 95% of delivery deadlines, any deviation from this must be reported to

COR

100% INSPECTION

TECHNICAL EXHIBIT 2

CONTRACT DATA REQUIREMENTS LIST (CDRL)

CDRL Report Type Frequency Medium and format

Submit to

A001 Reports and final treatment report with photo IAW Sections 1.4.2, 1.4.3, 5.2.2,

5.1.7 and 5.3.16, of the PWS

Not later than (NLT) 12-months after receipt of works of art for assessment and treatment

Portable Document Format (PDF)

COR

A002 Milestone Dates IAW Sections 1.4.5 and 1.5 of the

PWS

Six -months after contract award, contractor shall communicate starting with the first Task Order

Email.

Contractor may call COR to discuss details, in addition to email. Progress and follow-up must use email.

A003 Communication Plan IAW Sections 1.6, 5.1.7, and 5.1.8 of the PWS

Monthly after the receipt of items

Email. Vendor may call COR to discuss details, in addition to email. Progress and follow-up must use email.

COR

A004 Contractor Liability Insurance IAW Sections 1.8.8 and 5.3.17 of the PWS

Once. 15 calendar days After Award Date of Contract.

Electronic copy of policy

KO

A005 Quality Control Plan IAW Section 1.8.1 of the PWS

Once and as required. 10 business days After Award Date of Contract.

Microsoft Word Document or PDF File.

KO and

COR

A006 Conservation services, including examination, condition assessment, treatment steps, housing, framing mounting.

IAW Sections 1.4.2, 1.4.4, 1.4.6, 5.2, 5.2.1, and 5.3.17 of the PWS

Throughout the duration of the PoP of each Task Order.

Microsoft Word or PDF File.

COR

A007 Contractor’s handling of GFP in relation to the submitted PMP IAW Section 3.3 of the

PWS

Once. 15 calendar days After Award Date of Contract

Microsoft Word or PDF File.

KO and

COR

A008 Pick up and return shipment of AME works of art IAW Sections 5.1.6 and 5.2.2 of the

PWS

Pick-up shall be scheduled and within 45 days of Task Order award.

Delivery will be per the PoP on each Task Order.

Email. The contractor may communicate with COR via telephone in addition to email.

DELIVERABLES SCHEDULE

TECHNICAL EXHIBIT 3

The contractor data requirements are enumerated in the table below and identify products or actions that are to be delivered to the Government.

Deliverable Frequency # of Copies Medium/Format Submit To Assessment report and proposal for Fine Art treatment IAW Sections 1.3, 1.4.3, 5.1.5, and

5.2.2 of the PWS

NLT 10 business days after receipt of Request for Proposal from the Army Contracting Command – Detroit Arsenal (ACC-DTA)

1 PDF COR

Conserved works of art IAW Sections 1.4.4 and

5.2.2 of the PWS

NLT 12-months after receipt of Task Order to proceed with conservation treatment.

N/A N/A Deliver the treated works of art to the Government’s specified delivery location

Final treatment report with photo documentation IAW Sections 1.4.2, 1.4.3, and 5.3.16 of the PWS

NLT 12-months after receipt of Task Order to proceed with conservation treatment and concurrent with completion of conservation project.

1 each Microsoft Word Document for final treatment report and Government secure transfer of digital images of conservation treatment

Quality Control Plan IAW Section

1.8.1 of the PWS

NLT 10-business days after award of Contract and Task Orders to proceed with conservation treatment.

1 each Microsoft Word Document

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

1001 Destination Government Destination Government 2001 Destination Government Destination Government 3001 Destination Government Destination Government 9001 Destination Government Destination Government

Section F - Deliveries or Performance

DE…