Solicitation Amendment W912C326QA0160001 SF 30.pdf

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER.

If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

The Purpose of this amendment is to:Block 14 (Description of Amendment/Modification):

(a) Incorporate CLIN0003 for Lodging of 110 Rooms the night of 26 Sep 2026

(b) Adjust the quantity on CLIN0002 from 107 to 110 and date 25 Sep 2026 to the CLIN description

(c) Incorporate date 24 Sep 2026 to CLIN0001

(d) Incorporate date 25 Sep 2026 to CLIN0004

(e) Incorporrate date 25 Sep 2026 to CLIN0005

(f) Incorporate date 26 Sep 2026 to CLIN0006 and quantity changed from 214 to 217

(g) Incorporate date 27 Sep 2026 to CLIN0007 and quantity changed from 214 to 217

(h) Incorporate dates 26-27 Sep 2026 to CLIN0008 and language despcription on quantity from 214 to 217.

(i) Incorporate dates 26-27 Sep 2026 to CLIN0009

(j) Incorporate dates 24-27 Sep 2026 to CLIN0010

(k) Incorporate dates 25-27 Sep 2026 to CLIN0011

(l) Change the response due date from 20 Aug 2026 at 1000 am AST to 25 Aug 2026 at 1000am

AST.

All other remains

Solicitation/Contract Form

The following changes have been made:

INFORMATION FROM TO

Response Due Date

20 Aug 2026 25 Aug 2026

Supplies or Services & Prices or Costs

The following CLIN(s) / SLIN(s) / ELIN(s) were added:

Item Supplies / Services Quantity Unit Unit Price Amount

0003 Lodging- Main Group Standard Room.

110 Each

W912C326QA0160001

26 Sep 2026

Product Service Code: V231

Pricing Arrangement: Firm Fixed Price

The following CLIN(s) / SLIN(s) / ELIN(s) were modified:

INFORMATION FROM TO

Description Lodging - Advance Party Staff

Standard Room.

Lodging - Advance Party Staff Standard Room 24 September 2026

INFORMATI

ON

FROM TO AMOUNT

Description Lodging - Main Group Standard Room.

Lodging - Main Group Standard Room. 25 September 2026

Quantity 107 110 +3

INFORMATION FROM TO

Description Meal Service - Breakfast for

Advance Party Staff.

Meal Service - Breakfast for Advance Party Staff. 25 September

INFORMATION FROM TO

Description Meal Service - Lunch for Advance

Party Staff.

Meal Service - Lunch for Advance Party Staff. 25 September 2026

INFORMATI

ON

FROM TO AMOUNT

Description Meal Service - Breakfast for Main Group. Hot breakfast

Meal Service - Breakfast for Main Group. Hot breakfast buffet for 214 personnel for 3 days (25 - 27 Sep 2026) in accordance with PWS 3.5.

Price must not exceed the JTR M&IE rate for breakfast.

buffet for 217 personnel in accordance with PWS 3.5.

Price must not exceed the JTR M&IE rate for breakfast.

26 September 2026

Quantity 214 217 +3

INFORMATI

ON

FROM TO AMOUNT

Description Meal Service - Breakfast for Main Group. Hot Lunch buffet for 214 personnel for 3 days (25 - 27 Sep 2026) in accordance with PWS 3.5.

Price must not exceed the JTR M&IE rate for breakfast.

Meal Service - Breakfast for Main Group. Hot Lunch buffet for 217 personnel in accordance with PWS 3.5.

Price must not exceed the JTR M&IE rate for breakfast.

27 September 2026

Quantity 214 217 +3

INFORMATION FROM TO

Description Conference and Meeting Space.

The Contractor shall provide: one

(1) main ballroom capable of comfortably seating 214 attendees in a classroom or banquet format.

one (1) presenter booth/ resource area to accommodate up to 15 tables. one (1) administrative support room/ operation room for Government staff. One (1) registration/ welcome area adjacent to the main ballroom, free from facility renovation or visual or acoustic disruption during the event.

Configurations shall include classroom, rounds/banquet, lecture, and stadium/theater styles, with tables, chairs, tablecloths, an ice-

Conference and Meeting Space.

The Contractor shall provide: one

(1) main ballroom capable of comfortably seating 217 attendees in a classroom or banquet format.

one (1) presenter booth/ resource area to accommodate up to 15 tables. one (1) administrative support room/ operation room for Government staff. One (1) registration/ welcome area adjacent to the main ballroom, free from facility renovation or visual or acoustic disruption during the event.

Configurations shall include classroom, rounds/banquet, lecture, and stadium/theater styles, with tables, chairs, tablecloths, an ice-water station, and notepads with pens.

water station, and notepads with pens. 26 & 27 September 2026

INFORMATION FROM TO

Description Audiovisual & Internet Services. The

Contractor shall provide at minimum 3 projectors, 3 projection screens, 3 wireless microphones (lapel /handheld), integrated sound systems/speakers and podiums, with laptop connectivity and adequate power outlets. The Government reserves the option to link its own AV equipment into the venue system. The Contractor shall provide wired and wireless high-speed internet service in both lodging rooms and conference /meeting/breakout/operations rooms for presenters and attendees.

Audiovisual & Internet Services. The Contractor shall provide at minimum 3 projectors, 3 projection screens, 3 wireless microphones (lapel /handheld), integrated sound systems/speakers and podiums, with laptop connectivity and adequate power outlets. The Government reserves the option to link its own AV equipment into the venue system. The Contractor shall provide wired and wireless high-speed internet service in both lodging rooms and conference /meeting/breakout/operations rooms for presenters and attendees. 26 & 27 September 2026

INFORMATION FROM TO

Description Parking and Access for 3 Advanced

Party Staff. The Contractor shall provide secure adequately lit parking with restricted after-hours access (e.g., key-card entry) and clearly designated reserved spaces for attendees, staff, presenters, and Government personnel.

Parking and Access for 3 Advanced Party Staff. The Contractor shall provide secure adequately lit parking with restricted after-hours access (e.g., key-card entry) and clearly designated reserved spaces for attendees, staff, presenters, and Government personnel. 24 - 27 September 2026

INFORMATION FROM TO

Description Parking and Access Main Group.

The Contractor shall provide secure Parking and Access Main Group.

The Contractor shall provide secure adequately lit parking with restricted after-hours access (e.g., key-card entry) and clearly designated reserved spaces for attendees, staff, presenters, and Government personnel.

adequately lit parking with restricted after-hours access (e.g., key-card entry) and clearly designated reserved spaces for attendees, staff, presenters, and Government personnel. 25 - 27 September 2026

Deliveries or Performance

The delivery information for the following CLIN(s) / SLIN(s) / ELIN(s) were added:

INFORMATION VALUE

Period of Performance 26 Sep 2026 to 27 Sep 2026

Instructions, Conditions, & Notices to Offerors or Quoters

Miscellaneous text in this section has been modified to:

ADDENDUM TO RFO FAR 52.212-1, INSTRUCTIONS TO OFFERORS-COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (FEB 2026) (DEVIATION 2026-O0038)

1. General Instructions

Offerors shall submit their quotes in accordance with the instructions provided in this solicitation. The quotes shall be clear, concise, and include all information requested.

The quotes shall be written in English and all pricing shall be in U.S. Dollars.

The offeror's quote shall be based on the requirements outlined in the attached Performance Work Statement (PWS). The quotes must demonstrate a comprehensive understanding of and capability to meet all requirements.

The Government intends to award a firm-fixed-price (FFP) contract to the responsible offeror whose quotes, conforming to the solicitation, is determined to be the best value to the Government.

The following paragraphs below have either been amended or deleted from the basic provision RFO FAR 52.212-1:

2. Quotes Submission

Quotes shall be submitted electronically to Contract Specialist Aheisha Crooks, email address aheisha.m.crooks.civ@army.mil and Contracting Officer Jose Lopez, email address jose.m.

lopezfeliciano.civ@army.mil The submission shall be .NLT August 25, 2026, at 10:00AM organized into two (2) separate volumes as described below:

Volume I: Technical Approach

Volume II: Price

3. Volume I - Technical Approach

The technical approach shall not contain any pricing information. It must be specific and detailed enough to clearly demonstrate the offeror's ability to perform the work. At a minimum, the technical approach shall include the following:

1. Technical Approach: A detailed narrative describing the offeror's approach to fulfilling all requirements of the PWS, including:

Facilities: A description of the hotel/conference facility, demonstrating its ability to meet the lodging standards (Three-Star minimum), DV lodging requirements (PWS 3.2.1), conference space capacity (214 attendees), and other required rooms (PWS 3.3). Include facility location, pictures, and floor plans for the conference layout.

Support Services: A plan for providing audiovisual/internet services (PWS 3.4) and meal services in compliance with TB MED 530 (PWS 3.5).

Management Approach: A description of the offeror's management plan, including Key Personnel (PWS 1.8), communication plan with Government representatives, and event coordination strategy.

Quality Control Plan (QCP): A plan detailing how the offeror will meet the performance standards outlined in the Performance Requirements Summary (PWS 4.3).

Event Meal Menu: Offerors shall submit the following event meal menu as part of their technical approach: A menu for breakfast and lunch buffets that meets the nutritional standards described in the PWS (PWS 3.5).

2. Past Performance: Offerors shall provide a list of two (2) recent and relevant contracts for services similar in scope, size, and complexity to the requirements in this PWS. Relevant contracts are for hotel lodging, conference, and event support for groups of 100 or more. For each contract, provide:

Contract Number

Client Name (including Point of Contact name, phone, and email)

Period of Performance

Total Contract Value

A brief description of the services provided.

4. Volume II - Price

The Price shall be submitted separately from the Technical Approach. The offeror shall provide a detailed price breakdown for all services required by the PWS. Pricing shall be inclusive of all labor, materials, equipment, and other costs necessary to perform the work. All Pricing should be provided in a clear format that identifies the price for each contract line item. All prices shall be provided in increments of whole numbers.

The quote must include, at a minimum, itemized pricing for:

Lodging (per room, per night)

Meal Service (per person, per meal)

Conference and Meeting Space

Audiovisual and Internet Services

All pricing shall not exceed the JTR per diem rates for San Juan, Puerto Rico, for the specified period of performance (PWS 5.3).

Evaluation Factors for Award

Miscellaneous text in this section has been modified to:

ADDENDUM TO RFO FAR 52.212-2, EVALUATION-COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (FEB 2026) (DEVIATION 2026-O0038)

1. Basis for Award

The Government will award a contract resulting from this solicitation to the responsible offeror whose quote represents the best value to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Factor 1: Technical Capability

2. Factor 2: Past Performance

3. Factor 3: Price

The technical factors (Technical Capability and Past Performance), when combined, are approximately equal in importance to Price.

2. Evaluation Factors

Factor 1: Technical Capability: The Government will evaluate the offeror's technical quote to determine the degree to which it demonstrates a clear understanding of, and a sound approach to, achieving the requirements of the Performance Work Statement (PWS). The sub-factors below are of equal importance.

Sub-factor A: Facilities: The quote will be evaluated on the suitability of the proposed venue, including its ability to meet all lodging, conference space, and administrative support requirements as defined in PWS Sections 3.2 and 3.3.

Sub-factor B: Support Services & Management: The quote will be evaluated on the offeror's plan for providing AV/IT support and meal service, as well as the soundness of the management approach and the qualifications of key personnel.

Sub-factor C: Quality Control: The quote will be evaluated on the thoroughness and effectiveness of the offeror's draft Quality Control Plan (QCP) in addressing the performance standards in PWS.

Sub-factor D: Event Meal Menu: The quote will be evaluated on the comprehensiveness, quality, and compliance of the Offeror's quote Event Meal Menu. The evaluation will assess the Offeror's ability to provide breakfast and lunch buffets that meet or exceed the nutritional standards described in PWS paragraph 3.5. The Government will evaluate the menu offered based on the following:

1. PWS Compliance: Strict adherence to the baseline nutritional standards and dietary requirements outlined in PWS 3.5.

2. Variety and Quality: The diversity of the food items offered across the breakfast and lunch buffets, ensuring adequate options to prevent menu fatigue during the event.

3. Dietary Accommodations: The extent to which the proposed menu proactively accommodates common dietary restrictions (e.g., vegetarian, vegan, gluten-free) within the confines of the PWS nutritional standards.

Table below shows the overall rating scale for Factor 1: Technical Capability and description of how all four Sub-factors A, B, C, and D will be evaluated.

Ov era ll Ra tin g

Technical Description Ri sk Le vel

Ou tst an din g

Offeror meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is extremely low.

Ext re me ly Lo w

Go od

Offeror meets requirements and indicates a thorough approach and understanding of the requirements. Proposals contain strengths which outweigh any weaknesses. Risk of unsuccessful performance is low.

Lo w

Ac ce pta ble

Offeror meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offset or will have little to no impact on contract performance. Risk of unsuccessful performance is moderate.

Mo der ate

Ma rgi nal

Offeror does not clearly meet requirements and has not demonstrated an adequate approach and understanding. Weaknesses outweigh strengths. Risk of unsuccessful performance is high.

Hi gh

Un ac ce pta ble

Offeror does not meet requirements and contains one or more deficiencies that make the quote unawardable. Risk of unsuccessful performance is unacceptable.

Un ac ce pta ble

The Government will evaluate the offeror's past performance on Factor 2: Past Performance:

recent and relevant contracts. The evaluation will assess the relevance of past work, quality of performance, compliance with schedules, overall customer satisfaction and focus on contracts of similar size, scope, and complexity. The Government may contact the references provided and may also use information from other sources, such as government performance databases.

Table below shows the relevant rating and description of how Past Performance will be evaluated.

R el e v a n c y R a ti n g

Definition / Criteria

V e ry R

Past performance is essentially the same scope, magnitude, and complexity as this solicitation. (e.g., Managed an event of similar attendee count requiring lodging, multi-day conference facilities, AV/IT, and full buffet meal services).

el e v a nt

R el e v a nt

Past performance involved similar scope, magnitude, and complexity as this solicitation. (e.g., Managed hotel lodging and food service contracts, or large-scale corporate/government conferences of similar size).

S o m e w h at R el e v a nt

Past performance involved some of the scope, magnitude, and complexity as this solicitation. (e.g., Provided only catering/meal services to a large event, or provided lodging only without conference coordination).

N ot R el e v a nt

Past performance involved little to none of the scope, magnitude, and complexity as this solicitation. (e.g., Provided standard office supply delivery or unrelated administrative services).

Factor 3: Price: The Government will evaluate the offeror's total price for reasonableness and completeness. While the Government seeks the best value, it will not be awarded to an offeror with a price that is determined to be unreasonably high or low; which may be an indication that the offeror does not understand the requirement and may be grounds for deeming a quote unacceptable.

KO DIRECTORATE OF CONTRACTING, 34 SOUTH GATE RD SUITE 1104

FORT BUCHANAN 00934-4572

PUERTO RICO

AHEISHA CROOKS, EMAIL: AHEISHA.M.CROOKS.CIV@ARMY.MIL TELEPHONE: 787-707-2487

AdminBy:

SCD: PAS: