Amendment0002-QA-W912C320B0002-BLDG315-20200713.pdf

0011465067

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

(a) This Amendment is issue for the follow ing:

(1) Add Government Responses to additional questions received.

(2) Add Amendment0002-Attach-1-Pictures-Current-Breaker

(3) Add the follow ing statement to the Instruction to bidder: "ONLY ONE PERSON PER COMPANY IS AUTHORIZEDTO ENTER THE BID

OPENING. RESULTS WILL BE PROVIDED VIA EMAIL UPON REQUEST"

(3) Extend the date and time to receipt proposals to July 21, 2020 at 1:00PM.

(b) All other terms and conditions remains

1. CONTRACT ID CODE PAGE OF PAGES

J 1 5

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 13-Jul-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912C320B0004

X 9B. DATED (SEE ITEM 11)

11-Jun-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

13-Jul-2020

CODE

MICC - FT BUCHANAN

FT BUCHANAN

DIRECTORATE OF CONTRACTING

34 SOUTH GATE RD, STE 1104

FORT BUCHANAN PR 00934-4206

W912C3 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912C320B0004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION 00010 - SOLICITATION CONTRACT FORM

The required response date/time has changed from 14-Jul-2020 10:00 AM to 21-Jul-2020 01:00 PM.

The following have been modified:

INSTRUCTIONS TO BIDDERS

1. Bidders shall ensure their System for Award (SAM) registration at www.sam.gov is active and updated to reflect that the company is a HUBZone. YOU MUST BE REGISTERED IN THE SYSTEM FOR

AWARD MANAGEMENT (SAM) WITH AN ACTIVE ACCOUNT IN ORDER TO BE AWARDED A

DEPARTMENT OF DEFENSE CONTRACT. In addition, contractors shall complete all representations and certifications in SAM and include the following in their bid:

DUNS Number: _______________ Cage Code: _______________ Tax ID Number: _______________

2. THE BID IS DUE NO LATER THAN THE DATE SPECIFIED IN BLOCK 13, PAGE 01 OF

THE SOLICITATION OR AS AMENDED. BID SHALL BE SEALED AND MAIL TO:

MISSION AND INSTALLATION CONTRACTING COMMAND

419TH CONTRACTING SUPPORT BRIGADE

MICC-FORT BUCHANAN

ATTN: CARLA ROSARIO

34 SOUTH GATE ROAD, SUITE 1104

FORT BUCHANAN PR 00934-4206

3. The COVID-19 Pandemic has drastically impacted the nation causing many unprecedented challenges on our day-to-day work. The COVID-19 situation has impacted the Army’s and more specific, the MICC Fort Buchanan’s ability to conduct acquisition processes based on normal practices. The following change is intended to assist in the continuation of the acquisition process in a transparent manner. The changes will allow offerors to hand-carried bids while ensuring compliance with social distancing amid COVID-19 Pandemic. A box is provided for hand-carried proposals and is located at the Visitor Control Center (VCC) Fort Buchanan, The Borinqueneers Gate, PR 28 (Goya). Once you arrive at the Borinqueneers Gate, Fort Buchanan (before the gate guard) stay on the far right lane that will lead you to the entrance of the VCC. Hand-carried bids must be deposited in the box prior to the time established for submission of bids. The box will be inside the Visitor Control Center. You will place the bid inside the box. Only the MICC Contracting Office has access to the box key. All individuals must have a picture ID and no substitutions are authorized. Vehicles are also subject to search.

ONLY ONE PERSON PER COMPANY IS AUTHORIZEDTO ENTER THE BID OPENING.

RESULTS WILL BE PROVIDED VIA EMAIL UPON REQUEST.

CONTRACTORS ARE CAUTIONED THAT THERE MAY BE DELAYS AT THE GATES AND

SHOULD ALLOW ADEQUATE TIME FOR ENTERING THE INSTALLATION TO ENSURE

PACKAGES ARE RECEIVED PRIOR TO THE TIME AND DATE FOR RECEIPT OF THE BID.

Bid packages are required to have a verifiable return address on the outside of the package and must be properly identified with the solicitation number IFB# W912C320B0004.

Emailed or faxed bids and documentation submission is NOT AUTHORIZED.

4. EVALUATION OF BIDS: The requirement for the Replacement of A/C at Building 315 at Fort Buchanan Puerto Rico shall be awarded utilizing Sealed Bidding Procedures in accordance with Federal Acquisition Regulation (FAR) Part 14 (FAR 52.214-19), as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS).

Award will be made to the responsible bidder submitting the lowest responsive bid in accordance with requirements and provisions herein. Unit prices shall not exceed two decimal places.

5. The Government reserves the right to reject any BID that is conditioning the quoted price.

6. In order to meet the challenges associated with social distancing, MICC Fort Buchanan will not conduct a site visit. Attachment 2, Site and Equipment Photos provides the location, access and conditions of existing A/C Building 315 at Fort Buchanan.

NOTE: BIDDERS SHALL ENSURE ALL PRICES SUBMITTED FOR THIS REQUIREMENT

CONSIDERED ALL FEDERAL, LOCAL, MUNICIPAL AND ANY OTHER REQUIRED FEES OR

TAXES APPLICABLE TO ANY AREA WITHIN THE FORT BUCHANAN COMMUNITY.

7. All questions shall be in writing. Questions may be emailed to Carla Rosario at carla.m.rosario-rivera.civ@mail.mil and Paula Claudio at paula.claudio.civ@mail.mil. The due date to submit questions is 26 June 2020 at 10:00 a.m. Answers to questions, if any, will be submitted via an amendment to the solicitation. Contractors are encouraged to submit all questions under one email and obtain confirmation of receipt.

8. The magnitude of this project is between $100,000.00 and $500,000.00

9. The applicable NAICS is 238220. The size standard is $15,000,000.00

10. The period of performance is 120 calendar days after receipt of the Notice to Proceed.

11. The bid shall include, a completed copy of the pricing schedule; completed, signed and dated SF1442 (page one); completed representations and certifications, as applicable; a detailed itemized price breakdown to include price of materials, labor, profit, mobilization, bonds and overhead.

12. Bidders shall include a 20% Bid Bond Guarantee or other required document with their bid. Bidders are required to provide their bond rate (in %). Bids without this information may be rejected.

13. AMENDMENTS: All amendments shall be acknowledged and submitted with the bid.

14. The “Equal Employment Opportunity Is the Law” notice (poster) referenced in FAR clause 52.222-26(b) (3), Equal Opportunity, is located at: http://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm

15. ALL ITEMS REQUIRING A PRICE SHALL BE FILLED. ANY BID NOT SUBMITTING

PRICING FOR ALL ITEMS MAY BE REMOVED FROM FURTHER CONSIDERATION FOR

AWARD. IT IS VERY IMPORTANT THAT YOU VERIFY YOUR MATH CALCULATIONS.

BIDDERS ARE CAUTIONED TO CLEARLY PRINT INTENDED PRICES. IN THE EVENT

THERE IS A DIFFERENCE BETWEEN A UNIT PRICE AND THE EXTENDED TOTAL, THE

UNIT PRICE SHALL GOVERN AS THE INTENDED PRICE. IF THE BIDDER SHOWS ONLY

THE TOTAL PRICE BUT FAILS TO ENTER A UNIT PRICE, THE TOTAL DIVIDED BY THE

ESTIMATED QUANTITY SHALL GOVERN TO BE THE INTENDED PRICE.

16. THE BIDDER IS REMINDED IT MUST BID ONLY ON THE ITEMS/INFORMATION PROVIDED

IN THE SOLICITATION ISSUED WHICH INCLUDES PLANS, DRAWINGS, AND SPECIFICATIONS

AS AMENDED. ANY INCORPORATION OF INFORMATION, DEVIATIONS, CONDITIONS OR

ATTACHMENTS SUBMITTED AS ADDITIONAL INFORMATION FROM THE ORIGINAL

INTENTION OF THE SOLICITATION MAY RENDER THE BID NON-RESPONSIVE AND MAY BE

CAUSE FOR ITS REJECTION.

17. Insurance. For required insurance see Section 00800 of this IFB and FAR Clause 52.228-5, Insurance - -

Work on a Government Installation.

The following have been deleted:

STATEMENT OF WORK

(End of Summary of Changes)

The following items are applicable to this modification:

QUESTIONS & ANSWERS

Question 1. Discussing the scope with the manufacturers a concern arose. In the SOW there is a request for a rental Chiller to be installed during the time of the proposed work. Is this a requirement to be met? Is the current Chiller operational? Do you need the rental chiller from the date of the award until the replacement of the chiller?

Government Response 1: The rental chiller is a requirement to be met. The current chiller, though deficient, is operational. The intent is to have the rental chiller from the time the existing chiller is disconnected until the time the new chiller is connected, this in order to minimize the rental time as much as possible and minimize the time that personnel in the facility would be without A/C service due to replacement of the unit/equipment.

Question 2. The new chillers quoted today are more efficient than the existing one. This requires a circuit breaker with less capacity than the existing 600Amp. All bidders must consider to replace the existing breaker. Please provide pictures of the current breaker, panel, model, manufacturer, and low voltage switchboard model.

Government Response 2: Please see Amendment0002-Attach1-Pictures-Current-Breaker. Includes panel, model, manufacturer, and low voltage switchboard model.

Question 3. Would Fort Buchanan accept Plate Stainless Steel Evaporator and LLA Microchannel Coil with E- Coated Coils.

Government Response 3: Fort Buchanan has no objection with the Plate Stainless Steel Evaporator. Nevertheless, due to its high maintenance demand requirement, Fort Buchanan is not accepting "microchannel coils" but, aluminum fins and tubing.

Question 4: Please clarify which specification will prevail. According to section 3.4.2 b, chiller shall be provided with copper tubes aluminum fins and corrosion protection. In section 2.5.4.2 condenser coil shall be provided with copper tubes copper fins and corrosion protection.

Government Response 4: Answer: Section 2.5.4.2 condenser coil shall be provided with copper tubes copper fins and corrosion protection prevails.

Question 5: According to spec’s section 2.9.1 Chiller Performance test, as mentioned by many suppliers, this test is very expensive test usually specified for larger centrifugal chillers and probably cannot be provided due to the COVID-19 protocols. All chillers must have AHRI certification. We suggest removing this requirement from specifications.

Government Response 5: If the chiller comes AHRI certified, this certification may be accepted and no "Certified Factory Performance Test" will be required in addition.