W912BV22Q0065 PWS Asbestos Removal Optima.pdf

PERFORMANCE WORK STATEMENT

FOR

ASBESTOS ABATEMENT

OPTIMA LAKE

TEXAS COUNTY

OKLAHOMA

ORGANIZATION OF SPECIFICATIONS

This specification consists of a general section supplemented by exhibits and appendices. A Table of Contents is provided on the following pages.

The general section contains requirements that apply to all work to be performed under the provisions of this specification. The exhibits contain detailed listings or examples referred to in the general section and the Performance Requirements. The appendices contain a description of the facilities to be serviced and the work to be performed.

Any reference to paragraphs or subparagraphs in this specification will refer to those in the general section unless otherwise noted.

TABLE OF CONTENTS

Para.

No. PARAGRAPH TITLE

1 Scope of Work

2 Building Description

3 Definitions

4 References

5 Completion Time

6 Personnel

7 Supervision

8 Equipment

9 Materials and Supplies

10 Performance Requirements

11 Contractor Quality Control

12 Safety

13 Required Insurance and Insurance Certificate

14 Pre-work Conference

15 Contractor Submittals

16 Basis for Payment 17 Antiterrorism & Operations Security Requirements

EXHIBITS

No. TITLE

1 Performance Requirements Table

2 Quality Assurance Report

3 Quality Control Inspection Log

4 Example of Activity Hazard Analysis

5 Invoice Format

APPENDICES

Appendix TITLE

A Asbestos Removal

1. SCOPE OF WORK. The tasks and requirements for the abatement of asbestos located at the Optima Lake Project Office in Texas County, Oklahoma.

Demolition/disposal activities shall include all pipe insulation, floor tiles, and tile mastic which contain asbestos. Demolition and disposal activities shall be in accordance with all Local, State, and Federal Laws and Regulations.

2. BUILDING DESCRIPTION. The Government facilities of subject were completed around 1975 and have been under-utilized for the last 20 years. The Project Office is a single-story masonry-built structure. Inspections conducted in 2017 confirmed the presence of asbestos used as insulation for water pipes in the shop area, as well as in the mastic used to lay the floor tiles in the office portion of the building. Lead-based paint is also present in the shop area, specifically located in the paint coatings of the automobile lift, exterior entrance door, overhead garage door, and water treatment equipment. Water or electrical utilities are not available at the location.

3. DEFINITIONS.

3.1. Contracting Officer (KO). An individual who can bind the United States

Government to a contract that is greater than the Micro-Purchase threshold.

3.2. Contracting Officer Representative (COR). Qualified individuals appointed by the Contracting Officer (KO) to assist in the technical monitoring or administration of a contract.

3.3. Contractor Quality Control (CQC). The contractor’s system of controlling the quality of services provided under the provisions of the contract.

3.4. Deficient Service. Any service provided by the contractor that does not meet the Performance Standards specified in the Performance Requirements given in Exhibit 1.

3.5. Government. The term “Government” as used herein means the United States of America.

3.6. Performance Requirement (PR). The Government’s requirement for each service provided under the contract. The requirements are stated as Performance Standards (PStd) and specify the minimum standard (quality) for each service provided under the contract.

3.7. Project. The term “project” as used herein means all Government property and easements at Optima Lake.

3.8. Quality. Conformance with the contract specification.

3.9. Quality Assurance (QA). The procedure by which the Government determines CQC is functioning effectively.

3.10. Regulations. The term “regulations” refers to any local, state, or Federal law or regulation applicable to operation or maintenance of the project.

3.11. Workday. Any day work is required to be performed by this specification.

4. REFERENCES.

4.1. Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1, current version) is hereby incorporated into this specification. A copy of the manual may be found on-line at https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/.

4.2. Oklahoma Asbestos Control Act 40 O.S. 450, et seq. Abatement of Friable Asbestos Materials Rules OAC 380:50

4.3. Title 252. Department of Environmental Quality Chapter 110. Lead-Based Paint

Management.

4.4. Resource Conservation and Recovery Act, 40 CFR Part 262

4.5. Title 252. Department of Environmental Quality Chapter 205. Hazardous Waste Management

5. COMPLETION TIME

5.1. Mobilization shall occur within 30 days after the Notice to Proceed (NTP) is issued by the Contracting Officer and the Period of Performance (PoP) shall not exceed 90 days.

5.2. The Period of Performance shall be defined as the time required to perform all aspects of work from the date the contract award was issued to the date in which the performance has been accepted as complete by the Contracting Officers Representative (COR).

5.3. Aspects of performance for this Statement of Work include but is not limited to;

the time needed to obtain all necessary permits and bonding, identification of waste facilities, equipment rentals, and paperwork submittals as requested by the COR.

6. PERSONNEL. The contractor shall provide personnel necessary to accomplish all work required by this specification, within specified time limits.

6.1. Experience and Skills. The contractor shall provide personnel that are experienced and demonstrate proficiency in the skills required to perform the various types of work specified.

https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/ https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/

6.1.1. The contractor shall provide personnel that are experienced and demonstrate proficiency in the skills required performing the various types of work specified.

6.1.2. On-the-job training for inexperienced personnel shall not be a valid reason for the contractor to not perform duties in a safe and timely manner.

Orientation for contract requirements is permissible.

7. Supervision.

7.1. The contractor shall provide one on-site supervisor on the project who shall have full authority to direct any work required. This on-site supervisor, and alternates who shall have full authority to execute work during his absence, shall be designated in writing.

7.1.1. The contractor shall provide the COR a local or toll-free telephone number at or through which the on-site supervisor can be reached between 8:00 a.m. and 4:30 p.m. on all days’ work is being performed. Use of a cellular-type phone is preferred.

7.1.2. The on-site supervisor shall contact the COR each workday between 8:00 a.m. and 8:30 a.m. If this contact is made by telephone, the COR may require the on-site supervisor to meet and discuss problems. The COR shall establish the time and location for such meetings after consultation with the on-site supervisor.

7.1.3. Onsite Meetings. The contractor shall have available, a fully authorized representative to act on their behalf who can be onsite within two (2) hours for any and all meeting requests.

8. EQUIPMENT. The contractor shall furnish equipment necessary to effectively accomplish all work required by this specification, within specified time.

8.1. Equipment Requirements. All equipment used to perform work under this specification must be in good operating and mechanical condition and shall comply with the latest version of U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385–1–1, in effect on the date of the solicitation.

8.1.1. Trucks used for hauling refuse, litter, and debris shall have a covering device to prevent the material from being blown out.

8.1.2. Vehicle Operation and Parking. While performing work under this contract, vehicles shall be operated and parked only on roads, parking areas, or pullouts unless the COR approves use of other areas.

8.1.3. Vehicle and Equipment Recovery. In the event that vehicles or equipment become immobilized, stuck, or inundated the contractor shall be responsible for the recovery or removal of vehicles and equipment. Any subsequent damage to government property during the immobilization, inundation, and/or recovery of vehicles/equipment shall be repaired at the contractor’s expense.

8.1.4. Equipment Inspections. Upon request, the contractor shall present equipment to the COR for inspection. Equipment brought to the project shall not be used until it has passed inspection by the COR. The COR shall establish the time and location for these inspections.

8.1.5. Equipment Storage. The government is not responsible for any theft or damage to unattended equipment, vehicles, and/or materials.

9. MATERIALS AND SUPPLIES.

9.1. Contractor Furnished. The contractor shall furnish all materials and supplies necessary to accomplish all work required by this specification within specified time limits.

9.2. Government Furnished. There are no government furnished materials and supplies; to include water or electricity

10. PERFORMANCE REQUIREMENTS. PRs for work performed under this specification are given in Exhibit 1. The contractor’s performance will be evaluated using these PRs as follows:

10.1. Services provided by the contractor will be inspected for compliance with performance requirements. Those not meeting performance requirements shall be considered deficient. Major or recurring minor deficiencies will result in a letter of correction being issued by the COR.

10.2. Deficient services are determined during initial QA inspections since the purpose of QA is to determine how well CQC is functioning. The results of inspections are not changed as a result of satisfactory re-performance.

11. CONTRACTOR QUALITY CONTROL (CQC). The contractor shall establish and execute a CQC Program for the performance requirements of this contract and shall provide a written copy of same to the Fort Supply Lake Office POC no later than 15 days of contract award. The contractor will maintain the quality control program throughout the contract performance.

11.1. The results of all quality control inspections conducted by the contractor shall be entered on the Quality Control Inspection Log (SWT Form 990, Exhibit 3). A copy of completed inspection logs shall be furnished the COR weekly.

11.1.1. The COR may waive the requirements in subparagraph 8.1. if he determines proper CQC can be achieved without the required submissions.

This determination will normally be made on the basis of actual performance by the contractor.

12. SAFETY.

12.1. Accident Prevention Plan. The contractor shall furnish the COR with an

Accident Prevention Plan to implement the general policies and procedures for safe operation and maintenance of the project in accordance with EM 385-1-1. The Accident Prevention Plan shall include, but not be limited to, the following:

12.1.1. Procedures for training employees in responsibilities for safety of others, including the general public.

12.1.2. Requirements for wearing or utilizing personal safety equipment and apparel.

12.1.3. Procedures for handling, reporting, and correcting unsafe conditions, practices, and safety violations.

12.1.4. Procedures for treating and transporting injured persons to medical facilities.

12.1.5. Fire prevention and response plans.

12.2 Activity Hazard Analysis. Activity hazard analysis shall include an evaluation of hazards that might be encountered during an operation and proposed methods and techniques for accomplishing each job in a safe manner. Contractor personnel shall be thoroughly indoctrinated with an activity hazard analysis. Initially, the Accident Prevention Plan shall include, but not be limited to, activity hazard analysis for the jobs listed below. However, the contractor shall prepare additional analyses as the need arises and/or the COR directs. An activity hazard analysis form, as seen in EM 385 -1-1, will be given to the contractor and discussed thoroughly and shall be submitted to the COR for approval within one (1) week after the pre-work conference.

12.2.1 Loading and unloading of equipment (analysis for each type of equipment to be used to perform services required by this specification).

12.2.2 Equipment operation and maintenance (for each type of

equipment).

12.2.3 Vehicle operation and maintenance.

12.3 Safety Meetings. A safety meeting shall be conducted prior to the initiation of work. Employees of the contractor and subcontractor, if applicable, shall attend safety meetings. A report of safety meetings shall be furnished to the COR each time a meeting is held. The report shall include the following information: Date, location, and names of persons attending, safety items discussed, and persons who conducted the meeting.

12.4 Safety Violations. If a contractor’s employee persists in not following the safety requirements of this specification or the contractor’s Accident Prevention Plan, the employee shall be permanently discharged upon the request of the COR.

12.5 Personal Clothing and Safety Apparel. Contractor personnel shall wear clothing suitable for the weather and working conditions. The minimum clothing shall be short-sleeve shirt, long trousers, and closed-toe shoes (no sleeveless shirts, tank tops, shorts, or sandals). Clothing shall be in good repair. Personnel will wear additional protective apparel when required by Section 5, EM 385-1-1.

12.6 Accident Reports.

12.6.1 The contractor shall immediately notify the COR of all known accidents that occur at the project and result in death or serious injury.

12.6.2 The contractor shall investigate all accidents involving contractor or subcontractor employees that result in death, traumatic injury, occupational disease, or damage to property, materials, supplies, and equipment incidental to work performed under this specification. The results of investigations shall be reported to the COR immediately, and in writing on ENG Form 3394, Accident Investigation Report, within five (5) workdays.

13 REQUIRED INSURANCE AND INSURANCE CERTIFICATE. Pursuant to FAR

28.301(b) for the protection of the Government, and FAR 28.306(b) and 52.228-5, Work on a Government Installation, the Contractor shall procure and maintain during the entire period of his/her performance under this contract the following minimum insurance:

13.2 Worker’s Compensation and Employer’s Liability: Workers' compensation and employers' liability insurance in compliance with applicable state statutes, with a minimum liability coverage of $100,000.

13.3 General Liability: Comprehensive general liability insurance for bodily injury in the minimum limits of $500,000 per occurrence. Property damage liability insurance shall be required in an amount of at least $100,000.

13.4 Automobile liability: Liability insurance shall be written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

14. PRE-WORK CONFERENCE. The COR shall conduct a Pre-work Conference with the contractor to discuss the provisions of this specification and the contractor’s submittals listed in paragraph 16 below. As a minimum, the officer of the company that signed the contract, the on-site supervisor, and the person that will directly supervise the administrative work associated with the contract shall represent the contractor. The COR shall establish the location, date, and time of the Pre-work Conference after consultation with the contractor.

15. CONTRACTOR SUBMITTALS. Unless otherwise noted, the contractor shall submit the documents listed below to the COR two (2) weeks prior to the Pre-work Conference. All submittals, other than copies of licenses and contracts, shall be typed and the original shall be furnished the COR. If the COR determines any of the proposed plans or schedules do not comply with this specification, the contractor shall resubmit these documents within one (1) week.

15.1. Names of supervisor and alternative supervisor(s) (submit prior to initiation of work and prior to changing designated employees) (subparagraph 5.2.1.).

15.2. Accident Prevention Plan (subparagraph 11.1.).

15.3. Activity Hazard Analysis (subparagraph 10.1.6.).

15.7. Certificate of Insurance (Section L).

16. BASIS FOR PAYMENT: Payment will be made in a lump sum upon acceptance of work performance by the Contracting Officer.

17. ANTITERRORISM AND OPERATIONS SECURITY REQUIREMENTS: The

Contractor shall be responsible for ensuring all personnel, to include sub-contractor personnel, comply with the training requirements and procedures identified on the document titled “Antiterrorism/Operations Security Requirements” in Section H, Special Contract Requirements. When items for which training is identified, the Contractor shall ensure that all personnel complete acknowledgement for the specified training; the Contractor is responsible for ensuring all training acknowledgments, when applicable, are submitted to the COR or Contracting Officer within 10 calendar days of contract award (or NTP for construction contracts). In no event shall any contractor or sub-contractor personnel be onsite prior to completion of any applicable training, submission of training verification, and pre-screening via E-Verify Program.

17.1. Training materials and verification forms will be provided to the contractor within two business days of Contract Award.

17.2. The Contractor must pre-screen Candidates using the E-verify Program

(http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 10 business days after the initial contract award.

When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

EXHIBIT 1

PERFORMANCE REQUIREMENTS

PERFORMANCE REQUIREMENTS

SERVICE REQUIREMENT PR NO. PERFORMANCE STANDARDS

Removal of Asbestos A 1

Abate, and dispose of the identified materials, along with all associated materials.

EXHIBIT 2

QUALITY ASSURANCE REPORT

Please see Section J.

EXHIBIT 3

QUALITY CONTROL INSPECTION LOG

EXHIBIT 4

ACTIVITY HAZARD ANALYSIS

EXHIBIT 5

INVOICE FORMAT

INVOICE FORMAT

BILLING FOR MAINTENANCE CONTRACT

PROJECT: SHEET: ___ OF ___

CONTRACTOR: DATE:

ADDRESS:

BILLING PERIOD: ____ / ____ / ____ THROUGH ____ / ____ / ____

CONTRACT #: W912BV INVOICE #:

PAYMENT TERMS (Payment Discount or N/A):

BID ITEM: DESCRIPTION: UNIT: AMOUNT:

TOTAL PAYMENT REQUESTED: $

CONTRACTOR SIGNATURE: DATE:

APPENDIX A

1. DESCRIPTION OF WORK.

1.1. The selected Contractor shall furnish all labor, materials, services, trained personnel, bonds, insurance, security, instrumentation, and equipment to ensure the entire project is completed. The objective of these tasks is the abatement of asbestos that is located in the Optima Lake Project Office in full compliance with Federal, State, and any other applicable Laws and Regulations.

1.2. Abate, and dispose of the identified materials, along with all associated materials.

1.3. The abatement shall be completed in compliance with applicable Federal, State, and Local Laws and Regulations.

1.4. All abatement will be completed by a Contractor trained and licensed to do asbestos abatement work by the State of Oklahoma.

1.5. All forms of chemical and potentially hazardous waste discovered on site must be properly identified and disposed of in accordance with Local, State, and Federal Laws and Regulations. Common products might include asbestos and lead based paint.

1.6. *Special Note: Potential bidders are encouraged to visit the work areas prior to bidding in order to ascertain exact site conditions.

2. WARRANTY

2.1. The Contractor shall provide a 1-year warranty on craftsmanship. All defects and poor workmanship found will be corrected with no extra charge to the Government.

3. PRIOR TO ENTRY

3.1. Conduct a comprehensive HAZMAT survey.

3.1.1. Review asbestos and lead based paint survey conducted 24 May 2017.

The U.S. Army Corps of Engineers, Tulsa District Safety Office conducted asbestos and lead-based paint sampling of suspect areas believed to contain lead in Government facilities at Optima Lake. The Contractor may choose to accept these sampling results of known areas which contain lead-based paint or may conduct their own assessment in accordance with the below described Sampling and Analysis Plan. Any Asbestos containing materials or lead-based paint discovered during demolition that is not covered in the sampling survey that was conducted 24 May 2017 is still required to be abated and properly disposed of by the Contractor. The sampling results are available upon request to the COR.

3.1.2. Submit a Sampling and Analysis Plan (SAP) for Government review.

3.1.3. Sampling and Analysis Plan (SAP): The SAP will describe the methods of conducting the initial hazardous materials survey, analysis method, laboratory used, applicable statutes followed, and certifications held by the inspectors. The results of the sampling described in the SAP will be discussed in the HMAP (See 4.4). The SAP will be submitted within 30 days of the Notice to Proceed (NTP) date. A survey for lead is not necessary; Contractor shall assume lead is present in the structures.

3.1.4. Upon approval of the SAP, enter the facility and identify each separate hazardous material and its location. All inspectors shall be appropriately licensed and/or certified in the State of Oklahoma to conduct asbestos surveys.

4. POST ENTRY. Submit the following plans for Government review and approval.

4.1. Work Plan. The Contractor’s work plan shall be submitted to the Contracting

Officer or Contracting Officer’s Representative (COR) for approval prior to the beginning of work. The work plan shall provide detailed procedures defining the Contractor’s provisions for utility and equipment installation activities.

4.2. Accident Prevention Plan (APP): a document that outlines occupational safety and health policy, responsibilities, and program requirements. A copy of this can be found within the Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1, current version) is hereby incorporated into this specification. A copy of the manual may be found on-line at https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/.

4.3. Activity Hazard Analysis (AHA): a documented risk management process by which the steps (procedures) required to accomplish a work activity/task are outlined and the actual/potential hazards of each step are identified. This is identification of “inherent risk”. Safety measures, precautions and controls are then identified and put into place to reduce the level of hazard for each step. The risk level then identified, is called the residual risk for that step/activity. A risk acceptance code (RAC) is then assigned to the entire activity.

4.4. Environmental Protection Plan (EPP): The EPP will describe measures that will be taken to minimize the impact of the project on any and all environmental resources. The EPP will also describe applicable environmental statutes to be followed during the project, and how the Contractor will comply with each https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/ https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/ statute. The EPP will be submitted within 30 days of the date of the HAZMAT survey. Asbestos and lead-safe work practices shall be reflected in this plan.

4.5. Hazardous Material Abatement Plan (HMAP): The HMAP will describe the results of previous sampling events, inspections, and surveys. Each separate hazardous material found in the surveys will be identified, the hazards associated with the material listed, and a detailed plan for abatement identified.

The HMAP will also identify and state the qualifications of each of the workers who will take part in the abatement activities. The HMAP will be submitted within 30 days of the date of the HAZMAT survey.

4.6. Demolition and Disposal Plan (DDP): The DDP will describe in detail the means and methods by which the asbestos insulation, floor tiles, and mastic will be removed and disposed of. Equipment, methods, disposal location, and disposal location certification are some of the information needed in this plan. The DDP will be submitted within 30 days of the date of the HAZMAT survey.

4.6.1. Non-monetary/not-for-profit recycling of non-hazardous, non-painted materials is acceptable and encouraged.

4.7 Proof Permits, Inspections, Licenses, and Certifications

4.7.1 The Contractor shall obtain and pay fees for permits, inspections, licenses, or certificates required by federal, state, and local laws and regulations as necessary to perform the work, prior to starting construction and in a timely manner to avoid delays in starting the job. Proof of holding these permits, inspections, licenses, and certifications must be provided to the COR before any work is to commence.

4.7.2 Proof of Disposal

4.7.2.1 The Contractor shall provide, prior to payment, copies of receipts from disposal or recycling.

5. ENVIRONMENTAL CLEANUP. The Contractor shall always maintain a clean work area, including utilizing asbestos, and lead-safe work practices. The Contractor shall be responsible for the protection and preservation of the environment and will be required to restore all damages/disturbances subject to the approval of the Contracting Officer. The Contractor shall remove and dispose of all debris off Government property in a state approved disposal site unless specified otherwise.

The Contractor will be required to comply with all Federal and State environmental requirements.

6. COORDINATION OF WORK. The Contractor shall coordinate all work with the

Contracting Officer’s Representative. The Contractor shall be required to complete the work without impacting the day-to-day operations in the park. The Government point of contact (POC) for this work will be Eric Summars at (580) 766-2701. The

Contractor must also allow Government representatives access to facilities with 24-hour notice.

6.1. If the Contractor or Subcontractors are notified by the COR of any non-compliance with the provisions of the contract and the action(s) to be taken, the Contractor shall correct the unsafe or unhealthy condition. Actions that are life threatening, that pertain to air monitoring or quality requirements, or other serious violations shall be corrected immediately. Non-serious violations shall be corrected within 24 hours of the non-compliance notice. The COR may stop the work with a “stop work order” if the Contractor fails to comply promptly with all or any part of the work being performed. When, in the opinion of the COR, satisfactory corrective action has been taken to correct the unsafe and unhealthy condition, the Contractor may resume work. The Contractor shall not be allowed any extension of time or compensation for damages by reason of or in connection with such work stoppage.

7. PERFORMANCE REQUIREMENTS. Work performed under this appendix shall comply with the PR given in Exhibit 1.

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