CVIF Pre-Bid Agenda.doc

Meeting Agenda

Project Title

Reference:

Commercial Vehicle Inspection Facility at Tinker, Oklahoma, Solicitation No. W912BV21R0020

10:30am CST

See Amendment 0001 for information

Notes by

On 19 April 2021 an organized pre-bid conference will be conducted via Cisco Webex. A dedicated date/time site visit will be held with potential contractors at the Tinker South Resident Office in Tinker Air Force Base, Oklahoma if required at a future date and time. The minutes of the meeting are described as follows:

Attendees:

Reference Sign-in Sheet.

Discussion

1. Any oral explanations or instructions are not binding. Need to get it in writing through ProjNet.

a. Project Description. This is a total turn-key contract with all work performed by the KTR.

· Construction

· Demolish and remove existing pavement.

· Placement of new roadway, concrete sidewalk, active barrier systems, fencing, lighting, and construction of the new inspection facility and check in facility.

b. Contracting Specialist is Brian Welch. Rudy Morales is Contracting Officer

c. Solicitation Number is W912BV21R0020.

d. Submit bidder inquiries through ProjNet.org. The Bidder Inquiry Key is: TTSIT2-7EZSZF. Bidder Inquiry closes 10 days prior to proposal due date, resulting in closure on 23 April 2021. Submit all questions in writing via. ProjNet.

e. Proposal are due by 2:00 p.m. Local Time. 3 May 2021. This is a competitive acquisition with NO public opening of the Proposals.

f. One amendment has been issued at this time (site visit info).

g. Competitive Procurement, Full and Open Competition. Firm-fixed price contract, Best Value Tradeoff Selection.

h. Evaluation Criteria is spelled out in the Solicitation.

i. Prime Contractor must perform 15% of the work by its own organization unless approved by the Government.

j. Base Bid and 4 Options

k. Liquidated Damages are $3,510.00/Day.

l. Period of Performance (PoP) is 476 Calendar Days.

m. Weather Days are a part of this Contract as described in the Solicitation.

n. Wage Determination based on Counties and labor.

o. Detailed Work Plan is required as a part of this contract. The Work Plan shall address in greater detail the work described in the Summary of Work. The Work Plan is required and must be approved by the Government prior to commencement of any work.

p. Work hours are 7:15 a.m. to 4:00 p.m. Monday through Friday unless requested in writing by the Contractor and approved in writing by the ACO.

q. This project requires a construction schedule in the form of a Network Analysis Schedule (NAS) as mentioned in the Solicitation. The Schedule shall be include but not limited to Float, Critical Path activity durations etc… Tinker Resident Office will follow up with the Schedule requirements upon award.

r. Many submittals are required prior to the start of construction include but not limited to: insurance, bonds, products, schedule, submittal register safety plan, work plan etc….

s. ALL submittals designated SD-01 must be provided to and approved by the Government prior to ANY construction

t. This contract requires the use of Resident Management System (RMS 3.0). Contractor is required to use the Construction Contractor Mode of RMS (RMS CM).

u. All work to be in accordance with all applicable health, safety, and environmental requirements as well as EM 385-1-1.

v. The CQC System Manager shall be a construction person with a minimum of 10 years of related experience. The CQC System Manager shall be on the site at all times and shall be employed by the Prime Contractor.

w. Other CQC personnel required include Civil & Submittals Clerk, and on site during the appropriate work.

x. THESE INDIVIDUALS SHALL HAVE NO OTHER DUTIES ASIDE FROM QUALITY CONTROL. No Exceptions.

y. All Government facilities and equipment shall remain accessible to the Government and in service at all times unless specifically stated otherwise in the contract documents.

z. Prior to the start of work the Contractor must submit a Construction Site Plan. This includes the Contractor staging, job office, etc.

aa. USACE will not provide security or police Contractor’s materials and equipment.

ab. No burning permitted on site and all waste to be disposed of off Government property.

ac. Entrance through the existing Truck Gate.

ad. Other contractors on site during construction.

ae. DO NOT CONTACT BCE OR TINKER RO