W912BV-16-R-0086_0001.pdf

W912BV-16-R-0086

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The reason for this amendment is to:

1. Incorporate a revised Scope of Work.

2. POC: Rudy Morales 918-669-7275

1. CONTRACT ID CODE PAGE OF PAGES

1 52

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 07-Mar-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912BV-16-R-0086

X 9B. DATED (SEE ITEM 11)

18-Feb-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

07-Mar-2016

CODE

CONTRACTING DIV

USACE, TULSA 1645 S 101 E AVE

TULSA OK 74128-4609

W912BV 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been added by full text:

(REVISED) SCOPE OF WORK

S P E C I F I C A T I O N S

Revised: 7 March 2016

HUGO LAKE

OKLAHOMA

MAINTENANCE CONTRACT

FOR

PARK CLEANING

ORGANIZATION OF SPECIFICATIONS

This specification consists of a general section supplemented by exhibits and appendices. A Table of Contents is provided on the following pages.

The general section contains requirements that apply to all work to be performed under the provisions of this specification. The exhibits contain detailed listings or examples referred to in the general section and the Performance Requirements. The appendices contain a description of the facilities to be serviced and the work to be performed.

Any reference to paragraphs or subparagraphs in this specification will refer to those in the general section unless otherwise noted.

TABLE OF CONTENTS

Page No. Paragraph Title

1 Scope of Work

2 Definitions

3 References

4 Initiation, Execution, & Acceptance of Work

5 Personnel

6 Equipment

7 Materials and Supplies

8 Performance Requirements

9 Contractor Quality Control

10 Deductions for Deficient Work

11 Safety

12 Work Schedules

13 Reporting Defective Facilities

14 Prework Conference

15 Contractor Submittals

16 Billing

17 Changes in Amount of Facilities Serviced

EXHIBITS

No. Title

1 Additonal Work

2 Quality Assurance Report

3 Maximum Response Times

4 Specifications for Contractor-Furnished Materials and Supplies

5 Performance Requirements Table

6 Quality Control Inspection Log

7 Example of Job Hazard Analysis

8 Work Schedule for Park Cleaning

9 Invoice Format

APPENDICES

Appendix

A Cleaning of Parks

1. SCOPE OF WORK. The work required under this specification provides for the cleaning of park facilities such as toilets, picnic/camping sites, and groundskeeping.

2. DEFINITIONS.

2.1. Additional Work Requirements consists of work that is

dependent on needs that cannot be precisely determined at the time this contract is advertised because the quantity, schedule, and/or location cannot be identified. Although actual work to be ordered is unknown, the quantities shown on the bid schedule is the Government’s best estimate of the normal annual workload.

As needs for this type of work are determined, work will be ordered by the Contracting Officer.

2.2. Bimonthly. Work required to be performed every other

month.

2.3. Biweekly. Work required to be performed every other week.

2.4. Contractor Quality Control (CQC). The contractor’s system of controlling the quality of services provided under the provisions of the contract.

2.5. Deficient Service. Any service provided by the contractor that does not meet the Performance Standards specified in the Performance Requirements given in Exhibit 5.

2.6. Government. The term “Government” as used herein means

the United States of America.

2.8. Performance Requirement (PR). The Government’s

requirement for each service provided under the contract. The requirements are stated as Performance Standards (PStd) and specify the minimum standard (quality) for each service provided under the contract.

2.9. Project. The term “project” as used herein means all

Government property and easements at Hugo Lake.

2.10. Public Use Area (PUA). Parks as well as overlooks, nature and hiking trails, access points, and other areas used by the public for recreation.

2.11. Quality is conformance with the contract specification.

2.12. Quality Assurance (QA). The procedure by which the

Government determines CQC is functioning effectively.

2.13. Regulations. The term “regulations” refers to any local, state, or Federal law or regulation applicable to operation or maintenance of the project.

2.14. Response Times. The dates for initiating and completing the work specified are agreed to by the Contracting Officer and the contractor.

2.15. Semimonthly. Work required to be performed twice a

month.

2.16. Semiweekly. Work required to be performed twice a week.

2.17. Workday. Any day work is required to be performed by

this specification.

3. REFERENCES. Corps of Engineers Safety and Health Requirements Manual, (EM 385-1-1, dated 15 September 2008) is hereby incorporated into this specification. The Contracting Officer will furnish EM 385-1-1 to the contractor upon award of a contract.

4. INITIATION, EXECUTION, AND ACCEPTANCE OF WORK.

4.1. Initiation and execution of park cleaning shall be in

accordance with this specification.

4.2. Initiation and execution of options shall be in accordance with this specification issued by the Contracting Officer.

4.2.1. The Contracting Officer will initiate work by entering the scope of work, desired completion date, and the cost of the work.

4.2.2. The Contracting Officer will discuss the work with the contractor and the dates for initiating and completing work shall be negotiated.

4.2.3. If the Contracting Officer cancels work prior to the

contractor initiating work, no payment shall be made to the contractor. If the Contracting Officer cancels an work after work is initiated, the provisions and procedures of the Changes Clause shall be followed except that modification of the contract shall not be required. Work is considered initiated when mobilization of resources to the work site has begun.

4.2.4. Additional work will be ordered only if the Contracting Officer determines such work is required. Payment will only be made for work actually accomplished.

4.3. Acceptance of park cleaning work. The Government shall

accept Work unless the Contracting Officer notifies the contractor of deficient services.

4.3.1. Initial notification of deficiencies may be written or oral; however, all oral notification shall be confirmed by the Contracting Officer in writing within two (2) workdays. Written notification shall be provided by completing Parts I, II, and III of a Quality Assurance (QA) Report (SWT Form 982, Exhibit 2).

4.3.2. If the Contracting Officer notifies the contractor of

deficient work the contractor shall initiate action to accomplish corrective work. Work performed on a daily schedule shall be reperformed the same day. Work performed on less than a daily schedule shall be reperformed not later than the following day. Refer to paragraph 10 for deficient work not reperformed.

4.3.3. The contractor shall notify the Contracting Officer when corrective work is completed. Notification shall be made by completing Part IV of the QA Report provided it has been furnished the contractor. If not, notification shall be made orally. When work has been corrected, the Contracting Officer shall take necessary action to complete Part V of the QA Report and provide a copy to the contractor.

4.4. Acceptance of additional work (Option)requirements. When additional work is completed, the contractor will notify the Contracting Officer.

4.4.1. If the Contracting Officer notifies the contractor of

deficient work the contractor shall initiate action to accomplish corrective work. Reperformance of work to correct deficiencies must be completed within the original response time.

4.4.2. The contractor shall notify the Contracting Officer when corrective work is completed

5. PERSONNEL. The contractor shall provide personnel necessary to accomplish all work required by this specification, within specified time limits and within reasonable time frames not to exceed the response times set forth in subparagraph 4.2.

5.1. Experience and Skills. The contractor shall provide

personnel that are experienced and demonstrate proficiency in the skills required to perform the various types of work specified.

5.2. Supervision.

5.2.1. The contractor shall provide one on-site supervisor on the project who shall have full authority to direct any work required. This on-site supervisor and alternates, who shall have full authority to execute work during his absence, shall be designated in writing.

5.2.2. The contractor shall provide the Contracting Officer a local or toll free telephone number at or through which the on-site supervisor can be reached between 8:00 a.m. and 4:30 p.m.

on all days work is being performed. Use of a cellular-type phone is acceptable.

5.2.3. The on-site supervisor shall contact the Contracting

Officer each workday between 8:00 a.m. and 8:30 a.m. If this contact is made by telephone, the Contracting Officer may require the on-site supervisor to meet and discuss problems. The Contracting Officer shall establish the time and location for such meetings after consultation with the on-site supervisor.

The Contracting Officer will not require such meetings within two (2) hours after the time of requests.

6. EQUIPMENT. The contractor shall furnish equipment necessary to accomplish all work required by this specification, within specified time limits and within reasonable time frames not to exceed the response times set forth in subparagraph 4.2.

6.1. Amount and Type of Equipment. Equipment that equals or

exceeds the quantity and quality certified by the contractor as being available during the pre-award survey shall be utilized when work is initiated. If the contractor demonstrates that the requirements of the contract can be met with less equipment or a different kind of equipment, the amount and/or type of equipment may be modified upon approval of the Contracting Officer.

6.2. Equipment Inspection. The contractor shall present all

equipment to the Contracting Officer for inspection whenever it is brought to the project. After consultation with the contractor, the Contracting Officer shall establish the time and location for these inspections. No equipment shall be used on the project prior to being inspected. The Contracting Officer may inspect all equipment monthly at a time and location specified.

6.3. Equipment Requirements. All equipment used to perform

work under this specification must be in good operating and mechanical condition and comply with EM 385-1-1.

6.3.1. Trucks used for hauling refuse, litter, and debris shall have a covering device to prevent the material from being blown out of the refuse bins. Bins shall be covered at all times when material is subject to blowing from the bins.

6.3.2. The working pressure of high-pressure power washers, if used to clean facilities specified in Appendix A, shall be at least 1,500 p.s.i. The working pressure of power washers shall not exceed 50 p.s.i.

6.3.3. Signs located on each side of the vehicles shall mark

all sedans and trucks used by the contractor to perform work under this specification. Signs may be painted on the doors or magnetic signs may be attached to the doors. Magnetic signs shall not be removed at any time vehicles are at the project.

Lettering shall be at least 2 inches high. Each sign shall contain the following:

__________ LAKE

CLEANING SERVICES

PROVIDED BY

(Contractor’s Name)

6.4. Vehicle Operation and Parking. While performing work

under this contract, vehicles shall be operated and parked only on roads, parking areas, or pullouts unless the Contracting Officer approves use of other areas.

7. MATERIALS AND SUPPLIES.

7.1. Contractor Furnished.

7.1.1. Except for the items listed in subparagraph 7.2., the

contractor shall furnish all materials and supplies necessary to accomplish all work required by this specification within specified time limits.

7.1.2. All materials and supplies shall be new and adequate

quantities shall be maintained to perform the required services without interruptions. All materials and supplies are subject to review by the Contracting Officer to determine compliance with this specification.

7.1.3. Specifications for selected contractor-furnished

materials and supplies are given in Exhibit 4.

7.1.4. In addition to materials and supplies listed in Exhibit 4, the contractor shall furnish the following:

Cleaning compounds Disinfectants Mops, brooms, etc.

7.2. Government Furnished. The Government will furnish potable water and odor control chemicals for vault toilets. The contractor shall be responsible for transporting Government-furnished materials and supplies to work sites.

8. PERFORMANCE REQUIREMENTS. PRs for work performed under this specification are given in Exhibit 5. The contractor’s performance will be evaluated using these PRs as follows:

8.1. Services provided by the contractor will be inspected for compliance with PStds. Those not meeting PStds shall be considered deficient. Major or recurring minor deficiencies will result in a letter of correction being issued by the Contracting Officer’s Representative.

8.2. Deficient services are determined during initial QA

inspections since the purpose of QA is to determine how well CQC is functioning. The results of inspections are not changed as a result of satisfactory reperformance.

9. CONTRACTOR QUALITY CONTROL (CQC). The contractor shall establish and execute a CQC Program to assure all work required by the specification is completed on schedule and in accordance with the PRs in Exhibit 5.

9.1. The results of all quality control inspections conducted by the contractor shall be entered on the Quality Control Inspection Log (SWT Form 990, Exhibit 6). A copy of completed inspection logs shall be furnished the Contracting Officer weekly.

9.2. The Contracting Officer may waive the requirements in

subparagraph 9.1. if he determines proper CQC can be achieved without the required submissions. This determination will normally be made on the basis of actual performance by the contractor.

10. DEDUCTIONS FOR DEFICIENT WORK. Deductions from the contractor’s scheduled earnings shall be made for services that do not meet the PStds in Exhibit 5. Deductions for documented defects will be made in accordance with the following procedures:

10.1. Each service found deficient and reperformed by the

contractor: No deduction.

10.2. Each service found deficient and performed by the

Government: Deduction for loss in value shall be based on the Government’s cost for performing the work.

10.3. Each service found deficient and performed by another

contractor: Deduction is the contract price paid the other contractor to perform the work.

10.4. Each service found deficient and not reperformed by

anyone, or work not performed at all: Deduction for loss in value shall be based on estimates of the contractor’s cost for performing the work. Loss in value shall be based on the contract bid price or applicable portion thereof.

11. SAFETY.

11.1. Safety Plan. The contractor shall furnish the

Contracting Officer a comprehensive safety plan to implement the general policies and procedures for safe operation and maintenance of the project in accordance with EM 385-1-1. The safety plan shall include, but not be limited to the following:

11.1.1. Procedures for training employees in responsibilities for safety of others, including the general public.

11.1.2. Requirements for wearing or utilizing personal safety equipment and apparel.

11.1.3. Procedures for handling, reporting, and correcting

unsafe conditions, practices, and safety violations.

11.1.4. Procedures for treating and transporting injured

persons to medical facilities.

11.1.5. Fire prevention plans.

11.1.6. Job hazard analyses shall include an evaluation of

hazards that might be encountered for an operation, and proposed methods and techniques for accomplishing each job in a safe manner. Contractor personnel shall be thoroughly indoctrinated with job hazard analyses, especially at the start of a major job. Initially, the safety plan shall include, but not be limited to, job hazard analyses for the jobs listed below.

However, the contractor shall prepare additional analyses as the need arises and/or the Contracting Officer directs. Job hazard analysis directed by the Contracting Officer shall be submitted for approval within one (1) week. An example of a job hazard analysis is given in Exhibit 7.

11.1.6.1. Loading and unloading of equipment (analysis for each type of equipment to be used to perform services required by this specification).

11.1.6.2. Equipment operation and maintenance (for each type of equipment).

11.1.6.3. Vehicle operation and maintenance.

11.2. Safety Meetings. The contractor shall conduct monthly

meetings to discuss safety items pertaining to ongoing work.

Employees of subcontractors shall attend safety meetings. The contractor shall provide at least one-day notice of safety meetings to the Contracting Officer so that Corps of Engineers personnel can attend. A quarterly report of the meetings shall be furnished in writing to the Contracting Officer by the 15th day following the end of each quarter. The report shall include the following information on each meeting: Date, location of meeting, names of persons attending, safety items discussed and persons who conducted the meeting.

11.3. Safety Violations. If a contractor’s employee persists

in not following the safety requirements of this specification or the contractor’s safety plan, the employee shall be permanently discharged upon the request of the Contracting Officer.

11.4. Personal Clothing and Safety Apparel. Contractor

personnel shall wear clothing suitable for the weather and working conditions. The minimum shall be short-sleeve shirt and long trousers. Personnel shall wear additional protective apparel when required by Section 5, EM 385-1-1.

11.5. Accident Reports.

11.5.1. The contractor shall immediately notify the Contracting Officer of all known accidents that occur at the project and result in death or serious injury.

11.5.2. The contractor shall investigate all accidents

involving contractor or subcontractor employees that result in death, traumatic injury, occupational disease, or damage to property, materials, supplies and equipment incidental to work performed under this specification. The results of investigations shall be reported to the Contracting Officer immediately, and in writing on ENG Form 3394, Accident Investigation Report, within one (1) workday following the accident.

11.6. Exposure Reports. The contractor shall maintain an

accurate record of exposure data (man-hours worked) and submit the figure in writing monthly by the 2nd workday of the following month.

12. WORK SCHEDULES. The contractor shall submit a work schedule for each park cleaning crew in the format given in Exhibit 8.

12.1. The schedule shall be prepared for work to be

accomplished during the period which work will be started. Work schedules for subsequent periods shall be furnished two (2) weeks prior to the beginning of each period.

12.2. Schedules for additional cleaning of toilets shall be

considered a part of this work schedule.

12.3. The contractor shall utilize these plans for

accomplishing work and shall furnish the Contracting Officer a revised plan prior to changing his mode of operation.

13. REPORTING DEFECTIVE FACILITIES. While performing work, contractor personnel shall observe the condition of Government facilities. Damaged, defective, and/or inoperative facilities shall be reported to the Contracting Officer at least once each workday.

14. PREWORK CONFERENCE. The Contracting Officer shall conduct a Prework Conference with the contractor to discuss the provisions of this specification and the contractor’s submittals listed in paragraph 15 below. As a minimum, the officer of the company that signed the contract, the on-site supervisor shall represent the contractor, and the person that will directly supervise the administrative work associated with the contract.

The Contracting Officer shall establish the location, date, and time of the Prework Conference after consultation with the contractor.

15. CONTRACTOR SUBMITTALS. Unless otherwise noted, the contractor shall submit the documents listed below to the Contracting Officer two (2) weeks prior to the Prework Conference. All submittals, other than copies of licenses and contracts, shall be typed and the original and one copy shall be furnished the Contracting Officer. If the Contracting Officer determines any of the proposed plans or schedules do not comply with this specification, the contractor shall resubmit these documents within one (1) week.

15.1. Names of on-site supervisor and alternate supervisor(s) (submit prior to initiation of work and prior to changing designated employees) (subparagraph 5.2.1.).

15.2. Safety Plan (subparagraph 11.1.).

15.3. Report of Safety meetings (submit within 15 days after

the end of each quarter) (subparagraph 11.2.).

15.4. Exposure reports (submit by 2nd workday of each month)

(subparagraph 11.6.).

15.5. Supplemental Work Schedules for Cleaning Parks (submit

prior to initiation of work and prior to changing schedules) (paragraph 12.).

16. BILLING.

16.1. The contractor shall submit the original and two copies of invoices at the end of each month for all park cleaning work.

Invoices shall be prepared in the format given at Exhibit 9.

16.2. The invoice should also include any additional work

requirements that have been completed. Payment will only be made for work actually performed.

16.3. All exposure reports shall be submitted before an invoice will be accepted.

16.4. The invoices and supporting documents shall be delivered or mailed to the Lake Manager, Hugo Project Office, PO Box 99, Sawyer, OK 74756-0099.

17. CHANGES IN AMOUNT OF FACILITIES SERVICED. Adjustment in contract price will be negotiated at the request of either party only if either or both of the following conditions occur.

17.1. Park cleaning services required are deleted for a period of one (1) month or longer in an entire park.

17.2. A singular change in the amount of project facilities to be serviced is made and the change results in an annual increase or decrease in the cost of park cleaning work that exceeds $300.

The cost of increases or decreases shall be based upon estimates of the contractor’s costs for performing the work.

EXHIBIT 1

EXHIBIT 2

QUALITY ASSURANCE REPORT

EXHIBIT 3

MAXIMUM RESPONSE TIMES

MAXIMUM RESPONSE TIMES FOR ADDITONAL CLEANINGS

RESPONSE TIMES

WORK DESCRIPTION START1 FINISH2

APPENDIX A - Additional Work Requirements

Cleaning of Toilets 2 WD

Cleaning of Refuse Containers 2 WD

High Pressure Power Washing 2 WD

Small Litter Pickup 2 WD

WD - Workdays

1The maximum allowable time to begin work at the work site after the option is signed by both parties.

2The maximum allowable time to complete work after an option is signed by both parties.

EXHIBIT 4

SPECIFICATIONS FOR CONTRACTOR-FURNISHED

MATERIALS AND SUPPLIES

ITEM APPENDIX SPECIFICATION

FLOURESCENT LAMPS A

Compact Fluorescent 23-Watt)

REFUSE CONTAINER

LINER

A PLASTIC, 8 TO 32 GALLON.

TOWELS A SINGLE PLY, MULTI-FOLD, NATURAL,

40% POST CONSUMER WASTE RECYCLED

MATERIALS TO MEET EPA GUIDELINES

AS SPECIFIED IN THE FEDERAL

REGISTER, #150, FORT HOWARD CO.

OR EQUAL.

TISSUE PAPER A 2-PLY BATH TISSUE, NON-BLEACHED,

NATURAL, SEPTIC TANK SAFE,

MINIMUM OF 500 SHEETS PER ROLL,

100% POST CONSUMER WASTE RECYCLED

MATERIALS, #100, FORT HOWARD CO.

OR EQUAL.

URINAL DEODORANT

CAKE

A PERFUMED, COMMERCIAL QUALITY,

SEPTIC TANK SAFE.

EXHIBIT 5

PERFORMANCE REQUIREMENTS

SERVICE REQUIREMENT PR NO. PERFORMANCE STANDARDS

Clean interior of waterborne toilets & showers

A 1 Clean. Floors, walls, toilet fixtures, and showers sanitary. No standing water on floors. Free of graffiti. Supply of tissue in toilets is adequate until next cleaning day. Light bulbs operate properly.

Clean interior of vault toilets

A 2 Clean. Floors, walls, and toilet fixtures sanitary. No standing water on floors. Free of graffiti. Supply of tissue in toilets is adequate until next cleaning day. Light bulbs operate properly.

Clean exterior of toilets, showers & overlook(s)

A 3 Clean. Free of graffiti. Light Bulbs operate properly. Clean and sanitize drinking fountains. Walkways clean.

Monitor toilet vaults A 4 Vaults exceeding specified limit are reported.

Clean picnic shelters A 5 Clean. Free of graffiti. No refuse, debris, or partially burned wood in fireplaces or cookers. Accumulations of ashes do not exceed an average depth of 1 inch in cookers and 3 inches in fireplaces.

Clean picnic & camping sites

A 6 Clean. No refuse, debris, or partially burned wood in fireplaces or cookers.

Accumulations of ashes do not exceed and average depth of 1 inch in cookers and 3 inches in fire rings.

Clean trailer dump stations

A 7 Clean.

Clean courtesy docks A 9 Clean.

Grounds keeping PUAs & access roads

A 10 No refuse or debris visible from a distance of 25 feet. No dead animals.

Fishing areas A 11 Remove dead fish and all litter visible from a distance of 25 feet.

Embankment road A 12 No refuse or debris visible from a distance of 25 feet. No dead animals.

Refuse Collection A 13 Containers are not more than ¼ full & contents do not emit strong odors.

Liners are clean and not torn.

Refuse Disposal A 14 Refuse disposed at designated site. No deposition along roads.

SERVICE REQUIREMENT PR NO. PERFORMANCE STANDARDS

Report stinging insects & nests

A 15 All insect nests within 5 feet of facilities or on any buildings reported.

Clean refuse containers

A 16 Clean.

High pressure washing A 17 Clean. No stains or accumulations of grease. No damage to paint on adjacent surfaces.

Small litter pick up A 18 No litter visible from a distance of 10 feet.

Rip Rap Areas A 19 Remove all litter and dead fish

EXHIBIT 6

QUALITY CONTROL INSPECTION LOG

EXHIBIT 7

EXAMPLE OF JOB HAZARD ANALYSIS

ACCIDENT PREVENTION PROGRAM

JOB HAZARD ANALYSIS

1. _______________________________________________ 2. __________________________________________ 3. __________________________

PROJECT CONTRACTOR DATE

4. _______________________________________________ 5. __________________________________________ 6. __________________________

LOCATION CONTRACT NO. START DATE

7. PHASE OF WORK 8. SAFETY HAZARD 9. PRECAUTIONARY ACTION TAKEN

Park cleaning Liquids spilled on toilet floors

Spills will be mopped up as soon as possible to prevent an injury from falling.

Mopping floors When floors are being mopped, signs shall be posted or doors to toilets shall be locked, to warn the public of possible slipping hazard.

Motor vehicle operation

When operating any motor vehicle, personnel will have a current, valid state operators license in their possession. Seat belts will be worn at all times when vehicle is in operation. Vehicles will be operated at posted speeds or lesser as indicated by road and weather conditions. Vehicles will be operated in a safe manner. Personnel will have vehicles under control at all times. Exit or entrance to vehicles will not be permitted while vehicle is in motion. No vehicle will be left unattended unless the engine is shut off, key removed, parking brake set, and gear selector in park. Every passenger will have a seat and wear a seatbelt. There will be no riders permitted in the back of pickups, flatbed trucks, etc.

Traffic Practice defensive driving techniques. Properly position mirrors for turning and backing. All vehicles will stop at railroad crossings and determine if a train is approaching before proceeding. Care shall be used in entering access or primary roads.

All appropriate State Motor Vehicle Operating laws will always be observed.

Refuse disposal Trucks used for refuse disposal will be in good operating condition. Vehicles will be operated in a safe manner. Trucks will have covers to prevent trash from flying out causing a driving hazard to others.

Lifting Always use proper lifting techniques. Use adequate manpower or mechanical assistance.

Weather If lightning is present, personnel will move to a clear area away from trees and equipment and will remain there until the danger passes or if the Foreman directs them to another location.

10. ___________________________________________________________________________ CONTRACTOR (Signature/Date)

11. DISCUSSED WITH CONTRACTOR/ON-SITE SUPERVISOR ON (Date) ___________________

12. ___________________________________________________________________________ CONTRACTING OFFICER or REPRESENTATIVE (Signature/Date)

EXHIBIT 8

WORK SCHEDULE FOR PARK CLEANING

SCHEDULE OF CLEANING SERVICES, _____________________To____________________

CREW NO.________ No. OF PERSONNEL IN CREW________ SHEET ___ OF ___

PUBLIC USE AREA →

COMPLETION

TIME →

SERVICE WORKDAYS

Toilets, & Overlooks

Picnic Shelters

Picnic and Camping Sites

Trailer Dump Stations

Drinking Fountains

Courtesy Docks

Groundskeeping - PUAs & Access Roads

Groundskeeping - Small Litter Pickup

Groundskeeping - Nature & Hiking Trails

Groundskeeping - Primitive Areas

Groundskeeping - Fishing Areas

Groundskeeping - Embankment Road

See Reverse for Instructions

LIST OF ASSIGNED EQUIPMENT:

INSTRUCTIONS:

1. List all public use areas given in Table A-2 in the order they are to be cleaned.

2. In the boxes to the right of the services listed, enter M, T, W, Th, F, Sa, and/or S, for work performed at a weekly frequency or greater. For work performed at less than a weekly frequency, i.e. monthly, enter M, T, W, Th, F, Sa, or S, preceded by a number to indicate the day of the month, i.e., the second Tuesday of the month would be 2T. Precede with an asterisk (*) to indicate bimonthly frequency, i.e., *2T.

3. On the Completion Times, give the time (� 30 minutes) that work will be completed in each public use area.

EXHIBIT 9

INVOICE FORMAT

BILLING FOR MAINTENANCE CONTRACT

PROJECT: ________________________ SHEET __ OF __

CONTRACTOR: _____________________ DATE: ________

ADDRESS: ________________________ CONTRACT NO: W912BV-__-_-_____

BILLING PERIOD: _____ THRU ______ INVOICE NO: __________

PAYMENT TERMS: __________________________________

(Payment Discount or N/A)

ADDITIONAL WORK

BID ITEM BID ITEM

NO. AMOUNT TOTAL

TOTAL EARNINGS: ____________

APPENDIX A

CLEANING OF PARKS

1. FACILITIES TO BE SERVICED. All park facilities listed in Table A-1.

2. PARK CLEANING WORK.

2.1. Seasonal Work Periods. The amount of work required varies with the seasons of the year based on need. The following work periods are established to reflect changes in inventory of facilities and/or frequency of services from season to season:

Base year

Summer Period: 1 April thru 30 September

Winter Period: 1 October thru 28 February

Option years

Summer Period: 1 March thru 30 September Winter Period: 1 October thru 28 February

2.2. Frequencies and Times of Services.

2.2.1. The contractor shall accomplish services in accordance with the frequencies specified in Table A-2a, A-2b, and subparagraphs 2.3.2. and 2.3.13.1. .

2.2.2. If the frequency is stated as weekly, semiweekly, biweekly, monthly, semimonthly, or bimonthly, the contractor shall perform the required services on any day, Monday through Friday.

2.2.3. The contractor shall begin work no earlier than 6 a.m.

and shall complete work by 2 p.m.

2.3. Description of Work.

2.3.1. Vault Toilets and Waterborne Restrooms. The contractor shall clean all waterborne toilets, showers and vault toilets, including windows, vent coverings, interpretive facilities, contiguous sidewalks, light fixtures (interior and exterior), plumbing fixtures, walls, ceilings, doors, eaves, screens, partitions, floors, and exterior drinking fountains.

2.3.1.1. The contractor shall empty refuse containers. Plastic liners shall be maintained in each refuse container. Refuse shall be deposited in dumpsters provided by others.

2.3.1.2. Toilet tissue shall be distributed at each toilet when it is cleaned.

2.3.1.3. The contractor shall remove all litter and debris in a five-foot area around the exterior of facilities.

2.3.1.4. All marks of vandalism and graffiti removable without damaging the paint or surface shall be removed.

2.3.1.5. Light bulbs in fixtures located on the interior of

toilets and on exterior walls shall be checked. Bulbs that are burned out or broken shall be replaced on the same day they are discovered. Light bulbs that are operated by standard switches or photoelectric over-ride switches shall be checked each time toilets are cleaned. Replacement shall be made with new bulbs of like wattage. Security lights are not subject to the provisions of this subparagraph.

2.3.1.6. Each time vault toilets are cleaned, available storage in the vaults shall be checked. When the waste in a vault reaches 12 inches from the top of the vault, the Contracting Officer shall be notified by 8:30 a.m. on the next workday.

2.3.1.7. Odor control shall be added to toilet vaults as

directed by the Contracting Officer.

2.3.1.8. Interior of light fixtures shall be cleaned biweekly and windows shall be cleaned monthly.

2.3.2. Additional cleaning of toilets at selected PUAs shall be performed in addition to those specified in the attached tables.

Additional cleanings will be required on different days that a cleaning is specified in Table A-2.

2.3.2.1. Additional cleanings may be required only during

holiday periods, or other high use times, i.e., fishing season, at the times set forth in subparagraph 2.2.3. All work required by subparagraphs 2.3.1., 2.3.1.1., 2.3.1.2., 2.3.1.3., 2.3.1.4., 2.3.1.5., and 2.3.1.6. shall be performed during additional cleanings.

2.3.2.2. The Contracting Officer shall furnish the contractor a schedule for performing these cleanings.

2.3.2.3. An additional six restrooms may be added to the

inventory of facilities requiring cleaning. An option for cleaning of each restroom facility individually may be exercised upon completion of construction. The type and location of restroom facility is outlined in the bid schedule.

2.3.3. Picnic Shelters. The contractor shall clean the floor

slab, table seats and tops, fireplaces, light fixtures, eaves, ceilings, and columns. All material removed from fireplaces shall be disposed of in dumpsters provided by others.

2.3.4. Cookers & Fire Rings. All ashes and debris shall be

removed from cookers once a year in November. All material removed from cookers and fire rings shall be disposed of in dumpsters provided by others.

2.3.5. Trailer Dump Stations. The contractor shall clean all

slabs, flush bowls, intakes, hoses, wheel stops, and other appurtenances at trailer dump stations. Each time trailer dump stations are cleaned, the available storage in the vaults shall be checked. When the waste in a vault reaches 18 inches from the top of the vault, the Contracting Officer shall be notified by 8:30 a.m. on the next workday.

2.3.6. Life Jacket Loaner Stations. The contractor shall clean all surfaces. Plastic coverings shall be cleaned with a chemical designed for use on such surfaces.

2.3.7. Courtesy Docks. The contractor shall clean courtesy

docks.

2.3.8. Groundskeeping - Parks and Access Roads.

2.3.8.1. The contractor shall pick up refuse and debris from

the area bounded by an imaginary line 20 feet outside the limits of mowing. Pick up of refuse and debris beyond the limits of mowing shall be limited to highly visible items. Refuse and debris shall also be picked up from swimming beaches, boat ramps, and parking areas listed in Table A-1 located outside mowed areas. Refuse and debris shall be disposed of in dumpsters provided by others.

2.3.8.2. The contractor shall pick up dead animals from the

area bounded by an imaginary line 20 feet outside the limits of mowing. Dead animals shall be disposed of as directed by the Contracting Officer, and shall not be disposed of in dumpsters.

2.3.8.3. The contractor shall pick up tires from the area

bounded by an imaginary line 20 feet outside the limits of mowing. Tires shall be disposed of as directed by the Contracting Officer, and shall not be disposed of in dumpsters.

2.3.8.4. All refuse and debris left at picnic/camping sites

shall also be picked up and disposed of in dumpsters provided by others.

2.3.9. Groundskeeping - Fishing Areas. The contractor shall

pick up refuse and debris, including dead fish, from fishing areas. Visible items of refuse and debris in water, which are accessible by a garden rake, shall be removed. The landward limit of pick up is 160 feet from the edge of the water.

2.3.10. Groundskeeping - Embankment Road. The contractor shall pick up refuse and debris, including dead animals, along and three feet beyond the guardrails on the embankment roadway. In addition, highly visible items on the embankment shall be picked up when observed by contractor employees, or by the next cleaning day when requested by the Contracting Officer. Dead animals shall be disposed of as directed by the Contracting Officer, and shall not be disposed of in dumpsters. Refuse and debris shall be disposed of in dumpsters provided by others.

2.3.11. Refuse Collection. The contractor shall remove all

refuse from containers in PUAs. Plastic liners shall be maintained in each refuse container.

2.3.11.1. During the contract period the contractor may perform refuse collection in addition to that specified in Table C-2.

All work required by subparagraph 2.3.11. shall be performed.

The Contracting Officer shall furnish the contractor a schedule for performing these additional collections if needed.

2.3.11.2. Household trash that is bagged and placed in or near refuse containers will be considered normal refuse and no additional payment will be made. If the refuse is scattered or consists of larger refuse it shall be considered dumped material and shall be ordered and paid for under Additional Work Requirements. All camper generated trash shall be included in monthly services.

2.3.12. Refuse Disposal. All collected refuse, debris, and

litter shall be disposed of in dumpsters provided by others.

2.3.13. Stinging insect nests within 5 feet of facilities and on any buildings shall be reported to the Contracting Officer.

Facilities shall be inspected for such nests each time they are cleaned.

2.3.14. The contractor may, at his option, apply pesticides to restrooms and shelters for control of insects that build webs and nests. All pesticides shall be applied by a certified applicator. Proof of certification shall be provided before applications are made. The contractor shall submit an application report each time pesticides are applied. The Contracting Officer will furnish forms.

2.3.15. Park carrying capacity.

2.3.15.1. On normal weekdays, one camping unit per campsite

will generally occupy campsites.

2.3.15.2. On weekends, all campsites will normally be occupied and a small percentage of sites will have more than one camping unit.

2.3.15.3. On major holiday weekends during the summer, most

campsites will be occupied by more than one camping unit and overflow camping will be allowed in selected parks.

3. DESCRIPTION OF ADDITIONAL WORK REQUIREMENTS. The contractor may be required to perform the following work:

3.1. Cleaning Toilets. The contractor may be required to

perform the work under subparagraph 2.3.1. above after flooding.

3.2. Refuse Containers shall be cleaned. Washing shall be

accomplished in the vicinity of each public use area at a location approved by the Contracting Officer.

3.3. High Pressure Power Washing. The contractor shall wash

the following facilities with high pressure washing equipment:

3.3.1. Picnic table units, which includes a masonry table and seats, a pedestal cooker, and a fire ring grate.

3.3.2. Toilet floors.

3.3.3. Fireplaces, including masonry faces and hearths.

3.4. Each time work in subparagraphs 3.2. and 3.3. above is

directed, the contractor will be paid for a minimum of 10 units.

3.5. Small Litter. The contractor shall rake and pick up small litter such as cigarette butts, glass, and other small litter in and around the following areas:

3.5.1. Picnic/camping/canopy/pullout sites for a distance of 20 feet from tables, and a distance of 10 feet from pullouts for recreation vehicles and adjacent areas. If a site is occupied when the contractor arrives to perform work, small litter pick up shall be accomplished on the first subsequent cleaning day the site is not occupied.

3.5.2. Pullouts for recreation vehicles for a distance of 10

feet.

3.5.3. Around picnic shelters for a distance of 20 feet.

3.5.4. In front of toilets for a distance of 10 feet and beside contiguous sidewalks for a distance of 5 feet.

3.5.5. Playgrounds.

3.5.6. Parking areas for a distance of 10 feet.

3.5.7. Swimming Beaches.

3.5.8. Other areas within PUAs not otherwise designated.

4. PERFORMANCE REQUIREMENTS. Work performed under this appendix shall comply with the PRs given in Exhibit 5. The terms clean, sanitary, and odor-free facilities are defined as follows:

4.1. Clean. The contractor shall sweep, wash, wipe, or brush

facilities to ensure that dirt, dust, rocks, debris (tree limbs, rocks, driftwood, etc.), trash, garbage, ashes, fecal matter, urine, soap scum, biological formations and resultant stains, dead insects, insect nests (excluding stinging insect nests), insect webs, bird droppings, and residue from cleaning agents are removed.

4.2. Sanitary. The contractor shall disinfect facilities each time they are cleaned.

4.3. Odor-free. The contractor shall use a chemical agent in a manner that will eliminate odor from facilities.

TABLE A-1

FACILITIES INVENTORY FOR CLEANING SERVICES

SUMMER PERIOD March 1 – September 30

PUBLIC USE AREAS *

FACILITIES UNIT BV FP GC KP OL RL SC SB VP WP TOTAL

Masonry Waterborne Toilets NO

1 2

CXT Vault Toilets NO 1 2 1 4

CXT Shower Toilets NO 1 1

Picnic Shelters NO 4 2 1 7

Picnic & Camping Sites NO 91 13 52 21 177

Trailer Dump Stations NO 1 1 1 3

Courtesy Docks NO 1 1 1 3

Grounds - Parks & Access Rds AC 3.5 4

12.5 103.2

2.5 12 7.5 5.4 16 22 188.6

Grounds - Fishing Areas AC 2.5 2.5 5 10

Grounds - Embankment ST 102 102

Grounds – Rifle Range AC 3.8 3.8

Boat Launching Ramps NO 1 1 1 1 1 1 1 7

Swimming Beaches AC 1 1 2

Playgrounds NO 1 1 2

Parking Areas AC .3 .3 .5 16.9 .25 .5 .5 .3 1.0 1.8 21.85

Refuse Containers(Dumpsters) NO

1 1 2 1 9

Refuse Containers (Cans) NO 11 10 2 3 4 30

NO = Number AC = Acre ST = Station (100 Feet)

* Acronyms for PUAs are as follows:

BV = Bridgeview RL = Rattan Landing VP = Virgil Point FP = Frazier Point GC = Group Camp SC = Salt Creek Cove WP = Wilson Point (Twin Coves) KP = Kiamichi Park OL = Overlook SB = Sawyer Bluff

Note: The unit shown for toilets & changehouses is the number of buildings. Wood/metal vault toilets include a male or female unit in each building. All other toilets contain a male and female in each building.

TABLE A-2a

REQUIRED FREQUENCIES OF SERVICES

SUMMER PERIOD March 1 – September 30

APPLICABLE PUAs:

Bridgeview Kiamichi Park (Includes picnic area near Project Office) Overlook

REQUIRED SERVICE FREQUENCY

1. Cleaning of toilets/overlooks S M T W Th F Sa

2. Cleaning of picnic shelters S M T W Th F Sa

3. Cleaning of picnic & camping sites WEEKLY

4. Cleaning of courtesy docks WEEKLY

5. Groundskeeping - parks and access roads S M T W Th F Sa

6. Groundskeeping - fishing areas M Th Sa

7. Groundskeeping - embankment road W

8. Refuse collection S M T W Th F Sa

TABLE A-2b

Virgil Point

REQUIRED SERVICE FREQUENCY

1. Cleaning of toilets/overlooks S M W F Sa

2. Cleaning of picnic & camping sites S M W F Sa

3. Cleaning of trailer dump stations W

4. Cleaning of courtesy docks M

5. Groundskeeping - parks and access roads S M W F Sa

6. Refuse collection S M W F Sa

TABLE A-2c

Frazier Point Group Camp Rattan Landing Salt Creek Cove Sawyer Bluff Wilson Point (includes Twin Cove Springs)

REQUIRED SERVICE FREQUENCY

1. Cleaning of toilets/changehouses/overlooks M Th Sa

2. Cleaning of picnic shelters M Th Sa

3. Cleaning of picnic & camping sites M Th Sa

4. Cleaning of trailer dump stations WEEKLY

5. Cleaning of courtesy docks WEEKLY

6. Groundskeeping - parks and access roads M Th Sa

7. Groundskeeping - fishing areas M Th Sa

8. Groundskeeping - embankment road M Th Sa

9. Refuse collection M Th Sa

TABLE B-1

WINTER PERIOD October 1 – February 28

Bridgeview Overlook Kiamichi Park (Until Nov 1 entire Park) (After Nov 1 only J-Loop) Virgil (Until Nov 1 entire Park) (After Nov 1 only C&D Loops) (All other PUA’s No Work Required).

REQUIRED SERVICE FREQUENCY

1. Cleaning of toilets/overlooks M

2. Cleaning of picnic shelters (Thru Nov 1) M

3. Cleaning of picnic & camping sites M

4. Cleaning of courtesy docks M

5. Groundskeeping - parks and access roads M

6. Groundskeeping - fishing areas M

7. Refuse collection M

The following have been deleted:

SCOPE OF WORK

(End of Summary of Changes)