Parcel_3_Pre-proposal_Conference_Slide_Deck.pdf

BUILDING STRONG®

REGIONAL PLANNING &

ENVIRONMENTAL CENTER

(RPEC) - TULSA DISTRICT

20 January 2016

PRE-PROPOSAL CONFERENCE

Fort Wingate Depot Activity (FWDA) Parcel 3 Closure & Corrective Action

Solicitation #W912BV-16-R-0055

NOTE: Nothing said during today’s conference, during the windshield tour, or during the site visit period shall be construed to change the RFP. Only a written RFP

Amendment will change the requirements.

AGENDA

• Introductions

• Schedule

• Proposal Submission Overview

• Volumes and Factors

• Milestone Payment Schedules

• With and Without Cost

• Options

• PWS Overview

• Project Site Locations

• Depart for Windshield Tour

INTRODUCTIONS

Government Personnel

• Tulsa District

• Fort Worth District

• Why Multiple USACE Districts?

During this Procurement

• Sole POCs for this acquisition are:

• Mr. A. Brian Brobson-Contracting Officer

• Ms. Brenda Anderson-Contract Specialist

• No other information or communication should flow between the Government and potential offerors.

• General questions can be submitted to Ms. Anderson.

• Technical or RFP questions MUST be submitted via Bidder’s

Inquiry.

SCHEDULE

Wednesday, 20 January 2016 Pre-proposal Conference

• Until approximately 1000 hours Windshield Tour of Site

• 1000 hours until approximately 1530 hours

Site Walk: Thursday thru Wednesday, 21-27 January 2016 (will be changed to open-ended until proposal due date via Amendment #0001)

• Daily Site Walk, 0800 (meet at the USACE trailer at

FWDA)

• Limited to 10 personnel per offeror

• MUST provide own UXO qualified personnel as escorts (UXO and HAZWOPER certs must be submitted to FWDA Admin Record Keeper)

SCHEDULE -cont’d *The below dates could change…..

Wednesday, 3 February 2016 (1500 hours)

• Deadline to submit external hard drives to obtain GFI

Monday, 8 February 2016 (1600 hours) (15 February 2016 via Amendment #0001)

• Deadline to submit questions via Bidder’s Inquiry

Wednesday, 17 February 2016 (1500 hours) (will be extended to 24 February 2016 via Amendment #0001)

• Proposals due

Source Selection Evaluation Board will convene to evaluate proposals.

Contract award is anticipated to be made toward the end of July 2016.

SCHEDULE -cont’d

SITE WALK COORDINATION

- Current site conditions do NOT allow for access to Parcel 3 for site walk 21 Jan. The site walk period is open-ended based on site conditions (Amendment #0001).

- Government will assess site conditions daily. Offerors will be notified via ProjNet when a site visit is possible.

- Offerors MUST coordinate two days in advance of arrival at Fort Wingate with Mr. Jackie Smith via

• Jackie.G.Smith@usace.army.mil

• 817-821-2118

• 913-481-6778

• Unrestricted Acquisition, “C” contract with a 8-year PoP

• Competitive award based on Best Value Trade-off Source Selection Process

• Proposals must include all information requested in Section L – Instructions, Conditions, and Notices to Offerors or Respondents

Contract Administration Requirements

BUILDING STRONG®SWD – Building Strong!

PROPOSAL SUBMISSION

Section L

• Tells you all you need to know

• 3 Volumes (2 Non-Cost)

• Organization

• Page Limitations

• What goes in which Tab

• Resumes (use PWS Key Personnel requirements as a checklist)

PROPOSAL SUBMISSION – cont’d

Section L –cont’d

• Proofread

• Avoid ‘fluff’, use available space to provide required information

• When responding to an RFP utilizing source selection, your proposal is not the forum to advertise your company……it is the forum to demonstrate your technical superiority within the stated Factors.

• Sub-contracting Plan and Small Business Participation Plan….two distinctly different animals

PROPOSAL SUBMISSION – cont’d

Section L –cont’d

• Proofread

• Ensure hard copies match the electronic files

• Ensure delivery is on time

• Please be patient while received proposals are being evaluated

MILESTONE PAYMENT SCHEDULE

• Attachment L-1 (without Cost)

• Attachment L-2 (with Cost)

Bidding Schedule

• Any changes to the MPS after contract award requires a modification.

• Options included for additional quantities of excavation

• Effort to help deal with uncertainties and mitigate risk for Contractor and Government

• As many Options as possible will be exercised at contract award

• Cannot utilize quantity within a specific Option CLIN until authorized to do so by the KO

• Any Option CLIN began to be used, paid entire quantity

• Any Option not touched, de-obligated

• IF, all Options are exhausted and additional excavation is required, this quantity will be dealt with via negotiated contract modification

OPTIONS

• The Performance Work Statement (PWS) identifies the Government’s overall Objectives for this project

• Table 1 identifies the Performance Objectives

• Table 2 identifies the specific Performance Milestones

• Additional PWS areas……..

PWS OVERVIEW

SITE LOCATIONS

QUESTIONS?