Pre-Proposal Site Visit Minutes.pdf

Meeting Minutes

EDWOSB GC Initial Task Order Org. Site Visits

Subject Meeting minutes for organized site visit for Solicitation W912BV-12-R-0024 Sheet 1 Of 3

Project Title Reference:

Seed Task Order – Skiatook Generator & MCKARNS Riprap Various.

WOSB MATOC, 2012.

Meeting Date

June 26 & 27, 2012 Meeting Location

MCKARNS Marine Terminal Office & Skiatook Project Office

Notes by Shawn Painter REV 000

Topics Discussed Agenda for Plans & Specifications and Site Specific Issues

McKarns Marine Terminal Office 26 Jun 09:00 am & Skiatook 27 Jun 09:00 am.

Attendees: See sign-in sheet

Items for Discussion

1. Shawn Painter to lead with introductions:

2. Shawn Painter and Pamela Moody discussed MATOC scope & bid requirements:

3. The following was read to the attendees:

a. This contract is for an Indefinite Delivery Indefinite Quantity Multiple Award Contract (IDIQ MATOC) for Construction Services in support of various Military and Civil Works projects within the Boundaries of the Tulsa District, U.S. Army Corps of Engineers (USACE). Only Tulsa District shall issue task orders against this contract unless specifically authorized by a Tulsa District Contracting Officer. This MATOC contract is set aside for Woman-owned Small Business (WOSB).

b. This contract is intended for multi-tasking of construction services for a wide variety of new construction, maintenance, repair, alteration and minor and major construction type tasks for military and civil works projects primarily for the Tulsa District and customers within the geographic location.

The tasks include, but are not limited to, work plans, total facility renovation, new construction; repairs and alterations; preventive maintenance;

installation/construction of the following systems: HVAC, plumbing, electrical, elevators, building envelope, road and pavements, fire protection, antiterrorism/force protection (ATFP); environmental abatement, utility system modifications, and operations activities. This contract is intended to execute new construction, or construction repairs of real and personal property facilities, e.g., maintenance, repair, asbestos and lead-based paint abatement, and major and minor construction situations relating to, but not limited to, architectural, civil, mechanical, plumbing, structural, electrical, heating, ventilation and air conditioning (HVAC), instrumentation, telecommunications, and ATFP.

4. Task Order. Skiatook Lake & McKARNS, OK FY2012

Keith Rice discussed Project Description including:

DESCRIPTION OF WORK:

• Replacement of 75 KW/480 V/3-phase, 94 KVA stand-by diesel generator and all associated appurtenances at the Skiatook Lake Gate Tower.

• Repair of earthen slide/slope failure near the Skiatook Lake stilling basin.

• Site grading and stone protection of five separate locations along the McClellan-Kerr Arkansas River Navigation System (MKARNS), including access roads and clearing and grubbing

• Quality of stone materials/testing

a. Contractor shall work between the hours of 8:00 a.m. and 4:30p.m.

Monday through Friday unless otherwise directed by the Contracting Officer.

b. All areas are controlled. Permission shall be obtained from the

Contracting Officer prior to commencement of work.

c. The Navigation System and Lakes are susceptible to water level changes.

d. The Contractor shall obtain written permission/approval from the

Contracting Officer 21 days prior to performing any work that will interrupt any utility service.

e. At all locations, the Contractor shall enter and exit the project site as directed by the Contracting Officer.

f. Liquidated damages for this Task Order is $988/day.

g. Contract Duration for this Task Order is 78 days for base bid (193 with Options).

h. All work shall be in accordance with the most recent version of the Safety and Health Requirements Manual EM385- 1-1.

Site Visits

• 26

• 27 June – Site visits were conducted at the Skiatook Gate Tower (generator), the outlet structure slide area; and RM413 riprap site.

June – Site visits were conducted at the Marine Terminal, Copeland Cemetery, LD 14 & LD 15.

• All parties with questions were told to submit them in writing to be answered via RFI.

General Information.

• Contractors, as of this date, may visit the site per Operations Division convenience.

o Skiatook Lake – Preston Hunter (918) 396-3170 o McClellan-Kerr – Greg Barnes (918) 775-4475

• All questions regarding this task order must be submitted in writing to Pamela Moody at mailto:pamela.s.moody@usace.army.mil questions will be provided through an amendment.

• Any changes to the RFP will be issued by amendment.

mailto:pamela.s.moody@usace.army.mil�