PWS_Beltzville_Electrical_Upgrades_Final.pdf

Performance Work Statement

Facility Electrical Upgrades US Army Corps of Engineers

Beltzville Dam Lehighton PA 18235

1.0 Introduction

1.1 Background. Beltzville Dam is located at 2145 Pohopoco Drive, Lehighton, PA in Carbon

County. The Beltzville Lake and Dam Project is an integral part of the Lehigh River Flood Control Program. This project, in addition to aiding in flood control along the Pohopoco Creek and the Lehigh River, will operate for water supply, water quality control, low flow augmentation in the Lehigh River and lower Delaware River and salinity repulsion in the Delaware River Estuary.

Authorized purposes of this project are flood control, water supply and low flow augmentation.

Secondary purposes are recreation and water quality control.

Noteworthy structures of the project include an administration office with an attached maintenance garage facility, visitor center, and public restrooms. The dam itself is an earthfill embankment approximately 4,560 long with a service bridge leading out to a concrete intake control structure.

The intake tower, over 170 feet high, houses the electrical and mechanical equipment required to operate the two sets of vertical slide gates, an operating room, water quality gate, elevator, HVAC system, dehumidifier, and other items.

The administration office building has a 600-amp service disconnect and (3) existing electrical panels in the utility room. It also houses an electrical disconnect switch with a (6) circuit emergency generator hookup. In the visitor’s center, there is a 100-amp single phase panel.

The intake tower has a 225-amp 480V 3 Phase service. Power enters the tower’s primary 480V distribution panel on floor 5. There are (2) 208V panels on operating floor 5 as well. Just below on floor 4, two additional electrical panels exist. Only (3) active circuits are powered on floor 4, the rest of the items have been decommissioned because of changing operating equipment from the project inception.

Due to the age of the electrical equipment, most of the existing panel breakers are obsolete and no longer made. It is becoming more and more difficult to procure replacement components for the electrical panels in both the administration building and intake tower. It was a recommendation from the most recent arch flash analysis to replace the existing electrical panels with new and readily available equipment.

1.2 Scope of Work. The Contractor shall provide all equipment, labor, and materials required to remove specified electrical panels and transformers located at the Beltzville Lake Administration Office and Intake Tower. The electrical equipment provided by the contractor shall meet all ANSI, NEMA and UL standards. The contractor will be responsible for the replacement of (9) electrical distribution panels ranging from Three Phase, 480v to Single Phase 120/208v, as well as (1) 75KVA 480v Delta 208/120v Wye transformer. All work performed by contractor shall be in accordance with NEC rules and regulations.

2.0 General Requirements

A required service contract shall be provided at Beltzville Dam as described in the following sections.

2.1 General. The Contractor shall provide electrical upgrades as detailed in Section 3 under Performance Requirements.

2.2 Non-Personal Services. The Government shall neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall immediately be the Contractor’s responsibility to notify the Procuring Contracting Officer (PCO) immediately.

2.3 Business Relations. The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The Contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

2.4 Contract Management. The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The Contractor must maintain continuity between the support operations at Beltzville Dam and the Contractor's corporate offices.

2.5 Contracting Administration. The Contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The Contractor shall respond to Government requests for contractual actions in a timely fashion. The Contractor shall have a single point of contact between the Government and Contractor personnel assigned to support contracts or task orders. The Contractor shall assign work effort and maintaining proper and record keeping of personnel assigned to work on the requirement.

2.6 Personnel Administration. The Contractor shall provide the following management and support as required. The Contractor shall provide for employees during designated Government non-workdays or other periods where Government offices are closed due to weather or security conditions. The Contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements. The Contractor shall make necessary travel arrangements for employees. The Contractor shall provide necessary infrastructure to support contract tasks. The Contractor shall provide administrative support to employees in a timely fashion.

2.7 Subcontract Management. The Contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime Contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations.

Contractors may add subcontractors to their team after notification to the Procuring Contracting Officer (PCO) or Contracting Officer Representative (COR). Cross teaming may or may not be permitted.

2.8 Contractor Personnel, Disciplines, and Specialties. The Contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The Contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. The Contractor must be registered in System for Award Management, (www.sam.gov) have a DUNS# and Cage Code to provide. The Contractor must use GSA and other Governmental pricing schedules where applicable.

2.9 Government-Furnished Materials. The Contractor is expected to provide all manpower, equipment, supplies, and materials required to meet the minimum specification of the scope of work. The Contractor will be installing the chain link fence in a paved Government owned compound area surrounding the operations building.

2.10 Location and Hours of Duty. The Contractor shall execute this service during normal Corps of Engineers duty hours (7:00 am. to 3:00 pm., Monday thru Friday, excluding national holidays).

3.0 Performance Requirements.

3.1 Administration Office and Utility Room: The Contractor will provide and install a replacement 600-amp, 120/208v main service disconnecting means as well as provide and install (4) replacement electrical panels responsible for serving the Beltzille Lake Administration Office. The Contractor shall be responsible for supplying and installing all properly sized circuit breakers, raceways, making all electrical terminations, splices, and connections as necessary. The Contractor shall ensure proper grounding and bonding of electrical service as per NEC as well as provide and coordinate all third-party electrical inspections as necessary. The Contractor shall label all electrical conductors and enclosures as well as provide panel schedules for circuit dissemination.

3.2 Control Tower Floor #5: The Contractor shall furnish and install a total of (3) new electrical distribution panels on floor five of the Beltzville Lake Control Tower. The Contractor shall be responsible for supplying and installing all properly sized circuit breakers, raceways, making all electrical terminations, splices, and connections as necessary. The Contractor will ensure proper grounding and bonding of electrical service as per NEC as well as provide and coordinate all third-party electrical inspections as necessary. The contractor shall coordinate in advance with USACE personnel to schedule necessary outages and ensure there are no interruptions to the flood control and life safety processes at Beltzville Lake. The Contractor shall label and phase all electrical conductors as well as provide panel schedules for circuit dissemination.

http://www.sam.gov/

3.3 Control Tower Floor #4: The Contractor shall be required to remove and or replace (2) existing electrical distribution panels on floor four of the Beltzville Lake Control Tower as well as furnish and install a new 75KVA 480v Delta 208/120v Wye transformer. The Contractor will remove and isolate the unused emergency generator circuitry and other branch circuit wiring from the existing system. Additionally, the Contractor will be responsible for extending and or refeeding (3) electrical circuits that are still in service to a new power source location.

3.4 No services for which an additional cost or fee will be charged by the Contractor without the prior written authorization of the Contracting Officer.

3.5 Safety. All services performed, and equipment used must conform to the requirements of the EM

385-1-1, Corps of Engineers Safety and Health Requirements Manual. This includes proper personal protective equipment (PPE) for all electrical activities.

3.6 Accident Prevention Plan. The Contractor shall develop an accident prevention plan (APP), work plan (WP) and submit activity hazard analysis (AHA) forms for each activity specified in the Contractor’s WP. The plan must be developed by a Competent Person (CP) and be site specific.

The plans must document the project, contract, and job specific hazards in the workplace, and the company policies, controls, and work practices that will be used to minimize those hazards. Upon Contractor approval, both plans must be submitted to the authorized representative of the contracting officer (COR) for review and acceptance prior to the performance of any work. The APP must be completed using the ENG Form 6293 (Accident Prevention Plan Worksheet).

3.7 Post Award Kick-Off Meeting: Once the Contractor provides a definitive start date, USACE and

Contractor personnel will conduct a Post Award Kick-Off Meeting prior to the commencement of any work. The meeting will:

3.7.1.1 Familiarize the Contractor’s personnel with the requirements of the contract and the areas of responsibility.

3.7.1.2 Familiarize Corps personnel with the functions and duties of the Contractor agency.

3.7.1.3 The COR is required to ensure that an accurate roster of those in attendance is kept. An advanced agenda will likely not be forwarded to the Contractor prior to this meeting unless significant deficiencies exist within the APP.

3.8 Communication. The Contractor shall designate one individual to communicate with the Contracting Officer’s Representative. The COR for the term of this contract is:

Joshua E. Dinko USACE, Facility Operations Specialist

2145 Pohopoco Drive Lehighton PA, 18235

Joshua.E.Dinko@usace.army.mil 570-582-4179

3.9 Billing Procedures. Billing and payments will be made after completion of the entire job.

3.9.1 Commercial invoices must contain the following information, or they will be returned:

• Company Name, Payment Address

• Invoice Number, Date, and Contract Number

• Point of contact with name and telephone number

• Work completed

• Total charges

3.9.2 SEND ORIGINAL INVOICE TO THE COR. The COR is the designated billing representative for this action. Invoices must be properly approved and received before payment will be made. The COR will verify Contractor completion for the specific line item and initiate a receiving report. The COR will then send the original invoice with the receiving report to the US Army Corps of Engineers Finance Center, 5722 Integrity Drive, Millington, TN 38054-5005 where payment will be made to the Contractor through an electronic fund transfer.