Al_Dhafra_Site_Visit_Request.docx

Site Visit Request

Submittals for Site Visit Requests:

The UAE Resident Office will collect all Gate Entry and DBIDS Application requests. To allow sufficient time to coordinate and meet Site Visit requirements, paperwork must to be submitted, in the order shown and in PDF format, to the UAE Resident Office NLT 6:00 PM local UAE time on 24 June 2013. Site Visit requests will not be accepted after this deadline. Site Visit requests should be send a via e-mail to both of the following individuals: Bryan.R.Kohn@usace.army.mil and Douglas.E.Eppinette@usace.army.mil Submittals of Site Visit requests do not guarantee Gate Entry access.

Only two contractor personnel per company will be permitted to attend the Site Visit.

Instructions for Site Visit Gate Entry

Procedures for TCN Contractor Visitors:

The following applies to TCN Contractors who will visit the base for a site visit as per Emirati Security instructions. The UAE Resident Office is responsible for collecting the following for each individual and submitting.

· Temporary Blue Badge Spreadsheet, which must be typed in Arabic (Sample provided)

· Letter from the Company, which must be typed in BOTH English and Arabic (Sample in English provided)

· Copy of company’s business license if it is their first time working on base

· Temporary Security Declaration Form, signed by each Employee with Company Stamp (Sample provided)

· Clear Color Copy of Passport Photo Page

· Clear Color Copy of VISA

· Clear Color Copy of UAE Work Permit

· Clear Color Copy of Emirates National ID

Temporary visitor pass for site visit may or may not be issued if a contractor is of the following nationalities: Iraqi, Iranian, Syrian, Jordanian, Lebanese, Palestinian, Afghani, Libyan, Cuban, Sudanese, Chinese, or Yemeni., the contractor must provide a letter in both English and Arabic requesting permission to have the individual gain access to the installation. The letter needs to include the name of the individual, the individuals job description and why the individual is required for the site visit (without this document the individual may not be considered for base access). This letter must be included along with the documents noted above and on the date specified to the UAE Resident Office.

Procedures for American / NATO Visitors:

The following applies to U.S. and NATO member Contractors who will visit the base for a site visit as per Emirati Security instructions.

· Clear Color Copy of Passport Photo Page

· Clear Color Copy of Residency Visa or Entry Stamp

All visitors will be required to exchange their Passport with the Emirati Security Representative at Gate 1 in exchange for Emirati visitor badge.

Prohibited Items (Not Allowed):

The following are prohibited items during the site visit: Cellular telephones, mobile radios, beepers, pagers, thumb drives, SIM cards or any other type of communication device, still cameras or video recording devices, and contraband (weapons, drugs, etc.).

Instructions for Defense Biometric Identification System (DBIDS)

DBIDS Applications:

The Installation Access Application (IAA) is required to be completed for each person wishing to gain access to US controlled areas. If a complete and current IAA with attachments is not provided, the individual will not be granted base access. Sections 2, 3, 4 and 5 of the IAA must be completed by the individual or Company. Please ensure that all 4 pages of the application are submitted. In addition to the information provided on the IAA, each application will need to include copies of both Clear Color Copy of Passport Photo Page and a Clear Color Copy of UAE Residency Visa or Entry Stamp (without these documents the individual will not be allowed base access).

Section 2 – Personal Demographics:

Fill out all requested information, if known. Most of this information can be pulled from the individual’s passport. (Information for the individual contractor employee/worker).

a. Ensure that the names are in reverse order: LAST, FIRST and MIDDLE For example: Singh, Ramesh L.; or Shakeer, Mohammad Ibrahim

b. Family name is the same as surname from the passport.

c. Alias would be any other additional or assumed name

d. Race – All Third Country Nationals (TCNs) check (mark) Asian/Pacific

Section 3 – Identifying Documentation and Contact Information:

Self-explanatory Note: For address please use actual physical address, not a P.O. Box.

Section 4 –Contract Information:

All information in this section should be filled out, but the Contract No. (Solitation No.) and Project Name are especially important.

Section 5 –Sponsor Information:

This section should be filled out by the company supervisor.

DBIDS Registrations:

A completed and signed IAA must be turned in before individual can be registered in DBIDS. The contractor must make provision for time and transportation of employees to the DBIDS office located inside the Vehicle Search Area (VSA). The DBIDS office can only process a limited number of personnel each day. Not knowing the number of attendees for the Site Visit the UAE Resident Office may have to assign a day and time for the contractors to show up for DBIDS Registration. The actual process for finger and hand printing, eye scan, etc. takes approximately 20 minutes per employee. Registration will begin Five (5) days before and end Three (3) days before the Site Visit. Individuals registered in DBIDS are required to depart the installation once completed, not to return before 72 hours. DBIDS Access Cards are issued 72 hours after registration. Cards can be issued for up to 1 year, but expiration dates are directly connected to the expiration dates of the individual’s passport, visa and contract. If an updated passport, visa or contract is available, and a card has already been issued then a new application will need to be submitted with updated.