W9128F25Q0009_Williston Janitorial Services.pdf

SEE ADDENDUM

(No Collect Calls)

W9128F25Q0009 23-Jan-2025

b. TELEPHONE NUMBER

701-654-7717

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 18 Feb 2025

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9128F9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JACOB J THOMAS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U.S. ARMY CORPS OF ENGINEERS, OMAHA DIST

CONTRACTING OFFICE

1616 CAPITOL AVENUE

OMAHA NE 68102-4901

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 968708 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

COE GARRISON PRJT OFC NTR RSC SEC

SADIE SLAMKA

USAED, OMAHACENWO-OD-GA-N

PO BOX 527

RIVERDALE ND 58565

TEL: FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$22,000,000

NAICS:

561720

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF40

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W9128F25Q0009

Section SF 1449 - CONTINUATION SHEET

PRICING SCHEDULE

*** The Contractor shall provide the completed Price Schedule below with the quote.***

Williston Janitorial Services Contract

Base Year: 1 March 2025 – 28 February 2026

Item No. Description Quantity Unit Unit Cost Total Cost

1 Admin Weekly-1hr/week 52 Wk

2 Admin Semi-Annual-8hrs 2 yr

3 T&E Weekly -1hr/week 52 Wk

4 T&E Semi-Annual-5hr 2 yr

Total Price (CLIN 0001)

Williston Janitorial Services Contract

Option 1 Year 2: 1 March 2026 – 28 February 2027

Item No. Description Quantity Unit Unit Cost Total Cost

1 Admin Weekly-1hr/week 52 Wk

2 Admin Semi-Annual-8hrs 2 yr

3 T&E Weekly -1hr/week 52 Wk

4 T&E Semi-Annual-5hr 2 yr

Total Price (CLIN 1001)

Williston Janitorial Services Contract

Option 2 Year 3: 1 March 2027 – 29 February 2028

Item No. Description Quantity Unit Unit Cost Total Cost

1 Admin Weekly-1hr/week 52 Wk

2 Admin Semi-Annual-8hrs 2 yr

3 T&E Weekly -1hr/week 52 Wk

4 T&E Semi-Annual-5hr 2 yr

Total Price (CLIN 2001)

Williston Janitorial Services Contract

Option 3 Year 4: 1 March 2028 – 28 February 2029

Item No. Description Quantity Unit Unit Cost Total Cost

1 Admin Weekly-1hr/week 52 Wk

2 Admin Semi-Annual-8hrs 2 yr

3 T&E Weekly -1hr/week 52 Wk

4 T&E Semi-Annual-5hr 2 yr

Total Price (CLIN 3001)

Williston Janitorial Services Contract

Option 4 Year 5: 1 March 2029 – 28 February 2030

Item No. Description Quantity Unit Unit Cost Total Cost

1 Admin Weekly-1hr/week 52 Wk

2 Admin Semi-Annual-8hrs 2 yr

3 T&E Weekly -1hr/week 52 Wk

4 T&E Semi-Annual-5hr 2 yr

Total Price (CLIN 4001)

NOTES:

1. Unit prices shall be inclusive of all costs associated with tasks identified including, but not limited to wages, profit, markups, and any other associated costs with performing work.

2. Unit prices and Total (CLIN) prices must be entered for CLINs of the schedule. Total amounts submitted without unit prices or individual CLIN prices being entered may be rejected. Additions will be subject to verification by the Government. In case of variation between the unit prices and the CLIN total amount, the unit prices will be considered the correct amounts. In the case of a variation between the CLIN total prices and the total annual amount, the CLIN total prices will be considered the correct amounts.

PWS

Performance Work Statement (PWS) Williston Janitorial Services

Williston, ND 3 January 2025

PART I

General Information

1. GENERAL: This award is a fixed-price, performance-based service contract to provide all labor, supervision, PPE, supplies, equipment, and transportation for Facility Cleaning at the U.S. Army Corps of Engineers Williston Resource Office (Administration Building & T&E Facility). The Contractor shall provide services as required in this Performance Work Statement (PWS).

1.1 Submittals: The following submittals shall be submitted to the Contracting Officer’s Representatives (COR) after award.

1.1.1 Ten (10) calendar days after contract award and prior to work beginning on site, the following submittals shall be sent to the COR:

1. Cleaning Supply Safety data sheets.

2. Abbreviated Accident Prevention Plan and Activity Hazard Analysis

3. List of Personnel and their vehicle identification: A list of all employees that will be working on this contract and their vehicle identification.

4. Certificate of Insurance and Contractor’s license as required by the State of North Dakota.

5. Contractor Employee E-Verify Certifications

6. Antiterrorism (AT) Level I training certifications

7. Security Office Contract Background Form

1.2 Description of Services/Introduction: The Contractor shall provide all personnel: Personal Protective Equipment (PPE), transportation, supervision, supplies, equipment, and other items of non-personal services necessary to perform facility cleaning services for the United States Army Corps of Engineers as defined in this Performance Work Statement (PWS) except for those items specified as government furnished items and services. The Contractor shall perform to the standards in this contract. The Contractor must maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS at all times. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.2.1 Subcontracting: All subcontractor(s) must be approved by the Contracting Officer (KO).

1.2.2 Employee Conduct: The contractor and their employees shall not consume alcoholic beverages or illegal substances while in performance of this award or on U.S. Army Corps of Engineer property. The contractor shall remove their employee(s) and/or their subcontractor(s) from the site that is deemed by the COR as unsatisfactory or not consistent with the best interests of the U.S. Army Corps of Engineers.

1.2.3 The KO or COR may require the contractor to immediately remove from the work site any employee of the contractor who endangers persons or property, or whose physical or mental condition is such that it would impair the employee’s ability to satisfactorily perform the work. Notification to the contractor shall be made promptly in writing if time and circumstances permit. If the circumstances do not allow for a written notification, notification shall be telephonic and shall be confirmed in writing as soon as possible. No such removal, however, will reduce the contractors’ obligation to perform all work required under this contract and immediate replacement shall be made as required.

1.3 Background: The Corps of Engineers manages the Williston

Administration Building and T&E Facility in Williston, North Dakota. The contractor shall complete all the janitorial services listed in below at both locations.

1.4 Quality Assurance/Quality Control:

1.4.1 Quality Assurance (QA): The Government will evaluate the Contractor’s performance under this contract for those tasks listed on the Performance Work Statement. The COR’s evaluators will follow the methods of surveillance specified in the Performance Requirements Summary (PRS) (PART 6, Attachment 1). Generally, periodic inspections will be employed and if deficiencies are found the contractor shall correct the deficiencies within 24 hours of notification to the contractor by the COR. The COR will record and retain all inspections.

1.4.2 Quality Control: The Contractor shall management and complete quality control actions to meet the terms of the contract. The role of the Government is quality assurance to ensure contract standards are achieved. The contractor shall inspect work completed each day to ensure it is in compliance with the terms of this contract.

The contractor shall review the schedule (see Para. 1.1.1) with the COR at the pre-work meeting. The contractor shall incorporate changes to the schedule agreed upon by the COR and the contractor at the pre-work meeting and submit the revised schedule as the final agreed upon schedule within ten calendars of the pre-work meeting.

1.5 Recognized Holidays: The Contractor shall not perform services during the following federal holidays.

New Year’s Day, Birthday of Martin Luther King, Jr., President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day

1.6 Facility Cleaning Schedule:

Administration Building:

Routine Work:

Weekly/Monthly Schedule: The Administration Building shall be cleaned weekly on a prior agreed upon weekday. If a Holiday falls on the regular cleaning day, the Contractor will clean the day before or day after as coordinated with the COR. The contractor shall begin after 4:00 p.m. local time. In the event of inclement weather, the Contractor shall notify the COR and reschedule a cleaning for a different day that week. Government estimates routine work will take a minimum of one-man hour per week.

Non-Routine Work:

Semi-Annual Schedule: Contractor shall schedule work with the COR. Some non-routine work may be completed when the building is not open for business.

T&E Facility:

Routine Work:

Weekly/Monthly Schedule: The Administration Building shall be cleaned weekly on a prior agreed upon weekday. If a Holiday falls on the regular cleaning day, the Contractor will clean the day before or day after. The contractor shall begin work after 4:00 p.m. local time. In the event of inclement weather, the Contractor shall notify the COR and reschedule a cleaning for a different day that week. Government estimates routine work will take a minimum of one-man hour per week per building.

Non-Routine Work:

Semi-Annual Schedule: Contractor will schedule work with the COR. Some non-routine work may be completed when the building is not open for business.

Contractor shall sign in and out each day work is performed. Government will provide the signing in and out form.

1.7 Location of work:

Administration Building and T&E Facility, located at 2 12th Ave E, Williston, ND 58801

1.8 Standards and Regulations: The Contractor shall perform to the standards in the contract and comply with all Local, State, and Federal Regulations during the services performed. The Contractor is responsible for ascertaining the extent to which these regulations affect the operations resulting from this contract. The Contractor shall comply will all applicable regulations. Applicable regulations include, but are not limited to the following:

a. Code of Federal Regulations (CFR), Title 36, Chapter III, Part 327, Rules and

Regulations Governing Public Use on Corps of Engineers Water Resource Development Projects EP 1165-2-316 (http://www.publications.usace.army.mil/Portals/76/Publications/EngineerPamp hlets/EP_ 1165-2-316.pdf?ver=2013-08-22-104526-670)

b. Engineering Manual (EM) 385-1-1 (USACE – Safety and Health Requirements Manual), dated November 2014;

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManua ls/EM_3 85-1-1.pdf

c. Occupational Safety and Health Standards (29 CFR 1910);

1.8.1 Activity Hazard Analysis (AHA): The contractor shall prepare the AHA in accordance with Paragraph 01.A.14 or 01.A.15 of the EM 385-1-1. If using Paragraph 01.A.15, prepare the AHA IAW Figure 1-2.

Note: Contractors and other individual employer’s typically use Job Safety Analyses (JSAs), Job Hazard Analyses (JHAs), or similar Risk Management assessment tools.

The government considers equivalent to, and acceptable substitutes for, the USACE’s AHA provided the data collected is the same as that required by the AHA, commensurate with the type of services the contractor is performing.

1.8.2 Abbreviated Accident Prevention Plan (APP): EM 385-1-1 in its entirety may be too complex for the type of work performed under these contracts; contractors may reference Appendix A, for abbreviated Accident Prevention Plan (APP). The contractor shall only need to submit items in Appendix A that are pertinent to the contract. The contractor shall use a qualified person to prepare the site-specific abbreviated Accident Prevention Plan (APP). The contractor shall prepare the APP in accordance with the format and requirements of the EM 385-1-1 and supplemented herein. The contractor shall sign and submit the APP for approval prior to the start of work onsite.

1.9 Physical Security: The Contractor shall submit a list of names of individuals who may require access to the facility over the performance of the contract. The information required on this list is as follows: first and last name of contractor employee, driver’s license number and state of issuance, year, make, model and color of primary vehicle, vehicle license plate number and state of issuance. All vehicles used by Contractor on project site shall have company identification. The Contractor must notify the facility at least five workdays in advance of the access date that an individual on the list will visit the project.

1.9.1 The contractor shall be responsible for safeguarding all government facilities, property, and materials provided for contractor use. The contractor shall secure at all times all government facilities, property, and materials. Specific security conditions may change based on threats to national defense and based on the risk of specific facilities to these threats. The contractor shall abide by these changing conditions at all times.

1.9.2 Key Control: The contractor shall ensure all keys issued by the government are not lost, stolen, duplicated, or used by unauthorized persons.

1.9.2.1 The Contractor shall immediately report to the COR any occurrences of lost or stolen keys.

1.9.2.2 In the event keys, other than master keys are lost or stolen, the contractor may be required, upon written direction of the COR, to re-key or replace the affected lock or locks without cost to the government. The government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. If a master key is lost or stolen, the government may need to replace all locks and keys for that system. The government will deduct the total cost to replace the locks and keys from the contractor’s monthly invoice.

1.9.2.3 The contractor shall prohibit the use of keys issued by the government by any persons other than the contractor’s employees. The contractor shall not facilitate access of secured areas to persons other than contractor personnel or subcontractors engaged in performance of contract work requirements.

1.10 Security Requirements

1.10.1 General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime

Contractor (“Contractor”)) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures—this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

1.10.2 Antiterrorism (AT) Level I training: All contract personnel requiring routine access to Army installations, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level I awareness training. Online AT Level I awareness training is available at https://jko.jten.mil/ (website subject to change).

1.10.3 Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). The Contractor shall submit all information required for background checks to the Omaha District Security Office in order to meet installation/facility unescorted access requirements. Contractor shall use Attachment 6 to submit fingerprints to the Omaha District Security Office at:

CENWO- SL, 1616 Capital Avenue, Omaha, NE 68102 for background checks to be completed. Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed.

Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

1.10.4 Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

1.11 Post Award:

1.11.1 Pre-work Meeting: After all post award submittals (Para. 1.1.1) have been reviewed and approved by the Government, a pre-work meeting date and time will be established. The pre- work meeting will be scheduled no later than 15 days after contract award. At this meeting, the COR will establish lines of authority and Government procedures for contractual administrative and work issues. The Government will furnish the Contractor a letter of record documenting pre- work conference discussions within one week following the meeting.

1.12 Government Point of Contact: The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical aspects of the contract and issue written interpretations of technical requirements. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.13 Key Personnel: The following are considered key personnel by the government: Contracting Officer Representative (COR): TBD

1.14 Contractor Travel: N/A

1.15 Other Direct Costs: N/A

1.16 Data Rights: N/A

PART 2

DEFINITIONS AND ACRONYMS

2. DEFINITIONS AND ACRONYMS

2.1. DEFINITIONS:

2.1.1. CONTRACTOR: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime contractor.

2.1.2. CONTRACTING OFFICER (KO): A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. CONTRACTING OFFICER’S REPRESENTATIVE (COR): An individual designated as authorized in writing by the Contracting Officer to perform specific technical or administrative functions.

2.1.4 DELIVERABLE: Anything that can be physically delivered which may include non- manufactured items such as meeting minutes or reports.

2.1.5 KEY PERSONNEL: Contractor personnel that are evaluated in a source selection process may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer may be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.6. OBSERVED ACCEPTANCE RATE (OAR): The observed rate of acceptable performance based upon sound quality assurance surveillance.

2.1.7 PERFORMANCE REQUIREMENT: The point which divides acceptable and unacceptable performance of a task according to the Performance Requirement Summary (PRS) and the Inspection of Services clause. It is the number of defects or maximum percentage of defects in the lot that is acceptable.

2.1.8 PHYSICAL SECURITY: Actions that prevent the loss or damage of Government Property.

2.1.9 QUALITY ASSURANCE: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.10 QUALITY CONTROL: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR: One that enters into a contract with a prime contractor.

2.1.12 WORK DAY/WEEK: A work day is the number of hours per day the Contractor provides services in accordance with the contract. For the purposes of this contract, the work week is designated as Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

AR Army Regulation CFR Code of Federal Regulations COR Contracting Officer Representative DA Department of Army DOD Department of Defense FAR Federal Acquisition Regulation OCI Organizational Conflict of Interest PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program

QC

Qual ity Control

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: N/A

3.2 Facilities: N/A.

3.3 Utilities: Electrical power, water services, and restroom facilities required in the performance of the contract are available from Government sources within the contract areas or from other sources approved by the COR.

3.4 Equipment: N/A

3.5. Materials: The government shall provide the following materials: plastic garbage bags, toilet paper, hand paper towels for bathrooms, hand soap, floor treatments (rugs), etc.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, materials and services required to perform work under this contract that are not listed under Part 3, Government Furnished Items and Services. All Contractor furnished items shall be approved by the COR prior to utilization under this contract.

4.2. Services: The Contractor shall provide all transportation, supervision, services and any items necessary to perform facility cleaning.

4.3 Materials: The Contractor shall provide all Personal Protective Equipment (PPE) for their employees. This includes, but is not limited to: gloves, masks, ear protection, and eye protection.

4.4 Equipment: Contractor shall clean the carpets, waxing of vinyl floors, polishing of ceramic tile floors, and sealing of ceramic tile floor grout. Contractor shall provide carpet/upholstery cleaning equipment, carpet cleaning solutions, floor waxing equipment, floor wax, polish, and grout sealant.

4.5 Safety Data Sheets (SDS): The Contractor shall supply SDS’s for all hazardous materials used on the project. The SDS shall be maintained at the following locations:

1. Administration Building - Ameen’s Office

2. T&E Facility - Office

4.5.1 Once every three (3) months the Contractor shall remove the SDS book to ensure that all SDS’s are in the book and initial each SDS.

PART 5

SPECIF

IC

TASKS

5. SPECIFIED TASKS:

5.1 Facility Cleaning: The Contractor shall clean the facilities as noted on the cleaning requirements schedule in PART 6.

5.1.2 Routine Services: Weekly/Monthly cleanings are considered routine services.

5.1.3. Non-Routine Services: Semi-Annual cleanings are considered non-routine services.

5.1.5. Safety: All services shall be performed in a manner that will assure complete safety to public visitors, contract workers, and all other persons in the area.

5.1.6. Building Plans: The following Building Plans are attached to this

PWS as noted: Administration Building Plans: PART 6, Attachment 2 T&E Facility Building Plans: PART 6, Attachment 2

5.2. Facility Cleaning: The following Facility Cleaning Requirements sheets are attached to this PWS as noted:

Administration Building Cleaning Requirements: PART 6, Attachment 3 T&E Facility Building Facility Cleaning Requirements: PART 6, Attachment 4

5.2.1 Facility Cleaning Definitions and Standards: Facility cleaning definitions and Standards are located within Attachments 3 & 4. All requirements noted on Attachments 3 & 4 shall be accomplished using the following definitions:

5.2.1.1 ROUTINE SERVICES:

Empty Trash Bin: The contractor shall empty each trash can and replace liner if soiled. Plastic bags are to be replaced as needed in order to reduce the amount of plastic being wasted. Spot clean both inside and outside of the trash cans as needed or as required by schedule. The contractor shall place all trash in the dumpster the same day it is collected by the contractor.

Paper Shredders: The contractor shall empty the shredder bins only when full. The contractor shall place the shredded paper in a garbage bag and disposed of in the dumpster the same day it is emptied.

Cobwebs, Dust & Insects: The Contractor shall remove dust and cobwebs with cloth with every cleaning. The contractor shall vacuum and remove insect carcasses and wipe away any residual spots from insects with appropriate cleaner.

Doors and Light Switches: The Contractor shall clean and disinfect doorknobs, door handles and light switches to reduce potential for infectious contamination. The contractor shall complete this task as part of the routine cleaning.

Furniture: The Contractor shall vacuum and clean upholstery to remove dust/dirt spots and other deposits as required. The Contractor shall wipe clean any spills with appropriate cleaner. R The Contractor shall remove dirt/grime from chair wheels and arm rests as required, and place mobile furniture to its’ normal configuration after cleaning.

Horizontal surfaces: The Contractor shall dust and disinfect all horizontal surfaces that are free of objects. Horizontal surfaces include, but are not limited to: window ledges, windowsills, bookcases, file cabinets, phones, display cases, tile ledges, copier/printer machines, photo frames, counters, and other furniture. The Contractor shall not clean or disturb Government Employee’s desks. The Contractor is not required to move Government Employee’s personal property on horizontal surfaces.

Janitorial areas and closets: The Contractor shall keep the janitorial closet and areas clean and in an orderly manner at all times. The Contractor shall swept and mop the floors, walls shall be kept clean, and supplies, tools, and equipment shall be organized.

Kitchen:

a. Clean & Disinfect: The Contractor shall disinfect common sources of contamination. These include, but are not limited to: sink, faucet, handles, appliance surfaces (refrigerator, microwave, stove/oven, water cooler, coffee maker), table surfaces, countertops, and chairs. The Contractor shall shall disinfect the microwave and remove food splatter, grease and finger/handprints. The Contractor shall shall dust the cabinet doors and remove all debris.

b. Replenish Kitchen Supplies: The Contractor shall replenish hand soap, and hand paper towels when empty.

Lights:

a. Interior/Exterior light fixtures: Contractor shall remove cobwebs, bugs, dust, spots, and bird nests from light fixtures.

Mats/Rugs: The Contractor shall vacuum interior carpets and entrance mats to remove dirt.

Restrooms:

a. Clean & Disinfect: The Contractor shall clean and disinfect common sources of contamination. These include, but are not limited to: restroom sinks, faucets, handles, towel and toilet paper dispensers, handicap hand rails, and toilet bowls/seats. The Contractor shall clean mirrors and shall remove water splatter and hand/fingerprints.

Replenish Supplies: The Contractor shall replenish hand soap, paper towels, toilet paper, and air fresheners/batteries during the routine sanitation of the restrooms.

Floors: The Contractor shall sweep and mop all hard surface floors using a disinfectant floor cleaner to maintain a clean appearance, as required. The Contractor shall manually mop with a cotton or chamois mop.

Walls: The Contractor shall spot clean all walls to keep free from visible staining/dirt/debris.

5.2.1.2 Non-Routine Services: Deep cleaning activities are considered non-routine and are semi- annual requirements. These activities will be coordinated and scheduled with the COR. In addition to general cleaning, the following standards apply:

Air Conditioning Window Units: The Contractor shall perform semi-annual cleaning of air conditioning units. The Contractor shall clean and remove unit cover, clean filter, and dust around exterior of unit. After the unit has been cleaned and the filter has been replaced, the Contractor shall turn unit ON to ensure the unit is operational.

If unit is not operational, the Contractor shall notify the COR.

Kitchen:

a. Stove/Oven: The Contractor shall clean and disinfect the interior of the oven to remove staining, and food particles on a semi-annual basis. The Contractor shall clean the rack and remove all food and stains. The Contractor shall clean the stove top with a glass top specific cleaner to remove all burnt on food/spills and dust. The Contractor shall pull the stove/oven away from the wall and clean the floor and walls.

b. Refrigerator/Freezer: The Government shall ensure that the refrigerator is emptied of all food items, beverages, condiments, perishable items, frozen foods, and storage containers and will defrost the freezer prior to semi-annual cleaning. The Contractor shall clean and disinfect all shelves, drawers and bins to remove dirt, debris and spills. The Contractor shall pull the refrigerator/freezer away from the wall and clean the floor and walls. The Contractor shall remove dust accumulation from back side of refrigerator.

Vents: The Contractor shall remove all bathroom fan vent covers for the semi-annual cleaning. The covers shall be cleaned of dust and debris and replaced.

Wall Base Board Heaters: The Contractor shall vacuum and dust all baseboard heaters on a semi-annual basis.

Walls: The Government shall ensure that all equipment (tables, machinery, cabinets, lockers, et cetera) are a sufficient space from the wall to allow for proper cleaning and disinfection. The Contractor shall clean the entire wall surface. Walls shall be free from fingerprints, dust, or other soiling. The Contractor shall complete 2all cleaning on a semi-annual basis.

Window Treatments, (Shades, blinds and roller blinds): The Contractor shall ensure that window treatments are free from dust, streaks and cobwebs on a semi-annual basis.

Woodwork: The Contractor shall ensure that all finished woodwork will be polished and cleaned on a semi-annual basis. Woodwork includes, but is not limited to:

windows, frames, doors, baseboards, et cetera.

Lights: The contractor shall clean interior and exterior light fixtures and wash down entire diffuser door (interior and exterior).

Plastic Floor Mats: Contractor shall remove all plastic floor mats and scrub both sides to remove dirt and debris. Contractor shall replace mats to their original area when dry.

5.2.1.5 WINDOW WASHING: The Contractor shall clean the interior and exterior of all windows on a semi-annual basis.

The Contractor shall ensure that all windowsills between the ledge and outside are washed and free from insects and dirt. The Contractor shall wash and replace the cleaned screens. The Contractor shall vacuum and wiped down interior sash to remove dust and insects. The Contractor shall clean the exterior of windows on the semi-annual basis.

5.3 Reports

5.3.1 Minimum Required Reports: The Contractor must generate, complete and submit reports to the Government. The following reports shall be furnished according to their time and/or frequency requirement for each report:

Contractor Report Exposure Hours: Total hours worked by Contractor employees during the month. This report shall be submitted monthly electronically to the COR.

See PART 6, Attachment 5.

Injury, Serious Illness or Fatality: An accident constitutes an incident or act involving the Contractor, which may or may not have caused obvious damage to persons or property. This includes injuries to Contractor employees, members of the public, or damage to Government or personal property. Any incidents of Injury, Serious Illness or Fatality shall be reported immediately.

Contractor Damage to Government Property: An accident constitutes an incident or act involving the Contractor, which may or may not have caused obvious damage to persons or property. This includes injuries to Contractor employees, members of the public, or damage to Government or personal property. Any incidents of Contractor Damage to Government Property shall be reported immediately.

PART 6

ATTACHMENT/TECHNICAL EXHIBIT LISTING

6. TECHNICAL EXHIBIT LIST:

6.1 Attachment 1: Performance Requirements Summary

6.2 Attachment 2: Administration Building and T&E Facility Building Plans

6.3 Attachment 3: Administration Building Facility Cleaning Requirements

6.4 Attachment 4: T&E Facility Building Facility Cleaning Requirements

6.5 Attachment 5: Contractor Exposure Report

6.6 Attachment 6: Security Office Contract Background Form

Performance Requirements Summary The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement.

These thresholds are critical to mission success.

Performance

Objective Standard Acceptable Quality Level Method of Surveillance

PRS #1

Weekly cleanings in accordance with Parts 4, & 5.

The Contractor shall be required to complete weekly cleanings per noted contract requirements.

The Contractor is required to clean all locations as noted. The Government COR will inspect as noted. One or more missed cleaning requirements within a 30-day period can be the cause for contract termination. Re-performance for all missed cleanings shall be accomplished within 24 hours of notification.

Periodic Surveillance by the Government

PRS #2

Semi-Annual Cleaning in accordance with PWS Parts 4, & 5.

The Contractor shall be required to complete Semi- Annual cleanings per noted contract requirements.

The Contractor is required to clean all locations as noted. The Government COR will inspect as noted. One or more missed cleaning requirements can be the cause for contract termination. Re-performance for all missed cleanings shall be accomplished within 24 hours of notification.

100 Percent Inspection by

COR

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Base Year - Williston Janitorial

FFP

The contractor shall provide all labor, supervision, PPE, supplies, equipment, and transportation for Facility Cleaning at the U.S. Army Corps of Engineers Williston Resource Office (Administration Building & T&E Facility). The Contractor shall provide services as required in this Performance Work Statement (PWS).

FOB: Destination

PSC CD: S201

NET AMT

1001 1 Job OPTION Option Year 1 - Williston Janitorial

FFP

The contractor shall provide all labor, supervision, PPE, supplies, equipment, and transportation for Facility Cleaning at the U.S. Army Corps of Engineers Williston Resource Office (Administration Building & T&E Facility). The Contractor shall provide services as required in this Performance Work Statement (PWS).

2001 1 Job OPTION Option Year 2 - Williston Janitorial

FFP

The contractor shall provide all labor, supervision, PPE, supplies, equipment, and transportation for Facility Cleaning at the U.S. Army Corps of Engineers Williston Resource Office (Administration Building & T&E Facility). The Contractor shall provide services as required in this Performance Work Statement (PWS).

3001 1 Job OPTION Option Year 3 - Williston Janitorial

FFP

The contractor shall provide all labor, supervision, PPE, supplies, equipment, and transportation for Facility Cleaning at the U.S. Army Corps of Engineers Williston Resource Office (Administration Building & T&E Facility). The Contractor shall provide services as required in this Performance Work Statement (PWS).

4001 1 Job OPTION Option Year 4 - Williston Janitorial

FFP

The contractor shall provide all labor, supervision, PPE, supplies, equipment, and transportation for Facility Cleaning at the U.S. Army Corps of Engineers Williston Resource Office (Administration Building & T&E Facility). The Contractor shall provide services as required in this Performance Work Statement (PWS).

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 1001 Destination Government Destination Government 2001 Destination Government Destination Government 3001 Destination Government Destination Government

4001 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-MAR-2025 TO

28-FEB-2026

N/A COE GARRISON PRJT OFC NTR RSC SEC

SADIE SLAMKA

USAED, OMAHACENWO-OD-GA-N

PO BOX 527

RIVERDALE ND 58565

968708

1001 POP 01-MAR-2026 TO

28-FEB-2027

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 01-MAR-2027 TO

29-FEB-2028

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 01-MAR-2028 TO

28-FEB-2029

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 01-MAR-2029 TO

28-FEB-2030

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

JUN 2020

52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-17 Ownership or Control of Offeror AUG 2020 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.212-1 Instructions to Offerors--Commercial Products and

Commercial Services

SEP 2023

52.212-3 Offeror Representations and Certifications--Commercial Products and Commercial Services

MAY 2024

52.223-10 Waste Reduction Program MAY 2024 52.226-8 Encouraging Contractor Policies To Ban Text Messaging

While Driving

MAY 2024

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022

252.203-7005 Representation Relating to Compensation of Former DoD Officials

SEP 2022

252.204-7008 Compliance With Safeguarding Covered Defense Information Controls

OCT 2016

252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information

JAN 2023

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

MAY 2024

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

JAN 2023

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Past Performance – The quoter shall provide three (3) references of projects completed within the past five (5) years. Experience consists of projects completed as a prime contractor or projects of qualified subcontractors that have the capabilities to perform this work. These references need to be equal to or similar in scope of this requirement. The contractor shall provide dates and pertinent information to demonstrate how they are comparable to this requirement in size and complexity. The contractor shall include points of contact, titles, telephone numbers, and email addresses (if available) for all references.

The quoter will receive a rating of exceptional for past performance that demonstrates successful completion of similar purchases on all references and the additional information retrieved from Contractor Performance Assessment Reporting System (CPARS) and from the Contracting Officer is favorable. The quoter will receive a rating of satisfactory for past performance that has at least one reference that demonstrates successful completion of similar purchases and the information from CPARS and the Contracting Officer is favorable. The quoter will receive a rating of unsatisfactory for past performance that does not demonstrate successfully completed similar purchases on the references and/or the additional information from CPARS and/or the Contracting Officer is not favorable.

The Government may evaluate risk associated with non-local contractors managing local subcontractors to perform this work. Quoters proposing to subcontract this work may be evaluated less favorably.

2. Price – The quote shall be inclusive of all costs to provide the services specified in the Performance Work Statement and attachments.

*If the quoter fails to provide any of the information stated in Factors 1-2 above, the government may determine the quote to be unacceptable. If it is in the government’s best interest, the government may request additional information from the contractor, to make an award decision. After evaluation of all quotations, the government will identify from all quotations one that is the most suitable to the user.

Factor 1, Past Performance, is approximately equal to Factor 2, Price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Addendum; Instructions to Offerors—Commercial Items

(a) Please provide the following information with your proposal:

Company’s Name as it appears on SAM:

Company’s Address as it appears on SAM:

CAGE CODE:

UEI:

TIN:

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF1449, letterhead stationary, or as otherwise specified in the solicitation. Offers must be submitted electronically, unless other arrangements have been made. Send completed offers to Jacob Thomas at jacob.j.thomas@usace.army.mil. The proposal shall consist of one (1) pdf document not to exceed 25 pages. The price worksheet will not count towards the 25 page limit. The Government may not review any additional pages after 25. As a minimum, offers must include with their proposal:

(1) The solicitation number.

(2) The name, address, federal tax identification, email, and telephone number of the offeror.

(3) Names, title, email, and telephone number of persons authorize to negotiate and sign the proposal.

(4) All required factors stated in FAR 52.212-2 EVALUATION – COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICE (NOV 2021).

(5) A statement specifying agreement will all terms, conditions and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(6) Acknowledgement of Solicitation Amendments, if applicable.

(7) A completed copy of FAR Clause 52.216-2. Offeror shall complete the fill-in with “CLIN 0001,1001,2001,3001,4001”and shall complete the fill in from the pricing schedule and take the grand total and add it to SF1449 Item Numbers.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

(d) Questions. All questions pertaining to this combined synopsis and solicitation shall be in writing, directed to the attention of Jacob Thomas at jacob.j.thomas@usace.army.mil. All questions shall be submitted by 2:00pm Central Time on 11 February 2025, in order to ensure adequate time is allotted for form an appropriate response and if needed, amend the solicitation. Offerors are requested to review the solicitation in its entirety for answers to questions, prior to submitting a new question.

(e) Insurance Required (FAR 52.228-5): In accordance with FAR 28.307-2, “Liability,” the contractor shall procure the following minimum insurance:

Type Amount Workman’s Compensation and Employer’s Liability Insurance $100,000 General Liability Insurance $1,000,000 per occurrence

And, when automobiles are used in connection with performing the contract:

Type Amount Automobile Liability Insurance $200,000 per person Bodily…