W9128F24Q0034 - Solicitation.pdf

SEE ADDENDUM

(No Collect Calls)

W9128F24Q0034 28-Feb-2024

b. TELEPHONE NUMBER

605-945-3401

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 20 Mar 2024

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9128F9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ERIN M PATTON

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U.S. ARMY CORPS OF ENGINEERS, OMAHA DIST

CONTRACTING OFFICE

1616 CAPITOL AVENUE

OMAHA NE 68102-4901

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$47,000,000

NAICS:

812332

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF103

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W9128F24Q0034

Section SF 1449 - CONTINUATION SHEET

QUOTER INSTRUCTIONS

Quoter Instructions

This solicitation is being advertised as a Firm Fixed Price Best Value -Trade Off procurement. Award will be made to the best value (see evaluation criteria), responsible quoter, whose quote best conforms to the requirement of the solicitation.

See clause 52.212-2 Evaluation-Commercial Products and Commercial Services for specific information to be submitted with your quote.

The quoter must provide pricing for all items in the solicitation for its quote to be acceptable to the Government. All quoted items must meet the requirements of the Request for Quote (RFQ).

Multiple quotes are not accepted for this RFQ. If multiple quotes are received only one quote (as determined by the Contracting Officer, will be evaluated by the Government. The quote shall be determined acceptable based on the date and time received. The contractor should list any special features or warranty information applicable to the quoted product(s).

1. REPRESENTATIONS AND CERTIFICATIONS CONTAINED HEREIN MUST BE COMPLETED BY

QUOTERS AND RETURNED WITH QUOTES:

IF YOUR REPRESENTATIONS AND CERTIFICATIONS ARE REGISTERED IN THE

“SYSTEM FOR AWARD MANAGEMENT” (SAM) CHECK HERE ______. IF NOT, YOU CAN REGISTER

ONLINE AT www.sam.gov

2. Request for Quote No.: W9128F24Q0034

3. North American Industry Classification System (NAICS) code, small business size standard and Product Service Code (PSC).

The NAICS code (812332) and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits a quotation in its own name, but which proposes to furnish an item which it did not itself manufacture, is $47,000,000.

The PSC is S209.

4. Email quotes shall be accepted before closing at e-mail address erin.m.patton@usace.army.mil. For questions call 605-945-3401. Make the Subject line: Quote for W9128F24Q0034

5. PROSPECTIVE CONTRACTORS: Contractors are required to be registered in the System for Awards Management (SAM) for awards resulting from solicitations.

6. Availability of Funds Per IAW AFARS 5132.702 funds are subjected to availability. See clause 52.232-18 Availability of Funds.

7. REQUIRED SUBMITTALS:

a) Signed and dated STANDARD FORM 1449 (Solicitation/ Contract/ Order for Commercial Items).

b) Signed and dated STANDARD FORM 30, if applicable, for any Amendments to the solicitation.

c) Completed pricing information for all CLIN items and Price Schedule.

d) Provide two references for linen and laundry services (similar magnitude) with the point contact information, to include name, telephone number, e-mail address, and physical address.

e) Provide product data, i.e. cut sheets, of the following supplied materials:

Shop Towels: Industrial, cotton, minimum size of 18” x 18” Terry Towels: Shall be microfiber, minimum size of 16” x 16”

Mops (wet) Mops (dry)/Sweeping towel cover: Minimum of 75% cotton, minimum size 48” wide Cotton coveralls (various sizes): Industrial, 100 % cotton w/ pockets

PERFORMANCE OF WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Laundry Service for the Oahe Project

1.0 General Information.

1.1 Background. The Oahe Project requires laundry services in order to fulfill their operations and maintenance activities.

1.2 Scope of Work. This is a non-personal services contract to provide Laundry Services for the Oahe Project.

Services include providing all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform laundry services as defined in this Performance Work Statement except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this contract. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. This is a fixed price, performance based service contract where the Government defines and measures desired outcomes, while Contractor methods are generally not constrained or directed.

1.3 Period of Performance. The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance reads as follows:

Base Year: 01 May 2024 through 30 April 2025

Option Year 1: 01 May 2025 through 30 April 2026

Option Year 2: 01 May 2026 through 30 April 2027

Option Year 3: 01 May 2027 through 30 April 2028

Option Year 4: 01 May 2028 through 30 April 2029

1.4 Contractor Personnel

1.4.1 The Contractor shall perform all work under this contract using his or her own forces except as provided in Paragraph 1.4.2 Subcontracting. Employees who perform this work shall be qualified persons on the Contractor’s own payroll. The Contractor shall identify those employees who will be delivering at the projects.

1.4.2 Subcontracting. The Contractor shall not subcontract any work without written approval of the Contracting Officer. Compliance with the provisions of this contract by sub-Contractors shall be the responsibility of the Contractor.

1.5 Quality Control

1.5.1 The Contractor shall designate, in writing, an employee who shall serve as the contact for matters involving quality and performance or nonperformance of the required work stated in this PWS. The employee(s) shall be qualified and fully competent with full authority to act for, and on behalf of, the Contractor as necessary to insure that the required work is performed in accordance with the standards contained herein. The Contractor shall furnish the above written designation to the Contracting Officer Representative (COR) Russell Somsen no later than the first day of work. The Contractor shall include the name(s), address(s), and telephone number(s) of the responsible individual(s).

1.5.2 The Contracting Officer reserves the right to disapprove any individual whom he considers incompetent to perform the work required. The Contracting Officer will provide a written notice of any disapproval to the Contractor.

1.6 Quality Assurance. The Government will use a Quality Assurance Surveillance Plan (QASP) to ensure that the Contractor is performing the services required by this PWS in an acceptable manner. The Contracting Officer Representative will present the QASP to the Contractor and discuss requirements.

1.6.1 The Government has the right to inspect all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections in a manner that will not delay the work.

1.6.2 If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services in conformity with contract requirements and at no increase in cost. If the contract requirements are not met after a second attempt the Government may (1) require the Contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed.

1.6.2.1 Upon verification of a validated customer complaint or corrective action report, the COR, Russell Somsen will notify the Contractor that they are required to re-perform specific services.

1.6.3 The Government may take action, if the Contractor fails to perform the services again or to take the necessary action to ensure future performance is in conformity with the contract requirements. The Government may (1) by contract, or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that related to the performance of such service or (2) terminate the contract in whole or in part.

1.6.4 The Contractor is responsible to replace/repair any damage to Government property due to negligence, at his or her own cost. The Government may take action, if the Contractor fails to replace/repair any damage to Government property. The Government may (1) by contract, or otherwise, replace/repair damaged Government property and charge to the Contractor any cost incurred by the Government to replace/repair any damage.

1.7 Hours of Operation. The Contractor is responsible for conducting business, between the hours of 0700-1600 Monday thru Friday except the Federal holidays listed below, New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Day Christmas Day Independence Day or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.8 Pre-Work Meeting. Prior to commencing any activities, the Contractor shall arrange a Pre-work Meeting with the COR, Russell Somsen. The Meeting shall discuss the work requirements, scheduling, submittal process, review of the Activity Hazard Analysis (AHA), and Abbreviated Accident Prevention Plan (AAP). At least one (1) week prior to commencing work, the Contractor shall coordinate their proposed work schedule with the COR, Russell Somsen.

1.9. Submittals. Provide two references for linen and laundry services (of similar magnitude) with the point contact information, to include name, telephone number, e-mail address, and physical address. (Experience and Contractor supplied items data to be included with quote, see Para 4.2)

1.10 Standards and Regulations. The Contractor shall perform to the standards in the contract and comply with all Local, State, and Federal Regulations during the services performed. The Contractor is responsible for ascertaining the extent to which these regulations affect the operations resulting from this contract. The Contractor shall comply will all applicable regulations. Applicable regulations include, but are not limited to the following:

a. Code of Federal Regulations (CFR), Title 36, Chapter III, Part 327, Rules and Regulations Governing Public Use on Corps of Engineers Water Resource Development Projects EP 1165-2-316 (http://www.publications.usace.army.mil/Portals/76/Publications/EngineerPamphlets/EP_1165-2- 316.pdf?ver=2013-08-22-104526-670)

b. Engineering Manual (EM) 385-1-1 (USACE – Safety and Health Requirements Manual), dated November 2014; http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

c. Occupational Safety and Health Standards (29 CFR 1910);

1.10.1 Activity Hazard Analysis (AHA). The Contractor shall prepare the AHA in accordance with Paragraph 01.A.14 or 01.A.15 of the EM 385-1-1. If using Paragraph 01.A.15, prepare the AHA IAW Figure 1-2.

NOTE: Contractors and other individual employer’s typically use Job Safety Analyses (JSAs), Job Hazard Analyses (JHAs), or similar Risk Management assessment tools. The Government considers equivalent to, and acceptable substitutes for, the USACE’s AHA provided the data collected is the same as that required by the AHA, commensurate with the type of services the Contractor is performing.

1.10.2 Abbreviated Accident Prevention Plan (APP). EM 385-1-1 in its entirety may be too complex for the type of work performed under these contracts; Contractors may reference Appendix A, for abbreviated Accident Prevention Plan (APP). The Contractor shall only need to submit items in Appendix A that are pertinent to the contract. The Contractor shall use a qualified person to prepare the site-specific abbreviated Accident Prevention Plan (APP). The Contractor shall prepare the APP in accordance with the format and requirements of the EM 385-1-1 and supplemented herein. The Contractor shall sign and submit the APP for approval prior to the start of work onsite. Questions with development of the APP can be directed to the Contracting Officer’s Representative.

1.11 Physical/General Security

1.11.1 General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures—this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

1.11.2 Antiterrorism (AT) Level I training: All contract personnel requiring routine access to Army installations, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level I awareness training. Online AT Level I awareness training is available at https://jko.jten.mil/ (website subject to change).

1.11.3 Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

1.11.4. Contract personnel requiring a common access card (CAC): Contract personnel will be issued a common access card (CAC) only if duties involve one of the following: (1) both physical access to a DoD facility and access to DoD information systems or networks; (2) remote access to a DoD information system or network using DoD-approved remote access procedures; or (3) physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. Before CAC issuance, contract personnel must have, at a minimum, a favorably adjudicated Tier 1 investigation or an equivalent or higher investigation in accordance with applicable Army regulations and Homeland Security Presidential Directive-12 (HSPD-12). At the discretion of the RA, an initial CAC may be issued based on a favorable review of a fingerprint check and a successfully scheduled Tier 1 investigation with the National Background Investigations Bureau. The RA provides contract personnel with additional information and forms to initiate the CAC issuance process, and/or to initiate background investigations, when required. Contract personnel shall complete these processes within established timelines to avoid delays.

1.11.5. Security requirements for contract performance outside the US: For contract performance requirements that involve services or delivery in a foreign country, the Contractor shall comply with the requirements of DFARS clause 252.225-7043, as applicable. For performance requirements that involve contract personnel accompanying or supporting US Armed Forces deployed outside the US, the Contractor shall comply with the requirements of DFARS clause 252.225-7040, as applicable. Contract personnel accessing DoD or other federal facilities outside the US shall comply with applicable Status of Forces Agreements and Geographic Combatant Command requirements.

Prior to contract personnel traveling outside the US, the Contractor shall provide documentation of AT, OPSEC, and other required training to the COR, or other RA representative. Additionally, contract personnel shall comply with travel requirements specified in the DoD Foreign Clearance Guide, including country and theater clearance processes.

1.11.6. Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

1.11.7. Contract personnel requiring access to Government information systems: All contract personnel with access to a government information system (including USACE business systems and CAC-enabled websites) shall comply with applicable DoD and Army regulations, and shall use the organization’s UserID-Password Administration and Security System (U-PASS) at commencement of services to request network user accounts.

Contract personnel shall complete DoD Information Assurance Awareness training prior to accessing information systems, and annually thereafter.

1.11.8. Contracts requiring a formal OPSEC program: The Contractor shall develop an OPSEC SOP/Plan within 90 days of contract award. The OPSEC SOP/Plan shall be reviewed and accepted by the RA OPSEC Officer. This plan will include a process to identify critical information, where it is located, who is responsible for it, how to protect it, and why it needs to be protected. In accordance with Army and DoD regulations, the contractor shall have a certified Level II OPSEC coordinator, who shall ensure OPSEC compliance during contract performance.

1.11.9. Training requirements for the protection of sensitive information: All contract personnel with access to critical information (as identified in the RA’s OPSEC Program) shall complete initial and annual refresher OPSEC Level I Awareness training, which is available at the following websites: https://www.iad.gov/ioss/, or http://www.cdse.edu/catalog/operations-security.html (websites subject to change). All contract personnel with access to Controlled Unclassified Information (CUI) shall complete initial and annual refresher CUI training in accordance with applicable Army policy.

1.11.10. Information Assurance (IA)/Information Technology (IT) requirements: All contract personnel performing IA/IT services must comply with DoD training and certification requirements specified in DoD 8570.01- M, Information Assurance Workforce Improvement Program. Contract personnel shall provide the Government representative with documentation of requisite certification(s) prior to performing on the contract. In accordance with applicable DoD, Army, and USACE regulations, the Contractor shall ensure that all information systems (IS) and platform information technology (PIT) systems developed and/or supported under this contract comply with cybersecurity and architectural requirements, including, but not limited to: security technical implementation guides (STIG)(e.g., the current version of the Application Security and Development STIG, and the internet access point (IAP) demilitarized zone (DMZ) STIG), and the use of security controls developed under the risk management framework documentation for the system or platform. The Contractor shall address questions regarding these provisions to the Government representative, who will coordinate between the Contractor and the USACE Chief Information Officer (CIO).

1.11.11. Contracts requiring handling or access to classified information: The prime Contractor shall have a Facility Clearance (FCL) at the appropriate level prior to performance on the contract; the RA will sponsor the prime contract company in obtaining the FCL. All cleared contract personnel shall comply with the FCL requirements, as well as applicable laws and regulations regarding contractor access to national security information.

For classified contracts, the RA will generate the DD Form 254, which will be attached to the contract.

1.11.12. Threat Awareness Reporting Program: All contract personnel who maintain an active security clearance shall receive initial and annual refresher training on the Threat Awareness and Reporting Program (commonly referred to as “TARP”), provided by a Counterintelligence Agent. As determined by the servicing Counterintelligence Agent for the RA, contract personnel may complete web-based TARP training.

1.11.13. Escorting in classified and/or sensitive areas: In accordance with applicable regulations, all contract personnel who do not possess the appropriate security clearance or access privileges will be escorted in areas where they may be exposed to classified information or operations, sensitive information or activities, or restricted areas.

1.11.14. Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

1.11.15. Contracts requiring armed security guards: All contract personnel performing contract security guard duties shall comply with the Individual Reliability Program in accordance with AR 190-56 (The Army Civilian Police and Security Guard Program), as well as applicable installation, facility and area commander installation/facility policies and procedures regarding storing weapons and ammunition in accordance with AR 190- 11 (Physical Security of Arms Ammunition, and Explosives).

1.11.16. Contracts requiring delivery of food and water: The supplies delivered under this contract shall be transported in delivery conveyances maintained to prevent tampering with and/or adulteration or contamination of the supplies, and if applicable, equipped to maintain a prescribed temperature. All delivery vehicles and storage locations are subject to inspection at any time by the COR, Post Veterinarian, law enforcement officers, or other RA representatives authorized to conduct such inspections. When the sanitary conditions of the delivery conveyance have led, or may lead to product contamination, adulteration, constitute a health hazard, the delivery conveyance is not equipped to maintain prescribed temperatures, or the transport results in product “unfit for intended purpose,” supplies tendered for acceptance may be rejected without further inspection. As the holder of a contract with the DoD, the Contractor shall ensure that all products and/or packaging have not been tampered with or contaminated.

The Contractor shall ensure all delivery conveyances are always locked or sealed, except when actively loading or unloading. Unsecured vehicles shall not be left unattended. All incoming truck drivers shall provide adequate identification upon request. In the event of an identified threat to a delivery location, or a heightened force protection/Homeland Security threat level, the Contractor may be required to adjust delivery routes to minimize vulnerability risks and enable direct delivery to DoD facilities.

1.13 Payment

1.13.1 The Government will make payment, after the Government has inspected and accepted the services, and the Government has reviewed, approved, and processed the Contractor’s invoice. This invoice should be a summary invoice that includes all deliveries made during the billing period, identifying the delivery tickets covered therein, stating their total dollar value and supported by receipted copies of the delivery tickets. The Contractor shall submit the invoice to the Russell Somsen and/or any other person that has been designated in the contract to receive the invoice. Erin Patton, Purchasing Agent is designated at the Oahe Project.

1.13.2 The Contractor must provide the Contractor’s name, address, contract number, period of services completed (i.e., for the month of January or for the period of performance of January 1 through February 23), CLIN number and specific quantities of work performed (i.e., 1 Month, 40 days, 400 shop towels, 7 wet mops, etc.), and total requested, for an invoice to be considered proper. The Contractor shall submit an invoice after each two week service. The invoice shall be submitted no later than one week after the service has been completed or submit the invoice upon completion of all services, in accordance with the period of performance stated in the CLIN.

2.0 Definitions. The following definitions and descriptions apply wherever the word(s) or phrase(s) is/are stated in this PWS:

Acceptable Level of Performance (ALP): The maximum percent defective, the maximum number of defects per hundred units, or the number of defects in a lot considered satisfactory on the average. The allowable leeway or variance from a standard before the Government will reject the specific service.

Contracting Officer’s Representative (COR): means an individual designated an authorized in writing by the Contracting Officer to perform specific technical or administrative functions.

Performance-Based Contract (FAR 2.101): Structuring all aspects of an acquisition around the purpose of the work to be performed with the contract requirements set forth in clear, specific, and objective terms with measurable outcomes as opposed to either the manner by which the work is to be performed or broad and imprecise.

Performance Requirements Summary (PRS): The PRS shows contract requirements, the component requirements related to each contract requirement, the price of each work requirement as a percentage of the associated contract requirement (Fixed Price Contracts), the standard of performance, and the acceptable level of performance (ALP) for each work requirement.

Quality Assurance Surveillance Plan (QASP): An organized written document used by the Government for quality assurance surveillance. Document contains sampling/evaluation guides, checklists, and the performance requirements summary (PRS).

3.0 Government Furnished Items and Services

No Government supplies or services will be provided to the Contractor for the performance of this contract.

4.0 Contractor Furnished Items and Responsibilities

4.1 General. The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Materials. The Contractor shall provide laundry services and supplies as described in this purchase agreement if and when requested by the Contracting Officer or the authorized representative of the Contracting Officer during the specified period and within the stipulated aggregate amount.

The Contractor shall provide product data, i.e. cut sheets, of the following supplied materials with the price schedule.

Shop Towels: Industrial, cotton, minimum size of 18” x 18” Terry Towels: Shall be microfiber, minimum size of 16” x 16” Mops (wet) Mops (dry)/Sweeping towel cover: Minimum of 75% cotton, minimum size 48” wide Cotton coveralls (various sizes): Industrial, 100 % cotton w/ pockets

5.0 Specific Tasks

5.1 Basic Services Descriptions. The Contractor shall provide laundry services for the Oahe Project. The Contractor will maintain acceptable inventory (See Technical Exhibit #3), and pick up soiled items and replace with clean on a bi-weekly basis. Adjustments to inventory levels and items utilized will be requested by key personnel and charged at the current rate.

5.2 Scope

Provide textile rental and laundry services for the Oahe Project. Inventories need to be maintained in quantities large enough to meet mission requirements. Variations in actual quantities used will be billed at the current contract rates. Costs for variations in inventories will be incidental to the bi-weekly service fee quoted item. Due to the change of employees coverall requirements may also be adjusted and billed according to the price schedule.

Soiled laundry will be picked up bi-weekly and replacement items will be dropped off at that time. Technical Exhibit #3 lists the minimum required inventories for this contract. During times of high usage such as unit maintenance the adjustments to inventory may be requested by the purchasing agent. The purchasing agent or alternate will also convey any changes necessary in coverall requirements.

5.3 Delivery Tickets. All supplies/services under this agreement shall be accompanied by service/delivery tickets or sales slips which shall contain the following minimum information:

a. Name of Contractor

b. Contract Number

c. Date of Delivery

d. Itemized list of supplies/services furnished

e. Quantity, unit price, and extension of each item, less applicable discounts

f. Date of delivery or shipment

6.0 Performance Requirements Summary. The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

7.0 Attachments

7.1 Attachment 1 / Technical Exhibit 1 – Performance Requirements Summary

7.2 Attachment 2 / Technical Exhibit 2 – Deliverables Schedule

7.3 Attachment 3 / Technical Exhibit 3 – Estimated Items and Inventories

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS # 1.

The contractor shall pick up soiled laundry and replace with clean items at the Oahe Project per PWS, Para 5.1

Items must be clean and have no indication of contaminants that can transfer to clean equipment and personnel, i.e. no wet oil stains or grease, without impacting maintenance activities.

No more than 1 rework of cleaning per month AND no negative effect on the completion of maintenance duties at the Oahe Project.

Periodic

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Items needed by the Oahe Project as relayed by the Purchasing Agent or their alternate.

The route driver is to stop bi-weekly to pick up the soiled laundry and drop off fresh laundry.

Per Contractor

Route Driver To drop off at the Oahe Project

Invoices for Oahe sent to:

Oahe Project ATTN: Russell Somsen 28563 Powerhouse Road Pierre, SD 57501

TECHNICAL EXHIBIT 3

Items and Inventories

Items – Powerhouse Size Inventory Average bi-weekly use Terry Towels 16” x 16” min. 100 50 Shop Towels 18” x 18” min. 1500 500 Coveralls 64Reg* 4 2 Coveralls 46 Reg* 4 1 Coveralls 48 Reg* 4 1 Coveralls 54 Reg* 4 1 Coveralls 54 Reg* 4 1 Coveralls 60 Reg* 4 1 Coveralls 46 S* 4 1 Coveralls 46 S* 4 1 Coveralls 56 S* 4 1 Coveralls 48 Tall* 4 2 Coveralls 50 Tall* 4 2 Mops (dry) 48” wide min. 4 2 Mops (wet) 4 2

Items – Administration Office/Outside Maintenance Size

Inventory Average bi-weekly use

Terry Towels 16” x 16”min 75 25 Shop Towels 18” x 18” min. 150 25 Mops (dry) 48” wide min. 4 2 Mops (wet) 4 2 Coveralls 50 Reg* - Action

Back 4 2

*Due to changes in personal, size requirements may vary. The Government will provide needed sizes at the time of award. Although the sizes may change throughout the contract the inventory amount should remain that same.

QASP

QUALITY ASSURANCE SURVEILLANCE PLAN

For Oahe Laundry Service Contract Number: W9128F24P00XX

Contract Description: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision and other items and non-personal services necessary to perform laundry services as defined in the PWS except for those items specified as government furnished property and services. Items requiring laundering are: shop towels; dish towels; bath towels; mats; mops/sweeping tool covers; shop coats; cotton overalls; and misc fees for lost shop towels; maintaining 40% minimum inventory on hand and garment maintenance.

Contractor’s Name: TBD

1. PURPOSE.

This Quality Assurance Surveillance Plan (QASP) provides a systematic method to evaluate performance for the stated contract. This QASP explains the following:

What will be monitored.

How monitoring will take place.

Who will conduct the monitoring.

How monitoring efforts and results will be documented.

This QASP does not detail how the contractor accomplishes the work. Rather, the QASP is created with the premise that the contractor is responsible for management and quality control actions to meet the terms of the contract. It is the Government’s responsibility to be objective, fair, and consistent in evaluating performance. In addition, the QASP should recognize that unforeseen and uncontrollable situations may occur.

This QASP is a “living document” and the Government may review and revise it on a regular basis. However, the Government shall coordinate changes with the contractor. Updates shall ensure that the QASP remains a valid, useful, and enforceable document. Copies of the original QASP and revisions shall be provided to the contractor and Government officials implementing surveillance activities.

This QASP was developed to comply with the Federal Acquisition Regulation (FAR), Subpart 37.6, Performance Based Acquisition and 46.4, Government Contract Quality Assurance. In addition, FAR, Subpart 46.103, Contracting Officer Responsibilities, states that agencies shall develop quality assurance surveillance plans when acquiring services.

2. GOVERNMENT ROLES AND RESPONSIBILITIES.

The following personnel shall oversee and coordinate surveillance activities.

a. Contracting Officer (KO) - The KO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The KO shall also assure that the contractor receives impartial, fair, and equitable treatment under this contract. The KO is ultimately responsible for the final determination of the adequacy of the contractor’s performance.

Assigned KO: Constance Ellard Organization or Agency: Omaha District Telephone: 402-995-2726 Email: Constance.r.ellard@usace.army.mil

b. Contract Specialist - The Contract Specialist acts as an acquisition consultant and serves as the liaison between the contractor and the KO.

Assigned Contract Specialist: Erin Patton Telephone: 605-945-3401 Email: erin.m.patton@usace.army.mil

c. Contracting Officer’s Representative (COR) - The COR is responsible for technical administration of the contract and shall assure proper Government surveillance of the contractor’s performance. The COR shall keep a quality assurance file. At the conclusion of the contract or when requested by the KO, the COR shall provide documentation to the KO. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The contractor shall refer any changes they deem may affect contract price, terms, or conditions to the KO for action.

Assigned COR: Russell Somsen Telephone: 605-945-3421 Email: russell.a.somsen@usace.army.mil

d. Other Key Government Personnel – Title:

Telephone:

Email:

3. CONTRACTOR REPRESENTATIVES:

The following employees of the contractor serve as the contractor’s Primary and Alternate Point of Contact for this contract.

a. Primary Point of Contact – TBD Telephone: TBD Email: TBD

b. Alternate Point of Contact – TBD Telephone: TBD Email: TBD

4. PERFORMANCE STANDARDS.

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required— usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of

PRS # 1.

The contractor shall pick up soiled laundry and replace with clean items at the Oahe Project per PWS, Para 5.1

Items must be clean and have no indication of contaminants that can transfer to clean equipment and personnel, i.e. no wet oil stains or grease, without impacting maintenance activities.

No more than 1 rework of cleaning per month AND no negative effect on the completion of maintenance duties at the Oahe Project.

Periodic

Performance standards define desired services. The Government performs surveillance to determine if the contractor exceeds, meets or does not meet these standards.

The Performance Requirements Summary Matrix (PRS), Technical Exhibit 1 in the Performance Work Statement includes performance standards. The Government shall use these standards to determine contractor performance and shall compare contractor performance to the PRS thresholds.

5. METHODS OF QA SURVEILLANCE.

Various methods exist to monitor performance. The COR shall use the surveillance methods listed below in the administration of this QASP.

Regardless of the surveillance method, the COR shall always contact the contractor's primary point of contact when a defect is identified and inform the point of contact of the specifics of the problem. The COR shall be responsible for monitoring the contractor’s performance in meeting a specific performance standard.

a. DIRECT OBSERVATION. 100% of all deliveries and pickups will be inspected by GQA personnel.

Surveillance results may be used as the basis for actions (to include payment deductions) against the contractor. In such cases, the Inspection of Services clause in the Contract becomes the basis for the KO’s actions.

6. RATINGS.

Metrics and methods are designed to determine if performance exceeds, meets, or does not meet a given PRS standard. A rating scale shall be used to determine a positive, neutral, or negative outcome. The following ratings shall be used:

7. DOCUMENTING PERFORMANCE.

a. ACCEPTABLE PERFORMANCE.

The Government shall document positive performance. A report template is attached. Any report may become a part of the supporting documentation for fixed fee payments, award fee payments, or other actions.

b. UNACCEPTABLE PERFORMANCE.

When unacceptable performance occurs, the COR shall inform the contractor. This will normally be in writing unless circumstances necessitate verbal communication. In any case the COR shall document the discussion and place it in the COR file and courtesy copy the KO.

Documentation must be accurate and thorough. Completeness, currency, and accuracy support both satisfactory and unsatisfactory performance.

No rating schedule made due to Zero Deviation Performance Threshold. All materials must be delivered in a clean condition or contractor will not be paid for service.

GQA will count all items delivered with the exception of shop towels as counts for shop towels have been known to be historically in the high hundreds to over a thousand. GQA will inspect items for cleanliness upon arrival to the Project site. Shop towel bags containing hundreds of clean shop towels will be partially audited for cleanliness by randomly digging into various levels of the bags and pulling out samples. All deliveries and pickups will be monitored by GQA personnel. The front gate Access Control Clerk will contact the GQA prior to the contractor’s delivery driver (Ryan) being admitted to the Powerhouse.

When the COR determines formal written communication is required, the COR shall prepare a Contract Discrepancy Report (CDR), and present it to the contractor's primary or alternate point of contact. A CDR template is attached to this QASP.

The contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the contractor has to present this corrective action plan to the COR. The Government shall review the contractor's corrective action plan to determine acceptability.

Any CDRs may become a part of the supporting documentation for contract payment deductions, fixed fee deductions, award fee nonpayment, or other actions deemed necessary by the KO.

8. FREQUENCY OF MEASUREMENT.

a. Frequency of Measurement.

During contract/order performance, the COR shall take conduct visual inspections of all deliveries.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Items needed by the Oahe Project as relayed by the Purchasing Agent or their alternate.

The route driver is to stop bi-weekly to pick up the soiled laundry and drop off fresh laundry.

Per Contractor

Route Driver To drop off at the Oahe Project

Invoices for Oahe sent to:

Oahe Project ATTN: Russell Somsen 28563 Powerhouse Road Pierre, SD 57501

b. Frequency of Performance Assessment Meetings.

The COR shall meet with the contractor annually to assess performance and shall provide a written assessment on an annual basis. This applies to the base contract and any awarded option years.

9. DOCUMENTING EVALUATIONS

a. Payment Deductions

Due to the critical nature of the support the Contractor’s performance will be compared to contract requirements on a monthly basis against the Acceptable Quality Levels using this Quality Assurance Surveillance Plan to guide evaluations and the method of surveillance to document findings. If the performance in any required service fails to meet the performance threshold identified in the PWS, payments to the contractor may be reduced by the contracting officer.

N/A - Payment will be made for clean items only

The Government’s primary quality assurance procedures are based on validated customer complaints and incidental inspections by the Contracting Officer’s Representative (COR).

b. Deduction Example:

Prepared by: Russell Somsen

Signature – Contracting Officer’s Represenative

PRICE SCHEDULE

OAHE PROJECT LINEN SERVICES

PRICE SCHEDULE

Year 1 (Base Year, 2024)

CLIN 0001 – PH Linen & Laundry EST. QTY Price / Unit Total Terry Towels 50 EA Shop Towels 500 EA Mops (dry) 02 EA Mops (wet) 02 EA Cotton coveralls (various sizes) 14 EA

Bi-Weekly Total

CLIN 0002 – Admin Linen & Laundry EST. QTY Price / Unit Total Terry Towels 25 EA Shop Towels 25 EA Mops (dry) 02 EA

Cotton coveralls (various sizes) 02 EA

N/A - Payment will be made for clean items only

Powerhouse 26 Bi-Weekly Subtotal ___________

Admin/Maintenance 26 Bi-Weekly Subtotal ___________

Base Year Total ___________

Year 2 (Option 1, 2025)

CLIN 1001 – PH Linen & Laundry EST. QTY Price / Unit Total

Shop Towels 500 EA Mops (dry) 02 EA

CLIN 1002 – Admin Linen & Laundry EST. QTY Price / Unit Total

Shop Towels 25 EA Mops (dry) 02 EA

OP YR1 Total ___________

Year 3 (Option 2, 2026)

CLIN 2001 – PH Linen & Laundry EST. QTY Price / Unit Total

Shop Towels 500 EA Mops (dry) 02 EA

CLIN 2002 – Admin Linen & Laundry…