Janitorial_Cleaning_Powerhouse_PWS_12-11-14.pdf

PREFORMANCE WORK STATEMENT (PWS)

OAHE PROJECT POWERHOUSE

JANITORIAL CLEANING CONTRACT

HUGHES COUNTY, SOUTH DAKOTA

US ARMY CORPS OF ENGINEERS

OAHE PROJECT

28563 POWERHOUSE ROAD

PIERRE, SD 57501

January12, 2016

PART 1

General Information

1. General: This is a service contract to provide all labor and supervision to perform janitorial services at the Oahe

Project Powerhouse near Pierre, South Dakota.

1.1 Description of Services/Introduction: The Contractor shall furnish all labor and on site supervision to perform janitorial services at the Oahe Project near Pierre, South Dakota. Services to be performed will be at the

Powerhouse Building. This structure is to be cleaned and maintained in accordance with the following specifications. All contracted tasks must be completed during the scheduled day and time unless otherwise specified herein or authorized in advance by the Contracting Officer, or his/her authorized representative. While performing cleaning duties, the Contractor must be alert and immediately report any and all possible fire hazards, flooding, oil leakage, unauthorized or suspicious individuals or any other unusual conditions to the government representative and

Operations and Maintenance Manager.

1.2 Background: The Oahe Project maintains the Powerhouse for project staff to complete their duties as assigned.

1.3 Objectives: The Contractor shall provide services to keep Powerhouse clean, safe and usable for project staff and visitors. The Contractor shall provide for the safe, careful, and efficient operations and protection of

Government property under the direction of the government representative.

1.3.1 NOTE: The Contractor is to be aware of activities within the Control Room. Example: No interference when hourly readings are made. Careful attention will be given to avoid bumping or interfering with sensitive instruments and control equipment which could be upset due to bumping boards with cleaning equipment, etc.

1.4 Scope: Services include complete cleanup. The contractor shall perform these services in facilities noted in this performance work statement (PWS).

1.5 Period of Performance: The period of performance shall be for one (1) Base Period and two (2) 12-month

Options. The Period of Performance reads as follows:

Base Period – 01 March 2016 to 28 February 2017

Option 1 - 01 March 2017 to 28 February 2018

Option 2- 01 March 2018 to 28 February 2019

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. At any time during contract performance, the Government has the right to require revisions of the Quality Control Plan at no cost to the

Government should the incorporated plan fail to control the quality of service provided. The plan shall include, but is not limited to, the following:

(a) A description of the inspection system, addressing all services listed in Performance Requirements

Summary (Exhibit 1).

(b) Frequency of inspections.

(c) Title of the individual(s) who shall perform the inspections and their organizational placement.

(d) A description of methods for identifying, correcting and preventing defects in the quality of service performed before the level becomes unacceptable.

(e) On-site records of all inspections conducted by contractor. The inspection records format shall include:

i. Date, time, and location of inspection.

ii. Signature block for the person who performed the inspection.

iii. Rating of acceptable or unacceptable.

iv. Area designated for deficiencies noted and corrective action taken.

v. Total number of inspections.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract, in accordance with Part 7 of this PWS. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: Any cleaning that would fall on these holidays may be completed the next business day.

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

1.6.4 Hours of Operation: The Contractor shall be required to complete services during duty hours of work, 7:30 a.m. to 5:00 p.m., Monday through Friday for cleaning, except when the Government facility is closed due to holidays, local or national emergencies, administrative closings, inclement weather, or similar Government directed facility closings. The Contractor, on special occasions, may be required to do work after hours or on weekends to prevent interruption of other work. Approval for each instance of working outside the regular work hours must be requested and obtained prior to working them. The Contractor shall avoid cleaning in the lunchrooms during scheduled breaks. These breaks are daily from 0930-0945, 1200-1230, and 1500-1515.

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract shall be performed at U.S. Army Corps of Engineers Powerhouse structure, 28563 Powerhouse Road.

1.6.6 Type of Contract: The government will award a Firm Fixed Price Contract.

1.6.7 Security Requirements: All Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal

Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes. Directions for background check are in paragraph 1.6.7.3

1.6.7.1 Submit a complete, updated and signed, list of all Contractor and subcontractor personnel, including their titles and intended working hours, who will be working on site prior to start of work. This listing shall be revised and resubmitted when personnel changes occur.

1.6.7.2 Personnel Risk Assessment

A minimum of seven days prior to engaging in work submit, to the CO or Project POC, a Personnel Risk

Assessment (PRA) for each employee requiring authorized unescorted access to the Jobsite. The Contractor employee will only be allowed authorized unescorted physical access after the PRA is shown to and approved by the

Government.

1.6.7.3 Authorized Unescorted Access Requirements

Perform a PRA on all Contractor personnel that require authorized unescorted access to the Jobsite. Costs associated with the execution of the PRA shall be at the expense of the Contractor. The content of the PRA is defined by the requirements as follows:

a. Criminal Check - Obtain a criminal background check, completed within the last seven years, on all

Contractor personnel that require authorized unescorted access to the Jobsite. A minimum of a 7-year criminal background check with the state patrol office shall be performed from all states of residence and employment, for the past seven years. The COR through the Contacting Officer will approve, disapprove, or revoke authorized unescorted access to the Jobsite as a result of the seven-year background check in accordance with Army Directive 2014-05 Enclosure 2.

b. Identity Verification - Contractor employees shall provide positive verification of individual identity prior to authorized unescorted access to the Jobsite. Acceptable forms of identity verification are documents issued by a federal Government agency that include: the individual's photograph, name, and date of birth, such as a passport or military identification (ID) card. Additionally, a state issued driver's license or ID card is acceptable for identity verification.

c. The Criminal Check and Identity Verification shall be updated at least every seven years for each employee requiring authorized unescorted access to the Jobsite.

d. Escort Requirements - Contractor personnel not cleared for authorized access to the Jobsite may be escorted by Government or Contractor personnel that have authorized unescorted access to the Jobsite. All costs related to the escorting of non-cleared personnel shall be at the expense of the Contractor. Additional burden shall not be placed upon the Government to provide these escorts. Prior to access, coordination with the Project Security Officer is required, including but not limited to:

(1) Verification of identity with photo identification

(2) Name of escorting individual and verification of unescorted status

(3) Time of entry into the Jobsite

(4) Time exiting the Jobsite.

1.6.7.4 Physical Access

1.6.7.4.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured. The Contractor will not block locked doors open, leave locked doors unlocked and unattended, or allow unauthorized personnel through locked doors. The Contractor will assure that locked doors are locked when exiting the area.

1.6.7.4.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality

Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the

Contracting Officer.

1.6.7.4.3 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the

Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the

Contractor.

1.6.7.4.4 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the

Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer

1.6.7.4.5 Lock Combinations: N/A

1.6.8 Special Qualifications:

1.6.8.1 All Contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable.

The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html

1.6.8.2 The Contractor and all associated sub-contractors shall brief all employees on the local iWATCH, Corps

Watch, or See Something, Say Something program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after contract award.

http://www.myarmyonesource.com/cmsresources/Army%20OneSource/Media/Videos/Family%20Programs%20and

%20Services/iWatch_Program/iWATCH%2060_4streaming.wmv

1.6.8.3 Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database

(TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area Commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are

Available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations

1.6.8.4 All new Contractor employees will complete Level I OPSEC training within 30 calendar days of their reporting for duty. Additionally, all Contractor employees must complete annual OPSEC awareness training.

http://cdsetrain.dtic.mil/opsec/index.htm

1.6.8.5 All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas. There are NO classified materials at this project location.

1.6.8.6 The Prime Contractor Company must have (or will have) a Facility Clearance (FCL) at the appropriate level

(IAW the NISPOM DOD 5220.22-M and AR 380-49) prior to the start of the contract awarded period of performance. Contractor personnel performing work under this contract must have the required security clearance, per AR 380-67, at the appropriate level at the start of the period of performance. Security Clearances and FCL http://jko.jten.mil/courses/atl1/launch.html http://www.myarmyonesource.com/cmsresources/Army%20OneSource/Media/Videos/Family%20Programs%20and%20Services/iWatch_Program/iWATCH%2060_4streaming.wmv http://www.myarmyonesource.com/cmsresources/Army%20OneSource/Media/Videos/Family%20Programs%20and%20Services/iWatch_Program/iWATCH%2060_4streaming.wmv http://cdsetrain.dtic.mil/opsec/index.htm requirements are required to be maintained for the life of the contract IAW the DD254 attached to the contract. If no

FCL, the supporting Government Contracting Activity will sponsor the prime contract company in obtaining the

FCL. This location does NOT require a Facility Clearance/FCL.

1.6.8.7 The Contractor must pre-screen Candidates using the E-verify Program (http://www.dhs.gov/E-Verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

1.6.8.8 Employee Special Qualifications: Bidders must be an established company or firm or individual with janitorial experience that can furnish favorable references upon request. The Contractor shall designate in writing, a responsible foreman/supervisor of each work crew who shall serve as a contact for matters involving quality, performance or non-performance of the required work assigned to that crew. The employee(s) designated in accordance with the above requirements shall be qualified and fully competent with full authority to act for, and on behalf of, the

Contractor as necessary to insure that the work as described herein is performed in accordance with these specifications. The Contractor shall furnish the above written designation to the government representative during the pre-work, on-site meeting. The designation shall include the name(s), address (es), and telephone number(s) of the individual(s) and the hours the person can be reached, that he/she intends to assign to this work. The Authorized

Representative of the Contracting Officer reserves the right to disapprove any individual whom he/she considers to be incompetent to perform the work required. Such disapproval's will be given to the Contractor by written notice.

A minimum of one supervisor shall be on duty in the contract work area during all scheduled working hours.

The Contracting Officer or the government representative may require the Contractor to immediately remove from the work site any employee of the Contractor or subcontractor who in the opinion of the government representative endangers persons or property, or whose physical or mental condition is such that it would impair the employee's ability to satisfactorily perform his/her work. Notification to the Contractor shall be promptly made in writing if time and circumstances permit. Otherwise, notification shall be telephonic and shall be confirmed in writing as soon as possible. No such removal, however, will reduce the Contractor's obligation to perform all work required under this contract. This requirement shall not be made the basis of any claim for compensation or damages against the

United States or any of its officers or agents.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal

Acquisition Regulation Subpart 42.5. The contracting officer, government representative and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

The government representative shall be Phil Sheffield 605-224-5862 ext. 3005.

1.6.9.1 The Contractor shall be required to meet on-site with the government representative prior to commencement of work, for the Base Offer and each option period to discuss the performance requirements and administration of the contract. The Contractor shall be required to contact the government representative to ascertain the place, time and date of this meeting. The minutes of this meeting will be transcribed by the Government and a copy provided to the Contractor.

1.6.9.2 The Contractor will be required to take an on-site tour of all work areas with the government representative prior to commencement of work. This will provide an opportunity to mutually discuss and define specific work areas and details of quality performance requirements. Supervisor/ employee indoctrination is the responsibility of the contractor and assigned supervisor.

1.6.9.3 The Contractor or their representative shall contact the government representative on a monthly basis during the contract period to review the past months work and the planned work for the upcoming month. Failure of the

Contractor or their representative to meet this requirement without approval of the government representative may http://www.dhs.gov/E-Verify constitute grounds for termination of this contract. The contact person, if other than the Contractor, shall be mutually agreed upon by the Contractor and the government representative during the pre-contract meeting.

1.6.9.4 The government representative may appoint a member of the Project Staff to act in his/her place as authorized by the Contracting Officer.

1.6.10 Government Representative: The government representative monitors all technical aspects of the contract and assists in contract administration. The government representative is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including

Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting

Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the government representative, a copy of which is sent to the Contractor, states the responsibilities and limitations of the government representative, especially with regard to changes in cost or price, estimates or changes in delivery dates. The government representative is not authorized to change any of the terms and conditions of the resulting order. The Project will be notified immediately in cases involving fatality, serious injury, or severe property damage by contacting the Project Office during normal business hours M-F from 7:00 AM- 5:30 PM, and after hours can be directed to the Control Room

605-224-5862 ext. 3200.

1.6.11 Key Personnel: The following personnel are considered key personnel by the government: The contractor and/ or any of their appointed representatives conducting work under the specifications of this contract.

All employees shall possess required licenses/certificates/ insurance as required by federal, state, and local authorities.

1.6.12 Safety

1.6.12.1 The government will furnish required safety equipment such as hard hats, goggles, gloves, and breathing protection. Contractor will use personal protective equipment when cleaning sanitary facilities such as urinals, toilet stools, shower stalls, and floors in those areas.

1.6.12.2 Lockers for the Contractors' employees will be furnished and maintained by user.

1.6.12.3 The Contractor will wear government-furnished hard hats in all areas designated as hardhat areas.

1.6.12.4 Extreme caution and care will be used when working around switchboards, unit control boards, etc., and when using water and other cleaning fluids and liquids near electrical equipment.

1.6.12.5 Contractor and employees will be familiar with the Material Safety Data Sheets of government-furnished supplies.

1.6.12.6 Contractor/employees will be provided and expected to comply with U.S. Army Corps of Engineers "Safety and Health Requirements Manual", as well as OSHA Regulations.

1.6.12.7 Special caution and extra safety measures must be used when cleaning areas not opened daily. Mice feces and dust when stirred-up may cause Hantavirus.

1.6.12.8 Contractor and employees shall wear clothing suitable for the weather and work conditions. The minimum for this work shall be a short sleeved shirt, long trousers, and protective shoes or boots, in accordance with EM 385-1-1.

1.6.13 Identification of Contractor Employees: N/A

1.6.14 Contractor Travel: N/A

1.6.15 Other Direct Costs: N/A

1.6.16 Data Rights: N/A

1.6.17 Organizational Conflict of Interest: N/A

1.6.18 PHASE IN /PHASE OUT PERIOD: N/A

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. GOVERNMENT REPRESENTATIVE. An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does

NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the

Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

AR Army Regulation

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

DA Department of the Army

DOD Department of Defense

FAR Federal Acquisition Regulation

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QC Quality Control

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1.Services: N/A

3.2 Facilities: N/A

3.3 Utilities: N/A

3.4 Equipment: The Government shall provide equipment to accomplish the required cleaning. The government will furnish required safety equipment such as hard hats, goggles, gloves, breathing protection, etc. Contractor will use rubber gloves when cleaning sanitary facilities such as urinals, toilet stools, etc.

3.5 Materials: The Government shall provide all materials to accomplish the required cleaning.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall supply all labor, supervision, and transportation to and from the Oahe Project

Powerhouse to perform work on this PWS.

4.2 Secret Facility Clearance: N/A

4.3 Materials: The Contractor and employees will be familiar with the Material Safety Data Sheets of government furnished supplies. The Contractor and employees will be provided and expected to comply with U.S. Army Corps of Engineers “Safety and Health Requirements Manual”, as well as OSHA Regulations. Any additional cleaning materials and equipment will be approved prior to use.

4.4 Equipment: Janitor’s closets for the Contractors' employees will be maintained and kept in a neat and orderly manner, subject to the discretion of the government representative. The contractor can furnish any equipment they deem necessary to accomplish the standard that is not provided by the government.

PART 5

SPECIFIC TASKS

5. SPECIFIED TASKS:

5.1 Basic Services: Janitorial service shall be performed in accordance with current standards of performance for such work and shall include all necessary sweeping, vacuuming, dusting, mopping, waxing, polishing, cleaning, washing, disinfecting, removal of waste; and replacement of hand soaps, paper towels, toilet tissue, and deodorizers. At times there will be items such as cardboard boxes or other objects that are waste and will not fit in wastebaskets or containers.

These items could be in office areas, other locations, or in any of the structures. Government personnel will mark them for disposal. The Contractor will dispose of these items in the dumpster located outside on the north side of the

Powerhouse. There will be liquid spills of various types, tracking of mud, debris, plant residue, waste, dust, bugs, broken glass, construction residue, and other conditions that require janitorial attention. These conditions will be the responsibility of the Contractor to correct. Wastepaper, trash, and debris will be placed in government-furnished plastic bags; these bags will be deposited in the dumpster located on the outside and north side of the Powerhouse daily. The

Government will furnish dumpsters. Powerhouse equipment, furniture and displays will not be damaged by cleaning activities.

5.1.1 The Contractor and/or his employees on duty will report daily either in person or via telephone to a designated

Corps employee whenever he/she reports for duty.

5.1.2 In the event of construction/maintenance being performed within the designated structures, the Contractor will be required to perform all specified duties, unless otherwise directed by the government representative. Other contractors may create additional dust and construction residue that may drift and create additional work. This increase in additional cleaning is included in the janitorial contract.

5.2 Cleaning: The Contractor shall follow the attached schedule for cleanup (Technical Exhibit 4).

5.2.1 Floor Sweeping/Dust Mopping – An acceptable swept or dust mopped floor will be free of dust, dirt, and debris.

Furniture or other equipment moved during sweeping will be replaced to original location.

5.2.2 Damp Mopping – An acceptable damp mopped floor must be clean, disinfected, and free of streaks, smudges, excess water, and removable marks of any kind.

5.2.3 Floor Scrubbing – An acceptable scrubbed floor is a floor that displays a clean appearance without embedded dirt, cleaning solution, film, stains, marks, water or streaks.

5.2.4 Dusting – An acceptable dusted surface is free from all dust, lint, cobwebs, dirt, oily streaks and stains. The dust must be removed, not relocated. Areas that cannot be dusted with the use of a ladder will be completed with lift equipment. These cleanings will be coordinated with government representative and powerhouse personal.

5.2.5 Cleaning of Plumbing Fixtures & Restrooms- An acceptable plumbing fixtures and restroom cleaning will exhibit the following: clean, bright and disinfected toilets and urinals, filled and working soap dispensers, towel dispensers and deodorizers with no objectionable odors. The floors, partitions, fixtures, and surfaces will be clean, bright, mark free, and free of excess water.

5.2.6 Mirror and Glass Cleaning – Acceptably cleaned glass is without streaks, film, deposits, or stains and has a uniformly bright and clear appearance with all adjacent surfaces wiped clean and dry. Glass that cannot be reached by ladder will be cleaned with lift equipment. These cleanings will be coordinated with government representative and powerhouse personal.

5.2.7 Metal Cleaning – Acceptably cleaned metal is without streaks, film, deposits, or stains, and has a uniformly bright appearance with all adjacent surfaces wiped clean and dry.

5.2.8 Wall Tile Washing – An acceptable washed tile wall is free of film, streaks, deposits, dirt residue, excess water and spots. Special care is to be given to assure joints between tiles are clean.

5.2.9 Cobweb Removal - Cobwebs within 10 feet of the floor or stairway landing shall be removed.

5.2.10 Emptying & Cleaning Outside Cigarette Receptacles - Receptacles are to be emptied, damp wiped clean and wiped dry. Sand will be screened for removal of butts and waste.

5.2.11 Drinking Fountain Cleaning – An acceptably clean drinking fountain is disinfected and all film, streaks, deposits, and spots have been removed.

5.2.12 Floor Scrubbing and Buffing - Floor scrubbing shall be performed with a government-furnished power scrubber and buffer. Hand brush scrubbing shall be performed in areas not accessible by the power scrubber. Cove/wall bases shall be scrubbed. Finished surfaces, to include areas under equipment and furniture, shall be clean, uniform in appearance, and free of streaks and spots. After scrubbing, buffing will take place. Wax shall be applied to provide a thin even coating and shall be buffed with high-speed buffer. Contractor will be responsible for moving and replacing furniture and equipment as required.

5.2.13 Floor Stripping – An acceptably stripped floor is clean and wax free. Wax shall be removed from floors with a government-furnished power scrubber. Hand brush scrubbing shall be performed in areas not accessible by the power scrubber. Contractor will be responsible for moving and replacing furniture and equipment as required.

5.2.14 Damp Wiping – An acceptably damp wiped surface is clean, disinfected, and free of dirt residue, film, streaks, spots and excess moisture.

5.2.15 Vacuuming Rugs and Carpets – An acceptably vacuumed surface is free of dust, dirt, spots, and other deposits.

When vacuuming, the responsibility for moving objects such as chairs, stools, boxes, etc., in order to do quality vacuuming, will be the responsibility of the Contractor.

5.2.16 Sweeping- An acceptably swept floor is free of dust, dirt, spots, and other deposits.

5.3 Monthly Submittals: The Contractor shall, on a monthly basis and not later than the seventh day of the month, submit to the Government Representative a bill for janitorial services provided the preceding month. Invoices

(Exhibit 5) shall be submitted the first of each month for actual costs accrued during the billing month. The invoice shall only be for actual costs accrued during the billing month.

The Contractor will be responsible for duplicating this exhibit at his/her own expense.

Invoices shall be submitted to:

Oahe Project Office

Attn: Dalton Decker

28563 Powerhouse Road

Pierre, South Dakota 57501 dalton.d.decker@usace.army.mil

CC: phillip.r.sheffield@usace.army.mil CC: brianna.n.bolger@usace.army.mil mailto:michael.g.stanley@usace.army.mil mailto:phillip.r.sheffield@usace.army.mil mailto:brianna.n.bolger@usace.army.mil

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. Safety: All Contractor personnel shall be fully clothed at all times while performing these services. "Fully clothed" shall be deemed to mean that a standard work shirt, trousers and steel-toed boots or steel toed shoes shall be worn at all times. Clothing shall be clean and neat in appearance. Contractor personnel shall utilize tact, diplomacy and courtesy at all times during contact with the public. Operators of equipment shall be 18 years of age, except those 16 years old and older may operate equipment when permitted by the Child Labor Law of the Fair Labor

Standard Act administered by the U.S. Department of Labor. The Contractor shall follow all Safety Requirements detailed in the applicable Safety & Health Requirements Manual per EM 385-1-1. EM 385-1-1 is available on-line at: http://www.usace.army.mil/SafetyandOccupationalHealth.aspx

6.2 Environmental Protection: This paragraph prescribes actions required for the prevention of environmental pollution during and as a result of operations under this contract. For the purpose of this specification, environmental pollution is defined as the presence of chemical, physical, or biological elements or agents which adversely affect human health or welfare, unfavorably alter ecological balances of importance to human life, affect other species of importance to man, or degrade the utility of the environment for aesthetic and recreational purposes.

The control of environmental pollution requires consideration of air, land, and water; and involves noise, solid waste management, management of radiant energy and radioactive materials, as well as other pollutants.

6.3 Compliance with laws and regulations: The Contractor shall comply with all laws, ordinances, statutes and regulations pertaining to the collection, transportation, and disposal of sludge and waste material. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. Title 36, Code of

Federal Regulations, Standards of Conduct, DOD 5500.7-R (DOD Joint Ethics).

6.4 Protection of Buildings and Equipment. The Contractor shall be responsible for restoring any Government facilities or structures damaged as a result of his/her operations. Reasonable care shall be taken to avoid damage to existing structures and equipment in the Powerhouse. Any such damage shall be repaired, or the items replaced as directed by the Contracting Officer, or the government representative at no cost to the Government. If the

Contractor does not make such repair or replacement, the cost thereof will be deducted from payments made to him/her. The Contractor shall advise the government representative of any damage to the facilities due to vandalism or other causes on the day he/she first notices such damage.

6.5 Sub-Contracting. Compliance with the provisions of this contract by subcontractors will be the responsibility of the

Contractor. In accordance with PART IV - SECTION L, Clause 21.

http://www.usace.army.mil/SafetyandOccupationalHealth.aspx

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Technical Exhibit List:

7.1. Technical Exhibit 1 – Performance Requirements Summary

7.2. Technical Exhibit 2 – Deliverables Schedule

7.3. Technical Exhibit 3 – Estimated Workload Data

7.4. Technical Exhibit 4- Cleaning Schedule

7.5. Technical Exhibit 5- Invoice

TECHNICAL EXHIBIT 1

PERFORMANCE REQUIREMENTS SUMMARY

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard PERFORMANCE THRESHOLD Method of

Surveillance

PRS # 1.

Janitorial services for Oahe Dam

Power House

PWS paragraph 5.1

The Contractor shall complete all services to maintain a clean and neat appearance.

Part 5.2

No more than 3 valid discrepancies and/or three or more legitimate complaints from Corps employees or the public within a 30 day period.

Periodic surveillance by the

Government and

Validated Customer

Complaint received by government representative.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

This technical exhibit lists any reports or documentation that is required as a deliverable to include the frequency, # of copies, medium/format and who/where it is to be submitted. A deliverable is anything that can be physically delivered but may include non-physical things such as meeting minutes.

Deliverable Frequency # of Copies Medium/Format Submit To

Monthly Submittals.

Per Paragraph 5.3

No later than the 7th day of the month. In accordance with Part

5.3

1 copy Paper (hard copy) Dalton Decker, 28563 Powerhouse

Road, Pierre, SD 57501, Phone: 605-945-

Fax: 605-224-5945

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

TASK NAME ESTIMATED QUANITY

0001 Powerhouse Cleaning Daily, Weekly, Monthly

0001a Daily cleaning scheduled 5 days a week

0001b Weekly cleaning scheduled 4-5 times a month

0001c Monthly cleaning scheduled Once a month

0002 Semi Annual Powerhouse Cleaning Semi-annually

0003 Draft Tube Deck and Transformer Vaults

1456 elevation, Bays 1-7 Cleaning

Annually

0004 Office and Lobby Cleaning Annually

0005 Office Area, 1475 elevation Cleaning Annually

0006 Electric Shop, 1438 elevation and Machine Shop, 1456 elev.; Wooden block floor Cleaning

Annually

0007 Draft Tube Gallery, 1398 &1402 elev. Cleaning Annually

0008 Walls, 1475 – 1456 & 1438 elev. Cleaning Annually

0009 Cable Tunnel, 1438 elev. From Powerhouse to 115 KV & 230

KV switchyard entrances, including house areas at end of 115

KV &230 KV tunnels Cleaning

Annually

0010 Surge Tank area, 1456 elev., including Bays 1-7 Cleaning Annually

TECHNICAL EXHIBIT 4

CLEANING SCHEDULE

Daily Cleaning

Powerhouse Administrative offices, Conference Room, Kitchens, Hallways, Waiting Room, and Control Room.

- Empty all wastebaskets and replace plastic liners

- Dust mop floors

- - Wet mop tile floor

- Vacuum carpeted areas

All Restrooms on all floors to include Restroom by Unit #4 on A floor

- Clean restrooms

- Wet mop floors

- Empty and damp wipe waste container and replace government-furnished liner

Lobby & Lobby Entrances, Stairs, Corridors (1st and 2nd level & mezzanine floor).

- Dust mop

- Wet mop floors

- Damp wipe walls, handrails, door handles and doors

- Pick up litter such as candy wrappers, pop cans, and other materials.

Elevator

- Vacuum floor, with special emphasis on door grooves and rugs

- Clean entranceway to the elevator on each floor

1st floor: First Aid room and Corridor from Downstream Entrance to Assembly Bay.

- Dust mop

- Wet mop floors

- Dust all surfaces

- Damp wipe all fixtures

All Drinking Fountains (Quantity - 4)

- Clean

A floor, 2nd floor, and control room kitchens

- Sweep floor

- Wet mop floors

- Damp wipe counter tops, sink, fixtures, refrigerators, stoves, pop machines, storage cabinets, freezers, microwaves tabletops, and all other surfaces

- Empty and damp wipe waste receptacles and replace government-furnished liner

A floor: Locker Room

- Empty and damp wipe waste container and replace government-furnished liner

Weekly Cleaning

Powerhouse Electrician’s Offices and Complex, A Floor, including two (2) small offices: Floors, desks, tables, cabinets, and waste receptacles.

- Vacuum all carpets and rugs

- Damp wipe tables, desks, and cabinets

- Sweep floors

1st floor: Erection Bay Floor and Generator Bay 1 (to include Bay 1 &3 stairs and handrails from 1st floor to A floor).

- Dust mop or sweep stairs and floors

- Vacuum rugs

- Empty all waste receptacles

Unit 1 Stairs leading down to shaft

- Sweep stairs (both sets)

- Wet mop stairs

- Dust guard rail

Machine Shop – 1st Floor

- Sweep floors

- Clean tables, chairs, desks, and cabinets

- Clean door glass

A Floor: Electricians Shop Floor, Closets, Elevator Entrance, Storage and Service Area, Turbine Floor from Generator Bay 1 through Generator Bay 7, Switchgear Gallery

- Dust mop/sweep floors

- Damp mop floors

Locker Room (A Floor):

- Wet mop shower stalls

- Damp wipe walls of shower stalls

Lobby Floors, Lobby Entrances, Stairs in Lobby from 1st Floor to 2nd Floor, Corridors and Hallways on

1st and 2nd Floors, Lobby Mezzanine floor, Restroom Floors in Lobby and on 2nd Floor (Includes all asphalt, ceramic, and quarry tile floors). Administrative offices & conference room area on 2nd floor and the control room and kitchen on the 1st floor.

- Dust mop tile floors

- Wet mop

- Vacuum all rugs, empty and clean all cigarette receptacles, spot clean all glass, dust all surfaces and polish metal surfaces.

Lobby, Lobby Mezzanine, Lobby 2nd floor, and A Floor Photo Gallery

- Dust all displays and surfaces

Elevator

- Clean and wipe interior and exterior surfaces of doors

- Spot clean interior walls

- Empty and clean cigarette receptacle

Monthly Cleaning

Powerhouse Lobby Floors, Lobby Entrances, Stairs in Lobby from 1st to 2nd floor, Corridors and Hallways on

1st and 2nd floors, Lobby Mezzanine floor, and Restroom floors in Lobby and on 2nd floor.

(Includes all asphalt, ceramic, and quarry tile floors). Downstream Staircase 1st to 2nd floor.

- Power scrub and buff floors

All offices on 2nd floor, Control Room, and 3 kitchens

- Dust

- Damp wipe

- 1st and 2nd floor lobby glass is to be cleaned

- Vacuum chair cushions

- Damp wipe all carpet protectors under desks

- Clean glass

Erection Bay and Generator Bays 1 through 7 on 1st floor, all tile floors, stairways and handrails from 1st floor to A floor, steps and handrails from 1st floor to and around generator exciter.

- Damp mop floors and stairs

- Vacuum all rugs

- Dust and damp wipe clean all railings

- Dust and clean the two (2) pedestals in Erection Bay Area

Surge Tank No. 1 and Garage Area Floors, 1st Floor

- Sweep floors

A Floor: Spreader Room and Cable Gallery.

- Dust mop floors

B Floor: Mechanical Equipment Gallery Bay 1 through 7

- Damp mop

Elevator Staircase – 2nd Floor to B Floor

- Dust mop/sweep the entire staircase

- Dust all railings

Downstream Stairways 1st to 2nd Floor

- Dust mop/sweep entire staircase

- Dust all railings

Semi-Annual Cleaning

Powerhouse

Floors and base coves in Erection Bay

- Power scrub and buff entire tile floor

A and B Floors including Diesel Generator Room, and other rooms not previously listed on 1456 elevation. (Battery room is to be left alone- will be cleaned by powerhouse personnel).

Annual Cleaning

Powerhouse Floors in lobby area: Quarry tile floors, cove bases, and stairways from 1st to 2nd floor, including mezzanine floor, includes restrooms and closets. April

- Power strip, scrub, wax, and buff all floors

Floors in lobby area: Quarry tile floors, cove bases, and stairways from 1st to 2nd floor, including mezzanine floor, includes restrooms and closets. September

- Power buff all floors

Office and Lobby Areas: Lobby entrance (inside and outside), office windows, and window coverings.

- Clean glass

- Dust window coverings

Floors on 2nd floor: All hallways, restrooms, and rooms that do not have carpet.

Electric Shop (A Floor), and Machine Shop (1st Floor). Wooden block floors.

- Power scrub floors

Floors on 1st Floor: Meter Test room, first aid room, control room kitchen, all restrooms, and corridor from downstream entrance to assembly bay.

B Floor: Storage Area, Mechanical Equipment Gallery Bays 1 through 7, Air Conditioning and

Equipment Room, Heat Pump Room, Water Treatment Room, and Sewage Treatment Room.

Floors and all accessible floor areas on A and B floor and Generator Bays 1-7.

- Power scrub all floor areas.

TECHNICAL EXHIBIT 5

INVOICE

OAHE PROJECT POWERHOUSE JANITORIAL CLEANING

W9128F-16-

FOR PERIOD OF __________ THRU ___________

Qty

Unit Unit Price

Total Price

(Qty x Unit Price)

Aa0001 Perform the daily, weekly, and monthly janitorial service MO $ $

Aa001a Perform the daily janitorial service

Day

Aa001b Perform the weekly janitorial service

Week

Aa001c Perform the monthly janitorial service

MO

Aa002

Perform the semiannual janitorial service

Job

Aa003 Annual requirements

Aa003a Draft Tube Deck and Transformer Vaults, 1456 elevation, Bays 1-7

Aa003b Office and Lobby Area 1

Aa003c Office Area, 1475 elevation 1

Aa003d Electric Shop, 1438 elevation and Machine Shop, 1456 elevation.; Wooden block floors

Aa003e Draft Tube Gallery, 1398 & 1402 elevation 1

Aa003f Walls, 1475-1456 & 1438 elevation 1

Aa003g Cable Tunnel, 1438 elevation from Powerhouse to 115KV &

230KV switchyard entrances, including house areas at end of

115 KV & 230 KV tunnels

Aa003h Surge Tank area, 1456 elevation., including Bays 1-7 1

TOTAL DUE