Solicitation.pdf

SEE ADDENDUM

(No Collect Calls)

W9128F-16-T-0015 12-Feb-2016

b. TELEPHONE NUMBER

402-995-2854

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 22 Feb 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9128F9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

DEAN P MATUSZEWSKI

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W59XQG53638654

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

WOMEN-OWNED SMALL

BUSINESS (WOSB)

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U.S. ARMY CORPS OF ENGINEERS, OMAHA DIST

CONTRACTING OFFICE

1616 CAPITOL AVENUE

OMAHA NE 68102-4901

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 968816 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

COE OAHE PRJT OFC NTR RSC SEC

PHIL SHEFFIELD

USAED, OMAHACENWO-OD-OA-N

28563 POWERHOUSE RD

PIERRE SD 57501

TEL: 605-945-3420 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

18M

NAICS:

561720

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF70

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W9128F-16-T-0015

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months Oahe Powerplant Janitorial

FFP

Furnish all labor and supervision necessary to perform the daily, weekly & monthly janitorial service requirements at Oahe Powerhouse, Oahe Project, Pierre, South Dakota, in accordance with the attached specifications & drawings.

FOB: Destination

MILSTRIP: W59XQG53638654

PURCHASE REQUEST NUMBER: W59XQG53638654

NET AMT

0002 2 Job Semi Annual Services

FFP

Furnish all labor and supervision necessary to perform the semiannual janitorial service requirements at the Powerhouse in accordance with attached specifications & drawings.

FOB: Destination

0003 1 Job Oahe Annual Services

FFP

Furnish all labor and supervision necessary to perform the annual janitorial service requirements at the Powerhouse in accordance with attached specifications & drawings. NOTE: Each performance is bid as a separate item. This section is for annual services. Performances completed can be billed separately.

FOB: Destination

0004 12 Months OPTION Oahe Powerplant Janitorial

FFP

Furnish all labor and supervision necessary to perform the daily, weekly & monthly janitorial service requirements at Oahe Powerhouse, Oahe Project, Pierre, South Dakota, in accordance with the attached specifications & drawings.

FOB: Destination

0005 2 Job OPTION Semi Annual Services

FFP

Furnish all labor and supervision necessary to perform the semiannual janitorial service requirements at the Powerhouse in accordance with attached specifications & drawings.

0006 1 Job OPTION Oahe Annual Services

FFP

Furnish all labor and supervision necessary to perform the annual janitorial service requirements at the Powerhouse in accordance with attached specifications & drawings. NOTE: Each performance is bid as a separate item. This section is for annual services. Performances completed can be billed separately.

0007 12 Months OPTION Oahe Powerplant Janitorial

FFP

Furnish all labor and supervision necessary to perform the daily, weekly & monthly janitorial service requirements at Oahe Powerhouse, Oahe Project, Pierre, South Dakota, in accordance with the attached specifications & drawings.

0008 2 Job OPTION Semi Annual Services

FFP

Furnish all labor and supervision necessary to perform the semiannual janitorial service requirements at the Powerhouse in accordance with attached specifications & drawings.

0009 1 Job OPTION Oahe Annual Services

FFP

Furnish all labor and supervision necessary to perform the annual janitorial service requirements at the Powerhouse in accordance with attached specifications & drawings. NOTE: Each performance is bid as a separate item. This section is for annual services. Performances completed can be billed separately.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A Government 0002 N/A N/A N/A Government 0003 N/A N/A N/A Government 0004 N/A N/A N/A Government 0005 N/A N/A N/A Government 0006 N/A N/A N/A Government 0007 N/A N/A N/A Government 0008 N/A N/A N/A Government 0009 N/A N/A N/A Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 POP 01-MAR-2016 TO

28-FEB-2017

N/A COE OAHE PRJT OFC NTR RSC SEC

PHIL SHEFFIELD

USAED, OMAHACENWO-OD-OA-N

28563 POWERHOUSE RD

PIERRE SD 57501

605-945-3420

968816

0002 POP 01-MAR-2016 TO

28-FEB-2017

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 01-MAR-2016 TO

28-FEB-2017

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 01-MAR-2017 TO

28-FEB-2018

N/A (SAME AS PREVIOUS LOCATION)

0005 POP 01-MAR-2017 TO

N/A (SAME AS PREVIOUS LOCATION)

0006 POP 01-MAR-2017 TO

N/A (SAME AS PREVIOUS LOCATION)

0007 POP 01-MAR-2018 TO

28-FEB-2019

N/A (SAME AS PREVIOUS LOCATION)

0008 POP 01-MAR-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

0009 POP 01-MAR-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

BID SCHEDULE

BID SHEET

OAHE PROJECT POWERHOUSE JANITORIAL CLEANING

Task Duties in accordance with Technical Exhibit 4

Base Period – 3/1/2016 – 2/28/2017 Quantity Unit Unit Price Total Amount

(Qty x Unit Price)

0001 Perform the daily, weekly & monthly janitorial service 12 MO $ $ 0001a Perform the daily Janitorial service 251 Day $ $

0001b Perform the weekly Janitorial service 52 WK $ $ 0001c Perform the monthly Janitorial service 12 MO $ $

0002 Perform the semiannual janitorial service 2 JB $ $

0003 Perform the annual requirements - NOTE: Each performance is bid as a separate item. This section is for annual services.

Performances completed can be billed separately.

0003a Draft Tube Deck and Transformer Vaults, 1456 elevation, Bays 1-7

1 JB $ $

0003b Office and Lobby Area 1 JB $ $ 0003c Office Area, 1475 elevation 1 JB $ $ 0003d Electric Shop, 1438 elevation and Machine Shop, 1456 elevation.;

Wooden block floors

1 JB $ $

0003e Draft Tube Gallery, 1398 & 1402 elevation 1 JB $ $ 0003f Walls, 1475-1456 & 1438 elevation 1 JB $ $ 0003g Cable Tunnel, 1438 elevation from Powerhouse to 115KV &

230KV switchyard entrances, including house areas at end of 115 KV & 230 KV tunnels

1 JB $ $

0003h Surge Tank area, 1456 elevation., including Bays 1-7 1 JB $ Total Annual Services 1 JB $ Total Amount for BASE PERIOD (Sum of Items 0001 thru 0003) $

Option 1 Period – 3/1/2017 – 2/28/2018 Quantity Unit Unit Price Total Amount

(Qty x Unit Price)

0004 Perform the daily, weekly & monthly janitorial service

12 MO $ $

0004a Perform the daily Janitorial service 251 Day 0004b Perform the weekly Janitorial service 52 WK 0004c Performa the monthly Janitorial service 12 MO

Perform the semiannual janitorial service 2 JB $ $

0006 Perform the annual requirements - NOTE: Each performance is bid as a separate item. This section is for annual services.

Performances completed can be billed separately.

0006a Draft Tube Deck and Transformer Vaults, 1456 elevation, Bays 1-7

1 JB $ $

0006b Office and Lobby Area 1 JB $ $ 0006c Office Area, 1475 elevation 1 JB $ $ 0006d Electric Shop, 1438 elevation and Machine Shop, 1456 elevation.;

Wooden block floors

1 JB $ $

0006e Draft Tube Gallery, 1398 & 1402 elevation 1 JB $ $ 0006f Walls, 1475-1456 & 1438 elevation 1 JB $ $ 0006g Cable Tunnel, 1438 elevation from Powerhouse to 115KV &

230KV switchyard entrances, including house areas at end of 115 KV & 230 KV tunnels

1 JB $ $

0006h Surge Tank area, 1456 elevation., including Bays 1-7 1 JB $ $ Total Annual Services 1 JB $ Total Amount for OPTION PERIOD 1 (Sum of Items 0004 thru 0006) $

Option 2 Period – 3/1/2018 – 2/28/2019 Quantity Unit Unit Price Total Amount

(Qty x Unit Price)

0007 Perform the daily, weekly & monthly janitorial service 12 MO $

0007a Perform the daily Janitorial service 251 Day 0007b Perform the weekly Janitorial service 52 WK 0007c Performa the monthly Janitorial service 12 MO

Perform the semiannual janitorial service 2 JB $ $

0009 Perform the annual requirements - NOTE: Each performance is bid as a separate item. This section is for annual services.

Performances completed can be billed separately.

0009a Draft Tube Deck and Transformer Vaults, 1456 elevation, Bays 1-7

1 JB $ $

0009b Office and Lobby Area 1 JB $ $ 0009c Office Area, 1475 elevation 1 JB $ $ 0009d Electric Shop, 1438 elevation and Machine Shop, 1456 elevation.;

Wooden block floors

1 JB $ $

0009e Draft Tube Gallery, 1398 & 1402 elevation 1 JB $ $ 0009f Walls, 1475-1456 & 1438 elevation 1 JB $ $ 0009g Cable Tunnel, 1438 elevation from Powerhouse to 115KV &

230KV switchyard entrances, including house areas at end of 115 KV & 230 KV tunnels

1 JB $ $

0009h Surge Tank area, 1456 elevation., including Bays 1-7 1 JB $ $ Total Annual Services 1 JB $ Total Amount for OPTION PERIOD 2 (Sum of Items 0007 thru 0009) $ GRAND TOTAL for BASE & OPTION PERIODS (Sum of 0001 – 0009)

SOLICITATION INSTRUCTIONS

This solicitation is being advertised on a best value basis. Reference FAR Clause 52.212-2 “Evaluation Commercial Items” for more information on the evaluation criteria.

Please complete and return the following:

- The Standard Form (SF) 1449 pages where it was necessary to fill in information/price(s) and/or signature.

- The following documents necessary to evaluate the factors stated in Evaluation -- Commercial Items (FAR Clause 52.212-2):

1) Technical Capability- Offerors must demonstrate ability to complete all task described in the Performance Work Statement.

2) Past Performance- Offerors are required to provide three references willing and able to provide information regarding past performance for work of this or similar nature.

3) Price- Offerors prices will be ranked against all competing firms and evaluated for reasonableness.

Technical and past performance, when combined, are equal to price.

Please enter your CAGE Code in Block 17a of the SF1449 within the smaller block next to the word “CODE.” The company name and street address entered on the SF1449 should match the System for Award Management (SAM) entry for that CAGE Code.

Due date/time:

Quotations are due by 2:00 pm on 22 February 2016. Send your completed quotation package to the attention of Dean P. Matuszewski via email to: dean.p.matuszewski@usace.army.mil. Electronic responses are preferred over paper responses.

Please reference Solicitation Number W9128F-16-T-0015 on all correspondence.

Points of Contact (POC):

For contractual questions, contact Dean P. Matuszewski via email dean.p.matuszewski@usace.army.mil or phone 402-995-2854

For technical or specification questions; contact Dalton Decker, dalton.d.decker@usace.army.mil or phone 605-945-3422

INFORMATION PERTAINING TO MANDATORY REGISTRATIONS, CODES, NUMBERS &

REPRESENTATIONS & CERTIFICATIONS:

System for Award Management (SAM):

What is SAM?

The System for Award Management (SAM) is combining federal procurement systems and the Catalog of Federal Domestic Assistance into one new system. This consolidation is being done in phases. The first phase of SAM includes the functionality from the following systems:

* Central Contractor Registry (SAM)

* Federal Agency Registration (FedReg)

* Online Representations and Certifications Application (ORCA)

* Excluded Parties List System (EPLS)

How will SAM benefit me?

The overarching benefits of SAM include streamlined and integrated processes, elimination of data redundancies, and reduced costs while providing improved capability.

SAM registration is required prior to receiving contract award. If you are not currently registered in SAM, refer to the website at https://www.sam.gov for information and instructions on how to register.

SAM Service Desk:

URL: http://www.FSD.gov (8am - 8pm Eastern Time) US Calls: 866-606-8220 International Calls: 334-206-7828

DSN: 809-463-3376

Do not delay returning a quote while processing your SAM entry.

Electronic Funds Transfer (EFT):

EFT is a mandatory requirement for the U.S. Army Corps of Engineers. The successful offeror may be required to complete and return an EFT form unless the offeror has EFT information loaded in SAM.

NAICS Code:

This solicitation is being advertised under the North American Industrial Classification Systems (NAICS) Code listed in Box 10 on Page 1 of the SF 1449. You must ensure this NAICS Code is incorporated into your current SAM profile if your company can provide the type of product or service applicable to this NAICS Code. Failure to have this NAICS Code in your current SAM profile may result in not being considered for award. NAICS Codes may be viewed at the U.S. Census Bureau website at http://www.census.gov/eos/www/naics

Dun and Bradstreet Number (DUNS Number):

A DUNS Number is required for SAM registration. If you do not currently have a DUNS number, you may acquire one by linking to the Dun & Bradstreet (D&B) website at http://fedgov.dnb.com/webform. D&B’s Government Customer Response Center (GCRC) phone number is 866-705-5711.

Dun & Bradstreet (D&B) provides a DUNS Number, a unique nine digit identification number, for each physical location of your business.

DUNS Number assignment is free for all businesses required to register with the US Federal Government for contracts or grants.

If a DUNS Number does not exist for your business location, it can be created within 1 business day via the D&B website.

OFFEROR’S INFORMATION REQUIRED TO PROCESS AN AWARD:

CAGE Code______________________

DUNS Number ___________________

Tax Identification Number (TIN)______________________________

Company Name and Address:

(Should match SAM profile and Block 17a on SF 1449)

Point of Contact:

Name_______________________________________

Title________________________________________

Business Phone ______________________________

Cell Phone (if applicable)______________________

E-Mail______________________________________

State and Local Taxes:

The U.S. Army Corps of Engineers is exempt from paying state and local taxes per Title 4 United States Code 104-

107. The U.S. Army Corps of Engineers Tax ID Number is 62-1642142.

Contractors performing services for the U.S. Army Corps of Engineers are not exempt from state and local taxes in transactions with vendors, suppliers or subcontractors.

In the State of South Dakota, there is an excise tax on the total gross receipts of all prime contractors and subcontractors engaged in realty improvement. Contractors shall include the excise tax in its quotation.

For information concerning the taxes contact: Sales and Use Tax Division, Capital Lake Plaza, Pierre, South Dakota. Telephone 605-773-3311.

Payments:

Payments will be made after receipt of a proper invoice or receipt of acceptable supplies or services, whichever is later. The contractor is required to include the contract number on all invoices so that receipt and payment for the item or service may be expeditiously processed.

Insurance Required (Local Provision):

In accordance with FAR 28.306 Insurance Under Fixed-Price Contracts and FAR 28.306(b) Work on a Government installation, as contemplated by the Contracting Officer, the coverage specified in FAR 28.307 is the minimum insurance required and shall be included in the contract. The following coverage limits are required, at a minimum, for any work performed on a Government installation under this agreement.

Type Amount Workman’s Compensation and Employer’s Liability Insurance $100,000 General Liability Insurance $500,000 per occurrence

And, when automobiles are used in connection with performing the contract:

Type Amount Automobile Liability Insurance $200,000 per person Bodily Injury $500,000 per occurrence Property Damage $ 20,000 per occurrence

PWS

PREFORMANCE WORK STATEMENT (PWS)

OAHE PROJECT POWERHOUSE

JANITORIAL CLEANING CONTRACT

HUGHES COUNTY, SOUTH DAKOTA

US ARMY CORPS OF ENGINEERS

OAHE PROJECT

28563 POWERHOUSE ROAD

PIERRE, SD 57501

January12, 2016

PART 1

General Information

1. General: This is a service contract to provide all labor and supervision to perform janitorial services at the Oahe Project Powerhouse near Pierre, South Dakota.

1.1 Description of Services/Introduction: The Contractor shall furnish all labor and on site supervision to perform janitorial services at the Oahe Project near Pierre, South Dakota. Services to be performed will be at the Powerhouse Building. This structure is to be cleaned and maintained in accordance with the following specifications. All contracted tasks must be completed during the scheduled day and time unless otherwise specified herein or authorized in advance by the Contracting Officer, or his/her authorized representative. While performing cleaning duties, the Contractor must be alert and immediately report any and all possible fire hazards, flooding, oil leakage, unauthorized or suspicious individuals or any other unusual conditions to the government representative and Operations and Maintenance Manager.

1.2 Background: The Oahe Project maintains the Powerhouse for project staff to complete their duties as assigned.

1.3 Objectives: The Contractor shall provide services to keep Powerhouse clean, safe and usable for project staff and visitors. The Contractor shall provide for the safe, careful, and efficient operations and protection of Government property under the direction of the government representative.

1.3.1 NOTE: The Contractor is to be aware of activities within the Control Room. Example: No interference when hourly readings are made. Careful attention will be given to avoid bumping or interfering with sensitive instruments and control equipment which could be upset due to bumping boards with cleaning equipment, etc.

1.4 Scope: Services include complete cleanup. The contractor shall perform these services in facilities noted in this performance work statement (PWS).

1.5 Period of Performance: The period of performance shall be for one (1) Base Period and two (2) 12-month Options. The Period of Performance reads as follows:

Base Period – 01 March 2016 to 28 February 2017 Option 1 - 01 March 2017 to 28 February 2018 Option 2- 01 March 2018 to 28 February 2019

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. At any time during contract performance, the Government has the right to require revisions of the Quality Control Plan at no cost to the Government should the incorporated plan fail to control the quality of service provided. The plan shall include, but is not limited to, the following:

(a) A description of the inspection system, addressing all services listed in Performance Requirements Summary (Exhibit 1).

(b) Frequency of inspections.

(c) Title of the individual(s) who shall perform the inspections and their organizational placement.

(d) A description of methods for identifying, correcting and preventing defects in the quality of service performed before the level becomes unacceptable.

(e) On-site records of all inspections conducted by contractor. The inspection records format shall include:

i. Date, time, and location of inspection.

ii. Signature block for the person who performed the inspection.

iii. Rating of acceptable or unacceptable.

iv. Area designated for deficiencies noted and corrective action taken.

v. Total number of inspections.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract, in accordance with Part 7 of this PWS. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: Any cleaning that would fall on these holidays may be completed the next business day.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The Contractor shall be required to complete services during duty hours of work, 7:30 a.m. to 5:00 p.m., Monday through Friday for cleaning, except when the Government facility is closed due to holidays, local or national emergencies, administrative closings, inclement weather, or similar Government directed facility closings. The Contractor, on special occasions, may be required to do work after hours or on weekends to prevent interruption of other work. Approval for each instance of working outside the regular work hours must be requested and obtained prior to working them. The Contractor shall avoid cleaning in the lunchrooms during scheduled breaks. These breaks are daily from 0930-0945, 1200-1230, and 1500-1515.

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract shall be performed at U.S. Army Corps of Engineers Powerhouse structure, 28563 Powerhouse Road.

1.6.6 Type of Contract: The government will award a Firm Fixed Price Contract.

1.6.7 Security Requirements: All Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes. Directions for background check are in paragraph 1.6.7.3

1.6.7.1 Submit a complete, updated and signed, list of all Contractor and subcontractor personnel, including their titles and intended working hours, who will be working on site prior to start of work. This listing shall be revised and resubmitted when personnel changes occur.

1.6.7.2 Personnel Risk Assessment

A minimum of seven days prior to engaging in work submit, to the CO or Project POC, a Personnel Risk Assessment (PRA) for each employee requiring authorized unescorted access to the Jobsite. The Contractor employee will only be allowed authorized unescorted physical access after the PRA is shown to and approved by the Government.

1.6.7.3 Authorized Unescorted Access Requirements

Perform a PRA on all Contractor personnel that require authorized unescorted access to the Jobsite. Costs associated with the execution of the PRA shall be at the expense of the Contractor. The content of the PRA is defined by the requirements as follows:

a. Criminal Check - Obtain a criminal background check, completed within the last seven years, on all Contractor personnel that require authorized unescorted access to the Jobsite. A minimum of a 7-year criminal background check with the state patrol office shall be performed from all states of residence and employment, for the past seven years. The COR through the Contacting Officer will approve, disapprove, or revoke authorized unescorted access to the Jobsite as a result of the seven-year background check in accordance with Army Directive 2014-05 Enclosure 2.

b. Identity Verification - Contractor employees shall provide positive verification of individual identity prior to authorized unescorted access to the Jobsite. Acceptable forms of identity verification are documents issued by a federal Government agency that include: the individual's photograph, name, and date of birth, such as a passport or military identification (ID) card. Additionally, a state issued driver's license or ID card is acceptable for identity verification.

c. The Criminal Check and Identity Verification shall be updated at least every seven years for each employee requiring authorized unescorted access to the Jobsite.

d. Escort Requirements - Contractor personnel not cleared for authorized access to the Jobsite may be escorted by Government or Contractor personnel that have authorized unescorted access to the Jobsite. All costs related to the escorting of non-cleared personnel shall be at the expense of the Contractor. Additional burden shall not be placed upon the Government to provide these escorts. Prior to access, coordination with the Project Security Officer is required, including but not limited to:

(1) Verification of identity with photo identification

(2) Name of escorting individual and verification of unescorted status

(3) Time of entry into the Jobsite

(4) Time exiting the Jobsite.

1.6.7.4 Physical Access

1.6.7.4.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured. The Contractor will not block locked doors open, leave locked doors unlocked and unattended, or allow unauthorized personnel through locked doors. The Contractor will assure that locked doors are locked when exiting the area.

1.6.7.4.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.4.3 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.4.4 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer

1.6.7.4.5 Lock Combinations: N/A

1.6.8 Special Qualifications:

1.6.8.1 All Contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable.

The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html

1.6.8.2 The Contractor and all associated sub-contractors shall brief all employees on the local iWATCH, Corps Watch, or See Something, Say Something program (training standards provided by the requiring activity ATO).

This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after contract award.

http://www.myarmyonesource.com/cmsresources/Army%20OneSource/Media/Videos/Family%20Programs%20and %20Services/iWatch_Program/iWATCH%2060_4streaming.wmv

1.6.8.3 Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area Commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are Available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations

1.6.8.4 All new Contractor employees will complete Level I OPSEC training within 30 calendar days of their reporting for duty. Additionally, all Contractor employees must complete annual OPSEC awareness training.

http://cdsetrain.dtic.mil/opsec/index.htm

1.6.8.5 All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas. There are NO classified materials at this project location.

1.6.8.6 The Prime Contractor Company must have (or will have) a Facility Clearance (FCL) at the appropriate level (IAW the NISPOM DOD 5220.22-M and AR 380-49) prior to the start of the contract awarded period of performance. Contractor personnel performing work under this contract must have the required security clearance, per AR 380-67, at the appropriate level at the start of the period of performance. Security Clearances and FCL requirements are required to be maintained for the life of the contract IAW the DD254 attached to the contract. If no FCL, the supporting Government Contracting Activity will sponsor the prime contract company in obtaining the FCL. This location does NOT require a Facility Clearance/FCL.

1.6.8.7 The Contractor must pre-screen Candidates using the E-verify Program (http://www.dhs.gov/E-Verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

1.6.8.8 Employee Special Qualifications: Bidders must be an established company or firm or individual with janitorial experience that can furnish favorable references upon request. The Contractor shall designate in writing, a responsible foreman/supervisor of each work crew who shall serve as a contact for matters involving quality, performance or non-performance of the required work assigned to that crew. The employee(s) designated in accordance with the above requirements shall be qualified and fully competent with full authority to act for, and on behalf of, the Contractor as necessary to insure that the work as described herein is performed in accordance with these specifications. The Contractor shall furnish the above written designation to the government representative during the pre-work, on-site meeting. The designation shall include the name(s), address (es), and telephone number(s) of the individual(s) and the hours the person can be reached, that he/she intends to assign to this work. The Authorized Representative of the Contracting Officer reserves the right to disapprove any individual whom he/she considers to be incompetent to perform the work required. Such disapproval's will be given to the Contractor by written notice.

A minimum of one supervisor shall be on duty in the contract work area during all scheduled working hours.

The Contracting Officer or the government representative may require the Contractor to immediately remove from the work site any employee of the Contractor or subcontractor who in the opinion of the government representative endangers persons or property, or whose physical or mental condition is such that it would impair the employee's ability to satisfactorily perform his/her work. Notification to the Contractor shall be promptly made in writing if time and circumstances permit. Otherwise, notification shall be telephonic and shall be confirmed in writing as soon as possible. No such removal, however, will reduce the Contractor's obligation to perform all work required under this contract. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, government representative and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

The government representative shall be Phil Sheffield 605-224-5862 ext. 3005.

1.6.9.1 The Contractor shall be required to meet on-site with the government representative prior to commencement of work, for the Base Offer and each option period to discuss the performance requirements and administration of the contract. The Contractor shall be required to contact the government representative to ascertain the place, time and date of this meeting. The minutes of this meeting will be transcribed by the Government and a copy provided to the Contractor.

1.6.9.2 The Contractor will be required to take an on-site tour of all work areas with the government representative prior to commencement of work. This will provide an opportunity to mutually discuss and define specific work areas and details of quality performance requirements. Supervisor/ employee indoctrination is the responsibility of the contractor and assigned supervisor.

1.6.9.3 The Contractor or their representative shall contact the government representative on a monthly basis during the contract period to review the past months work and the planned work for the upcoming month. Failure of the Contractor or their representative to meet this requirement without approval of the government representative may constitute grounds for termination of this contract. The contact person, if other than the Contractor, shall be mutually agreed upon by the Contractor and the government representative during the pre-contract meeting.

1.6.9.4 The government representative may appoint a member of the Project Staff to act in his/her place as authorized by the Contracting Officer.

1.6.10 Government Representative: The government representative monitors all technical aspects of the contract and assists in contract administration. The government representative is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the government representative, a copy of which is sent to the Contractor, states the responsibilities and limitations of the government representative, especially with regard to changes in cost or price, estimates or changes in delivery dates. The government representative is not authorized to change any of the terms and conditions of the resulting order. The Project will be notified immediately in cases involving fatality, serious injury, or severe property damage by contacting the Project Office during normal business hours M-F from 7:00 AM- 5:30 PM, and after hours can be directed to the Control Room 605-224-5862 ext. 3200.

1.6.11 Key Personnel: The following personnel are considered key personnel by the government: The contractor and/ or any of their appointed representatives conducting work under the specifications of this contract.

All employees shall possess required licenses/certificates/ insurance as required by federal, state, and local authorities.

1.6.12 Safety

1.6.12.1 The government will furnish required safety equipment such as hard hats, goggles, gloves, and breathing protection. Contractor will use personal protective equipment when cleaning sanitary facilities such as urinals, toilet stools, shower stalls, and floors in those areas.

1.6.12.2 Lockers for the Contractors' employees will be furnished and maintained by user.

1.6.12.3 The Contractor will wear government-furnished hard hats in all areas designated as hardhat areas.

1.6.12.4 Extreme caution and care will be used when working around switchboards, unit control boards, etc., and when using water and other cleaning fluids and liquids near electrical equipment.

1.6.12.5 Contractor and employees will be familiar with the Material Safety Data Sheets of government-furnished supplies.

1.6.12.6 Contractor/employees will be provided and expected to comply with U.S. Army Corps of Engineers "Safety and Health Requirements Manual", as well as OSHA Regulations.

1.6.12.7 Special caution and extra safety measures must be used when cleaning areas not opened daily. Mice feces and dust when stirred-up may cause Hantavirus.

1.6.12.8 Contractor and employees shall wear clothing suitable for the weather and work conditions. The minimum for this work shall be a short sleeved shirt, long trousers, and protective shoes or boots, in accordance with EM 385-1-1.

1.6.13 Identification of Contractor Employees: N/A

1.6.14 Contractor Travel: N/A

1.6.15 Other Direct Costs: N/A

1.6.16 Data Rights: N/A

1.6.17 Organizational Conflict of Interest: N/A

1.6.18 PHASE IN /PHASE OUT PERIOD: N/A

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. GOVERNMENT REPRESENTATIVE. An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

AR Army Regulation CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) DA Department of the Army DOD Department of Defense FAR Federal Acquisition Regulation OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QC Quality Control

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1.Services: N/A

3.2 Facilities: N/A

3.3 Utilities: N/A

3.4 Equipment: The Government shall provide equipment to accomplish the required cleaning. The government will furnish required safety equipment such as hard hats, goggles, gloves, breathing protection, etc. Contractor will use rubber gloves when cleaning sanitary facilities such as urinals, toilet stools, etc.

3.5 Materials: The Government shall provide all materials to accomplish the required cleaning.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall supply all labor, supervision, and transportation to and from the Oahe Project Powerhouse to perform work on this PWS.

4.2 Secret Facility Clearance: N/A

4.3 Materials: The Contractor and employees will be familiar with the Material Safety Data Sheets of government furnished supplies. The Contractor and employees will be provided and expected to comply with U.S. Army Corps of Engineers “Safety and Health Requirements Manual”, as well as OSHA Regulations. Any additional cleaning materials and equipment will be approved prior to use.

4.4 Equipment: Janitor’s closets for the Contractors' employees will be maintained and kept in a neat and orderly manner, subject to the discretion of the government representative. The contractor can furnish any equipment they deem necessary to accomplish the standard that is not provided by the government.

PART 5

SPECIFIC TASKS

5. SPECIFIED TASKS:

5.1 Basic Services: Janitorial service shall be performed in accordance with current standards of performance for such work and shall include all necessary sweeping, vacuuming, dusting, mopping, waxing, polishing, cleaning, washing, disinfecting, removal of waste; and replacement of hand soaps, paper towels, toilet tissue, and deodorizers. At times there will be items such as cardboard boxes or other objects that are waste and will not fit in wastebaskets or containers.

These items could be in office areas, other locations, or in any of the structures. Government personnel will mark them for disposal. The Contractor will dispose of these items in the dumpster located outside on the north side of the Powerhouse. There will be liquid spills of various types, tracking of mud, debris, plant residue, waste, dust, bugs, broken glass, construction residue, and other conditions that require janitorial attention. These conditions will be the responsibility of the Contractor to correct. Wastepaper, trash, and debris will be placed in government-furnished plastic bags; these bags will be deposited in the dumpster located on the outside and north side of the Powerhouse daily. The Government will furnish dumpsters. Powerhouse equipment, furniture and displays will not be damaged by cleaning activities.

5.1.1 The Contractor and/or his employees on duty will report daily either in person or via telephone to a designated Corps employee whenever he/she reports for duty.

5.1.2 In the event of construction/maintenance being performed within the designated structures, the Contractor will be required to perform all specified duties, unless otherwise directed by the government representative. Other contractors may create additional dust and construction residue that may drift and create additional work. This increase in additional cleaning is included in the janitorial contract.

5.2 Cleaning: The Contractor shall follow the attached schedule for cleanup (Technical Exhibit 4).

5.2.1 Floor Sweeping/Dust Mopping – An acceptable swept or dust mopped floor will be free of dust, dirt, and debris.

Furniture or other equipment moved during sweeping will be replaced to original location.

5.2.2 Damp Mopping – An acceptable damp mopped floor must be clean, disinfected, and free of streaks, smudges, excess water, and removable marks of any kind.

5.2.3 Floor Scrubbing – An acceptable scrubbed floor is a floor that displays a clean appearance without embedded dirt, cleaning solution, film, stains, marks, water or streaks.

5.2.4 Dusting – An acceptable dusted surface is free from all dust, lint, cobwebs, dirt, oily streaks and stains. The dust must be removed, not relocated. Areas that cannot be dusted with the use of a ladder will be completed with lift equipment. These cleanings will be coordinated with government representative and powerhouse personal.

5.2.5 Cleaning of Plumbing Fixtures & Restrooms- An acceptable plumbing fixtures and restroom cleaning will exhibit the following: clean, bright and disinfected toilets and urinals, filled and working soap dispensers, towel dispensers and deodorizers with no objectionable odors. The floors, partitions, fixtures, and surfaces will be clean, bright, mark free, and free of excess water.

5.2.6 Mirror and Glass Cleaning – Acceptably cleaned glass is without streaks, film,…