Site Visit Agenda.pdf
PDF 109 KB Posted
- Solicitation number
- W9127S26QA008
About this file
This is a pre-bid conference agenda for solicitation W9127S-26-Q-A008, a Park, Electric, Plumbing IDIQ contract for the Greers Ferry Project Office. The meeting is scheduled for February 10, 2026 at 10:00 AM. Bidders must submit quotations in PDF format to Shelby.m.henson@usace.army.mil by Monday, February 23, 2026 at 1:00 PM CST, with the solicitation number included in the email subject line. Required submission documents include a signed Request for Quotation cover page, completed provisions, completed bid schedules A, B, and/or C with unit and total prices, and signed amendments as applicable. SAM registration is not required to submit a bid but is mandatory for contract award; bidders not registered at the time of award may be disqualified. Multiple awards may result from this solicitation.
The contract is an Indefinite Delivery Indefinite Quantity (IDIQ) agreement with a one-year base period (February 1, 2026 through January 31, 2027) plus four optional 12-month periods. The Service Contract Act applies, requiring contractors to pay wage rates plus health and welfare benefits. The Contracting Officer designates the Contracting Officer Representative (COR), Daniel Hess, who oversees project progress but cannot authorize commitments or changes affecting price, quality, quantity, delivery, or other contract terms. Contractors must submit deliverables per Schedule TE#2 before beginning work, comply with EM 385-1-1 safety requirements including designation of a Safety and Site Health Officer, and maintain a daily work schedule of 8:00 AM to 5:00 PM. A detailed project schedule is required after receipt of the Notice to Proceed, and invoices must be submitted by the 25th of each month per Schedule TE#8. Line-item bid details are provided in Section 5 of the solicitation.
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Other files
| File | Type | Posted |
|---|---|---|
| Site Visit Sign in Sheet.pdf | ||
| Combined Synopsis Solication.pdf |
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Text version
AGENDA
Solicitation W9127S-26-Q-A008
Park, Electric, Plumbing IDIQ, Greers Ferry Project Office February 10, 2026 @ 10:00am
Introductions
Purpose of Meeting/General Comments
1. Responsive Bidder Contents
a. Submission format shall be .pdf form and emailed to Shelby.m.henson@usace.army.mil. Please ensure the solicitation number, W9127S26QA008, is written in the subject line of your email.
b. Follow instructions in Solicitation.
c. SAM Registered: You do not have to be registered to submit a bid, but you will have to be registered in order to be awarded this contract.
However, if you are not registered at the time of award, you may be disqualified from receiving the award.
d. Required Documents. (1) Request for Quotation cover page (signed).
(2) Completed (filled in) Provisions, as applicable. (3) Completed bid schedule(s) A, B, and/or C with unit prices and total prices. Multiple awards may result from this solicitation. (4) Signed Amendments, as applicable
e. Quotes are due no later than Monday February 23, 2026 at 1:00 PM
CST.
2. General Requirements Review
a. Contract background, requirements, and expectations.
i. Previous acquisition history –
ii. Previous contract price –
b. Contract Type (IDIQ)
c. COR Responsibilities (Daniel Hess) and limitations (Contracting Officer designates COR. COR oversees the progress of the project. COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition of the contract).
d. Contract Term: The period of performance is one (1) base year and four (4) 12-month options. The base year may be less than 12 months.
February 1, 2026 (or date of award) – January 31, 2027.
e. Wage Rate – Requirements: The Service Contract Act applies. Pay wage rate plus health and welfare.
3. Plans/ Specifications Review
a. Deliverables Schedule TE#2: Submittals must be accepted before work begins.
b. Safety: New EM 385-1-1, Accident Prevention Plan, designated SSHO, AHAs, safety meetings.
c. Schedule: Daily work schedule 8:00AM – 5:00PM. Contractor required to submit a schedule after receiving Notice to Proceed.
d. Invoice: TE#8. Submit 25th of each month.
e. Bid Schedule: Line-item review. Section 5 gives details of line items.
Site Visit/Review
Questions/Answers
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