2024 DHA Industry Day_Strategic Leveling Alignment Plan (SLAP).pdf

DHA Operations & Maintenance (O&M) Contracts Strategic Leveling Alignment Plan (SLAP)

Marvin Hsie & Freddie Aguilar 12 August 2024

Controlled By: DHA Facility Ops Branch CUI Category: PROPIN

DISTRO/LDC: FEDCON

POC: (210) 831-7684

CUI

Improving Health and Building Readiness. Anytime, Anywhere — Always

AGENDA

• Audience: Attendees/vendors at DHA Industry Day

• Goals of DHA Leveling Plan

• Course of Actions

• Tactical View of Leveling Plan for 300 MTFs

• Parking Lot & Questions

Goals of SLAP for DHA O&M Contracts

• Establish a predictable annual workload for DHA, MTFs and MSTs for next 5 years

• Establish a sustainable battle rhythm for New Contract Awards and Option Years during the Fiscal Year of Execution

• Organize by the DHA Six Area of Responsibilities (AOR)

• Arrange by Geographic Task Orders (GTO), when possible. Task order with multiple MTF. Example JBSA Lackland/Randolph.

• Arrange by Individual Task orders (ITO), when Site to large for GTO- Example BAMC and Bethesda.

• Assign a dedicated MST to GTOs for efficiency, familiarity and standardization?

• EX: Fort Detrick Labs, RHC Europe

Goals of Leveling Plan

• Incorporate non-MST serviced MTFs into one of the four MSTs’ MATOCs/BPAs

• Rough Order of Magnitude (ROM) is 35+ Medical Sites total in DHA left

• Common Output Levels do not align w/ Med O&M

• Poses moderate to high risk to DHA for standardization and patient risk

• No onsite MTF QA program. Therefore, Gov QA/QC process fragmented

• Purposeful Non-Use of DMLSS vs Maximo

• DMLSS Mandated by DHA CC and prior Services Surgeon Generals

Projected Five Years Workload

So lic ita tio ns

New Solicitations from FY23 - FY27

FY23 FY24 FY25 FY26 FY27

January February March April May June July August September October November December

CY24 Recompete/Solicitations and Option Years All MSTs

Recompete/Solicitations Option Year Renew

95 Contract Actions in March every year

Only 12 Contract Actions in June every year

DHA O&M: MST vs Non-MST

CUI

DHA O&M Execution By Source

MST Standardized Sites

Non- MST Sites

• Huntsville: OMEE VI ending. Transition plan to New OMEE VII MATOC soon…

• MUST offload existing sites to New MATOC in the future

• Task Orders being moved to OMEE VII within the next year of award

• Mobile: Proposed new O&M MATOCs.

• Details forthcoming in future Federal announcements

• Oahu MATOC Awarded last year

• Little Rock: One new O&M MATOC starting this year

• *Capacity to support “large, Non A-E Requirements Package” > $250K

• HVAC & Roof Resurfacing…large repair projects that does not need ENG support

Proposed Course of Actions: Updates

• GSA: Need to replace expiring BPA with Apex 2 Working details:

• Key SIN: Ancillary Repair and Alterations

• Support “large, non A-E Requirements Package” > $250K?

• HVAC “in kind” Replacements and Roof resurfacing

Proposed Course of Actions: Updates

Review: Goals of SLAP for DHA O&M Contracts

• Establish annual workload for DHA, MTFs and MSTs for next 5 years

• Establish battle rhythm for New Contract Awards and Option Years during the FY

• Organize by the DHA Six Area of Responsibilities (AOR)

• Arrange by Geographic Task Orders (GTO), when possible

• Requirement still for Small Market Awards – EX: Minot AFB

• Assign a dedicated MST to GTOs for efficiency, familiarity and standardization?

• Execute when opportunities arise: Option Year or MATOCs expiring

• Incorporate non-MST serviced MTFs into one of the four MSTs MATOCs/BPAs

• Rough Order of Magnitude (ROM) is 30+ Medical Sites total in DHA

Parking Lot and Questions?

BACKUP SLIDES

• Goal: Execute 300+ DHA MTFs O&M Contract actions on time and with funds

• Show Five Year DHA Leveling Plan Spreadsheet

• Show FY23 Workload Projections

• (Briefly) show FROID O&M Section

• Discuss Capacity Ceiling now or at Contract Standardization Brief?

Create algorithm for determining “just the right amount” of corrective maintenance

• Use BUILDER Mechanical, Electrical, and Plumbing data as key variable?

Tactical Views of Leveling Plan

January February March April May June July August September October November December

CY23 Recompetes / New Solicitations Only ALL MSTs