Attachment_4_-_Closed_Bidder_Inquiry_Responses_(18Jul28).pdf

UNCLASSIFIED\\FOR OFFICIAL USE ONLY

Bid Inquiry Contractor Report All Inquiries

Project: FY19 EIR MATOC 2.0 Review: Phase 1 - EIR MATOC (00001) (sorted by CommentID ) Displaying 33 inquiries.

Id Discipline Sheet Detail Spec

7539814 Other W9127S-18-R- 6000_EIR_Solicitation.pdf

W9127S-18-R- 6000_EIR_Solicitation.pdf

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

When do bidder inquires close in ProjNet. Cannot locate in the solicitation.

On: Jun 26 2018.

Government Response. . Bidder inquiries will close on 9-Jul-2018 at 5:00 PM CST. On: Jun 26 2018 Current Request Status: Request Closed

Information for this report is procurement sensitive.

7539978 Contracting Attachment 1 Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Where in the proposal is the Proposal Data Sheet (Attachment 1) to be submitted? This is provided as an attachment to the RFP but there is no mention of it in the proposal instructions, Section 00 21 00.

On: Jun 26 2018.

Government Response. . Include in a location at your discretion. It is commonly included upfront following the SF 1442 and all acknowledged SF 30 solicitation amendments prior the offeror's technical proposal. On: Jul 03 2018 Current Request Status: Request Closed

Information for this report is procurement sensitive.

7539997 Contracting RFP, pgs. 11 and 12 Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Please confirm if a project has to be 100 percent complete in order to be used in the Offeror's Experience and Past Performance sections.

On: Jun 26 2018.

Government Response. . Confirmed. "Provide a narrative of four (4) projects completed within the last four (4) years with a value of at least $4 million." Also, Factor 3 states: "Past performance questionnaires must reflect contracts that were 100% completed and at least $4M each in value." On: Jul 03 2018 Current Request Status: Request Closed

Information for this report is procurement sensitive.

7539999 Contracting RFP, pgs. 11 and 12 Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

What is the completion period for past experience - 4 years as indicated under Subfactor 1 of Factor 2 (pg. 11), or 6 years as indicated under Factor 3 (pg. 12)?

On: Jun 26 2018.

Government Response. . Four (4) years. Factor 3 to be corrected in a solicitation amendment. On: Jul 03 2018 Current Request Status: Request Closed

Information for this report is procurement sensitive.

7540030 Contracting RFP, pgs. 11 and 12 Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

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It appears that almost identical information is required in Factor 2, Subfactor 1, Offeror's Experience (pg. 11) and Factor 3, Past Performance (pg. 12).

Is it the government's intent for the Offeror to duplicate the project information, with the only differences being to (1) provide a team members list with description of role and responsibility in the Offeror's Experience section, and (2) provide problems and corrective actions in the Past Performance section?

On: Jun 26 2018.

Government Response. . It is not necessary to duplicate this information. Simply site location corresponding to Subfactor 1 experience. An amendment will be issued removing this request for duplicated information in Factor 3. On: Jul 03 2018 Current Request Status: Request Closed

Information for this report is procurement sensitive.

7540049 Contracting RFP, pg. 11 Factor 2 Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

In describing the nature of association between one or more firms, are teaming arrangements required to be submitted with the proposal and, if so, where should they be placed?

On: Jun 26 2018.

Government Response. . This information should be included on the Proposal Data Sheet (Attachment 1). On: Jul 03 2018 Current Request Status: Request Closed

Information for this report is procurement sensitive.

7542100 Contracting RFP, Factor 2 pg. 11 Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

We have a highly relevant project with a value that is $17 under the $4M threshold. Would the government consider such a project for evaluation, on the basis that no scope could possibly be performed for this difference, and therefore this project is essentially of equal magnitude to that requested by the RFP?

On: Jun 27 2018.

Government Response. . If a post-award contract amendment was issued putting the project over $4M, that would be acceptable. Otherwise, maintain the $4M minimum per the solicitation requirements. On: Jul 03 2018 Current Request Status: Request Closed

Information for this report is procurement sensitive.

7544075 Contracting 00 22 10 Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

To clarify in Factor 1 Management Approach we are allowed 6 double sided pages...since the submittal will be electronic this would be 12 single sided pages correct?

On: Jun 28 2018.

Government Response. . Correct. Same logic would also apply accordingly to Factors 2 and 3. On: Jul 03 2018 Current Request Status: Request Closed

Information for this report is procurement sensitive.

7544256 Contracting 00 22 10 Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

It is unclear what exactly we are to submit in Factor 3.

Are we to submit Past Performance on the 4 projects we showcased in Factor 2? And if so:

If the project has a Final CPARS should we submit that? If it does not have a final CPARS but we do have a completed NAVFAC/USACE PPQ on file within the last year are we allowed to submit that in lieu burdening the Point of Contact for another completed PPQ?

On: Jun 28 2018.

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Government Response. . Correct. Submit past performance on the 4 projects identified in Factor 2 per the submission requirements.

Regarding the Final CPARS, please do submit. The Government will also validate final ratings within

CPARS.

Regarding the PPQs, the preference is for those to be completed by the point of contact and sent directly to the Little Rock District Contract Specialist identified in the RFP. However, the Government will accept those completed within the last year as requested. On: Jul 03 2018 Government Response. . This new text supercedes ALL previous replies.

Correct. Submit past performance on the 4 projects identified in Factor 2 per the submission requirements.

Regarding the Final CPARS, you may submit at your discretion which will be counted against the maximum page count requirements. The Government will also validate final ratings within CPARS.

Regarding the PPQs, the preference is for those to be completed by the point of contact and sent directly to the Little Rock District Contract Specialist identified in the RFP. However, the Government will accept those completed within the last year as requested. On: Jul 03 2018 Current Request Status: Request Closed

Information for this report is procurement sensitive.

7544411 Contracting RFP, pg. 11 Factor 2 Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Factor 2, Technical Qualifications, states: "...each member of the teaming arrangement and/or JV may provide a combined total of four (4) projects." And the evaluation criteria state that the "proposal will be evaluated for the overall team's specialized experience."

Based on this, the government will review projects submitted from a prime contractor and/or team member where a signed teaming arrangement is in place?

On: Jun 28 2018.

Government Response. . That is correct. Per the solicitation requirements, teaming arrangements and/or JVs must be identified on the Proposal Data Sheet (Attachment 1). Any JV entity also needs to be identified on the SF 1442. On: Jul 03 2018 Current Request Status: Request Closed

Information for this report is procurement sensitive.

7546628 General Page 11 of 93 Factor 2 Subfactor 1 Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Factor 2: Technical Qualifications - Subfactor 1, Offeror's Experience states "Provide a narrative of four (4) projects completed within the last four (4) years with a value of at least $4 million." Because of this solicitation being 8(a) set-aside would the government consider reducing that required contract value down to $2 million in order to allow for 8

(a) firms to submit without a JV or Teaming Arrangement?

On: Jun 29 2018.

Government Response. . Maintain the $4M minimum per the solicitation requirements. On: Jul 03 2018 Current Request Status: Request Closed

Information for this report is procurement sensitive.

7547797 General N/A N/A N/A Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Please clarify our understanding. We are only submitting CD copies, and there are no hard copies of Phase 1 required.

On: Jun 29 2018.

Government Response. . That is correct. On: Jul 03 2018 Current Request Status: Request Closed

Information for this report is procurement sensitive.

7547798 General N/A N/A N/A Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

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Factor 2, Technical Qualifications requires that Offerors "provide a narrative of four (4) projects completed within the last four (4) years with a value of at least $4 million."

Factor 3, Past Performance requires that "For the projects submitted in Factor 2, Subfactor 1, Offeror's experience, submit project information for four (4) projects of at least $4M each all completed within the last six (6) years."

The requirements are contradicting. Please confirm that the projects within Factor 2 and Factor 3 shall have been completed within the last four (4) years.

On: Jun 29 2018.

Government Response. . That is correct. Projects shall have been completed in the last four (4) years.

Factor 3 to be corrected in a solicitation amendment. On: Jul 03 2018 Current Request Status: Request Closed

Information for this report is procurement sensitive.

7547800 General N/A N/A N/A Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Subfactor 2, Key Personnel Submission requirements state "Provide a narrative listing of key personnel and key subcontractors/team arrangements required for a typical project and why they are qualified to manage the program."

Is this information to be provided in narrative format preceding the required resumes? Or is the intent to clarify this information within the resumes?

On: Jun 29 2018.

Government Response. . Provide a brief narrative to precede the resumes. On: Jul 03 2018 Current Request Status: Request Closed

Information for this report is procurement sensitive.

7547801 General N/A N/A N/A Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Factor 2, Subfactor 1, Offeror's Experience states that "If the Joint Venture (JV), or teaming arrangement, has little or no recent and/or relevant projects performed, then each member of the teaming arrangement and/or JV may provide a combined total of four (4) projects."

The same section then states "Experience by other corporate entities or JVs not named on the Standard Form (SF) 1442 is prohibited and will not be evaluated".

Please confirm, is it the Government's intent is that project experience examples within this subfactor MUST come from the OFFEROR, which means one of the members of the JV Offeror or the sole Offeror. In other words, the Government will NOT evaluate team partner experience (designer or subcontractor).

On: Jun 29 2018.

Government Response. . The government will review projects submitted from a prime contractor and/or team member where a signed teaming arrangement is in-place. These shall be identified on the Proposal Data Sheet (see Attachment 1). This would include the designers and other subcontractors. On: Jul 03 Current Request Status: Request Closed

Information for this report is procurement sensitive.

7547802 General N/A N/A N/A Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Factor 2, Subfactor 1, Offeror's Experience and Factor 3 have duplicate requests for information: Location, Description, owner contact information, project cost, project scope, award amount, and Major departments affected by renovation.

Shall we cross-reference and provide this information in one section or the other? Or shall we duplicate the information in both Factors?

On: Jun 29 2018.

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Government Response. . It is not necessary to duplicate this information. Simply site location corresponding to Subfactor 1 experience. An amendment will be issued removing this request for duplicated information in Factor 3. On: Jul 03 2018 Current Request Status: Request Closed

Information for this report is procurement sensitive.

7549492 Other Section 00 22 10 Page 9 of 93 Number of Copies Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

SF 1442 and Section 00 22 10 - Phase 1 of a 2 Phase Design Build Selection Process. Please confirm the government is requesting 1 original hard copy proposal, 1 original proposal on CD, 5 hard copy proposals, and 5 copies on CD.

On: Jul 02 2018.

Government Response. . Per the Phase 1 Proposal Submission Requirements, Evaluation Criteria and Selection Criteria (page 9 of 93:

"NUMBER OF COPIES. Offerors shall submit six (6)copies of their proposal in CD format."

No hard copies are being requested. On: Jul 03 2018 Current Request Status: Request Closed

Information for this report is procurement sensitive.

7549499 Other Page 11 of 93 Subfactor 1, Offeror's Experience

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Factor 2, Subfactor 1, Offeror's Experience states offerors shall provide a narrative of 4 projects completed within the last 4 years with a value of at least $4 million. Factor 3: Past Performance for the projects submitted in Factor 2, Subfactor 1, Offeror's experience, submit project information for 4 projects of at least $4M each all completed within the last 6 years. Please clarify if projects for both sections may be from the last 6 years.

On: Jul 02 2018.

Government Response. . Four (4) years. Factor 3 to be corrected in a solicitation amendment. On: Jul 03 2018 Current Request Status: Request Closed

Information for this report is procurement sensitive.

7549502 Other Page 11 of 93 Subfactor 2, Key Personnel

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Subfactor 2, Key Personnel. Please confirm that resumes for this section are to be one page singled sided.

On: Jul 02 2018.

Government Response. . That is correct. On: Jul 03 2018 Current Request Status: Request Closed

Information for this report is procurement sensitive.

7549508 Other Page 11 of 93 Factor 2 Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Factor 2: Technical Qualifications. Would the government consider experience for Subfactor 1, Offeror's Experience and Factor 3 Past Performance by an entity in any JV so long as that entity is named on the SF 1442.

On: Jul 02 2018.

Government Response. . The government will review projects submitted from a prime contractor, JV, and/or team member where a signed JV and/or teaming arrangement is in-place. These shall be identified on the Proposal Data Sheet (see Attachment 1). This would include the designers and other subcontractors.

If a JV entity is utilized, it would need to be listed on both the Proposal Data Sheet (see Attachment 1) and

Page 5 of 9ProjNet: Logged In User the SF 1442.

A solicitation amendment will be forthcoming to clarify this issue under the Factor 2 Submission Requirements. On: Jul 03 2018 Current Request Status: Request Closed

Information for this report is procurement sensitive.

7551612 General N/A N/A N/A Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Subfactor 2, Key Personnel submission requirements on page 12 of 93 state that resumes must include "Three (3) completed projects and include project title, POC, dates, location, specific role and responsibilities for the infrastructure renovations/repairs in active healthcare facilities."

The personnel minimum qualifications require that personnel have experience that will extend beyond 3 projects. For instance, the requirements for the Architect of Record state "This individual shall have a minimum of ten (10) years within the last eleven (11) years of relevant experience as a registered architect in the design, repair and installation of building infrastructure/physical plants unique to large and small operating medical healthcare facilities which are operational 24/7 and the performance of work therein." To show 10 years of experience could require as many as 10 projects.

Which of the below is the Government looking for us to provide?

1. Comply with the submission requirements and select three projects from each key person to submit, even if the three projects don't span the entire number of years required for each position.

2. Submit more than three projects to ensure we provide projects spanning the required number years of experience.

(If so, please consider increasing the page limit to 2-3 pages per resume so that we can provide enough projects to meet the extensive years of experience for these positions.)

On: Jul 03 2018.

Government Response. . Option 1. Comply with the submission requirements and select three projects from each key person to submit, even if the three projects don't span the entire number of years required for each position. Other means can be used to demonstrate years of experience (e.g. Year of Degree, Year of Registration, etc.). On: Jul 12 2018 Current Request Status: Request Closed

Information for this report is procurement sensitive.

7553479 General NA NA NA Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Please clarify what you mean by "pages will be double sided" when the requirements state that the proposal be submitted in CD format.

On: Jul 05 2018.

Government Response. . Will be corrected in solicitation amendment. On: Jul 12 2018 Current Request Status: Request Closed

Information for this report is procurement sensitive.

7553771 General NA NA NA Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Is an SF1442 required in the Phase 1 response?

On: Jul 05 2018.

Government Response. . Yes. On: Jul 12 2018 Current Request Status: Request Closed

Information for this report is procurement sensitive.

7553773 General NA NA NA Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

What is the deadline to post bidder inquiries to ProjNet?

On: Jul 05 2018.

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Government Response. . See bidder inquiry response #7539814. COB July 9, 2018. On: Jul 12 2018 Current Request Status: Request Closed

Information for this report is procurement sensitive.

7553920 General N/A N/A N/A Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

In reference to RFI responses 7547801 and RFI 7549508, that state "the government will review projects submitted from a prime contractor and/or team member where a signed teaming arrangement is in place." And "The Government will review projects submitted from a prime contractor, JV, and/or team member where a signed JV and/or teaming arrangement is in place."

The result is that an Offeror can provide subcontractor or team partner experience and meet the qualifications, with zero prime contractor/offeror medical renovation experience of their own. In other words, a prime contractor with zero medical experience will meet the qualifications and could be selected for this highly complex contract. Signed teaming agreements are not contractually or legally binding. This means that a offeror/prime could use the experience of someone who is not contractually or legally required to carry out the work, and then be awarded this contract with zero experience of their own.

We the Offeror, acknowledge that competition is good. However, are you hurting the primes who have the experience and are receiving no higher evaluation for actually having this experience without relying on team partners?

Question 1: Will prime contractors who meet the qualifications without providing subcontractor or team partner experience be rated as significantly more advantageous? On previous MEDCOM RFPs the experience evaluation criteria read "Experience of the prime offeror acting as a prime contractor will carry more weight in the evaluation process than experience of the prime acting as a subcontractor, or the experience of key subcontractors."

Suggested Solution: Given the highly complex nature of the work anticipated under this MATOC, we feel it is in the best interest of the Government to not allow team partner or subcontractor experience to meet the experience section qualifications. In order to do this, we recommend rescinding its response to RFIs 7547801/7549508 and also strike the following text from the requirements: "Offerors representing the combining of two or more companies for the purpose of this RFP must describe the nature of the association; indicate whether the firms have experience working together in design-build outfitting ventures, including how long and how many projects. If the JV, or teaming arrangement, has little or no recent and/or relevant projects performed, then each member of the teaming arrangement or JV may provide a combined total of four projects."

In addition, in the Experience section evaluation criteria, instead of Evaluating the "Team's Experience", to evaluate solely the "Offeror's experience".

On: Jul 05 2018.

Government Response. . The government leaves it up to the offeror to provide the best experienced team which will be evaluated according to the solicitation criteria. On: Jul 12 2018 Current Request Status: Request Closed

Information for this report is procurement sensitive.

7553925 General N/A N/A N/A Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Please advise/confirm if the following personnel resumes shall be personnel currently employed by the Offeror and may not be provided from subcontractor or team partner firms: Project Managers and Program Manager. We are assuming the Government is intending to evaluate Offeror qualifications versus team partner or subcontractors.

On: Jul 05 2018.

Government Response. . Confirmed. Project Managers and Program Manager should be currently employed by the offeror noted in the SF 1442. On: Jul 12 2018 Government Response. . This new text supercedes ALL previous replies.

All staffing decisions are at the discretion of the offeror. On: Jul 18 2018 Current Request Status: Request Closed

Information for this report is procurement sensitive.

7556584 Contracting General Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

May we include a Cover Letter/Transmittal letter with our submission and not have it counted in page limit?

On: Jul 09 2018.

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m4pmsekl Cross-Out m4pmsekl Typewritten Text Reply revised below

Government Response. . Yes. On: Jul 12 2018 Current Request Status: Request Closed

Information for this report is procurement sensitive.

7556587 Contracting SBA Requirement Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Per the SBA Information, "SBA has determined that competition will be restricted to all eligible 8(a) firms and those 8

(a) firms with a bonafide office located within the geographical area. All other 8(a) firms outside this geographical area will be deemed ineligible to submit offers." Please confirm that the "geographical area" is all CONUS and not restricted to Little Rock District area.

On: Jul 09 2018.

Government Response. . Correct. Geographical area includes all CONUS to include Alaska, Hawaii, and all US Territories. On: Jul 12 2018 Current Request Status: Request Closed

Information for this report is procurement sensitive.

7556598 Construction Management page 11 of 93 Subfactor 1

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Additionally, the following experience must be demonstrated:

1. Each of the predominant infrastructure systems must be represented in at least 1 of the 4 submitted projects.

Question: please confirm that projects used in Offeror's Experience need to include work from the predominant infrastructure systems to show experience on all systems throughout our 4 projects?

Question: Is it the governments intent to show past performance were services were performed on ALL predominant infrastructure systems for each Project submitted?

On: Jul 09 2018.

Government Response. . Confirmed for both questions. On: Jul 12 2018 Current Request Status: Request Closed

Information for this report is procurement sensitive.

7556603 Construction Management 12 of 93 c.) other sources

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Other Sources: The Government may contact sources other than those provided by the offeror for information with respect to past performance on projects completed, or at least 50% complete.

Question: Please confirm only Completed project will be considered with this submission and projects that are Not 100% complete will be considered Non-Compliant?

On: Jul 09 2018.

Government Response. . Concur but as stated, other sources the Government may use to evaluate could include "past performance on projects completed, or at least 50% complete." On: Jul 12 2018 Current Request Status: Request Closed

Information for this report is procurement sensitive.

7557113 Other Page 11 of 93 Factor 2: Technical Qualifications

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

If contractor A was in a JV with contractor B to form JV AB, and contractor A forms a different JV with contractor C, JV AC, and can contractor A's experience from JV AB be used for this section?

On: Jul 09 2018.

Government Response. . Yes. On: Jul 12 2018 Current Request Status: Request Closed

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Information for this report is procurement sensitive.

7557125 Other Page 11 of 93 Factor 2: Technical Qualifications

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

If previous experience was awarded to an unpopulated JV, can previous experience of one of the entities of that JV be used under the formation of a different JV for this procurement since the unpopulated JV did not perform any work?

On: Jul 09 2018.

Government Response. . Yes. On: Jul 12 2018 Current Request Status: Request Closed

Information for this report is procurement sensitive.

7557458 Contracting 12 of 93 010001 Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Factor 3 Past Performance b.) Past Performance References states that the Government will review completed CPARS for each project the contractor submits. It further states that if a project does not have a CPARS that the contractor must submit a NAVFAC/USACE Past Performance Questionnaire. This would indicate that PPQ's are only necessary for projects that do not have a CPARS. Answer to question 7544256 seems to request PPQ's for all 4 projects regardless of if they have a CPARS or not. What is the requirement?

On: Jul 09 2018.

Government Response. . If a CPARS is available, recommend submitting. PPQ's are required only for those project without CPARS. On: Jul 12 2018 Current Request Status: Request Closed

Information for this report is procurement sensitive.

Report Complete

UNCLASSIFIED\\FOR OFFICIAL USE ONLY

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