W9127S-17-R-6030_-_Site-Visit_minutes.pdf

W9127S-17-R-6030 Walter Reed Swing Space Initial Outfitting Project

Site-Visit Minutes February 22, 2017

• Introduction of government and contractor attendees

• Site-Visit briefing, SOW review, project overview, solicitation review, and evaluation process review conducted by Trapper Ballard

• Facilities and buildings overview provided by Roy Ranglin

• Walk-thru instructions and guidelines given by Timothy Pighee

• Brief question/answer session conducted prior to site-visit walk-thru

• Contractors were split into two groups for site-visit walk-thru

• Post walk-thru question/answer session was held Wednesday afternoon

• Topics discussed included:

1. Number of staff to be moved

2. Contractor is responsible for protecting all flooring and all elevators while transporting equipment and furniture

3. Onsite requirements for contractor personnel

4. IT equipment transition requirements

5. Floor plan for existing offices

6. Working hours (contractor should plan to work after normal business hours)

7. Commodity lists (new and re-use)

8. DRMO

• After question/answer session, all contractors were informed that all questions will be officially asked and answered through ProjNet

• All contractors were notified that only a DRAFT solicitation was available. An official solicitation would be forthcoming within the next few weeks.

• Site-Visit wrap-up conducted by Trapper Ballard and Timothy Pighee

Prepared by Timothy Pighee, Contract Specialist