Amendment_01.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

See Summary of Changes

1. CONTRACT ID CODE PAGE OF PAGES

J 1 35

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 06-Sep-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9127S-16-R-6035

X 9B. DATED (SEE ITEM 11)

12-Aug-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

06-Sep-2016

CODE

CONTRACTING DIVISION

USACE, LITTLE ROCK (W9127S)

700 W. CAPITOL AVE, RM 7315

LITTLE ROCK AR 72201-3225

W9127S 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9127S-16-R-6035

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

SUMMARY OF CHANGES

Summary of Changes on Amendment 01 to W9127S‐16‐R‐6035 – Portsmouth Kittery Medical & Dental

Clinic IO

Updated Contract Line Items (CLINs) to reflect correct cell references to Attachment 3 – Bid Schedule

Updated the Statement of Work as follows:

Added language to SOW paragraph 2.11 to clarify Storage pricing

Deleted SOW paragraph 4.4 and 4.5

Updated Addendum to FAR 52.212‐1, Instructions to Offers, as follows:

Corrected addendum to allow the use of previously submitted PPQ information

Corrected cell references in bidding instructions

Clarified that both paper hard copy and electronic copy on CD‐ROM are required for proposal submission

Modified Attachment 1 – Responsibilities Matrix, as follows:

Deletes pages 1‐7

Modified Attachment 3 – Bid Schedule, as follows:

Most pricing tabs updated to include profit and overhead

IO‐C pricing tab updated to include Installation costs, Shipping costs, Training costs, Insurance costs, Cleaning costs, and Tax

On the “Commodity Pricing” tab, deletes Public Address & Paging System, Intrusion Detection

System, Door Access System, Closed Circuit Television System, and Nurse Call System

Modified Attachment 16 – Cut Sheets. Modified cut sheets are accessible via AMRDEC Safe file exchange. Please contact the contract specialist for access.

Added Attachment B, Projnet Questions & Answers – Final, to incorporate all answers into the solicitation

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN extended description has changed from Reference SOW paragraphs 2.2. To calculate CLIN 0001, see Attachment 3 - Bid Schedule, tab "IO-P" and follow the instructions. Enter the TOTAL IO-P PRICE PROPOSAL from cell A27 and place into SF 1449 CLIN 0001. to Reference SOW paragraphs 2.2. To calculate CLIN 0001, see Attachment 3 - Bid Schedule, tab "IO-P" and follow the instructions. Enter the TOTAL IO-P PRICE PROPOSAL from cell E21 and place into SF 1449 CLIN 0001..

CLIN 1003

The CLIN extended description has changed from Reference SOW paragraphs 2.3 - 2.6 and 2.12. To calculate CLIN 1003, see Attachment 3 - Bid Schedule, tab "IO-T" and follow the instructions. Enter the TOTAL IO-T PRICE PROPOSAL from cell D32 and place into SF 1449 CLIN 1003.This option may be exercised at any time prior to final delivery provided the contractor is given at least a 15 day notice in accordance with 52.217-7. to Reference SOW paragraphs 2.3 - 2.6 and 2.12. To calculate CLIN 1003, see Attachment 3 - Bid Schedule, tab "IO- T" and follow the instructions. Enter the TOTAL IO-T PRICE PROPOSAL from cell H32 and place into SF 1449 CLIN 1003.This option may be exercised at any time prior to final delivery provided the contractor is given at least a 15 day notice in accordance with 52.217-7..

CLIN 2004

The CLIN extended description has changed from Reference SOW paragraphs 2.8. To calculate CLIN 2004, see Attachment 3 - Bid Schedule, tab "IO-C" and follow the instructions. Enter the TOTAL IO-C PRICE PROPOSAL from cell A27 and place into SF 1449 CLIN 2004. This option may be exercised at any time prior to final delivery provided the contractor is given at least a 15 day notice in accordance with 52.217-7. to Reference SOW paragraphs 2.8. To calculate CLIN 2004, see Attachment 3 - Bid Schedule, tab "IO-C" and follow the instructions. Enter the TOTAL IO-C PRICE PROPOSAL from cell B35 and place into SF 1449 CLIN 2004. This option may be exercised at any time prior to final delivery provided the contractor is given at least a 15 day notice in accordance with 52.217-7..

The following have been modified:

ADDENDUM TO FAR 52.212-1

ADDENDUM TO FAR 52.212-1

1. Submission of Offers. Submit signed and dated offer at or before the exact time specified in this solicitation. Failure to provide all required documents or information may exclude the offeror(s) from further consideration. A paper/hard copy offer will be accepted at the address identified below. Only signed offers submitted on the SF 1449 will be accepted.

Please note, the instructions below require proposals in both paper/hard copy and electronic copy on CD-ROM. Emailed and faxed proposals will not be considered.

Submit proposals to:

CONTRACTING DIVISION

USACE, LITTLE ROCK (W9127S)

ATTN: TRAPPER J. BALLARD

700 W. CAPITOL AVENUE, RM 7315

LITTLE ROCK AR 72201-3225

The Packaging:

The Proposals shall be marked:

“Proposals for Solicitation Number: W9127S-15-R-6035, Portsmouth Kittery IO, “DO NOT OPEN”

a. Electronic submissions via email or fax will not be accepted. Offers should be mailed through a commercial/Government carrier or hand carried.

b. This is an electronic solicitation release. No hard copies will be mailed.

Amendments to the solicitation will be posted through the Army Single Face to Industry (ASFI) https://acquisition.army.mil/asfi/ to the Federal Business Opportunities www.fbo.gov website. It is the responsibility of each Offeror to review the webpage for notice of amendments, updates, or changes to current information.

c. Questions and/or comments relative to these documents should be submitted via e-mail to the Contract Specialist who is the primary point of contact Mr. Trapper J.

Ballard at trapper.j.ballard@usace.army.mil.

d. Technical inquiries and questions relating to proposal procedures are to be submitted via ProjNet at http://www.projnet.org/projnet . To submit and review bid inquiry items, bidders will need to be a current registered user or self-register into system. To self-register go to web page identified above please use the following directions:

Click BID tab select Bidder Inquiry, select agency USACE; enter Key for this solicitation listed below, and your e-mail address, click login.

Fill in all required information and click create user. Verify that information on next screen is correct and click continue.

From this page you may view all proposal inquiries or add inquiry.

Offerors will receive an acknowledgement of their question via email, followed by an answer to their question after it has been processed by our technical team.

The Solicitation Number is W9127S-16-R-6034 The Bidder Inquiry Key is: QTPHIH-67PR3Y

The Review will be open from August 12, 2016 through September 1, 2016

The Bidder Inquiry System will be unavailable for new inquires 10 calendar days prior to proposal submission in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary.

Offerors are requested to review the solicitation in its entirety, review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 800-428-HELP.

Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be available after receipt of proposals

Oral explanations or instructions are not binding. Any information given to an offeror which impacts the solicitation and/or offer will be given in the form of a written amendment to the solicitation.

As this is a competitive negotiation acquisition, there is no public bid opening and no information will be given out as to the number of Offerors or the results of the competition until an award is made.

2. General Instructions. These instructions are designed to provide general guidance for preparing proposals as well as providing specific instructions on proposal organization, format, and content. Offerors shall include all documents and information requested and should be submitted in accordance with the instructions. The Offeror is cautioned to follow the instructions carefully, as the Government reserves the right to make an award based on initial proposals received without discussion. However, the Government reserves the right to request clarifications if the Contracting Officer later determines them to be necessary.

a. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise unsound, the offeror shall immediately notify the PCO in writing with supporting rationale prior to the close of the Solicitation.

b. The proposal must be presented in a manner that clearly addresses the requirements, as set forth in the Statement of Work. Proposals that are overly verbose or include marketing material may distract from the evaluators’ ability to ascertain compliance with the solicitation.

3. Team/Team Member(s)/Teaming Partner(s). The Government will consider the offeror and all subcontractors a “team” when evidence of a signed Teaming Arrangement or Letter of Intent is provided. This RFP will refer to the offeror and all identified teaming subcontractors as a “team.” This RFP will refer to all identified teaming subcontractors as “team members” or “teaming partners.” The offeror shall identify any Team/Team Members in their Executive Summary and briefly describe how the Teaming Arrangement will be support this requirement.

4. Proposal Preparation Instructions. Offeror’s proposal will consist of two (2) separate volumes: Price and Technical.

Proposal Format. All pages of each offer must be appropriately numbered and identified with the solicitation number W9127S-15-R-6034 in the header and/or footer of each page. If the RFP page limits are exceeded, the pages in excess of the limit will be removed and not evaluated.

Electronic copies of the two (2) volumes shall be provided in the quantities indicated below. Volume I and Volume II shall be submitted on two (2) separate CD-ROMs. Page limitations are also annotated.

Volume Contents Format Number Of Copies

Maximum Page Limit

Volume I

Price Proposal

Executive Summary Signed SF 1449 Price Schedule Cut sheets and/or specifications for equal commodities

Attachment 3, Bid Schedule Worksheet

Preaward Information

Representations and Certifications and Other Statements of Offerors

Adobe PDF for all documents.

MS Excel 2007 or Later for Attachment 3, Bid Schedule

Worksheet

1 CD ROM

1 Original Hard Copy

None

Volume II

Technical Proposal

Past

Performance

Technical Approach Past Performance

Information

Adobe PDF

2 CD ROMs 1 Original, 3 Hard Copies

26 page count for the technical approach only and shall be: 8.5 x 11 inch paper (1 page can be size A4 for the integrated master schedule);

12 pt. Font or larger.

There is no page limitation for Tab B, Past Performance.

Volume Labels. All original volumes and copies will have cover sheets that identify volume number, title, copy number or “Original,” solicitation number, and Offeror’s name.

What Counts As A Page? A page shall be an 8 ½ X 11” sheet of paper, with the exception of the sample integrated master schedule which can be A4 paper size.

When both sides of a sheet display printed material, it shall be counted as two pages. Letter size and spacing requirements for illustrations and tables can be at the discretion of the offeror but must be easily readable. Margins shall be at least 1 inch on the top and bottom and 3/4 inch on the side. The Contractor shall number each page in order to eliminate andconfusion. In the event contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

Page Limit Includes: All Appendices, Charts, Graphs, Diagrams, Tables, Photographs, Drawings, etc.

Page Limit Does Not Include: Title Page, Table of Contents, Lists of tables and drawings and/or Cross Reference Matrix’s, covers for Volumes, Glossary of Terms/Abbreviations and Acronyms, Indices, and section dividers. Cross-references should be utilized to preclude unnecessary duplication of data between sections.

Copies. Volume I and Volume II shall each have their own CD-ROM.

Proposal Labels. The exterior of the envelope or box containing proposal Volumes, either mailed or hand delivered, shall be labeled with Offeror’s name, title, solicitation number, and marked “ Package X of X” (with “X” indicating the number of packages) and “To be Delivered Unopened to the Contracting Officer.”

Electronic Copies.

a. All electronic copies of volumes shall be submitted on its own CD-ROM disk with a separate file for each Tab in Volumes I and II.

b. Volume I will be submitted using Adobe PDF and Microsoft Office Excel 2007 for Attachment 3, Bid Schedule Worksheet. Volume II shall be submitted using Adobe

PDF.

c. Sound or video (e.g. MPEG) files should not be embedded into the proposal files.

d. The CD-ROM and protective sleeve will be clearly marked as to volume number, Offeror's name, solicitation title, solicitation number, and marked as “Initial” or “Revision X,” with “X” indicating the number of the revision. Elaborate CD-ROM disk labels are not required or desired.

Glossary of Abbreviations and Acronyms. Each volume will contain a glossary of all abbreviations and acronyms used, with an explanation for each.

No pricing information is to be presented in any part of the proposal outside of the Volume I.

Change Pages After Initial Proposal Submission. If the Government opens discussions and requests the offeror submit proposal revisions, during or after discussions, any changed pages that are submitted will be a different color from the original proposal pages, and will have changed information clearly marked by a vertical line in the right margin of the page identifying the changed content. The date of the revision and revision number will be reflected on each changed page (preferably on, or next to, the vertical change line). Make spreadsheet revisions obvious by highlighting cells that changed. Page limitations may also be placed on responses to Evaluation Notice (ENs). The Government will identify specified page limits for ENs responses in the letters forwarding the ENs to the offeror.

a. Volume I – Price Proposal

TAB A – Executive Summary. Provide an executive summary that describes the significant attributes and theme of its proposal and introduces the contractor’s team.

This should also include a contact list (with phone numbers, fax numbers, mailing addresses, e-mail addresses, etc.) to include personnel authorized to sign for and to negotiate on behalf of their company.

TAB B – Completed and Signed SF 1449 and acknowledgement of all amendments.

The SF 1449 shall be submitted fully completed. The offeror is cautioned that the SF 1449 must contain a signature in block 30a. of the form. The contractor will acknowledge all amendments to the RFP in accordance with the instructions on the SF 1449 and with Addendum to FAR 52.212-1, Instruction to Offerors Commercial Items.

TAB C –Contract Pricing Schedule, to include all supporting data. The pricing schedule shall be submitted fully completed and error free. It shall contain the Offeror’s prices for the established Contract Line Item Numbers (CLINs). Please submit the following information to support your IO pricing and understanding:

CLIN 0001 – IO-P: Reference SOW paragraphs 2.2. To calculate CLIN 0001, see Attachment 3

- Bid Schedule, tab "IO-P" and follow the instructions. Enter the TOTAL IO-P PRICE PROPOSAL from cell A27E21 and place into SF 1449 CLIN 0001.

CLIN 0002 – Travel: Reference SOW paragraph 2.9. This is the total Not to Exceed allowable cost for travel as detailed in Attachment 26 - Meetings and Travel Matrix. To calculate CLIN 0002, see Attachment 3 - Bid Schedule, tab "IO-P Travel" and follow the instructions. Enter the Travel Price from cell A3 and place into SF 1449 CLIN 0002.

CLIN 1003 – IO-T: Reference SOW paragraphs 2.3 - 2.6 and 2.12. To calculate CLIN 1003, see Attachment 3 - Bid Schedule, tab "IO-T" and follow the instructions. Enter the TOTAL IO-T PRICE PROPOSAL from cell H32D32 and place into SF 1449 CLIN 1003.

CLIN 2004 – IO-C: Reference SOW paragraphs 2.8. To calculate CLIN 2004, see Attachment 3

- Bid Schedule, tab "IO-C" and follow the instructions. Enter the TOTAL IO-C PRICE PROPOSAL from cell A27B35 and place into SF 1449 CLIN 2004.

CLIN 3005 – Storage: Reference SOW paragraphs 2.11. To calculate CLIN 3005 see Attachment 3 - Bid Schedule, tab "Storage" and follow the instructions. Enter the Total Price Storage into SF 1449 CLIN 3005.

CLIN 4006 – Period of Performance Extension: Reference SOW paragraphs 2.10. To calculate CLIN 4006 see Attachment 3 - Bid Schedule, tab "POP Extension" and follow the instructions.

Enter the Total POP Extension Price from cell D23 into SF 1449 CLIN 4006.

CLIN 5007 – IO-T Travel: Reference SOW paragraph 2.9. This is the total Not to Exceed allowable cost for travel as detailed in Attachment 26 - Meetings and Travel Matrix. To calculate CLIN 5007, see Attachment 3 - Bid Schedule, tab "IO-T Travel" and follow the instructions.

Enter the Travel Price from cell A3 and place into SF 1449 CLIN 5007.

CLIN 6008 – IO-C Travel: Reference SOW paragraph 2.9. This is the total Not to Exceed allowable cost for travel as detailed in Attachment 26 - Meetings and Travel Matrix. To calculate CLIN 6008, see Attachment 3 - Bid Schedule, tab "IO-C Travel" and follow the instructions.

Enter the Travel Price from cell A3 and place into SF 1449 CLIN 6008.

TAB D – This tab shall include the cut sheets or specifications of commodities that are being priced in the offerors proposal that are equal to the brand name commodity. If providing the brand name commodity, it is not necessary to provide a cut sheet or specifications.

TAB E – Pre Award Information (e.g. Bank and Supplier References). In accordance with FAR 9.103(a), “Purchases shall be made from, and contracts awarded to, responsible prospective contractors only.” So that the Government can make a determination of Contractor responsibility, a prospective contractor must meet the standards as set forth in FAR 9.104 that requires a contractor to have adequate financial resources to perform the contract or the ability to obtain them. As an aid in assessing responsibility, the offeror shall notify their banks/suppliers that the Corps of Engineers may be contracting them, and shall authorize the banks/suppliers to release the following information regarding the Offeror’s account. If a written authorization is required by the Offeror’s bank.

Offeror’s shall provide that written authorization with their proposal. The following information shall be provided:

Name and Telephone Number of Bank’s Point of Contact Number of Years business has been conducted with each bank Types of open accounts (checking, savings, loans, etc.)

Balance of current accounts (the banks will provide a “range of figures” for this information such as medium five-figures range) Means by which loans are secured and if paid as agreed Point of Contact and Telephone Number for three (3) different Suppliers

Pre-award survey data will be used as it relates to the probability of the offeror successfully accomplishing the proposed effort. The Government will use pre-ward survey data provided by the Offeror and data obtained by other sources to perform this assessment.

TAB F - Representation, Certifications, and Other Statements of Offerors. The offeror will ensure that Representation, Certifications, and Other Statements are submitted thoroughly completed with all blocks in each certification/representation completed truthfully and completely.

b. Volume II – Technical Proposal. The Technical proposal shall not exceed the specified page limits listed in the table above (26 page count). The Government will not review any information submitted in an appendix or attachment to the proposal in excess of the establish limits. The offeror shall comply with the page limitations. The Offeror shall not submit verbatim sections of the solicitation or SOW as part of their technical proposal. Offerors that do not meet these requirements may be subject to rejection. The Technical proposal shall not include any cost or price information.

(1) TAB A Table of Contents

(2) TAB B Glossary of Abbreviations and Acronyms

(3) TAB C Technical Approach

TAB C1 – Company/Team Qualifications and Experience TAB C2 – Transition Planning and Execution TAB C3 – Master Schedule and Approach TAB C4 – Quality Control Plan

(4) TAB D Past Performance

The Technical Proposal should include, at a minimum, the following information.

TAB C1 – Company/Team Qualifications and Experience. The Company/Team Qualifications and Experience must reflect a clear understanding of the program’s objectives, operating environment, and the demands and constraints in regards to the customer supported. The Offerors approach shall include:

A narrative that reflects the Offeror’s overall understanding of the Initial Outfitting program requirement as required by the Statement of Work to include corporate experience that is relevant and specialized, as it relates to the Statement of Work in executing Initial Outfitting Work.

Offerors shall include not more than four 1 page project information sheets (included in the 26 page count) each for the prime and each major sub-contractor. Each page shall contain only one project. Offerors shall not include a listing of projects. Projects must be recent (completed or at least 50% complete within 3 years from the issue date of this RFP) and relevant (I/O for medical facilities) to be considered for evaluation. The following information shall be included on each project information sheet:

The team member submitting the project

Role/Description of responsibilities for the project

Project description to include at minimum customer, location, general scope, size, dollar value, percent complete or date completed and any problems encounter and how, those problems were overcome

Customer POC with telephone number

Offerors shall include a description of the relationship to each of its teaming members to include any major sub-contractors as well as the roles and responsibilities of each teaming member and major sub-contractor for which corporate experience is submitted for consideration.

Offerors shall provide a staffing matrix which identifies all personnel on their team and the qualifications that they possess in order to satisfy the minimum requirements of Section 3 in the Statement of Work.

TAB C2 – Transition Planning and Execution. Offerors shall submit a sample Transition Plan (1-Page), using the Statement of Work, demonstrating a methodology for transition planning and an understanding of key milestones and coordination details involved in moving staff and departments. Provide a level of detail that indicates an understanding of the requirements for meeting and fulfilling the SOW. The evaluation will focus on the Offeror’s:

Ability to develop a complete, accurate and concise transition plan;

Provide narrative explaining methods, processes and approaches to plan development;

Provide narrative explaining methods, processes and approaches to coordinating key milestones with dynamic Construction schedule; and

Understanding of risks associated and mitigation strategies required for IO transition planning.

TAB C3 – Master Schedule and Approach. Offeror’s shall submit a sample IO Master Schedule (1 page), using the Statement of Work, focusing on the Offeror’s ability to schedule and coordinate critical aspects of the IO process. The evaluation will focus on the Offeror’s:

Ability to develop a complete, accurate and concise IO Master Schedule

Provide a Departmental/room level relocation schedule, showing original and proposed location;

Provide narrative explaining methods, processes and approaches to schedule development;

Provide a narrative explaining the Offeror’s understanding of the risks associated and mitigation strategies required when it comes to the approach to the master schedule.

TAB C4 – Quality Control Plan. While Offeror’s are not required to submit a comprehensive quality control plan at this time, Offeror’s shall provide a narrative on their ability to provide a logical and comprehensive quality control plan which demonstrates an effective control system with adequate inspection techniques to mitigate quality control issues as well as the Offeror’s ability to respond quickly and affirmatively to quality control deficiencies identified by the Government.

TAB D – Past Performance. The Past Performance Questionnaire (PPQ) included in the solicitation is provided for the offeror or its team members to submit to the client for each project the offeror includes in its proposal for Factor 3 of all relevant (same or similar items) health- care/IO contracts of the Prime Contractor that are complete or at least 50% complete within the last 3 years. Ensure correct phone numbers and email addresses are provided for the client point of contact. Completed Past Performance Questionnaires should be submitted with your proposal. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror should complete and submit with the proposal the first page of the PPQ (Attachment A), which will provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contact, Mr. Trapper Ballard via email at trapper.j.ballard@usace.army.mil prior to proposal closing date. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs.

However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. Offerors may submit previously submitted

PPQ information in the past performance evaluation.

Offerors may provide details on past performance problems and corrective actions taken as a part of the proposal. When an Offeror’s firm is divided into severable segments (e.g., division, group, unit) the Government will evaluate only the past performance of those segments of the firm that will actually perform the work. Additionally, if Offeror has no relevant past performance, information may be provided for key subcontractors.

The offeror shall submit, along with the information required in this paragraph, a consent letter, executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the offeror so the offeror can respond to such information. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the Offeror's performance.

Recency Assessment. To be recent, the effort must be ongoing or must have been performed during the past three (3) years from the date of issuance of this RFP. Information that fails the recency assessment will not be evaluated.

Relevancy Assessment. To be relevant, the effort must be similar to the nature of work, size, magnitude, complexity and scope to the work required by this RFP. The Government will conduct an in-depth evaluation of all recent performance information provided to determine if it is the same or similar in nature, size, and complexity to the services/products being procured under this RFP. In determining relevancy for individual contracts, consideration will be given to the effort, or portion of the effort, being proposed by the offeror, teaming partner, or subcontractor whose contract is being reviewed and evaluated. Relevant experience information that fails this condition will not be evaluated.

The Government reserves the right to obtain past performance data from other sources than those identified by the offeror in evaluating past performance. This includes, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; interviews with Program Managers, Contracting Officers, and Fee Determining Officials; and the Defense Contract Management Agency. Offerors are reminded that both independent data and data provided by Offerors in their proposals may be used by the Government to evaluate offeror past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the Offerors. Proposals that do not contain the information requested by this paragraph risk rejection or a less than acceptable performance rating by the Government. All past performance comments received will be taken into account and could affect the overall rating. The overall past performance evaluation is a subjective decision based on the whole of all data received. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)).

Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.

While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

(End of Addendum)

STATEMENT OF WORK

STATEMENT OF WORK

NAVY PORTSMOUTH NAVAL SHIPYARD MEDICAL & DENTAL CLINIC INITIAL OUTFITTING

KITTERY, MAINE

SECTION 1 - OVERVIEW

1.1 Customer Overview

Navy Medicine East (NME) is responsible for the programming, planning, design, construction and initial outfitting (IO) of U.S. Navy medical treatment facilities located within their area of responsibility. NME is chartered with modernizing hospitals, clinics, medical office buildings, warehouses, vet clinics, and wellness centers to meet mission objectives. To meet the IO requirements, NME requires a contracting vehicle that utilizes experienced companies, suppliers and vendors who are able to rapidly respond to multiple requirements, meet constrained project schedules, and provide a variety of commodities, products and IO services - from planning through warranty. The contracting vehicle, of which this Statement of Work (SOW) is a part, enables the Navy to standardize execution, minimize acquisition lead-times and costs, work multiple projects concurrently and complete projects on schedule.

1.2 Project Overview

This project will provide initial outfitting of the replacement medical and dental clinic on Portsmouth Naval Shipyard in Kittery, Maine. The facility will be a 53,568 square foot health and dental clinic to replace the shipyard's obsolete Branch Health Clinic (Building H1). Tentative schedule dates are as follows:

IO-P (IO-Planning, AE Design Review): October 2016

IO-T Option Award: March 2017

IO-C Option Award: November 2018

Building Occupancy Date (BOD): June 2019

Open for Business (OFB): August 2019

1.3 Scope of Initial Outfitting

Initial Outfitting (IO) is any commodity-related planning, transition, procurement, installation and warranting required outfitting of a new or newly renovated facility. IO Commodities may include artwork, furniture, fixtures, and equipment (FFE), casegoods, medical equipment and low voltage systems. Development of the IO requirements and IO integration into the project shall be accomplished concurrently with early design of the new construction.

Initial Outfitting – Planning (IO-P) includes review of Designer of Record plans and recommendations to the Government for initial outfitting optimization.

Initial Outfitting – Transition (IO-T) includes planning, project management, transition, and move planning services, space planning, refinement of commodities lists and requirements, inventory of existing commodities, tracking of all reuse systems and commodities throughout project, validating all commodities, conducting User interviews and developing submittals, planning and developing requirements for all new and reuse commodities, transition and relocation planning, developing schedules for all IO requirements (submittals, transition, User meetings, etc.), and DRMO planning and coordination. IO-T services also include managing the phasing and transition activities, relocation, space planning and public relations planning. Key deliverables for IO-T will be described later in this SOW. The IO-T process runs the entire span of the project, and does not end until the contract is complete. IO-T takes place first, but continues throughout the period of performance of the contract as IO contract requirements evolve from changes within the scope of this contract.

Initial Outfitting – Commodities (IO-C) includes the procurement, delivery, warehousing/ storage, installation, excessing, certification and warranting of all commodities planned during IO-T. IO-C includes ordering, purchasing, delivering, installing, certifying, training and warranting all commodities identified in the IO-T process as well as public relations materials and events. Commodities include, but are not limited to artwork, furniture/furnishings, casegoods, medical equipment and low voltage systems, such as resource protection and communications. Other IO-C deliverables include moving services, Operation and Maintenance (O&M) manuals, contractor supplied warehousing/storage, and public relations.

SECTION 2 - INITIAL OUTFITTING TASKS

2.1 Overview

The IO Contractor shall provide initial outfitting services and procurement for the IO-P, IO-T, and IO-C of the Portsmouth Kittery Medical and Dental Clinic. With most IO contracts, the requirements for both IO services, commodity purchase, and IO schedule dates often change. The IO Contractor must have adequate personnel available to handle considerable re-planning throughout the period of performance, considerable changes to the commodity list, and the purchase of additional commodities identified throughout the IO-T process.

2.2 IO-Planning: Design Suggestions Submittal

The IO Contractor shall provide an IO Design Suggestions Submittal in accordance with Attachment 24, IO Planning Submittal Requirements and Format. The IO Design Suggestions Submittal shall be delivered to the Government 15 calendar days after the 65% AE Design Review. The Government will have 14 days to either accept the submittal, ask questions, or request a Corrected Submittal. If requested, a Corrected Submittal shall be delivered 14 calendars day after the request.

2.3 IO-T Submittal #1 (Option)

The IO Contractor shall provide an IO Submittal #1 in accordance with Attachment 2, IO Submittal Requirements and Format. IO Submittal #1 shall be delivered to the Government in accordance with the date established on the IO Master Schedule. Attachment 2, IO Submittal Requirements and Format, gives detailed specifications on the layout of the Submittal. The following paragraphs will provide additional detail or requirements.

2.4 IO-T Submittal #2 (Option)

The IO Contractor shall provide an IO Submittal #2 in accordance with Attachment 2, IO Submittal Requirements and Format. IO Submittal #2 shall be delivered to the Government in accordance with the date established on the IO Master Schedule. Attachment 2, IO Submittal Requirements and Format, gives detailed specifications on the layout of the Submittal. The following paragraphs will provide additional detail or requirements.

2.5 IO-T Submittal #3 (Option)

The IO Contractor shall provide an IO Submittal #3 in accordance with Attachment 2, IO Submittal Requirements and Format. IO Submittal #3 shall be delivered to the Government in accordance with the date established on the IO Master Schedule. Attachment 2, IO Submittal Requirements and Format, gives detailed specifications on the layout of the Submittal. The following paragraphs will provide additional detail or requirements.

2.6 IO Corrected Final Submittal (Option)

After IO Submittal #3, the Government shall have four weeks for review, then will submit comments and corrections to the IO Contractor. The IO Contractor shall have two weeks to make the necessary corrections; the IO Contractor will then submit the Corrected Final Submittal in accordance with Attachment 2, IO Submittal Requirements and Format.

2.7 Initial Outfitting Changes (Option)

The Initial Outfitting process must be adaptable to changes throughout the period of performance. Changes may require the IO Contractor to resubmit all or part of Submittals, attend additional meetings or teleconferences, plan the transition of additional commodities, and plan the procurement of additional commodities. The commodities list may change throughout the period of performance of the contract through identification of additional commodities needed, changes to specifications and designs, supporting commodities needed to make other commodities functional, and deletion of commodities. The IO Contractor shall consider the costs of substantial required changes throughout the period of performance of the contract in the order of magnitude of 30% of the manpower and deliverable efforts expended during tasks 2.2 - 2.6. This task does not extend beyond the period of performance of the contract; Option CLINs for period of performance (POP) extensions will cover IO Changes beyond the current POP due to schedule changes.

(Note: for government estimating purposes, the Initial Outfitting Changes shall be estimated at 30% of the IO-T effort.)

2.8 Initial Outfitting Commodities (Option)

2.8.1 The IO-C option may be awarded at the same time as IO-T contract award or exercised at any time afterwards. IO-C includes:

1. Validating IO-T

2. Procurement (ordering, purchasing,) shipping, warehousing / storing commodities

3. Providing building protection before installation of commodities

4. Cleaning of new facilities prior to installation of commodities

5. Delivering and installing new commodities

6. Making final utility connections for commodities

7. Uninstalling reuse commodities from existing facilities and preparing them for move to new facilities

8. Certifying commodities

9. Providing final cleaning of new facilities prior to Beneficial Occupancy Date (BOD) Open for Business

(OFB) date

10. Training Users to properly operate equipment, providing Operation and Maintenance (O&M) manuals

11. Warranting all new commodities, providing warranty information for Users / NME.

See Attachment 1 – Responsibility Matrix and Attachment 3 – Bid Schedule (Commodity tabs)

2.8.2 Beneficial Occupancy

Beneficial Occupancy Date (BOD) is when the facility is turned to the Navy. Building construction, punch lists, commissioning and all HVAC, fire and emergency systems testing and removal of construction equipment shall be completed prior to BOD. IO Contractor may begin installation of commodities at BOD.

2.8.3 RESERVED

2.8.4 Training and Transition of User Personnel

Training and transition of personnel will follow immediately after complete outfitting of the new facility. IO Contractor shall coordinate with NME to schedule training and ensure Users are properly trained to operate new commodities. IO Contractor shall also support Users to operate in the new facility by providing ‘day in the life’ training to acclimate Users to the new facility and any new work flow patterns.

2.8.5 Field verification

Field verification shall be conducted by the IO Contractor prior to procurement of any commodities. Any discrepancies discovered during the field verification must be presented to the government in writing within 72 hours after completion of the field verification. The IO Contractor must state with this report any necessary design changes, proposals to accommodate any variations in field conditions and any cost ramifications to the government.

2.8.6 Government Acceptance

All installed commodities by the IO Contractor belongs to, and is the responsibility of, the IO Contractor until the Government inspects, approves and accepts the commodities. Acceptance of installed commodities by the Government is effective when the Government inspects installation of the commodities and signs the DD250 form.

Proposed dates for government acceptance of commodities shall be included in the IOMS. These dates should be re-coordinated with NME and Users prior to any schedule revisions.

2.8.7 Post Move Help

IO Contractor shall provide post move assistance for Users immediately after transition. This service shall be provided for a minimum of five business days.

2.8.8 Facility Turnover

IO Contractor will take full responsibility to return the facility to the original or better condition as it was prior to IO Vendor occupancy. Thorough cleaning and drying of all areas is required prior to open for business. PLEASE NOTE: The building will be completely clean, to include floors waxed, by General Contractor at time of building turnover. The entire building must retain the same or higher level of space cleanliness (this includes all general spaces, to include but not limited to, loading dock, bathrooms, warehouse, etc.) as it was prior to IO contractor occupancy.

2.9 Travel (Base Award and Options)

On-site meetings and tasks require travel. Travel must be proposed in accordance with the requirements of Attachment 26, Meeting & Travel Matrix. The IO Contractor shall propose travel and per diem costs for each IO contractor team member required to travel. Once awarded, travel requests must be approved by the COR prior to travel. After travel is completed, the IO Contractor shall invoice in accordance with the Joint Federal Travel Regulations. Receipts shall accompany all invoices. The IO contractor will be reimbursed for all actual costs for travel. Should there be remaining funds on the contract at time of close-out, those remaining funds will be de-obligated and returned to the customer.

2.10 Period of Performance Extensions (Option)

The Initial Outfitting process is subject to the construction schedule and other outside influences. If the BOD date slips beyond the period of performance of the contract in such a way that the IO Contractor cannot adequately complete IO-T and IO-C, then a POP extension may be warranted. The IO Contractor shall pre-price one (1) six-month POP extension and three (3) one-month POP extensions with their proposal. The POP Extension shall include all pertinent IO-T and IO-C tasking required in this SOW.

(Note: for government estimating purposes, the Period of Performance Extension CLIN shall be estimated at 4% of the CLIN 1003 (IO-T) value per month of extension.)

2.11 Initial Outfitting Storage (Option)

Moving, warehousing and installing of all new and re-use commodities is the responsibility of the IO Contractor.

While there is currently no storage requirement, the IO Contractor shall bid storage pricing as an option in the Bid

Schedule (Attachment 3) in case storage is needed due to schedule change. Included in the pricing shall be any labor or materials required to store, unload, and move the commodities.

2.12 IO Supporting tasks

The following tasks either support the primary deliverables or otherwise further describe IO Contractor tasking:

2.12.1 Commodity Valuation

1. To valid the commodities list and plan additional requirements, the IO Contractor shall:

Complete a thorough inventory of the existing facilities and check the inventory against the commodities list

2. Check all existing commodities to ensure they are listed and accounted for in all inventory and subsequent project documents

3. Ensure all new and reuse commodities planned for the project meet the operability, durability and safety requirements for NME and DoD facilities

4. Ensure all new and reuse commodities are included in all room-by-room and master equipment lists

5. Ensure all new and reuse commodities will fit within allowable space in new facility, are supported by all necessary utilities to function in accordance with the manufacturer’s specifications, and ensure the commodities meet all current codes, including Navy and life safety requirements. (For example, ensure correct power voltage, power cords and placement of cords, shielding, exhausts, venting, floor drains, air temperature, water volume and temperature are available for the commodity to operate properly.

6. Ensure commodities will be located for proper operation by Users.) See Attach 19, Reuse/DRMO List, for items to be reused and items that will be taken to DRMO.

7. Ensure all commodities have all attachments or accessories necessary for proper operation

8. Ensure all new and reuse items can be delivered into the new facilities. (For example, ensure commodities to be placed in new facility will fit through any doors, windows, elevators, stairwells, hallways, etc. as necessary to be placed in the specified locations without damage to building or commodities)

9. Ensure Navy Project Officers and Users are partners in the commodity review for their respective departments.

While the IO Contractor and User may make recommendations for commodities, selection and final approval for procurement of new commodities, or reuse of existing commodities, will be made by the NME Project Officers.

10. Following validation of commodities, reuse commodities should be denoted as “reuse-DRMO” or “reuse-move to new facility”

2.12.2 Initial Outfitting Master Schedule

An Initial Outfitting Master Schedule shall be developed by the IO Contractor based on the projected construction schedule provided by the General Contractor and NME. Attachment 2, IO Submittal Requirements and Format, gives detailed specifications on the IO Master Schedule. The IO Master Schedule shall be delivered to the Government within 30 days of option award of IO-T. Thereafter, the IO Master Schedule shall be updated and delivered as part of each IO-T Submittal. After the Corrected Final Submittal, the IO Master Schedule shall be updated and delivered to the Government whenever the schedule changes.

2.12.3 IO Commodity Change Tracker

A Commodity Change Tracker shall be developed to document changes to the Commodity list. An example Commodity Change Tracker is included in Attachment 12. The IO Contractor shall deliver the Commodity Change Tracker as part of all IO-T Submittals in accordance with Attachment 2, IO Submittal Requirements and Format.

Thereafter, a Change Tracker may be submitted anytime there are changes to the Commodity List. The Commodity Change Tracker shall be submitted an approved in accordance with SOW paragraph 5.1, Change Management Protocol. Please note the Commodity Change Tracker shall be an unlocked (editable) Microsoft Office Excel spreadsheet.

2.12.4 Initial Outfitting Project Management

The IO Contractor shall provide Initial Outfitting Project Management services for this project and a Project Manager (IO-PM) to execute these services.