Contractor Questions (002) (002).pdf

• Does ALL hardware need to be TAA compliant?

A- No, the Trade Agreement Act does not apply to small business set-aside procurements.

• Who is responsible for removing the existing hardware?

A- The contractor is responsible for removing the existing hardware. There will be a central collection point that is determined when the work starts.

• Customer request states “must include pictures”. Photos of what exactly?

A- No photos are required

• Please elaborate on the completion date of 9/30/25. Exactly what must be completed (i.e., hardware ordered, hardware delivered, etc.)

A- 60 days ARO

• All installed equipment is covered by the respective manufacturers’ standard warranty.

• After installation is complete, the contractor/offeror will provide emergency onsite support within 48 hours of initial contact. The government is responsible for payment for onsite assistance of emergency support.

A- Onsite visits will only be required in emergency situations that require immediate troubleshooting beyond our expertise.

• CLIN 0001 – Building 3577 Classrooms o Please confirm the Screen Beam wireless connectivity is only for 1 of the 2 displays.

A- The screenbeam will only be required for the rear display in each classroom in Building 3577.

o 75’ HDMI cable requested does not specify plenum. Is the space above the ceiling not plenum?

A- Plenum- rated cables are required.

o 4K webcam wide view:

▪ What is the camera looking at (i.e., instructor in front of room, students in the room, etc.)

A- The camera will be looking at the entire classroom from the front display.

▪ Where should it be mounted (instructor laptop, front wall, etc.)?

A- It will be mounted either above the front display on the wall or attached to the front display.

▪ Connectivity, is USBC ok?

A- USB-C is fine.

o Audio:

▪ HDMI distribution amplifier requested with audio de-embedding:

▪ No requirement for speakers or audio amplifier?

• Example room 103 had a pair of wall mounted speakers.

• Are we to reuse existing speakers and amp?

• Should we provide new speakers

• If audio is necessary, are we using the new display speakers?

A- No speakers in these 4 classrooms. The audio will be from the displays themselves.

• CLIN 0002 - Building 3577 RTI Auditorium new 4K livestream camera:

o Please confirm that the control integration with the existing AMX control system is NOT a requirement. If yes, will the existing latest uncompiled source code be provided?

A- This does not need to be integrated into the current AMX control.

o Static or pan tilt zoom (PTZ) camera?

A- This will be a static camera that covers the entire stage area.

▪ If PTZ, is IR remote control acceptable?

o Please define the USB connectivity requirement (i.e., USB 2.0, USB 3.1, etc.)

A- USB 3.0 or USB 3.1, type A.

o USB-C (or some other) connectivity at the customer provided podium device.

• CLIN 0003 – Building 3575 CFDIC Classroom o What function are the following items providing?

▪ 4-port unmanaged LAN switch?

A- If this is not applicable to the equipment, it is not required.

▪ 2-conductor mic cable

A- If this is not applicable to the equipment, it is not required.

CLIN 003 - BLDG 3575, Room 110 CFDIC Classroom

1. 75” Diagonal Digital Signage –

Is there a specific brand/model required? The RFQ introductory statements indicate “Brand Name or Equal” but no brand name is provided.

A- Commercial grade 75” display is what is requested no specific name brand. The solicitation has been modified to remove “Brand Name or Equal”.

2. Does the monitor need to have Bluetooth or Wi-Fi capabilities, or do they need to be disabled?

A- Wifi is a minimum, Bluetooth is not required. No properties need to be disabled.

3. How high off the ground does the bottom of the screen need to be?

A- The bottom of the displays should be 48” from the ground.

4. Does cabling need to go into the ceiling/attic?

A- Yes.

5. Is there a specific name brand/model for the 25 Watt coaxial (black) speaker?

A- Commercial grade, no specific brand name required.

6. Is there a specific brand name/model for the Switch – unmanaged 4 x 10/100/1000 (PoE) + 4 x 10/100/1000 – Desktop, Wall mountable – PoE 53W – DC power? Will it be located in the podium?

A- Commercial grade, no specific brand name required. Yes, it can be located in the podium.

CLIN 002 – BLDG 3577 Room 300 RTI Auditorium

1. 4K Livestream Camera – is there a specific brand/model required? Please provide more salient characteristics if possible.

A- Commercial grade, no specific brand name. It should be 4k, USB 3.0 or 3.1 Type A connection, have low light performance, and a field of view that covers the stage.

2. USB Extender will require AC power- is there a local power outlet available to plug the AC adapter in?

A- Yes, depending on where the extender will be plugged in at (under podium is fine.)

CLIN 001 – BLDG 3577 – Classrooms 308, 309, 310, 311 - 4 identical classrooms

1. 75” Diagonal Digital signage – is there a specific brand/model required?

A- Commercial grade. No specific name brand.

2. Does the digital signage monitor need to have Bluetooth or Wi-Fi capabilities, or do they need to be disabled?

A- Wifi is a minimum, Bluetooth is not required. No properties need to be disabled.

3. How high off the ground does the bottom of the screen need to be?

A- The bottom of the display should be 48” off the ground.

4. There are existing boxes mounted in the wall, can we use the existing boxes for wire path?

A- If it presents a clean and neat appearance, yes.

5. Is there a specific brand name/model for the 4K Webcam – Wideview? Please provide more details on this required product.

A- Commercial grade, no specific brand name. It should be 4k, USB 3.0 or 3.1 Type A connection, have low light performance, and a field of view that covers the stage.

6. No speakers are specified in the CLIN 001 hardware list, are external speakers required in the 4 classrooms?

A- No.

CLIN 004 – Installation

1. Are scissor lifts allowed, or do we need to use ladders only?

A- Ladders only.

2. Will existing hardware be removed prior to the contractor arriving? (Furniture, existing monitors/speakers, etc.)

A- The contractor is responsible the movement of all existing A/V equipment.

There will be a centralized point everything is located once the contract starts. If furniture is in the way, we will take care of it.

3. What are installation days/hours allowed? Are contractors allowed to work on weekends, or longer than 8 hours per day?

A- Installation days are normally M-F 0800-1500.

General Contracting questions:

1. Install Schedule – RFP indicates completion date of 30-SEP-2025. This will only allow approximately one month to order, receive and install hardware. Is this a hard deadline, or can hardware be delivered by this date and installation be scheduled afterwards?

A- No, it is not a hard deadline, however, hardware to be delivered by 30 SEP 2025 and installation to be completed no later than 60 Days ARO.

2. Will delivery schedules be considered as part of the basis of award?

A- Yes, hardware to be delivered by 30 SEP 2025 and installation to be completed no later than 60 Days ARO. Solicitation has been modified.

3. Basis of Award indicates pictures of all products must be submitted, is this a requirement for all commodity items such as cables, wire, wall plates, cable management, etc. or just large ticket items?

A- No photos required, solicitation has been modified to remove this requirement.

4. Basis of award indicates technical and past performance will be weighted more than price – Instructions do not indicate how to include relevant past performance in our proposals. Please advise, A- Basis of award in Solicitation has been modified.

5. RFP indicates Country of Origin for all hardware must be stated – is the contract subject to Buy American – Trade Act and are products required to be TAA compliant? Does this apply for commodity items such as cables, wire, wall plates, cable management, etc. or just large ticket items? Some commodity components are not forthcoming on Country of Origin.

B- Maybe on some of the items, but the Buy American Act does not apply to information technology, which includes many televisions used, and state if the country of origin is unknown. Provisions and Clauses are listed in the attachments of the solicitation. No, on Trade Agreement Act as it does not apply to small business set-aside procurements.

6. Will the attendee list published all attendees?

A- Site visit attendee list will not be published.

• Will the contractor be removing and disposing of the old displays that are currently in place? – (2 per room)

A- The contractor is responsible for removing the existing hardware. There will be a central collection point that is determined when the work starts.

• Walls are concrete. All wiring down the wall will be exposed. Can we use wire mold to keep the installation neat? Any specific color is expectation for our technician to paint it?

A- Yes, wire mold can be used. White is the color of choice to match the walls.

• Existing outlets for electrical are to be reused and power cords will be exposed. Can we use wire mold?

A- Yes wire mold can be used. White is the color of choice to match the walls.

• For the 4 Wideview cameras - will it be 1 camera installation per classroom and what are we connecting the cameras to?

A- Yes, it will be one per classroom. They will be USB connected to the instructors computer.

• Is all of the equipment and wiring specified under CLIN 0003 – Bldg 3575 allocated to that one room or will parts of it be used elsewhere in the project?

A- Everything for that specific CLIN is for the room only.

1. Is there on site house availability for contractors to stay at?

2. Contractors are responsible for their own housing.

3577 Auditorium:

1. Can the chairs be removed or a lift be provided to get ceiling access.

A- No, chairs cannot be removed. Ladders are the only way to access the ceiling.

There is a ceiling behind the podium with a ladder.

3. 3577 Classrooms:

1. How is audio getting to the speakers?

A- The audio will be delivered via HDMI through the splitter.

2. Will OFE Equipment be removed by you, or should that be in our scope?

A- The contractor is responsible for removing the existing hardware. There will be a central collection point that is determined when the work starts.

4. 3575 Classrooms:

1. Will OFE Equipment be removed by you, or should that be in our scope?

A- The contractor is responsible for removing the existing hardware. There will be a central collection point that is determined when the work starts. If furniture is in the way, we will take care of that.

2. What mics will be connecting to the mic wire?

A- No mics will be connected therefore it is not a requirement.

3. What is the DB9 Connection intended for?

A- If it is not necessary it is not required.

4. What is the intended use for the Decorative Style Cutout Single Gang Wall Plate? What connections or openings are needed?

A- It will be used for an HDMI connection to all displays.

5. What is the network switch for?

A- If it is not necessary it is not required.

6. Does there need to be a web camera for this room (not on BOM)?

A- No webcam for this room is required.

Does the auditorium camera need to be PTZ or a static auto-framing camera?

A- Static auto-framing camera.

2. Do the displays need to be commercial grade professional displays?

A- Yes, all equipment should be commercial grade displays intended for extended use.