RFI 01 QA 20210826 - W9127Q-21-R-0005 MATOC IDIQ Construction .pdf

W9127Q-21-R-0005 MATOC IDIQ for CONSTRUCTION SERVICES

REQUEST FOR INFORMATION (RFI) #1

26 August 2021

I. QUESTIONS & ANSWERS:

1. Question: With the proposal date falling on Sept. 30th which is the end of the government’s fiscal year. It will be difficult for firms to meet the bid date while finalizing end of year contracts. Would the National Guard allow the bid date to change to October 30th?”

Answer #1: At this time, there is no intention of extending the closing date for this solicitation.

2. Question: Attachment 1-Prototypical Project Statement of Work (REV) – AOG Facility, B104; Paragraph I.A. (Applicable Reference Documents). This paragraph lists 3 reference documents and only 2 are available. Please provide As-Built Facility Drawings for B-104

Answer #2: As-Builts were uploaded to SAM on 08/24/2021

3. Question: Paragraph 2.2.1 of Section 00110, limits the Technical Capability Proposal to 20 pages. The Technical Capability Proposal includes Subfactor 1 thru Subfactor 6. However, Paragraph 5.2.4 of Section 00110 (pg 17) limits Subfactor 1, Experience and Capability to 20 pages. Please clarify if this 20-page limit is only for Subfactor 1 or if it is for all of Volume 2, Part 1, Offeror Technical Capability Proposal?

Answer #3: The 20 page limit applies to Subfactor 1, Experience and Capability only as stated in Paragraph 5.2.4 of the RFP.

4. Question: Paragraph 5.2.8 of Section 00110, Subfactor 5, Project Scheduling Methodology, requires the submission of a construct schedule in a Gantt chart for the Prototypical Project. Can a different scheduling chart be provided in lieu of the Gantt chart?

Answer #54 A different chart for construction scheduling may be used in place of the Gantt chart provided this alternative shows the complete project schedule for this prototypical project from notice to proceed to completion, to include all construction activities as well as concurrent activities, and outline the critical path activities that will show successful execution of the construction project within the period of performance outlined

5. Question: Paragraph 5.3.10 of Section 00110 references Past Performance Information Retrieval System (PPIRS). PPIRS is the same thing as the Contractor Performance Assessment Reporting System (CPARS). Correct?

Answer #5: Yes, these two platforms work together. One is the reporting element (CPARS) and the other is the retrieval element (PPIRS)

6. Question: Volume 1: Part 1: Subfactor 6 indicates the performance period on “Exhibit D” is 270 calendar days from NTP. Please advise to the anticipated NTP for the Prototypical Project.

Answer #6: Exhibit D PoP for the Prototypical Project is 270 days. The anticipated Notice to Proceed (NTP) would be November 01, 2021 if this project were to be awarded.

However this is just a Prototypical Project and WILL NOT BE AWARDED; this is only for MATOC Proposal evaluation purposes.

7. Question: RFP, SF 1442. Please confirm that an offer guarantee is NOT required.

Answer #7: See FAR 52.228-1 and 28-101-1. Bid Guarantee is required when payment and performance bonds are necessary. Our Prototypical Project does not require payment nor performance bonds since it will not be awarded.

8. Question: RFP Exhibit C, Past Performance Questionnaires. Exhibit C states that the project reference is to fill out the PPQ and email it to the Contracting Officer and Specialist no later than five days after the solicitation date. Many of our Federal references mandate use of Contractor Performance Assessment Reporting System (CPARS) to document our past performance; several have refused to do Past Performance Questionnaires because they have already done CPARS ratings. Please confirm that offerors may use CPARS in lieu of PPQs.

Answer #8: If available, offeror may provide any CPARS/PIPPRS reports with Exhibit A, Part-

1. (place behind applicable Exhibit A). However, we still require response for Exhibit C-Past Performance Reference Questionnaire, directly from your references and to be emailed to the Contracting Officer and Specialist. offerors may not use CPARS/PIPPRS in lieu of PPQs, but may use CPARS/PIPPRS in addition to.

Many of our contractors do not have any CPAR/PIPPR reports available to provide past performance information. Thus in the name of fairness (apples to apples) we still require the PPQ from your references. CPARS reporting is not required for projects less than $750,000 and majority of our projects are less than this level. We do very little reporting at this level as well.

9. Question: RFP Section 3.2. Given the rising COVID rates, we respectfully request that the Government consider allowing electronic submittal via DoD SAFE or AMRDEC.

Answer #9: Electronic submission of Proposals is not permissible. For contactless submission, feel free to mail proposals to the address provided in the solicitation, Section 7.1/page 11.

10. Question: Prototypical Project Exhibit D lists only Bid Option 1 for ATFP windows. Prototypical Drawings (C1.0) lists 4 bid options (1) ATFP windows, (2) asphalt mill and overlay, (3) landscaping, (4) irrigation system. Which options are we to provide pricing for?

Answer #10: See Project Description, last sentence on same page of Exhibit D

11. Question: RFP Sections 4.2.1 and 5.3. RFP Section 4.2.1 and Exhibit A state that a project will be considered relevant if it has achieved 70% completion or greater. RFP Section

5.3 requires 90% completion or greater. Please clarify which is correct.

Answer #11: RFP Section “5.3. VOLUME 2, Part II, PAST PERFORMANCE INFORMATION” (pg 18) should state 70% or greater. Amendment to follow.

12. Question: SAM.gov Solicitation Listing. The files classified as “Restricted” are difficult for our personnel and subcontractors to access and download. Would it be possible to make them “Public?”

Answer #12: Distribution of restricted documents is the responsibility of the contractor. In today’s on-line world and the security risks that have become most evident, we (Government) are required to post building plans and specifications as “restricted” in SAM.gov. Contractors with SAM.gov registration and clearance are permitted to request access to these documents. Once gaining access, please use caution in distributing these items to your subcontractors and others and only share information that is relevant to that party. The Government only works with/communicates with the prime offeror. It is the prime contractor’s responsibility to share with his/her team as they deem necessary.

II. PENDING AMENDMENT 02:

1. Remove any reference to Design Build, specifically page 1, Block 10 of solicitation. No RFQs nor task orders utilizing this MATOC IDIQ, will be issued for Design Build. All requirements will already have design complete as necessary.

2. RFP Section “5.3. VOLUME 2, Part II, PAST PERFORMANCE INFORMATION” (pg 18) shall be changed from “requires 90% completion or greater” to 70% or greater as is stated in other section of this solicitation.

III. REMINDER:

1. Proposal Due Date – Thursday, September 30, 2021 @ 1:00 PM (CST)