PREPROPOSAL CONFERENCE MINUTES 20210827.pdf

PRE-PROPOSAL MINUTES

Time and Date: Thursday, August 26, 2021; 9:00 AM (CST).

Place: MS ANG 172nd Front of Building 129/DFAC, 141 Military Drive; Flowood, MS 39047

Contract Officer (KO): David Oglesby Contract Specialist (CS): Lisa Anguizola

Project: W9127Q-21-R-0005 MATOC IDIQ for CONSTRUCTION SERVICES Proposal Due Date 09/30/2021 PoP: 5-YEAR ORDERING PERIOD

A. Introductions and General Outline.

Introduction of attendees Roster

B. Meeting progressed according to the Slides provided. Questions were handled as we moved along. These are reviewed below. Subjects below are included in the slides, but summarized here. Overall, meeting went smoothly. Should anything mentioned not covered here or not sufficiently detailed, please advise.

C. Bonds Requirements – Will be required as follows

See FAR 52.228-1 and 28-101-1. Bid Guarantee is required when payment and performance bonds are necessary. Our Prototypical Project is not to be awarded, thus does not require payment nor performance bonds and NO BID BONDS

Future Task order sill require payment &/or Bonds and if greater than $150,000 shall require Bid Bonds.

D. Request for Information/Questions:

All RFI requests must be in WRITING and sent only to the Contracting Officer/Oglesby Contracting Specialist/Anguizola

Be sure email subject lines clearly identifies which project the questions are concerning.

RFI - W9127Q-10-R-0005 RFI – MATOC IDIQ for Construction Services

DO NOT send RFIs to technicians, A&Es, COR or any other parties that may be involved in these projects. Questions sent to other than Contracting personnel identified, may go unanswered.

E. Award for this contract is anticipated the first week of November 2021.

F. Q/A – Discussions

1. Will the contract exceed the 5-year option period?

Contract shall not exceed 5 years. This has a 5-Year Ordering period; unlike previous MATOC this effort will not carry options. Award will be made and maintained thru the course of 5-years

2. Does “Best Value AWARD” applies to Task Orders?

Yes, it applies to all Task Orders; Lowest Price Technically Acceptable is no longer used for selection basis for construction contracts. Construction contract award is based on Best Value for a negotiated effort

3. Can a new construction building be awarded or will it just be renovation?

Yes, new construction could be awarded provided the value is less than the task order ceiling of $5MIL

4. Do you need to schedule an appointment to hand-deliver our proposal to the USPFO?

No appointment is necessary, access to the USPFO building is not as restrictive as for the 172nd. You will be able to turn in proposal package with the guard at the front door.

Still plan ahead so you are not behind the proverbial 8-ball.

5. Does this require “Bid Bond”?

The MATOC effort does not require a Bid Bond Not for MATOC. See FAR 52.228-1 and 28-101-1. Bid Guarantee is required when payment and performance bonds are necessary. Our Prototypical Project does not require payment nor performance bonds since it will not be awarded.

G. Q/A – REGARDING SLIDES

1. Slide 16 says to include Exhibit E in Volume 1, I do not see Exhibit E in the Solicitation nor on Sam.gov. Please advise.

This should have read Exhibit D. There is not an Exhibit E

2. Slide 17, says that Exhibit D needs to be completed for Volume 2 Part 1, but I thought Exhibit D was the prototypical project pricing sheet and needs to be in Volume 1 with the Project Pricing and Pro Forma Documents.

This should have read Solicitation:

Technical information is recorded in Volume 2, Part I Past Performance information is recorded in Volume 2, Part II

You are correct, Exhibit D- prototypical project pricing sheet belongs in Volume 1 with other pro forma documentation.

SLIDE 16

SLIDE 17

<< THE END >>