Government Responses to Industry Questions - HW Disposal.xlsx
XLSX spreadsheet 24 KB Posted
- Attached to
- VIARNG Hazardous Waste Disposal Service
- Solicitation number
- W9127P26QA023
- Issued by
-
Department of the Army National Guard
About this file
This is a Government Responses to Industry Questions log for a hazardous waste disposal service solicitation (W9127P26RA002) issued by the Department of the Army National Guard for the US Virgin Islands Air National Guard.
The solicitation is a Small Business set-aside for hazardous waste assessment, characterization, packaging, transportation, and disposal services at four military facilities in St. Croix and St. Thomas, USVI. Services are priced as annual Firm Fixed Price CLINs covering all waste removal on an as-needed basis, with approximately 4-6 pickups per year estimated. The incumbent contract was awarded to Adcon Environmental in September 2021 for $86,928.92 under contract number W9127P21C0006. Contractors must possess their own EPA Identification Number and are responsible for all costs including waste characterization, analytical laboratory testing for unknown materials, container procurement, labor, ocean freight to mainland disposal facilities, and final disposal. Service Contract Labor Standards wage determinations apply to the requirement. The contract requires removal of all identified hazardous waste within 15 business days of Government approval, with waste staged at four facilities across multiple pickup points (total of 7 points with maximum 300-yard separation). Waste streams include solvents, batteries, paints, contaminated soil, medical waste, and fluorescent lamps. Contractors must provide their own material handling equipment and mobilization resources. Past performance evaluation will accept CPARS records, commercial experience documented through Past Performance Questionnaires, and performance of proposed subcontractors performing transport and disposal operations.
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W9127P26RA002 Q&A Log
| Question | |||||||
| No. | Document Type | Section No. | Page No. | Contractor Question | Government Response | PWS or RFQ Changes | |
| 1 | General Question | N/A | N/A | Is there any incumbent/recompete or this is a brand-new project? If yes, could you please provide us with their award number or even if the customer bought similar services in the past? | The current contract number is W9127P21C0006, awarded to Adcon Environmental on 30 September 2021 in the amount of $86,928.92. Public information on SAM.gov. | No | |
| 2 | General Question | N/A | N/A | Section B lists each period (Base Year and Option Years 1–4) as a single Firm Fixed Price “1 Job” CLIN, while PWS Paragraph 1.2 states that hazardous waste removal will occur “on an as-needed basis.” Can the Government clarify whether each annual FFP CLIN is intended to cover all waste assessment and removal calls generated during that contract year regardless of actual volume or number of calls, or whether offerors should price based on a specific estimated quantity/frequency for each year? | Yes, the annual FFP CLIN is intended to cover all services over the course of that period of performance. The use of 1 JOB on each CLIN will allow for multiple invoices over the course of the PoP without it being restricted to 12 MONTHS, since there are many months throughout the PoP where no services will be required. | No | |
| 3 | General Question | N/A | N/A | Could the Government confirm if Service Contract Act (SCA) Wage Determinations apply to this requirement for St. Croix and St. Thomas, and if so, provide the applicable Wage Determination numbers? | Yes, Service Contract Labor Standards (formerly the Service Contract Act) apply to this requirement. Wage Determination # 2015-5715, Revision 27 is included in the RFQ posting as Attachment 0002. | No | |
| 4 | General Question | N/A | N/A | Is there a possibility to open the solicitation as unrestricted? | The SB set-aside for this requirement was determined to be acceptable based on two factors: (1) The current contract was competed as a SB set-aside. (2) Market research showed that multiple SBs for this NAICS can be found in VI, PR, and FL alone. We anticipate adequate competition amongst SB and will not be opening up this requirement to full and open competition. | No | |
| 5 | General Question | N/A | N/A | PWS Paragraph 1.4.7 states that “the contractor shall possess an Environmental Protection Agency (EPA) Identification Number,” while PWS Paragraph 2.1.1 defines “Contractor” as the prime contractor. If the prime contractor subcontracts the hazardous waste handling, transportation, treatment, and disposal functions to a qualified hazardous waste subcontractor, must the prime contractor independently possess an EPA Identification Number, or may this requirement be satisfied through the subcontractor performing those functions? Additionally, may the OSHA Hazardous Waste Operations and DOT Hazardous Material Transportation certification requirements be satisfied by the employees of the subcontractor actually performing those functions? | Yes, you the Contractor must posess your own EPA ID number. | No | |
| 6 | General Question | N/A | N/A | If available, can the Government provide the applicable waste characterization/profile information for each waste stream, including EPA/RCRA waste codes, DOT classification/UN numbers, physical state, known constituents, and existing container types/sizes? | Not available | No | |
| 7 | General Question | N/A | N/A | What is the anticipated number or frequency of waste collection/removal events during each contract year? | Approximately 4-6 pick ups per year | No | |
| 8 | General Question | N/A | N/A | To ensure accurate and competitive firm-fixed pricing, can the Government provide historical waste generation data, typical waste profiles (e.g., solvents, batteries, paints, contaminated soil), and estimated annual quantities for both the St. Croix and St. Thomas locations? | Attachment 0003 is waste generation data the government has at this time. | No | |
| 9 | General Question | N/A | N/A | Given that waste must be transported from St. Croix and St. Thomas, USVI, to compliant disposal facilities (typically on the US mainland), is there a minimum quantity or volume of waste guaranteed per pickup notification? If not, how should contractors account for the high fixed costs of ocean freight mobilization for small-volume pickups under a Firm-Fixed-Price structure? | No there is no quantity guaranteed | No | |
| 10 | General Question | N/A | N/A | If 'unknown' or uncharacterized chemicals are encountered during site visits, is the contractor responsible for performing and paying for analytical laboratory testing to obtain profiles, and if so, how should these testing costs be structured in the pricing schedule? | Yes, through the contract the contractor is responsible and paying for analytical lab test. | No | |
| 11 | General Question | N/A | N/A | Will the Government-furnished facilities provide material handling equipment (such as forklifts or pallet jacks) and staging areas for the contractor's use during the assessment and loading phases, or is the contractor required to fully mobilize all loading and handling equipment to each site? | Contractor is required to fully mobilize all loading and handling equipment for each site. | No | |
| 12 | General Question | N/A | N/A | For the Estate Bethlehem Military Compound, Army Aviation Operation Facility / Blair Hangar, Sprat Hall Facility, and Estate Nazareth Military Compound, should offerors assume that waste will be centralized at one accessible pickup/storage point at each facility, or could collection be required from multiple buildings or storage areas within each compound? | |||
| If multiple pickup points may be involved, could the Government please provide the approximate number/location of those points, or confirm that the specific pickup points will be identified during the post-notification site assessment? | Approximate number of pickup points Estate Bethlehem - 3 Army Aviation - 1 Sprat Hall Facility - 1 Estate Nazareth - 2 The longest distance between pickup points is approximately 300yards. | No | |||||
| 13 | RFQ | CLINs | 3-5 | Please confirm whether the Firm Fixed Price for each annual CLIN is expected to include all costs associated with waste characterization, packaging, containers, labor, transportation/freight, manifests, treatment, and final disposal, including any off-island transportation and disposal costs required to deliver the waste to an appropriately permitted facility. | Yes | No | |
| 14 | RFQ | 52.212-2, para. (a)(2) | 32-33 | Given the strict past performance evaluation criteria and the unique logistical challenges of hazardous waste transport from the USVI, will the Government consider and evaluate the past performance of key subcontractors who will be performing the physical transport and disposal operations? | Yes, past performance of any proposed subcontractor may be submitted and will be evaluated. | No | |
| 15 | RFQ | 52.212-1, para. (a)(2) | 32-33 | The past performance evaluation criteria references CPARS or up to 5 previous contracts. For small businesses that may have relevant commercial or state/local government experience without CPARS records, will the Government provide and accept Past Performance Questionnaires (PPQs) to satisfy this requirement? | Yes. A PPQ has been added as an attachment to the RFQ. | Yes |
RFQ Attachment 0004
| 16 | RFQ | Attachment 0003 | N/A | Are the waste types and quantities contained in Attachment 0003 intended to represent the Government's estimated annual quantities for purposes of pricing the base year and option years? If not, can the Government provide the current inventory and/or estimated annual quantity for each anticipated waste stream? | Yes, those waste types and quantities represent generally what the Government has for disposal. But there are episodic events that cause the inventory to fluctuate, (ie unused chemicals deteriorating). | No |
| 17 | RFQ | Attachment 0003 | N/A | Please confirm whether all waste streams shown in Attachment 0003, including medical waste/sharps and fluorescent lamps, should be considered within the anticipated scope of the contract. | Yes | No |
| 18 | RFQ | Attachment 0003 | N/A | The historical waste collection data provided as Attachment 0003 contains incomplete date fields (several line items have no date). Can the Government provide or confirm the approximate number of hazardous waste removal calls (PWS 5.1 notifications) and associated quantities by year over the past 3–5 years for the facilities identified in PWS Paragraph 1.4.1, to support accurate offeror pricing, mobilization frequency, and staffing estimates? | The collected items with no date before it were collected on the first date above it on the spreadsheet. | No |
| 19 | RFQ | Attachment 0003 | N/A | Are the waste types and quantities contained in Attachment 0003 intended to represent the Government's estimated annual quantities for purposes of pricing the base year and option years? If not, can the Government provide the current inventory and/or estimated annual quantity for each anticipated waste stream? | Yes | No |
| 20 | PWS | 5.2 | 9 | The PWS requires removal of all identified hazardous waste within 15 business days of COR inventory approval. Given the geographic constraints of the US Virgin Islands and the dependency on commercial maritime cargo schedules for hazardous materials, will the Government allow for schedule extensions if delays are caused by vessel availability or weather, provided the waste is safely packaged and staged? | That will be on a case by case basis, as we want the waste disposed of as soon a possible because of our location. | No |
| 21 | PWS | 5.2 | 9 | Are there designated, secure, and weather-protected hazardous waste accumulation areas at each facility on St. Croix and St. Thomas where waste can be safely staged during the 15-day removal window, or must the contractor provide temporary containment structures? | The waste is stored in our facilities until the contractor collects it. | No |
| 22 | PWS | 5.2 | 9 | The solicitation requires removal of all identified hazardous waste within 15 business days of COR inventory approval. Considering the limited commercial shipping/barge schedules from the USVI and potential weather-related maritime delays, will the Government consider extending this timeline to 30 calendar days, or include an excusable delay provision for documented shipping/logistical delays beyond the contractor's control? | No | No |
&"Times New Roman,Regular"&16W9127P26RA002 Attachment 0005 Solicitation Question and Answer Log
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