Answers to Contractor Submitted Questions.xlsx
XLSX spreadsheet 13 KB Posted
- Attached to
- Water Management Programming
- Solicitation number
- W9127N26QA127
About this file
This is a Contractor Submitted Questions and Answers document for USACE Portland District Water Management Program Enhancement Services (Solicitation W9127N26QA127). The Q&A addresses 15 contractor clarifications regarding solicitation administration, technical requirements, and performance expectations for this Firm-Fixed-Price Indefinite Delivery Indefinite Quantity (IDIQ) contract with a 5-year base period.
Key clarifications from the Government responses include: the solicitation will be reposted without the "DRAFT" watermark via Amendment 0001; quote submission follows 52.212-1 requirements as detailed on page 45; the Seed Task Order Price Schedule has been uploaded; estimated evaluation hours will be provided; the Seed Task Order comprises Attachment C; the Draft Work Plan is due 15 days after Task Order Award with the Final Work Plan due 30 days after award; Notice to Proceed (NTP) occurs after final work plan acceptance, with Government-caused delays entitling contractors to schedule adjustments; place of performance and wage determination will be finalized at award; all five service areas (Data Collection, Data Exchange, Data Management, Data Visualization, and System Design) must be addressed collectively across submitted past performance projects; Section 508 compliance assessment is limited to pages identified in the Seed Task Order PWS; a one-page surface water and meteorology KSA submission is required in the Technical Volume and does not count against page limits; and the guaranteed minimum contract value is $10,000, satisfied through the Seed Task Order issuance. The Government also clarified that attachments 2 and 3 provide reference guidance only for Portland District-specific water management work, and that Government-furnished access and system access timing will be coordinated during performance.
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Sheet1
| Solicitation Questions | ||||
| USACE Portland District Water Management Program Enhancement Services | Solicitation W9127N26QA127 | ||||
| # | Solicitation Reference | Issue / Ambiguity | Question / Clarification Requested | Answer |
| 1 | Solicitation cover and document | The posted solicitation W9127N26QA127 is marked “DRAFT” and contains unfinished placeholders, blank WAWF routing fields, incomplete clause entries, and other drafting errors. The separately posted Water Management Program PWS does not contain the DRAFT watermark. | Please confirm whether the posted solicitation W9127N26QA127 is the final, controlling solicitation document and whether the Government will issue a corrected version through an amendment. Please also confirm the complete attachment list and provide the completed WAWF routing and clause information. | Will repost the Solicitation with Draft Removed |
| 2 | Section L, page 45 | Section L discusses splitting files across separate emails but does not clearly state the quote submission email or portal. | What is the authoritative submission method and address, and what subject/file naming convention is required? | Please refer to 52.212-1 Page 45 of the solicitaion |
| 3 | Section L and uploaded files | A Seed Task Order Price Schedule is required, but no distinct schedule was found in the uploaded seed PWS or attachments. | Provide the required seed price schedule or confirm that an offeror-created task/labor/hour schedule is acceptable. | Seed Task Order Price Schedule uploaded |
| 4 | Section M, page 53 | TEP uses Government-estimated hours for every labor category across five years, but those hours are not disclosed. | Provide the estimated evaluation hours and confirm whether any category has zero hours. | Project Estimated Hours uploaded |
| 5 | Section M and solicitation attachment list | Section M refers to an Initial Task Order Work Plan for Attachment C, but Attachment C is not identified in the solicitation attachment list or included as a separately labeled document. | Provide Attachment C and clarify whether it refers to the Seed Task Order PWS, the Seed Task Order Price Schedule, or another document. | The Seed Task Order is Attachment C and will be properly labled. |
| 6 | Seed PWS 5.4.1.1, 6.4.1, 6.6, and 6.7 | The Seed Task Order PWS contains conflicting deadlines for the Work Plan and Quality Control Plan. It is also unclear whether the QCP is a separate deliverable from the Work Plan QA/QC section. | Please clarify the controlling deadlines for the draft Work Plan, final Work Plan, and QCP, and whether the QCP is a separate deliverable from the Work Plan’s QA/QC section. | As stated in the PWS and the Deliverable Schedule Draft Work Plan is to be delivered 15 days after Task Order Award and Final Work Plan 30 Days after Task Order Award |
| 7 | Seed PWS 8.1 and Deliverables Schedule | Some deadlines run from award and others from NTP. The NTP date and relationship to award are not stated. | Will NTP occur at award? If not, which activities may begin before NTP? | NTP happens after the final work plan is submitted and accepted. |
| 8 | Seed PWS 5.4.5 | "Timely" availability of RFC forecast data is not quantified, and the selected improvement is unknown. | What baseline latency and target threshold define acceptance? What implementation allowance should bidders assume? | We currently get RFC Data, getting this data into reporting products is slow and we would like to see some ideas to make this quicker. |
| 9 | Seed PWS 5.4.3 and Attachments 2 and 3 | Attachments 2 and 3 appear to provide broader district website layout and best-practice guidance, while the Seed Task Order should define the specific Portland District Water Management work to be performed. It is unclear whether these attachments are informational guidance only or create a broader website redesign, migration, or implementation requirement beyond the pages and corrections identified in Task 3. | Please confirm that Attachments 2 and 3 are reference guidance only and that the Seed Task Order website scope is limited to the specific Portland District Water Management pages, links, components, and corrections identified in Task 3. If broader redesign, migration, or district-wide implementation is required, please identify the exact pages/components, required changes, and acceptance criteria. | This will be only for Portland District, though this information may be used for regional and national webpages. |
| 10 | Parent PWS 4.2 and 6.2 / Seed PWS 3.2 / Contract and Seed PWS | The Seed PWS indicates that Government-furnished access and equipment may be provided as appropriate, but it does not define the anticipated on-site versus remote performance model, expected travel, or the timing for CAC and system access. It also does not state how Government-caused access or review delays will affect the performance schedule. | Please identify the anticipated on-site versus remote performance model for the Seed Task Order, any expected travel, and the anticipated timing for CAC and system access. If Government-furnished access or required Government reviews are delayed, will the applicable performance dates be adjusted? | Yes, if there is a government delay there will be adjsutments to the performance dates |
| 11 | Wage determination and labor categories | The Clerical Support category is not mapped to a specific SCLS occupation, and remote work may occur outside the listed counties. | Confirm the intended SCLS classification and wage determination treatment by place of performance. | It will be based by the Place of Performance, at this time the place of performance is unknown. The wage determination will be finilized at time of award. |
| 12 | Section M and Parent PWS 3.2.1 through 3.2.5 | The past performance evaluation references Data Collection, Data Exchange, Data Management, Data Visualization, and System Design, but it is unclear whether every submitted project must demonstrate all five service areas. | Must each submitted past performance project demonstrate all five service areas, or may the offeror demonstrate the required breadth collectively across its submitted projects? | All Five service area must be addressed collectively |
| 13 | Seed PWS 5.4.3 and Section 508 requirements | The Seed PWS requires the identified public and CROHMS pages to be Section 508 compliant, but it does not clearly define whether assessment and remediation are limited to those pages or identify the required testing methods, applicable accessibility standard, or Government acceptance criteria. | Please confirm that Section 508 assessment and remediation are limited to the pages identified in Seed PWS Task 3 and identify the applicable accessibility standard, required automated or manual testing methods, and Government acceptance criteria. | This is limited to the pages identified in the Seed Task Order PWS |
| 14 | Parent PWS 6.4 / Section M | The one-page surface water and meteorology KSA submission is required in the PWS but is not separately listed in Section M. | Confirm placement and whether it counts against any page limit. | Please place this in the Technical Volume and no It will not be counted against the page limit |
| 15 | FAR 52.216-22 / Section B | The Schedule does not clearly identify the contract’s guaranteed minimum. | Please identify the guaranteed minimum and confirm whether it will be satisfied through issuance of the Seed Task Order. | The gauranteed minimum is $10,000.00 and yes it will be satisfied through issueance of the Seed Task Order |
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