PWS_Crane Rails Repair_Amendment 0001.pdf

Performance Work Statement

Inspection and Repair of the Machine Shop Overhead Crane Rails

Portland, OR

1. General: Provide all labor, material, and equipment necessary troubleshoot and repair 10-ton Detroit double girder bridge crane rails, hereinafter referred to as “the equipment”.

1.1. Government Furnished Materials (GFM):

None.

1.2. Safety Precautions:

Follow all applicable state, local, and federal requirements including those specified in EM-385-1-1 latest revision.

1.3. Submittals:

None.

1.4. Period of Performance:

Period of Performance (PoP) is 90 days starting from an award date.

1.5. Work Location:

The equipment is currently located in the Machine Shop Building.

Address: US Moorings, 8010 NW St. Helens Rd., Portland, OR 97210

2. Definitions:

• Acceptable Quality Level (AQL): The performance standard that defines the maximum allowable margin of error or defect rate before performance is considered unsatisfactory. The Contractor must re-perform all unsatisfactory work unless excused by the Government Representative.

• Contracting Officer (KO): The Government employee who is authorized to enter into, administer, and/or terminate contracts and make related determinations and findings.

• Contract Discrepancy Report (CDR): A written record of unsatisfactory performance by the Contractor as observed by the Government Representative.

• Performance Requirements Summary (PRS): Identifies critical success factors for the contract, including performance objectives and the threshold required for each objective.

• Quality Assurance (QA): A method used by the Government to provide control over the quality of services received.

• Quality Assurance Surveillance Plan (QASP): A systematic method used by the Government to evaluate the services the Contractor is required to furnish.

• Quality Control (QC): A method implemented by the Contractor to control the quality of goods and services provided.

• Condition Found Report (CFR): A document prepared by the Contractor used to transmit specific information concerning inspections, deficiencies, or to propose additional work requiring a Government response.

3. Specification and Tasks:

Background Issue: During recent operations, the bridge crane experienced severe tracking failure. Due to structural misalignment, unsecured rail mounts, and excessive wear on the crane rails and crane wheels, the bridge attempted to climb on top of the rails and dropped back down.

This near derailment occurred directly above the radial arm drill press on the northwest side of the

Machine Shop. The equipment is currently highly unstable and poses an immediate threat to safety and machinery.

3.1. CLIN 0001: Disassembly & Inspection

Disassemble and comprehensively inspect the crane rails, wheels, bearings, and pins, and column shims.

Determine which components are damaged and require manufacturing or replacement. Submit a Condition

Found Report (CFR) outlining these required parts to ensure the equipment will be restored to its full operation.

3.2. CLIN 0002: Repair & Assembly

Pending written approval and authorization from the Contracting Officer (KO) based on the CFR, proceed with the repairs. Reassemble the crane components, ensure new rails are properly shimmed, maintaining parallelism and elevation within overhead crane specifications from the south end of the Machine Shop to the north end of the Machine Shop, and properly secured. Conduct operational testing on the overhead crane to ensure the equipment is fully restored to ASME, and OSHA operational parameters.

3.3. CLIN 0003: Operational Testing & Restoration

Functional test the equipment. Machine Shop Supervisor verifies work is completed and perform a weight test. Contractor shall provide an updated crane certificate to authorize full operation of 10 tons. Machine Shop

Supervisor or Government Representative ensures repairs resolve the tracking issue and performance meets

PWS scope prior to final acceptance.

4. Inspection & Acceptance:

Machine Shop Supervisor shall be present during the service to ensure the service is conformed to the scope in this Performance Work Statement (PWS). Machine Shop Supervisor or a Government

Representative shall be present during final testing to ensure service conforms to the scope defined in this

PWS and that all repairs successfully resolve the identified issues prior to final acceptance.

5. Performance Requirement Summary (PRS)

5.1. General: The PRS determines if the Contractor meets the performance standards of the contract and provides guidelines for surveillance. Government contract quality assurance will be performed per the

PRS surveillance schedule.

5.2. Performance Requirements Summary Table: Work shall be considered incomplete or unacceptable when any of the following conditions exist in accordance with the QASP.

5.3. Surveillance: Periodic inspection by the Machine Shop Supervisor or Government Representative will serve as the primary surveillance method. If the Machine Shop Supervisor or Government

Representative discovers deficiencies, the Contractor will be alerted for immediate correction.

5.4. Quality Control: The Contractor is responsible for quality control. The Contractor shall develop and submit a Quality Control Plan (QCP) for Government approval within 14 calendar days after contract award. Non-conforming services shall be rejected.

5.5. Unacceptable Performance: When performance is determined unacceptable, the Machine Shop

Supervisor or Government Representative will provide written documentation via Form DD 2772, Contract

Discrepancy Report. If services do not conform to contract requirements, the Government may require the

Contractor to re-perform the services at no increase in contract amount. If defects cannot be corrected by re-performance, the Government may:

5.5.1.1. Reduce the contract price to reflect the reduced value of the services.

5.5.1.2. Have the services performed by another party and charge the Contractor for incurred costs.

5.5.1.3. Issue a Cure Notice or Terminate the contract for Cause/Convenience.

5.6. Correction of Non-Performance: The Contractor shall employ adequate personnel to ensure any non-compliant area is made acceptable during the first business day after the noncompliance has been reported to and verified by the Government Representative.

Performance Objective Performance Standard Acceptable Quality Level (AQL) Surveillance Method

Disassembly, Inspection, &

CFR (PWS 3.1)

Thoroughly inspect bearings, pions, bushings, and rails on the overhead crane. Inspect column shims for appropriate thickness and stability.

Accurately identify damaged parts and submit a complete

Condition Found Report

(CFR).

0% Deviation. 100% accurate identification of required repairs in the CFR prior to any repair work starting.

100% Review of CFR by

Government (Government

Representative/Machine Shop

Supervisor).

Repair & Assembly (PWS

3.2)

Manufacture or replace components strictly per the

KO-approved CFR and reassemble the overhead crane.

0 Instances of unauthorized work.

100% compliance with repairing only what is authorized in the CFR.

Periodic Visual Inspection by

Machine Shop Supervisor during the repair phase.

Operational Testing &

Restoration (PWS 3.3)

Crane operates smoothly during threading operations.

Equipment restored to full operational parameters.

100% Functionality. Zero (0) binding, jamming, or mechanical failures during final operational testing.

100% Visual and Operational

Functional Test observed by the

Machine Shop Supervisor prior to final acceptance.

6. Security Requirement:

6.1. General Security: The security requirements apply to all prime and subcontractor personnel. Contract personnel are critical to the overall security and safety of USACE installations. All personnel shall complete DoD/Army security initial training within 30 days of contract award. Within five (5) business days of completion, the Contractor shall provide written documentation to the Government representative.

Personnel and vehicles are subject to search when entering federal installations. Personnel shall comply with Force Protection Condition (FPCON) and Health Protection Condition (HPCON) measures.

6.2. Physical Security & Access Control: Contract personnel requiring unescorted access to a DoD installation shall be vetted by the Provost Marshal/Security Office using the NCIC-III and TSDB.

Personnel who do not meet requirements for unescorted access shall coordinate escorted access with the

Machine Shop Supervisor or Government Representative.

6.3. Escorting in Sensitive Areas: Personnel without appropriate security clearances will be escorted in areas where they may be exposed to sensitive information or restricted activities.

6.4. E-Verify Program: Contractors shall comply with FAR clause 52.222-54 Employment Eligibility

Verification, using the E-Verify Program (https://www.e-verify.gov/) to meet employment eligibility https://www.google.com/url?q=https%3A%2F%2Fwww.e-verify.gov%2F requirements. An initial list of verified candidates shall be provided to the Government Representative no later than three (3) business days after contract award.

7. Subcontracting Requirements:

The Contractor shall notify the Machine Shop Supervisor or the KO in writing of any work to be subcontracted.

Compliance with the provisions of this contract by subcontractors remains the strict responsibility of the Prime

Contractor.

8. Point of Contact:

Technical Lead: Brandon Scherschel

Email: Brandon.Scherschel@usace.army.mil

Tel: (503) 808-5422

9. Invoice Submittal:

Upon satisfactory completion and acceptance of delivery, please submit an electronic PDF invoice to:

USACE Finance Center (Millington): cefc-g2invoices@usace.army.mil

Invoice submittal emails shall CC:

Brandon.Scherschel@usace.army.mil

Trista.M.Stark@usace.army.mil; and

Ian.K.Lutjens@usace.army.mil

For invoice receipt verification or for a vendor's Payment problem, the vendor may contact the USACE Finance

Center at Phone Number (901) 873-9077.

10. Contract Administration:

Contract will be administered by:

Department of the Army, Portland District, Corps of Engineers

P. O. Box 2946

Attn: CECT-NWP

Portland, Oregon 97208-2946