C.03 Questions from Industry and Responses 08 Sept 2025.pdf

Item # Document Page # / Section Requirement/Statement Industry Question Answer

1 N/A N/A N/A

Definition of “Job”: Could you clarify how the Government defines a “job” for pricing purposes? Does this correspond to a single task order, a single partnering session, or the entire period of performance?

For the base SATOC, "Job" is how USACE established a SATOC IDIQ contract for the Base Year and Option Year. The only price that will be contracted for the Base Award is the "Facilitator Hourly Rate" for the base year and option years, to be used on all Task Orders. For Task Orders, a unit of measure of "Job" means that payment will be made for all labor, equipment, supplies, and personnel to accomplish said Task.

2 N/A N/A N/A

Duration of a Job: If a “job” corresponds to a task order, is there a standard or assumed duration (one year, or a defined number of workshops) to be factored into the per-job price

A job will correspond to specific tasks on each Task Order; see Example Task Oder.

3 N/A N/A N/A

Workshops vs. Jobs: The sample task order outlines multiple workshops. Should costs for all workshops be rolled into a single per-job price, or should each workshop be considered its own engagement under the “job” structure?

Each Task Order will be priced as its own contract. See updated Attachment B - Pricing Spreadsheet 05 Sept 2025 that correctly correlates the workshops in Section 2 with the CLIN structure in Section 5.

4 N/A N/A N/A

Venue Costs: For CLINs where the Contractor is required to secure a venue, should those costs be included in the per-job price, or will they be reimbursed separately?

Venue pricing should be included in the Task Order CLIN price associated with the Task the venue is for.

5 N/A N/A N/A

Travel Reimbursement: The sample task order anticipates travel to Coos Bay, OR. Should travel be priced into the fixed per-job rate, or will actual travel costs be reimbursed separately in accordance with

FTR?

Travel will be priced separately for each Task Order. Contractors do not receive government rates directly but are nonetheless restricted to the maximum rates established by the Federal Travel Regulation (FTR), Joint Travel Regulation (JTR), or other standardized regulations, as referenced in FAR 31.205-46. Actual payment to the contractor cannot exceed these rates for reimbursement purposes, even if the contractor paid a higher actual cost.

6 N/A N/A N/A

Can a subcontractor Past Performance citation can be counted as part of the three required Past Performance citations?

If a subcontractor's Past Performance is provided as part of the three Past Performance projects to be used for the government's assessment of the contractor's technical merrit, the offeror must submit a Letter of Commitment from the subcontractor on the letterhead of the firm to be subcontracted. The LOC must be signed by an authorized individual from the subcontractor that is proposed to perform the work.

7 N/A N/A N/A

If using a subcontractor, is the subcontractor required to submit a Past Performance citation? If so, does it count toward the three required Past Performance citations?

It is not required that the subcontractor provide a past project for evaluation. All projects submitted count towards the max 3 allowed. If more than three projects are submitted, the government will only review the first three.

Combined

Synopsis/Solicit ation

P2

Will task orders beWill task orders be awarded per partnering session or as bundled packages of sessions? awarded per partnering session or as bundled packages of sessions?

It depends on the Task Order and what scope of work is required for each.

Task orders can have a different number of required sessions, based on the needs of the group. All task orders will be priced as their own contract award

Combined

Synopsis/Solicit ation

P2 Does the Government anticipate a typical annual order volume of partnering sessions, and if so, can an estimate be provided?

The volume is contingent on funding and agency needs. We have a capacity of $999,999 for three years.

PWS Section

1.5.13 P6

For ODCs (venue, supplies, materials), should contractors propose a not-to-exceed ceiling at the contract level, or will ODCs be priced per task order?

All pricing, except for that of the hourly rate of the “Facilitator” will be priced at the Task Order level.

PWS Section

1.5.1 P2

Will the Government accept a team of qualified facilitators, or must the same facilitator support all sessions under a task order?

Per section 5.4 of the PWS, “The same Facilitator used in the Initial Partnering session must lead the Follow-Up sessions unless an alternative is approved by the Contractor Officer.”

PWS Section

1.5.1 P2

Is a one-page biography sufficient at proposal submission, or will a full resume be required for evaluation?

Per Section 1.5.1 Biographies and resumes are required at the Task Order level if specifically requested.

PWS Section

1.5.10 P5

For the Contract Manager, is this position considered Key Personnel, and must it be identified in the initial offer?

The contract manager is Key Personnel, but they do not need to be identified in the initial offer.

PWS Sections

5.3–5.6 Pgs 11-16

Can the Government provide an estimated annual breakdown of Initial, Follow-up, Issue Resolution, and Training sessions?

The volume is contingent on funding and agency needs. All four items will not be on the same Task Order. Training sessions will most likely be on a distinct Task Order. Initial and Follow-up may most often occur on the same Task Order.

8.PWS SecƟon

1.1 P1

If virtual sessions are required, will USACE provide licenses for WebEx/MS Teams, or must contractors provide their own platforms?

This will be included in the Task Order scope. USACE cannot provide licenses, contractors are required to provide their own platform if the Task Order scope states that the Contractor is to provide sessions via a virtual platform.

9.PWS SecƟon

5.3.4 & 5.4.3

Pgs 12-13 Will the Government provide standard templates for reports, charters, surveys, and communication plans, or should contractors propose their own?

The contractor should use their own.

9.PWS SecƟon

5.3.4 & 5.4.3

Pgs 12-13 What is the Government’s expected review and approval timeline for draft deliverables before final submission?

This is dependent on the type of document being reviewed. Task Orders will be clear with the timelines. Generally the Government review is indicated as one week or two weeks.

Technical

Exhibit 1 – PRS P18

Can the Government provide historical performance data (e.g., survey feedback, satisfaction ratings) from prior contracts to benchmark feasibility?

There are no previous contracts, this is a brand new requirement.

Technical

Exhibit 1 – PRS P18

How does the Government define a “customer complaint” for purposes of performance evaluation?

The Government will consistently seek feedback from participants in the Partnering sessions. If an negative observation is made by anyone providing feedback, the COR will evaluate that observation against the contract documents (both the base SATOC and the Task Order under which the Partnering session is contracted) to validate if non-compliance with the contract has occurred. If non-compliance with the base contract or the task order, has occurred the COR will promptly communicate with the Contractor to seek a solution.

PWS Section

1.5.9 Pgs 3-5

Will interim access be permitted while NCIC-III and TSDB checks are pending?

Interim access should not be needed. Escorted access is typically completed within 7 days. Note that foreign nationals may have to undergo a Foreign Visitor Authorization process prior to being granted escorted access to a Federal facility; a process which can be a minimum of 30 days and often is longer.

PWS Sections

3.1–3.3 P9

Will USACE provide meeting venues by default, or should contractors budget for venue rental in most cases?

By default, the government will provide the meeting venue. If the government is unable to provide a location, venue costs will be handled on a Task Order basis and specified within the Task Order scope.

PWS Sections

3.2–3.3 P9

Will A/V equipment and supplies generally be furnished by the Government, or should contractors plan to provide these?

Each Task Order is intended to include within the scope clarification on if A/V will be provided by the Government or if Contractors should plan to provide these.

23 16.General

Can the Government confirm whether there is a current incumbent contractor providing partnering facilitation services, and if so, please provide the contractor name, contract number, and approximate value?

There are no previous contracts, this is a brand new requirement.