Attachment 1 - Instructions to Offerors.pdf

W9127N25RA035

Synopsis/Solicitation

The U.S. Army Corps of Engineers (USACE) Portland District (NWP) has a professional service requirement for facilitated partnering services. This acquisition is to procure the technical and administrative services to prepare and facilitate group partnering workshops and to assist government personnel in developing expertise to plan and facilitate informal team led sessions. This is a total small business set-aside.

NWP contemplates the award of a firm fixed-price (FFP) indefinite delivery, indefinite quantity (IDIQ) single award task order contract (SATOC) with a total contract capacity of $999,999 and a minimum guarantee of $2,500.

PERIOD OF PERFORMANCE: The ordering period will be a base period of one-year with two one-year option periods.

COMPETITION: 100% Small Business Set-Aside

NAICS: 541611 Administrative Management and General Management Consulting Services; Size Standard $24,500,000.00

OFFER DUE DATE: Offers and all supporting material are due no later than 02:00 PM Pacific Standard Time (PST) on Wednesday, 17 September 2025.

Instructions to Offerors Submittals

A. How to submit Offers: Contractors must submit an electronic offer to the following email addresses no later the time and date specified in the announcement posted on SAM.gov to nicole.a.adams@usace.army.mil and jonathan.g.macadam@usace.army.mil

B. Submittals: Addendum to FAR 52.212-1 Instruction to Offerors – Commercial Items. The following documentation must be submitted with your offer for evaluation:

i. Volume 1 – Price Proposal (See Instructions to Offeror’s Attachment for more detail on submittal requirements and Price Factor)

1. Submit title page with the following information: solicitation number, company name and address as it appears in the System for Award Management (SAM), prompt payment terms, remittance address, Tax Identification Number (TIN), Unique Entity Identification (UEI) number, and Cage Code.

2. Acknowledgment of all Amendments

3. Price for the Seed Task Order

4. Facilitator Rates

5. Review and submit all required information from Federal Acquisition Regulations (FAR) clause 52.212-2

6. A completed copy of the representations and certifications at FAR 52.212-3 if not in SAM.gov

ii. Volume 2 – Past Performance (See Instructions to Offeror’s Attachment for more detail on submittal requirements and the Past Performance Factor)

1. No more than three examples of facilitation services projects performed within seven years of the issued date of this solicitation that demonstrate the breadth and depth of the offeror’s experience performing work similar in size, scope and complexity to the work described in the PWS of this solicitation.

2. A Contractor Performance Assessment Report (CPAR) or a Past Performance Questionnaire (PPQ) for each project submitted.

C. Basis of Award: In accordance with FAR Part 13, the Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Price

2. Past Performance

The Government reserves the right to award to an offeror providing other than the lowest price offer based on the technical merits of the Offeror’s proposal. See the Performance Work Statement (PWS) Attachment for technical requirements, and FAR 52.212-2 Evaluation – Commercial Products and Commercial Services in the Instructions to Offeror’s Attachment.

D. How to submit questions: Questions should be emailed to nicole.a.adams@usace.army.mil and jonathan.g.macadam@usace.army.mil NLT ten (10) business days prior to the submittal due date.

Responses will be provided via an amendment to the announcement posted to sam.gov.

Additional Information

A. System for Award Management – By submission of a proposal, the Offeror acknowledges the requirement that prospective awardees must be registered in the SAM database prior to award, during performance, and through final payment of any contract resulting from this proposal. Lack of registration in the SAM database will make an Offeror ineligible for award. Contractors may obtain information on registration and annual confirmation requirements by calling 1-888-227-2423, or at:

http://www.sam.gov.

B. Wage Determination – During the services performed for the resulting contract, Offerors must ensure they are following the applicable Wage Determinations as found at http://www.sam.gov/content/wage-determination. The applicable Wage Determination for this solicitation is 2015-5563, Revision 26, published 07 July 2025.

C. Responses will be evaluated to ensure an award is not made to a debarred contractor. In addition, contractors with known performance issues identified in determining the contractor’s responsibility per FAR Part 9 will be brought to the attention of the Contracting Officer, and these issues may be considered in making the awards. FAR Part 9, Contractor Qualification, requires that purchases shall be made from, and shall be awarded to, responsible prospective contractors only.

Attachments:

1. Instructions to Offeror’s

2. Performance Work Statement (PWS)

3. Past Performance Questionnaire (PPQ)

4. Wage Determination

5. Seed Task Order

6. Offerors Experience Form