Attachment 01 - Trout Purchase Description 10June2024.pdf

NWP, USACE, Willamette River Basin, Trout Product Description (10 June 2024)

1. Description of Contractor Requirements

1.1. The Contractor will release up to 277,000 pounds of hatchery rainbow trout (Oncorhynchus mykiss) to various rivers, lakes, and waterbodies within the Willamette Valley River Basin, in accordance with the Delivery Schedule. Deliveries (stocking) will occur between February and November each year. Specific delivery dates will be coordinated with the Contracting Officer’s Representative (COR). Hatchery trout (greater than legal size of 8 inches) will be released at two fish per pound (fpp) but can range from 1.75 to

2.25 fpp. Trophy sized fish will be released at one fpp ranging from 0.9 to 1.1 fpp. Trophy plus sized fish will be released at 0.5 fpp ranging from 0.4 fpp to 0.6 fpp. All hatchery trout must be of legal size being greater than eight inches in length. Prior to release, all fish must be rendered triploid, and certified healthy by a fish health specialist, as further described in paragraphs 1.3, 1.4, and 1.5.

1.2. The targeted poundage and number of rainbow trout (Oncorhynchus mykiss) for release during the annual performance of this contract are represented in the example Delivery Schedule (Attachment 02 - Trout Example Stocking Schedule 2026-2030). The number/pounds of fish shall not exceed values detailed in task orders and delivery schedule. However, given the nature of fish production, some release targets may not be met and therefore a variance of no more than 5% below the maximum poundage and number of fish may be considered acceptable, as further described in FAR 52.211-16, Variation in Quantity. Further, deliveries may be adjusted after coordination with the COR but may need not exceed the specified number/poundage in the contract/task order.

1.3. All rainbow trout produced and released must be triploid or otherwise rendered sterile.

1.4. All rainbow trout will be adipose fin clipped prior to release.

1.5. The Contractor shall examine rainbow trout (Oncorhynchus mykiss) for disease no earlier than six weeks prior to release. The Contractor shall not release any rainbow trout that show signs of disease. The Contractor shall abide by state regulations for fish transportation and release.

1.6. The Contractor shall provide the COR a draft bi-annual report detailing rainbow trout production and releases for CLIN 0001 and for any option CLINs, if exercised. The Contractor shall include the information required by Attachment 03 (Attachment 03 - Bi-Annual Report for Trout Template) and submit the completed report via email to the COR on July 1 and December 1 of each year for which requirements exist. The Government will have three weeks from the time of submittal to provide comments back to the Contractor. The Contractor will revise the report as necessary and resubmit to the Government within three weeks following the Contractor’s receipt of the Government’s comments.

2. Performance Requirements Summary

The Government will only pay for supplies received and accepted. The Performance Requirement Summary (PRS) determines if the contractor meets the performance standards of the contract, as well as provide guidelines for how and when surveillance will be performed. The PRS measures timeliness, effectiveness, and ensures the Contractor is delivering supplies as specified in the contract. Government quality assurance will be performed at such times and/or places as may be necessary to determine the supplies conform to contract requirements.

These are the criteria against which the performance will be evaluated. Work shall be considered “not performed” when any one of the following conditions exists in accordance to the Quality Assurance Surveillance Plan (QASP).

PERFORMANCE REQUIREMENTS SUMMARY

Performance Objective

Performance Standard

Surveillance Validated

Complaints

Production and release of specified hatchery trout production into the appropriate water bodies.

- Meeting the specified number and poundage of fish released

- Time and location of release

- Quality of fish at release for each facility

- Periodic Inspections

- Quarterly Report review

1 per quarter

Adipose fin clip 100% of all trout to be released

- Adipose fin clipping rate greater than 99%

- Mortality from marking less than 1% of group to be marked.

- Periodic Inspections

- Quarterly Report review

1 per quarter

In accordance with the HGMP and the State of Oregon 2003 Fish Health Management Policy, monitor fish health by examining hatchery trout for parasites, bacterial, viral, or other pathogens.

- Conduct examinations at least once per month

- Conduct examinations on fish destined for transfer or liberation no greater than six weeks prior to movement

- Periodic Inspections

- Report review

1 per quarter

2.1. Surveillance. Periodic surveillance by the COR will serve as the surveillance method. If the COR discovers deficiencies, the COR will immediately inform the Contracting Officer, who will notify the Contractor immediately for corrective action. The COR will provide the Contractor a report of any deficiencies within 5-days of becoming aware of such deficiencies. The Contractor will have 5-days to respond with corrective actions.

2.2. Quality Control. The Contractor, not the Government, is responsible for quality control actions necessary to meet the quality standards set forth by the contract. The Contractor shall develop and submit their Quality Control Plan (QCP) for government approval within two weeks after contract award, in compliance with the delivery schedule prior to work commencing. Once accepted, the QCP shall be used by the Contractor to ensure appropriate size and numbers of fish are delivered in a timely manner in accordance with Attachment 03 (Attachment 03 - Trout Production IDIQ QASP). The Quality Assurance Surveillance Plan (QASP) developed by the Government is a document that communicates to the Contractor the surveillance methods that will be used to measure its performance against the standards in the contract and provides means by which the Government monitors and documents performance. Quality Assurance (QA) is the Government process that ensures the Contractor delivers quality and timely rainbow trout. The surveillance methods identified in the QASP together with the Contractor’s QCP will help determine whether the contractor delivers the performance agreed to in the contract. The Government reserves the right under the contract to inspect, accept, or reject in accordance with the Federal Acquisition Regulation (FAR) Clause 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services.

2.3. Unacceptable Performance. When the size, quantity, and or delivery is determined unacceptable, as defined in the Performance Requirements Summary, the COR will inform the Contractor’s on-site representative of unacceptable performance and provide written documentation by use of the form DD 2772, Contract Discrepancy Report. The Contractor’s on-site representative is required to initial and date the form acknowledging notification of unacceptable performance. Disputes in surveillance should be referred to the Contracting Officer.

The COR will notify the Contracting Officer of less than acceptable performance. If the supplies do not conform to contract requirements, the Government may require the Contractor to replace supplies again at no increase in contract price in accordance with FAR Clause 52.212-4 Contract Terms and Conditions— Commercial Products and Commercial Services.

2.4. Correction of Non-Performance of Work. The Contractor shall initiate corrective actions within the first business day after noncompliance has been observed by or reported to and verified by the COR.

2.5. Standard. Recurring defects are not permitted. For example, if the COR discovers a missing inspection report, the Contractor is required to correct the defect through re-performance and no defect is recorded against the Contractor's performance. However, if this same situation occurs again during the contract period, a defect will be recorded and reported to the Contracting Officer for appropriate action in accordance with FAR 52.212.4, Contract Terms and Conditions—Commercial Products and Commercial Services.

3. Laws, Regulations, Operational Guidance. The Contractor shall comply with all applicable State and Federal laws and regulations. This includes:

- The National Marines Fisheries Service 2008 Willamette Biological Opinion (https://media.fisheries.noaa.gov/2021-11/willamette-2008-biological-opinion.pdf)

- Hatchery and Genetic Management Plan (HGMP), Upper Willamette Hatchery Rainbow Trout Program (https://www.dfw.state.or.us/fish/HGMP/docs/2021/Upper%20Willamette%20Rainbow%20Trout%20 HGMP%20Modified_Release_Table%20approved%20Febuary%202021.pdf)

- The State of Oregon 2003 Fish Health Management Policy (https://www.dfw.state.or.us/fish/hatchery/docs/fish_mgmt_policy.pdf)

4. Subcontracting. The Contractor, in writing, shall obtain the preapproval of the Contracting Officer’s consent to subcontract.

Attachments:

Attachment 02 - Trout Example Stocking Schedule 2026-2030 Attachment 03 - Bi-Annual Report for Trout Template Attachment 04 - Trout Production IDIQ QASP