YaquinaOverhaulBrandNameDetermination_Redacted.pdf

v4, 5 Jan 2015; previous version obsolete

BRAND NAME JUSTIFICATION

(Simplified Acquisition Procedures under FAR Part 13 Not Exceeding $650K)

1. Agency/Contracting Activity: U.S. Army Corp of Engineer, Portland District, 333 SW 1st Ave #200, Portland, OR 97204

2. Description of Action:

Nature: New Requirement Follow-on Requirement Mod to Existing Purchase Order/Contract Number ______________

Pricing: Firm-Fixed Price Time & Materials Funds: OMA Other Funds:

Name of Proposed Contractor(s):

Allied Systems Company Pacific Marine Equipment Wartsilla Defense 21433 SW Oregon Street 925 NW 49th Street B 3617 Koppens Way Sherwood, OR 97140 Seattle, WA 98107 Chesapeake, VA 23323 503-625-2560 206-281-9841 757-485-5275

Prime Mover Controls Inc Pacific Power Group, LLC VestDavit, Inc.

3600 Gilmore Way PO Box 1949 170 West Dayton Street Burnaby, BC V5G Vancouver, WA 98668 Edmonds, WA 98020 604-433-4644 360-887-7400 425-355-4652

Alturdyne International 660 Steele Street El Cajon, CA 92020 619-440-5531

3. Description of Services or Supplies:

The total estimated value of the proposed action is

4. Authority:

Action using simplified acquisition procedures (select one):

FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available (e.g. urgency, exclusive licensing agreements, brand name, or industrial mobilization)

FAR 13.501(a)(1): For actions for commercial supplies or services greater than the SAT but not exceeding $6.5M, the requirements of FAR 13.501(a) apply to sole-source acquisitions conducted pursuant to Subpart 13.5 (Reference:

FAR 13.106-1(b)(2)). Subpart 13.5 is the Test Program for Certain Commercial Items (see 41 USC 1901; or for contingencies see 41 USC 1903)

5. Reasons for Authority Cited: (Utilize as much space as is necessary to fully annotate the reason/rationale. All applicable areas shall be completed in sufficient detail. Before finalizing, remove the bulleted info.

The Dredge Vessel Yaquina requires Original Equipment Manufacturer (OEM) technicians to perform work on the below identified work items. Only an OEM certified technician can perform this work and the companies listed above have performing these services in the past, but any company that has OEM certified technicians may be considered.

Work Item 5.51 – Service Vessel Crane: Provide all labor, material, and services to remove swing gears, inspect for wear, and change gear oil. Inspect winch, hydraulic pump and service all control blocks and associated equipment. All work to be accomplished by OEM technician. Allied Systems Company is the only known authorized technician.

Work Item 5.20.1 – Propeller Blade Replacement: Provide factory authorized service of Hundedsted Controlled Pitch Propeller (CPP). All work to be accomplished by OEM or OEM authorized technician. Pacific Marine Group is the only known authorized technician.

Work Item 5.19 – Bow Thruster: Provide factory authorized service from OEM technician to complete bow thruster inspection oil/seal change, and repair work. Warstilla Defense is the only known authorized technician.

Work Item 5.33 – Emergency Generator Service: Provide all labor, materials and services to perform annual maintenance on the emergency generator gas turbine and starter system. All work to be accomplished by OEM authorized service technician.

Alturdyne International is the only known authorized technician.

Work Item 5.34 – Controllable Reversible Pitch Propeller (CRPP) Service: Provide labor, material and services to recondition Main Engine and Bow Thruster Control Heads aboard the vessel. Services must be provided by OEM. Prime Mover Controls, Inc. is the only known authorized technician.

Work Item 5.36 – Engine Service: Provide labor, materials, equipment and transportation to complete an in-shop 24,000 hour overhaul on the port and starboard MTU 12V2000 Generators. Contractors shall provide labor, materials, and equipment to inspect port and starboard STRAMFORD HCL 534F generators. All work shall be completed by MTU factory authorized technicians. Pacific Power Group, LLC is the only known authorized technician.

Work Item 5.47 – Annual Launch Davit Maintenance: OEM Technician shall inspect and conduct annual maintenance of the launch boat davit. Services shall be provided IAW IMO MSC.1, Circulation 1206, Revision 1, and shall include recharging of the accumulator cylinder and all routine maintenance to allow issuance of certificate for davit and release hook. VestDavit, Inc.

is the only known authorized technician.

6. Actions to Increase Competition:

7. Market Research: The findings from this research should be documented in writing for the file and explained here in sufficient detail (remember this is a stand-alone document).

8. Procurement History:

Previous Purchase Order(s) or Contract(s): Yes No

If "Yes", for each purchase order or contract provide:

Purchase order or contract number:

Was action competed? Yes No If action was not competed, state the cited authority, summarize rationale:

9. Additional Facts and/or Information to support the justification.

Background:

The Dredge Yaquina is a U.S. flagged vessel owned by the federal government. The vessel is currently fully inspected under authority of the U.S. Coast Guard. Requirements for maintaining certificates authorizing the operation of this vessel in U.S. territorial waters include those contained in 46 CFR Subchapter I. The components requiring repairs aboard the dredge Yaquina are constructed in conformance with these requirements as certified by US Coast Guard letter E2-1100131.

Justification:

Use of non-OEM technicians and parts which may not conform to the testing requirements stated above, necessarily voids approval until such time as the non-OEM parts or material have been tested and examined with satisfactory results by a competent inspection organization as authorized by the U.S. Coast Guard.

Impact:

This equipment requiring repair by OEM technicians are mission critical and involves the safety of human life and high value government assets. The potential impact to the government if these system fail may result in ship becoming inoperability. This will result in a loss of production at a rate of $95,000 per day. For this reason, it is necessary for the equipment to be serviced at this time by OEM authorized technicians. This ensures all equipment will operate correctly and maintain the manufacturer’s warranty.

Alternatives:

There are no practical alternatives. The OEM technicians identified above are the only available sources having the proprietary knowledge and information relating to the work items identified above. No other known sources can fulfill the Government’s requirement.

Market research was conducted in an effort to increase competition. However, only authorized OEM technicians have been found that possess the required proprietary information relating to the identified work being performed.

Only services performed by the OEM technicians can be considered for this maintenance due to proprietary equipment information possessed only by the OEM. A dynamic small business search did not reveal any alternative authorized sources of service.

10. Technical / Requirements Certification: I certify that the supporting data under my cognizance which is included in this abbreviated J&A is accurate and complete to the best of my knowledge and belief.

Submitted By: Kathlyn R. Cantu Position Title: Port Engineer

Signature:____________________________

11. Fair and Reasonable Price Determination: As contracting officer, I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable. Basis for the determination is as follows:

12. Contracting Officer’s Approval (actions less than $650K): I hereby certify that this justification is accurate and complete to the best of my knowledge and belief. Based on the foregoing, I approve this sole source justification subject to availability of funds, and provided that the services and supplies herein described have otherwise been authorized for acquisition.

SIGNATURE: __________________________

NAME: David L. Dvorak TITLE: Procuring Contracting Officer

N/A

The anticipated costs appear to be fair and reasonable and the procurement of these OEM technicians is in the best interest of the government.