A.07.23_Combined_Synopsis_Solicitation_Text_Preface_REV_2.pdf
PDF 508 KB Posted
- Attached to
- RENTAL & LAUNDERING OF ARC FLASH GARMENTS
- Solicitation number
- W9127N-16-Q-0020
About this file
The purpose of this amendment is to change the requirment for replacement of damaged garments from immediate replacement to replacement . See Para 4.1 of the PWS.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| A.07.23_Combined_Synopsis_ _Solicitation.pdf | ||
| A.07.23_Combined_Synopsis_ _Solicitation.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
This notice is being posted as an avenue to provide Request for Proposal, W9127N-16-Q-0020.
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information in this notice. THIS
ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; PROPOSALS ARE BEING
REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED. This procurement is being issued as FULL AND OPEN COMPETITION (SMALL & LARGE). The NAICS code is 812332 with a small business size standard of $38,500,000.00. This solicitation document incorporates provisions and clauses in effect through Federal Acquisition Circular 2005-87.
Title of Requirement: Rental & Laundering of ARC FLASH CAT 2 garments
Description of Requirement: The contractor shall provide for the measurement, delivery, pick-up, cleaning, and repair or replacement of rented fire retardant/arc flash garments with the hazard rating category (HRC) of 2. Service shall include placement, rental and pick up of a dirty clothing hamper sufficient in size for the weekly number of rented garments and lockers or racks with employee last name and locker numbers at three U.S. Army, Corps of Engineers hydro-power sites in Oregon. Lookout Point:
18 Male Employees, 1 Female Employee, Foster: 9 Male Employees, Detroit: 12 Male Employees. A total of 40 employees to be fitted.
Submission requirements: Proposals should be E-mailed to robbie.newland@usace.army.mil by 2:00 p.m. PACIFIC COAST time on June 17, 2016.
Basis for Award: Award will be based on Lowest Price Only. The Government has a right to reject any and all offers.
The Government reserves the right to cancel this solicitation.
Please complete the following in addition to filling in the above individual CLINS (both Unit
Price and Amount Total for each CLIN).
Total of Base Period (CLINS 0001-0003) $______________
Total of Option Year 1 (CLINS 1001-1003) $______________
Total of Option Year 2 (CLINS 2001-2003) $______________
All items must be filled in completely. Any offers received that are not completely filled out may be rejected.
mailto:robbie.newland@usace.army.mil
Please complete the following form:
CONTRACTOR: ______________________________________________________
DUNS NO.: ______________________________________________________
CAGE CODE: ______________________________________________________
TAX ID NO.: ______________________________________________________
E-MAIL: ______________________________________________________
PHONE NO.: ______________________________________________________
DATE OF QUOTE: ______________________________________________________
I certify that by submission of this quote, I am able to meet all tasks as required by the Performance Work Statement.
QUOTE PREPARED AND CERTIFIED BY:
(Printed Name and Title) (Signature)
Notes to Offerors
All work shall be performed in accordance with the Performance Work Statement.
The contract award will be made to the lowest priced (total of all items), responsible, responsive Quote. This is in accordance with Federal Acquisition Regulation 9.104.
Note 2: The Taxpayer Identification Number may be used by the Government to collect and report on any delinquent amounts arising out of the contractor’s relationship with the Government.
Note 3: The completed Offeror Representations and Certifications-Commercial Items (FAR 52.212-3) or Notation that company is registered in SAM (https://www.sam.gov) must be submitted along with each Quote.
Note 4: See Performance Work Statement for delivery information.
Note 5: TECHNICAL MATTERS: Submit technical inquiries and questions relating to this solicitation via email to the Contract Specialist, Robbie Newland at robbie.newland@usace.army.mil. Inquiries period will end 5 days prior to quote due date.
If an Offeror believes that the requirements in this Request for Quote contain an error, omission, or are otherwise unsound; immediately notify the Contract Specialist in writing with supporting rationale. The Government reserves the right to award this Request for Quote based on the initial quote, as received, without discussion.
Note 6: If amendments to the Solicitation are issued, all Offerors must acknowledge all amendments in their submission.
Note 7: This requirement is procured following FAR 13.5 Simplified Procedures for Certain Commercial Items.
W9127N-16-Q-0020
SECTION SF 30 BLOCK 14 CONTINUATION PAGE
SUMMARY OF CHANGES
SECTION SF 1449 - CONTINUATION SHEET
The following have been modified:
PERFORMANCE WORK STATEMENT
PERFORMANCE WORK STATEMENT (PWS)
Arc-Flash PPE rental and laundering
Willamette Valley Project, Oregon
1.0 General US Army Corps of Engineers, Portland District requires the rental and laundering of fire retardant garments for employee use and safety. The need is within 13 hydro-power and flood reduction facilities within the Portland District, U.S. Army, Corps of Engineers, Willamette Valley Project locations.
Flame Resistant (FR) Protective Clothing is required under Federal OSHA regulations and NFP A 70E standards to maintain a safe work environment for employees working in areas containing electrical hazards.
The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to rent fire retardant (Arc-Flash garments) and launder as defined in this Performance Work Statement (PWS) at the Willamette Valley Project in Oregon. Locations for work to be conducted include; Lookout Point Lake and Powerhouse, Foster Dam/Powerhouse, and Detroit Dam/Powerhouse. The Contractor shall perform to the standards in the contract and comply with all local, state, and federal regulations during the services performed.
This firm fixed priced contract is for a base plus two option years per the Government’s discretion. The period of performance for the base year will be date of contract award through 30 June 2017. The following option year period of performances will be 01 July through 30 June of each option year.
2.0 Definitions Throughout this PWS terms are defined as follows:
Acceptable Quality Level (AQL): Acceptable Quality Level equals the performance standards listed in 5.1 through 5.4. The Contractor must re-perform all unsatisfactory work unless excused by the QAE.
Contracting Officer (KO): The Government employee who is authorized to enter into, administer, and/or terminate contracts and make related determinations and findings.
Contracting Officer’s Representative (COR): The Government employee who has been authorized in writing as the Contracting Officer’s Representative, acting within the limits of their authority.
Quality Assurance Evaluator (QAE): The Government employees responsible for checking Contractor performance.
Contract Discrepancy Report (CDR): A written record of unsatisfactory performance by the contractor as observed by the Quality Assurance Evaluator (QAE).
Willamette Valley Project (WVP): The destination of where the contract is to take place.
3.0 The Requirements; Government:
The Government will not furnish any supplies to the contractor.
4.0 The Requirements; Contractor:
4.1 The contractor shall provide for the measurement, delivery, pick-up, cleaning, and repair or replacement of rented fire retardant/arc flash garments with the hazard rating category (HRC) of 2. Service shall include placement, rental and pick up of a dirty clothing hamper sufficient in size for the weekly number of rented garments and lockers or racks with employee last name and locker numbers at three U.S. Army, Corps of Engineers hydro-power sites in Oregon. Lookout Point: 18 Male Employees, 1 Female Employee, Foster:
9 Male Employees, Detroit: 12 Male Employees. A total of 40 employees to be fitted. The contractor is responsible for accountability of garments. Weekly, the contractor shall provide a hand receipt inventorying the number of garments (by employee) which are being picked up, and signed by the project representative.
4.2 Delivery locations: The three locations for delivery/pick up are Lookout Point Dam, Foster Dam and
Detroit Dam. Lookout Point Dam in Lowell, Oregon is approximately 54 miles from Foster Dam in Foster, Oregon. Foster Dam is approximately 70 miles from Detroit Dam outside of Mill City and Detroit, Oregon.
a. U.S. Army, Corps of Engineers, Lookout Point Powerhouse: 40386 W Boundary Road, Lowell Oregon 97452, (Delivery shall take place on Fridays normally except for U.S. holidays when delivery will be rescheduled for an alternate date with the Lookout Point Dam/Powerhouse site supervisor)
b. U.S. Army, Corps of Engineers, Foster Powerhouse: 2000 N 53rd Street, Foster, Oregon 97345, Delivery shall take place on Wednesdays normally except for U.S. holidays when delivery will be rescheduled for an alternate date with the Foster Dam/Powerhouse site supervisor)
c. U.S. Army, Corps of Engineers, Detroit powerhouse: State Route 22 above Mill City, Oregon, (Delivery shall take place on Mondays normally except for U.S. holidays when delivery will be rescheduled for an alternate date with the Detroit Dam/powerhouse site supervisor)
4.3 Access to Projects: Deliveries shall be scheduled during working hours between 8:00 a.m. and 4:00 p.m.
and shall be escorted by a USACE employee who will confirm on each delivery ticket that there are five clean garments for each employee, each week. At Detroit Dam and Foster Dam there are phones on the gate to dial “O” for the powerhouse operator to gain access. At Lookout Point Dam there is a speaker system to the left of the gate to buzz the front desk for access.
4.4 One invoice will be submitted each month reflecting the contract number, contract line numbers and the monthly charges based on the number of weeks in the month.
5.0 Performance Standards and Guideline Requirements (Also see Paragraph 6.0)
5.1 Rental & laundering of Arc-Flash Garments – Male & Female fitted clothing: broken out by the following 3 locations, gender, and garment type and quantity.
5.2 The Contractor shall provide the rental to include racks/lockers, hamper, measurements, delivery, pick-up, cleaning, repair, replacement of fire retardant clothing for 19 employees at LOOKOUT POINT DAM each week. A set is comprised of five (5) sets of shirts/pants or bib overalls for each employee each week for 12 months. A work week is 4 days, so a set is 5 days.
5.2.1 Fire retardant bib overalls for 18 men: 4,680 over 12 months
5.2.2 Fire retardant shirts for 18 men: total of 4,680 over 12 months
5.2.3 Fire retardant jean pants for 1 woman: total of 260 over 12 months
5.2.4 Fire retardant shirts for 1 woman: total of 260 over 12 months
5.3 Rental to include racks/lockers, hamper, measurements, delivery, pick-up, cleaning, repair, replacement of fire retardant clothing for 9 employees at FOSTER DAM each week. A set is comprised of five (5) sets shirts/pants or bib overalls for each employee each week for 12 months. A work week is 4 days, so a set is 5 days.
5.3.1 Fire retardant bib overalls for 8 men: total of 2,080 over 12 months
5.3.2 Fire retardant shirts for 9 men: total of 2,340 over 12 months
5.3.3 Fire retardant jean pants for 1 man: total of 260 over 12 months
5.4 Rental to include racks/lockers, hamper, measurements, delivery, pick-up, cleaning, repair, replacement of fire retardant clothing for 12 employees at DETROIT DAM each week. A set is comprised of five (5) sets shirts/pants or bib overalls for each employee each week for 12 months. A work week is 4 days, so a set is
5.4.1 Fire retardant jean pants for 12 men: total of 3,120 over 12 months
5.4.2 Fire retardant shirts for 12 men: total of 3,120 over 12 months.
5.5 The contractor, after award, shall schedule through the Contracting Officer Representative (COR) the on-site visits at all three (3) locations to take employee measurements and provide initial delivery of all garments for all employees within four weeks of the contract award date. These garments shall consist of five pair of men’s jean pants or five sets of men’s bib overalls, as quantified in the PRICE SCHEDULE and paragraphs 5.2, 5.3 and 5.4 herein, and five men’s long sleeve shirts for male employees – or – five pair of women’s pants, and five women’s long sleeve shirts for female employees. These garments will be pre-washed and ready for immediate wear upon delivery, and will have the employee’s last name sewn on a patch in flame retardant thread that can be removed after the rental period.
5.6 Lost or damaged garments will be repaired with fire retardant thread, re-washed to remove stains or replaced.
5.7 Weekly delivery tickets will list employee names and locker numbers and reflect five garments each, while monthly invoices will reflect the total number of garments delivered in each category for the month per site/project location. The contractor employee and the U.S. Army, Corps of Engineers employee acting as escort will each sign off on each delivery ticket to verify that five garments have been made available for each employee each week. Every week the contractor should count every garment by employee name and provide a pick up ticket on what was collected to be washed.
5.8 There will be no additional charges permitted outside the contract award amount. Improper measurements or hemming that leads to poor fitting garments will be corrected immediately within one week.
5.9 All garments will be washed and dried in accordance with the manufacturer’s laundry recommendations to maintain fire retardant capability and be rated for Arc Flash protection in accordance with NFP A 70E and
ASTM F 1506.
6.0 Performance Requirements Summary
6.1 To ensure that the Government receives the services for which it contracted, the Government will only pay for services received. The Performance Requirements Summary (PRS) determines if the Contractor meets the performance standards of the contract, as well as provides guidelines for how and when surveillance will be performed. It ensures timeliness, effectiveness and that the Contractor is delivering the results specified in the contract. Government contract quality assurance will be performed per the PRS surveillance schedule.
6.2 These are the criteria against which the performance will be evaluated. Work shall be considered not to have been performed when any one of the following conditions exists in accordance to the Quality Assurance Surveillance Plan.
PERFORMANCE REQUIREMENTS SUMMARY
Performance Objective
Performance Standard Surveillance
Validated Complaints/Allowed number of discrepancies
5.1, 5.2, 5.3, 5.4 Fitted arc flash protective clothing for each USACE employee with gender specific sizes.
Direct Observation & Customer Complaints
5.1, 5.2, 5.3, 5.4 Provided arc flash protective clothing that meets NFPA 70E standards.
Direct Observation & Customer Complaints
5.1, 5.2, 5.3, 5.4 Repaired arc flash protective clothing in accordance with manufacturer instructions and
NFPA 70E.
Direct Observation & Customer Complaints
5.1, 5.2, 5.3, 5.4, 5.5, 5.7
Marked all arc flash protective clothing items to make them personally identifiable.
Direct Observation & Customer Complaints
5.1, 5.2, 5.3, 5.4 Delivered to the appropriate on time and to the correct location.
Direct Observation & Customer Complaints
5.1, 5.2, 5.3, 5.4 Delivered the appropriate number of clothing articles.
Direct Observation & Customer Complaints
5.9 Garments laundered in
accordance with the manufacturer’s laundry recommendations to maintain fire retardant capability and be rated for Arc Flash protection in accordance with NFP A 70E and ASTM F 1506.
Direct Observation & Customer Complaints
7 COR will ensure Contractor has conducted necessary training.
Direct Observation & Customer Complaints
6.3 Surveillance: Periodic and 100% inspections by the CO, will serve as the surveillance methods. If the
COR discovers deficiencies and/or receives complaints, the COR will pass them on to the contractor's Quality Control Inspector (QCI) for correction.
6.1.2 Unacceptable Performance. When performance is determined unacceptable, as defined in the Performance
Requirements Summary, the Government Quality Assurance Evaluator (GQAE) will inform the
Contractor’s onsite representative that performance is unacceptable and provide written documentation.
Disputes in surveillance should be referred to the Contracting Officer.
6.5 The GQAE will notify the COR and the Contracting Officer of less than acceptable performance. If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount.
When the defect(s) in services cannot be corrected by re-performance, the Government may:
a. Require the Contractor to take necessary action to ensure future performance conforms to contract requirements.
b. Reduce the contract price to reflect the reduced value of the services performed.
c. If the Contractor fails to promptly re-perform the services, or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may:
(a) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service;
(b) Issue Cure Notice;
(c) Terminate the contract for Government convenience; and / or
(d) Terminate the contract for Cause.
6.6 Correction of Non-Performance of Work. Contractor shall employ an adequate quantity of personnel to insure that garments are delivered in timely manner, marked correctly with the proper sizes and quantities and garments meet fire retardant requirement.
6.7 Damages Caused by the Contractor. Contractor shall be held accountable and liable to the Government for any damages to garments through improper laundering or care.
6.8 Interference with Government Operations. Contractor and their employees shall perform all work in such a way as to not interfere with regularly scheduled Government operational activities.
7. SECURITY
7.1 AT Level I Training. This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility or area. Proposed language: "All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html;
or it can be provided by the RA ATO in presentation form which will be documented via memorandum."
7.2 Access and General Protection/Security Policy and Procedures. This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility or area.
Proposed language: "All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection http://jko.jten.mil/courses/atl1/launch.html
Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes."
7.3 For contractors who do not require CAC, but require access to a DoD facility or installation. Proposed language: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.
7.4 Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something).
This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. Proposed language: "The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training."
7.5 For Contracts that Require OPSEC Training. Per AR 530-1, (Operations Security) contractor employees must complete Level I OPSEC Training within 30 calendar days of contract award. Proposed language:
"All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum."
7.6 Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file
8. General
8.1 Identification of Contractor’s Employees
The contractor shall be responsible to ensure that all contractor employees follow guidelines set forth by
OSHA, the U.S. Army, Corps of Engineers Safety and Health Requirements Manual and security procedures at each facility by wearing appropriate footwear, and hard hats/safety goggles when requested by their escort. For recognition and security purposes, all vehicles will be clearly marked and employees must be in uniform and clearly recognizable as contractor employees. Contractor employees will be asked to sign in and sign out at each delivery/pick up visit.
http://www.uscis.gov/e-verify
There is a NO Smoking policy in all Government buildings.
9.0 Walsh-Healey Public Contracts Act or the McNamara-O'Hara Service Contract Act (SCA). Every employer performing work covered by the Walsh-Healey Public Contracts Act or the McNamara-O'Hara Service Contract Act (SCA) is required to post a notice of the compensation required (including, for service contracts, any applicable wage determination) in a prominent and accessible location at the worksite where it may be seen by all employees performing on the contract.
A copy of the poster is available in two versions at the following DOL website:
http://www.dol.gov/whd/regs/compliance/posters/sca.htm . The rest of the content is subjective to each locations needs. There are the additional requirements that are to be observed by the contractor.
(End of Summary of Changes) http://www.dol.gov/whd/regs/compliance/posters/sca.htm
Section SF 1449 - CONTINUATION SHEET
ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
ARC FLASH (FR) CLOTHING RENTAL/CLEANING
FFP
LOOK OUT POINT DAM
0001AA 4,680 Each ARC FLASH (FR) Bib Overalls for MEN
IAW PWS para 5.2. & 5.2.1
0001AB 4,680 Each ARC FLASH (FR) Long Sleeve Shirt for MEN
IAW PWS para 5.2. & 5.2.2
0001AC 260 Each ARC FLASH (FR) Pants for WOMEN
IAW PWS para 5.2. & 5.2.3
0001AD 260 Each ARC FLASH(FR) Longsleeve Shirt for WOMEN
IAW PWS para 5.2. & 5.2.4
ARC FLASH (FR) CLOTHING RENTAL/CLEANING
FOSTER DAM
0002AA 2,080 Each ARC FLASH (FR) Bib Overalls for MEN
IAW PWS para 5.3. & 5.3.1
0002AB 2,340 Each ARC FLASH (FR) Long Sleeve Shirt for MEN
IAW PWS para 5.3. & 5.3.2
0002AC 260 Each ARC FLASH (FR) Pants for MEN
IAW PWS para 5.3. & 5.3.3
ARC FLASH (FR) CLOTHING RENTAL/CLEANING
DETROIT DAM
0003AA 3,120 Each ARC FLASH (FR) Pants for MEN
IAW PWS para 5.4. & 5.4.1
0003AB 3,120 Each ARC FLASH (FR) Shirts for MEN
IAW PWS para 5.4. & 5.4.2
OPTION ARC FLASH (FR) CLOTHING RENTAL/CLEANING
1001AA 4,680 Each OPTION ARC FLASH (FR) Bib Overalls for MEN
1001AB 4,680 Each OPTION ARC FLASH (FR) Long Sleeve Shirt for MEN
1001AC 260 Each OPTION ARC FLASH (FR) Pants for WOMEN
1001AD 260 Each OPTION ARC FLASH(FR) Longsleeve Shirt for WOMEN
OPTION ARC FLASH (FR) CLOTHING RENTAL/CLEANING
1002AA 2,080 Each OPTION ARC FLASH (FR) Bib Overalls for MEN
1002AB 2,340 Each OPTION ARC FLASH (FR) Long Sleeve Shirt for MEN
1002AC 260 Each OPTION ARC FLASH (FR) Pants for MEN
OPTION ARC FLASH (FR) CLOTHING RENTAL/CLEANING
1003AA 3,120 Each OPTION ARC FLASH (FR) Pants for MEN
1003AB 3,120 Each OPTION ARC FLASH (FR) Shirts for MEN
OPTION ARC FLASH (FR) CLOTHING RENTAL/CLEANING
2001AA 4,680 Each OPTION ARC FLASH (FR) Bib Overalls for MEN
2001AB 4,680 Each OPTION ARC FLASH (FR) Long Sleeve Shirt for MEN
2001AC 260 Each OPTION ARC FLASH (FR) Pants for WOMEN
2001AD 260 Each OPTION ARC FLASH(FR) Longsleeve Shirt for WOMEN
OPTION ARC FLASH (FR) CLOTHING RENTAL/CLEANING
2002AA 2,080 Each OPTION ARC FLASH (FR) Bib Overalls for MEN
2002AB 2,340 Each OPTION ARC FLASH (FR) Long Sleeve Shirt for MEN
2002AC 260 Each OPTION ARC FLASH (FR) Pants for MEN
OPTION ARC FLASH (FR) CLOTHING RENTAL/CLEANING
2003AA 3,120 Each OPTION ARC FLASH (FR) Pants for MEN
2003AB 3,120 Each OPTION ARC FLASH (FR) Shirts for MEN
PERFORMANCE WORK STATEMENT (PWS)
Arc-Flash PPE rental and laundering Willamette Valley Project, Oregon
1.0 General US Army Corps of Engineers, Portland District requires the rental and laundering of fire retardant garments for employee use and safety. The need is within 13 hydro-power and flood reduction facilities within the Portland District, U.S. Army, Corps of Engineers, Willamette Valley Project locations.
Flame Resistant (FR) Protective Clothing is required under Federal OSHA regulations and NFP A 70E standards to maintain a safe work environment for employees working in areas containing electrical hazards.
The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to rent fire retardant (Arc-Flash garments) and launder as defined in this Performance Work Statement (PWS) at the Willamette Valley Project in Oregon. Locations for work to be conducted include; Lookout Point Lake and Powerhouse, Foster Dam/Powerhouse, and Detroit Dam/Powerhouse. The Contractor shall perform to the standards in the contract and comply with all local, state, and federal regulations during the services performed.
This firm fixed priced contract is for a base plus two option years per the Government’s discretion. The period of performance for the base year will be date of contract award through 30 June 2017. The following option year period of performances will be 01 July through 30 June of each option year.
2.0 Definitions Throughout this PWS terms are defined as follows:
Acceptable Quality Level (AQL): Acceptable Quality Level equals the performance standards listed in 5.1 through 5.4. The Contractor must re-perform all unsatisfactory work unless excused by the QAE.
Contracting Officer (KO): The Government employee who is authorized to enter into, administer, and/or terminate contracts and make related determinations and findings.
Contracting Officer’s Representative (COR): The Government employee who has been authorized in writing as the Contracting Officer’s Representative, acting within the limits of their authority.
Quality Assurance Evaluator (QAE): The Government employees responsible for checking Contractor performance.
Contract Discrepancy Report (CDR): A written record of unsatisfactory performance by the contractor as observed by the Quality Assurance Evaluator (QAE).
Willamette Valley Project (WVP): The destination of where the contract is to take place.
3.0 The Requirements; Government:
The Government will not furnish any supplies to the contractor.
4.0 The Requirements; Contractor:
4.1 The contractor shall provide for the measurement, delivery, pick-up, cleaning, and repair or replacement of rented fire retardant/arc flash garments with the hazard rating category (HRC) of 2. Service shall include placement, rental and pick up of a dirty clothing hamper sufficient in size for the weekly number of rented garments and lockers or racks with employee last name and locker numbers at three U.S. Army, Corps of Engineers hydro-power sites in Oregon. Lookout Point: 18 Male Employees, 1 Female Employee, Foster:
9 Male Employees, Detroit: 12 Male Employees. A total of 40 employees to be fitted. The contractor is responsible for accountability of garments. Weekly, the contractor shall provide a hand receipt inventorying the number of garments (by employee) which are being picked up, and signed by the project representative.
4.2 Delivery locations: The three locations for delivery/pick up are Lookout Point Dam, Foster Dam and
Detroit Dam. Lookout Point Dam in Lowell, Oregon is approximately 54 miles from Foster Dam in Foster, Oregon. Foster Dam is approximately 70 miles from Detroit Dam outside of Mill City and Detroit, Oregon.
a. U.S. Army, Corps of Engineers, Lookout Point Powerhouse: 40386 W Boundary Road, Lowell Oregon 97452, (Delivery shall take place on Fridays normally except for U.S. holidays when delivery will be rescheduled for an alternate date with the Lookout Point Dam/Powerhouse site supervisor)
b. U.S. Army, Corps of Engineers, Foster Powerhouse: 2000 N 53rd Street, Foster, Oregon 97345, Delivery shall take place on Wednesdays normally except for U.S. holidays when delivery will be rescheduled for an alternate date with the Foster Dam/Powerhouse site supervisor)
c. U.S. Army, Corps of Engineers, Detroit powerhouse: State Route 22 above Mill City, Oregon, (Delivery shall take place on Mondays normally except for U.S. holidays when delivery will be rescheduled for an alternate date with the Detroit Dam/powerhouse site supervisor)
4.3 Access to Projects: Deliveries shall be scheduled during working hours between 8:00 a.m. and 4:00 p.m.
and shall be escorted by a USACE employee who will confirm on each delivery ticket that there are five clean garments for each employee, each week. At Detroit Dam and Foster Dam there are phones on the gate to dial “O” for the powerhouse operator to gain access. At Lookout Point Dam there is a speaker system to the left of the gate to buzz the front desk for access.
4.4 One invoice will be submitted each month reflecting the contract number, contract line numbers and the monthly charges based on the number of weeks in the month.
5.0 Performance Standards and Guideline Requirements (Also see Paragraph 6.0)
5.1 Rental & laundering of Arc-Flash Garments – Male & Female fitted clothing: broken out by the following 3 locations, gender, and garment type and quantity.
5.2 The Contractor shall provide the rental to include racks/lockers, hamper, measurements, delivery, pick-up, cleaning, repair, replacement of fire retardant clothing for 19 employees at LOOKOUT POINT DAM each week. A set is comprised of five (5) sets of shirts/pants or bib overalls for each employee each week for 12 months. A work week is 4 days, so a set is 5 days.
5.2.1 Fire retardant bib overalls for 18 men: 4,680 over 12 months
5.2.2 Fire retardant shirts for 18 men: total of 4,680 over 12 months
5.2.3 Fire retardant jean pants for 1 woman: total of 260 over 12 months
5.2.4 Fire retardant shirts for 1 woman: total of 260 over 12 months
5.3 Rental to include racks/lockers, hamper, measurements, delivery, pick-up, cleaning, repair, replacement of fire retardant clothing for 9 employees at FOSTER DAM each week. A set is comprised of five (5) sets shirts/pants or bib overalls for each employee each week for 12 months. A work week is 4 days, so a set is 5 days.
5.3.1 Fire retardant bib overalls for 8 men: total of 2,080 over 12 months
5.3.2 Fire retardant shirts for 9 men: total of 2,340 over 12 months
5.3.3 Fire retardant jean pants for 1 man: total of 260 over 12 months
5.4 Rental to include racks/lockers, hamper, measurements, delivery, pick-up, cleaning, repair, replacement of fire retardant clothing for 12 employees at DETROIT DAM each week. A set is comprised of five (5) sets shirts/pants or bib overalls for each employee each week for 12 months. A work week is 4 days, so a set is
5.4.1 Fire retardant jean pants for 12 men: total of 3,120 over 12 months
5.4.2 Fire retardant shirts for 12 men: total of 3,120 over 12 months.
5.5 The contractor, after award, shall schedule through the Contracting Officer Representative (COR) the on-site visits at all three (3) locations to take employee measurements and provide initial delivery of all garments for all employees within four weeks of the contract award date. These garments shall consist of five pair of men’s jean pants or five sets of men’s bib overalls, as quantified in the PRICE SCHEDULE and paragraphs 5.2, 5.3 and 5.4 herein, and five men’s long sleeve shirts for male employees – or – five pair of women’s pants, and five women’s long sleeve shirts for female employees. These garments will be pre-washed and ready for immediate wear upon delivery, and will have the employee’s last name sewn on a patch in flame retardant thread that can be removed after the rental period.
5.6 Lost or damaged garments will be repaired with fire retardant thread, re-washed to remove stains or replaced.
5.7 Weekly delivery tickets will list employee names and locker numbers and reflect five garments each, while monthly invoices will reflect the total number of garments delivered in each category for the month per site/project location. The contractor employee and the U.S. Army, Corps of Engineers employee acting as escort will each sign off on each delivery ticket to verify that five garments have been made available for each employee each week. Every week the contractor should count every garment by employee name and provide a pick up ticket on what was collected to be washed.
5.8 There will be no additional charges permitted outside the contract award amount. Improper measurements or hemming that leads to poor fitting garments will be corrected immediately within one week.
5.9 All garments will be washed and dried in accordance with the manufacturer’s laundry recommendations to maintain fire retardant capability and be rated for Arc Flash protection in accordance with NFP A 70E and
ASTM F 1506.
6.0 Performance Requirements Summary
6.1 To ensure that the Government receives the services for which it contracted, the Government will only pay for services received. The Performance Requirements Summary (PRS) determines if the Contractor meets the performance standards of the contract, as well as provides guidelines for how and when surveillance will be performed. It ensures timeliness, effectiveness and that the Contractor is delivering the results specified in the contract. Government contract quality assurance will be performed per the PRS surveillance schedule.
6.2 These are the criteria against which the performance will be evaluated. Work shall be considered not to have been performed when any one of the following conditions exists in accordance to the Quality Assurance Surveillance Plan.
PERFORMANCE REQUIREMENTS SUMMARY
Performance Objective
Performance Standard Surveillance
Validated Complaints/Allowed number of discrepancies
5.1, 5.2, 5.3, 5.4 Fitted arc flash protective clothing for each USACE employee with gender specific sizes.
Direct Observation & Customer Complaints
5.1, 5.2, 5.3, 5.4 Provided arc flash protective clothing that meets NFPA 70E standards.
Direct Observation & Customer Complaints
5.1, 5.2, 5.3, 5.4 Repaired arc flash protective clothing in accordance with manufacturer instructions and
NFPA 70E.
Direct Observation & Customer Complaints
5.1, 5.2, 5.3, 5.4, 5.5, 5.7
Marked all arc flash protective clothing items to make them personally identifiable.
Direct Observation & Customer Complaints
5.1, 5.2, 5.3, 5.4 Delivered to the appropriate on time and to the correct location.
Direct Observation & Customer Complaints
5.1, 5.2, 5.3, 5.4 Delivered the appropriate number of clothing articles.
Direct Observation & Customer Complaints
5.9 Garments laundered in
accordance with the manufacturer’s laundry recommendations to maintain fire retardant capability and be rated for Arc Flash protection in accordance with NFP A 70E and ASTM F 1506.
Direct Observation & Customer Complaints
7 COR will ensure Contractor has conducted necessary training.
Direct Observation & Customer Complaints
6.3 Surveillance: Periodic and 100% inspections by the CO, will serve as the surveillance methods. If the COR discovers deficiencies and/or receives complaints, the COR will pass them on to the contractor's Quality Control Inspector (QCI) for correction.
6.1.2 Unacceptable Performance. When performance is determined unacceptable, as defined in the Performance Requirements Summary, the Government Quality Assurance Evaluator (GQAE) will inform the Contractor’s onsite representative that performance is unacceptable and provide written documentation.
Disputes in surveillance should be referred to the Contracting Officer.
6.5 The GQAE will notify the COR and the Contracting Officer of less than acceptable performance. If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount.
When the defect(s) in services cannot be corrected by re-performance, the Government may:
a. Require the Contractor to take necessary action to ensure future performance conforms to contract requirements.
b. Reduce the contract price to reflect the reduced value of the services performed.
c. If the Contractor fails to promptly re-perform the services, or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may:
(a) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service;
(b) Issue Cure Notice;
(c) Terminate the contract for Government convenience; and / or
(d) Terminate the contract for Cause.
6.6 Correction of Non-Performance of Work. Contractor shall employ an adequate quantity of personnel to insure that garments are delivered in timely manner, marked correctly with the proper sizes and quantities and garments meet fire retardant requirement.
6.7 Damages Caused by the Contractor. Contractor shall be held accountable and liable to the Government for any damages to garments through improper laundering or care.
6.8 Interference with Government Operations. Contractor and their employees shall perform all work in such a way as to not interfere with regularly scheduled Government operational activities.
7. SECURITY
7.1 AT Level I Training. This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility or area. Proposed language: "All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum."
7.2 Access and General Protection/Security Policy and Procedures. This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility or area. Proposed language: "All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal http://jko.jten.mil/courses/atl1/launch.html
Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes."
7.3 For contractors who do not require CAC, but require access to a DoD facility or installation. Proposed language: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.
7.4 Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something).
This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. Proposed language: "The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training."
7.5 For Contracts that Require OPSEC Training. Per AR 530-1, (Operations Security) contractor employees must complete Level I OPSEC Training within 30 calendar days of contract award. Proposed language: "All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum."
7.6 Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file
8. General
8.1 Identification of Contractor’s Employees
The contractor shall be responsible to ensure that all contractor employees follow guidelines set forth by
OSHA, the U.S. Army, Corps of Engineers Safety and Health Requirements Manual and security procedures at each facility by wearing appropriate footwear, and hard hats/safety goggles when requested http://www.uscis.gov/e-verify by their escort. For recognition and security purposes, all vehicles will be clearly marked and employees must be in uniform and clearly recognizable as contractor employees. Contractor employees will be asked to sign in and sign out at each delivery/pick up visit.
There is a NO Smoking policy in all Government buildings.
9.0 Walsh-Healey Public Contracts Act or the McNamara-O'Hara Service Contract Act (SCA). Every employer performing work covered by the Walsh-Healey Public Contracts Act or the McNamara-O'Hara Service Contract Act (SCA) is required to post a notice of the compensation required (including, for service contracts, any applicable wage determination) in a prominent and accessible location at the worksite where it may be seen by all employees performing on the contract.
A copy of the poster is available in two versions at the following DOL website:
http://www.dol.gov/whd/regs/compliance/posters/sca.htm . The rest of the content is subjective to each locations needs. There are the additional requirements that are to be observed by the contractor.
http://www.dol.gov/whd/regs/compliance/posters/sca.htm
INSPECTION AND ACCEPTANCE TERMS
Supplies/services will be inspected/accepted at:
CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY
0001 Destination Government Destination Government 0001AA Destination Government Destination Government 0001AB Destination Government Destination Government 0001AC Destination Government Destination Government 0001AD Destination Government Destination Government 0002 Destination Government Destination Government 0002AA Destination Government Destination Government 0002AB Destination Government Destination Government 0002AC Destination Government Destination Government 0003 Destination Government Destination Government 0003AA Destination Government Destination Government 0003AB Destination Government Destination Government 1001 Destination Government Destination Government 1001AA Destination Government Destination Government 1001AB Destination Government Destination Government 1001AC Destination Government Destination Government 1001AD Destination Government Destination Government 1002 Destination Government Destination Government 1002AA Destination Government Destination Government 1002AB Destination Government Destination Government 1002AC Destination Government Destination Government 1003 Destination Government Destination Government 1003AA Destination Government Destination Government 1003AB Destination Government Destination Government 2001 Destination Government Destination Government 2001AA Destination Government Destination Government 2001AB Destination Government Destination Government 2001AC Destination Government Destination Government 2001AD Destination Government Destination Government 2002 Destination Government Destination Government 2002AA Destination Government Destination Government 2002AB Destination Government Destination Government 2002AC Destination Government Destination Government 2003 Destination Government Destination Government 2003AA Destination Government Destination Government 2003AB Destination Government Destination Government
DELIVERY INFORMATION
CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC
0001 N/A N/A N/A N/A
00…
This is the start of the file's text. The full file is on GovTribe.
File details come from the government source that posted it. Updated .