W9127821R0068 Attachment 6 SubContactingPlanTemplate.docx

For information purposes only. The following outline meets the minimum requirements of the Federal Acquisition Regulation (FAR) Subpart 19.7. It is intended to be used as a guideline. Verify requirements of FAR 19.7.

A. SMALL BUSINESS SUBCONTRACTING PLAN

I. IDENTIFICATION DATA

Company Name:

Company Address:

Date:

Prepared:

Solicitation Number:

DUNS:

CAGE:

PSC:

NAICS:

Item/Service:

Contract Base Period:

Contract Dollar Value (including Options):

II. TYPE OF PLAN: (Check only one).

____INDIVIDUAL CONTRACT PLAN: Covers the entire contract period (including option periods), applies to a specific contract, and has goals which are based on the company's planned subcontracting and purchasing in support of the performance of a specific contract, except that indirect costs incurred for common or joint purposes may be allocated on a prorated basis to the contract.

____INDIVIDUAL CONTRACT PLAN INCORPORATING MASTER PLAN: Master plans containing all the required elements of an individual contract plan, except goals, may be incorporated into individual contract plans providing the master plan has been approved. A master plan must be approved once every three years. Once incorporated into a contract with specific goals, it is valid for the life of the contract.

____COMMERCIAL PRODUCTS PLAN: Used when the company sells large quantities of commercial off-the-shelf commodities to many Government agencies. Goals are negotiated on a company-wide basis. Plan is done annually, effective during the company's fiscal year, approved by the first Federal agency awarding a contract for commercial products during the contractor's fiscal year, and is applicable to every additional Federal contract for commercial products awarded to that contractor during the contractor's same fiscal year. A new plan must be obtained and approved 30 days prior to the expiration of the current plan.

III. GOALS:

For information purposes only. FAR 19.704(a)(1) requires separate percentage goals for using small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, and service-disabled veteran-owned small business concerns as subcontractors; and a statement of the total dollars planned to be subcontracted to small, HUBZone small, small disadvantaged, women- owned small, veteran-owned small, and service-disabled veteran-owned small business concerns.

[Company XXX] provides the following separate dollar and percentage goals for Small, HUBZone Small, Small Disadvantaged, Women-Owned Small, Veteran-Owned Small, and Service-Disabled Veteran-Owned Small Business concerns. These goals are a percentage of the total subcontracting dollars:

A. SUBCONTRACTING PLAN EVALUATION

$ and % below for EXAMPLE ONLY:

For information purposes only. FAR 19.704(a)(3) requires a description of the principal types of supplies and services planned to be subcontracted and an identification of types of supplies or services planned for subcontracting to small business (including ANCs and Indian tribes), VOSB, SDVOSB, VOSB, HUBZone, SDB, and WOSB.

The format for the principal types of products and/or services that [Company XXX] anticipates being subcontracted involves listing the PSC codes that identifies the products or types of services planned to be subcontracted.

B. SUBCONTRACTING PLAN SUPPLIES & SERVICES

Subcontractor's Name

Materials

Zone

ABC Company

Furniture

X

DEF Company

D319 Software Maintenance Service Plan

X

GHI Company

Camera, Motion Picture

X

JKL Company

Tubes

X

MNO Company

K0 Office Supplies and Services

Note: If your subcontractor is not registered within SAM.Gov then refer to FAR 19.703 for certifying.

For information purposes only. FAR 19.704(a)(4) requires a description of the method used to develop the subcontracting goals for SB, for HZSB, for SDB, for WOSB, for VOSB, and for SDVOSB concerns. Explain the method and state the quantitative basis (in dollars) used to establish the percentage goals; how the areas to be subcontracted to SB, to HZSB, to SDB, to WOSB, to VOSB; and to SDVOSB concerns were determined; and how the capabilities of each were determined.

C. SUBCONTRACTING PLAN GOAL DEVELOPMENT METHODOLOGY

[Company XXX] used the following method to develop the subcontracting goals:

For information purposes only. FAR 19.704(a)(5) requires a description of the method used to identify potential sources for solicitation purposes.

D. SUBCONTRACTING PLAN SOURCE DEVELOPMENT METHODOLOGY

[Company XXX] identifies potential subcontractors using the following source list and organizations:

For information purposes only. FAR 19.704(a)(6) requires a statement as to whether or not your company included indirect costs in establishing subcontracting goals, and a description of the method used to determine the proportionate share of indirect costs to be incurred with SB, HZSB, SDB, WOSB, VOSB; and SDVOSB concerns.)

E. Indirect and overhead costs HAVE BEEN or HAVE NOT BEEN included in the dollar and percentage subcontracting goals stated above. The indirect and overhead portion was based on the following:

IV. PROGRAM ADMINISTRATOR:

(For information purposes only. FAR 19.704(a)(7) requires information about the company employee who will administer the subcontracting program. Please provide the name, title, position, company address, telephone number, and e-mail address within the corporate structure, and the duties of that employee.)

Name:

Title:

Position:

Address:

Telephone:

E-Mail:

Duties: The Program Administrator shall have general overall responsibility for the Contractor's subcontracting program, i.e., developing, preparing, and executing individual subcontracting plans and monitoring performance relative to this particular plan. These duties may include but are not limited to the following activities.

A. Developing and promoting company/division policy statements that demonstrate the company's/division's support for awarding contracts and subcontracts to small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, and service-disabled veteran-owned small business concerns. Developing and maintaining bidders' lists of small, HUBZone small, small disadvantaged, women- owned small, veteran-owned small, and service-disabled veteran-owned small business concerns from all possible sources.

B. Developing and maintaining bidders' lists of small, HUBZone small, small disadvantaged, women- owned small, veteran-owned small, and service-disabled veteran-owned small business concerns from all possible sources.

C. Ensuring periodic rotation of potential subcontractors on bidders' lists.

D. Assuring that small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, and service-disabled veteran-owned small business concerns are included on the bidders' list for every subcontract solicitation for products and services they are capable of providing.

E. Ensuring that subcontract procurement "packages" are designed to permit the maximum possible participation of small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, and service-disabled veteran-owned small businesses.

F. Reviewing subcontract solicitations to remove statements, clauses, etc., which might tend to restrict or prohibit small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, and service-disabled veteran-owned small businesses.

G. Ensuring that the subcontract bid proposal review board documents its reasons for not selecting any low bids submitted by small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, and service-disabled veteran-owned small businesses.

H. Overseeing the establishment and maintenance of contract and subcontract award records.

I. Attending or arranging for the attendance of company counselors at Business Opportunity Workshops, Minority Business Enterprise Seminars, Trade Fairs, etc.

J. Directly or indirectly counseling small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, and service-disabled veteran-owned small business concerns on subcontracting opportunities and how to prepare bids to the company

K. Providing notice to subcontractors concerning penalties for misrepresentations of business status as small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, and service- disabled veteran-owned small business for the purpose of obtaining a subcontract that is to be included as part or all of a goal contained in the contractor's subcontracting plan.

L. Conducting or arranging training for purchasing personnel regarding the intent and impact of Section 8(d) of the Small Business Act on purchasing procedures.

M. Developing and maintaining an incentive program for buyers that supports the subcontracting program.

N. Monitoring the company's performance and making any adjustments necessary to achieve the subcontract plan goals.

O. Preparing and submitting timely reports.

P. Coordinating the company's activities during compliance reviews by Federal agencies.

V. EQUITABLE OPPORTUNITYFAR 190704 (a) (8):

For information purposes only. FAR 19-704 (a)(8) requires a description of the efforts the contractor will make to) ensure that SB, HZSB, SDB, WOSB, VOSB; and SDVOSB concerns will have an equitable opportunity to compete for subcontracts.

[Company XXX] will make every effort to ensure that small, HUBZone small, small disadvantaged, women- owned small, veteran-owned small, and service-disabled veteran-owned small business concerns will have an equitable opportunity to compete for subcontracts. These efforts include, but are not limited to, the following activities:

A. Outreach efforts to obtain sources:

B. Internal efforts to guide and encourage purchasing personnel:

lists, guides and other data for soliciting subcontracts Monitoring activities to evaluate compliance with the subcontracting plan C. Additional efforts: (Please describe.)

VI. CLAUSE INCLUSION AND FLOW DOWN:

For information purposes only. FAR 19-704(a)(9) requires that your company include FAR 52.219-8, "Utilization of Small Business Concerns," in all subcontracts that offer further subcontracting opportunities. Your company must require all subcontractors, except small business concerns, that receive subcontracts in excess of $750,000 ($1,500,000 for construction) to adopt a plan that complies with the requirements of FAR 52.219-9, "Small Business Subcontracting Plan.")

[Company XXX] agrees to include the clause at FAR 52.219-8, "Utilization of Small Business Concerns" in all subcontracts that offer further require all subcontractors (except SB concerns), who receive subcontracts in excess of $750,000 ($1,500,000 for construction) to adopt a plan that complies with the requirements of the clause at FAR 52.219-9, "Small Business Subcontracting Plan."

VII. REPORTING AND COOPERATION:

(For information purposes only. FAR 19-704(a)(10) requires your company (1) cooperate in any studies or surveys as may be required;(2) submit periodic reports which show compliance with the subcontracting plan;(3) after November 30, 2017, include subcontracting data for each order when reporting subcontracting achievements for IDIQ's with individual subcontracting plans where the contract is intended for use by multiple agencies; (4) Submit the Individual Subcontract Report (ISR), and the Summary Subcontract Report (SSR) using the Electronic Subcontracting Reporting System (eSRS) (http://www.esrs.gov), following the instructions in the eSRS.

[Company XXX] agrees to: (1) cooperate in any studies or surveys as may be required; (2) submit periodic reports, which show compliance with the subcontracting plan; (3) after 30 Nov 2017, include subcontracting data for orders when reporting subcontracting achievements for IDIQ within individual plans involving multiple agencies (4) submit their (ISR's) and (SSR's) using the Electronic Subcontracting Reporting System (eSRS) (http://www.esrs.gov), following the instructions in the eSRS. The company's ISR and SSR submission dates are as follows:

Summary Subcontract Report {SSR) Annual Submission Date

30 October Report's Duration Twelve-month period ending 30 September

SSR

Rejection Resubmission within 30 days of notification

Individual Subcontract Report {ISR) Submission Dates 31 March 30 September Every Contract Awarded Within 30 days of contract completion Report's Due 30 days after the close of each reporting period

ISR

Rejection Resubmission within 30 days of notification

[Company XXX] will make every effort to ensure that its primary tier subcontractors agree to submit their ISR/SSR reports using eSRS. The assigned official will be responsible to ensure for the acceptance, rejections, resubmission, prime contract number verification, unique identification, E-mail validation within their ISR / SSR reports. When a subcontracting plan is awarded to subcontractor those same data standards and requirements, as outlined above will be enforced, to the tier below...

VIII. RECORDKEEPING:

For information purpose only. FAR 19-704(a) (11) requires a descriptive list of the types of records your company will maintain along with the efforts to locate, engage with, and comply with the fulfillment of the company socio-economic goals in the subcontracting plan.

[Company XXX] will maintain at least the following types of records to demonstrate procedures adopted to comply with the requirements and goals in the subcontracting plan. These records include, but are not limited to:

A. Small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, and service-disabled veteran-owned small business concern source lists, guides, and other data identifying such vendors.

B. Organizations contacted for small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, and service-disabled veteran-owned small business sources.

C. On a contract-by-contract basis, all subcontract solicitations over $100,000 which indicate for each solicitation (1) whether small business concerns were solicited, and if not, why not; (2) whether HUBZone small business concerns were solicited, and if not, why not; (3) whether small disadvantaged business concerns were solicited, and if not, why not; (4) whether women-owned small business concerns were solicited, and if not, why not; (5) whether veteran-owned small business concerns were solicited, and if not, why not; (6) whether service-disabled veteran-owned small business concerns were solicited, and if not, why not; and, (7) reasons for the failure of solicited concerns to receive the award.

D. Records to support other outreach efforts, e.g., contacts with minority and small business trade associations, attendance at small, minority, and women-owned small business procurement conference and trade fairs.

E. Records to support internal activities to (1) guide and encourage purchasing personnel, e.g., workshops, seminars, training programs, incentive awards; and (2) monitor activities to evaluate compliance.

F. On a contract-by-contract basis, records to support subcontract award data including the name, address and business size of each subcontractor. (This item is not required for company or division wide commercial product plans).

G. Other records to support your compliance with the subcontracting plan: (Please describe)

IX. ASSURANCES

[Company XXX] will make every effort to follow applicable FAR requirements including:

A. FAR 19.704(a) 12 assure a good faith effort to acquire and provide all materials, services, equipment, pricing, technical skills, labor, work effort from the small businesses identified within their subcontracting plan. Assurance that proposals and bid data, received from small businesses, used in the prime’s bid or proposal presentations, are properly recognized and accredited to the small business concern awarded within the subcontracting plan.

B. FAR 19.704(a) 13, in the event failures occur, our company is required to document and explain why it could not acquire articles, equipment, supplies, services, materials, provide construction work within 30 days of contract completion

C. FAR 19.704(a) 14 &15 assure that our subcontractors will not be prevented discussing payments or subcontracting issues, timely payments will occur in accordance with the contract’s terms. Also proper notification will occur when improper payments occur.

[Company XXX] uses procedures to ensure timely payments of amounts due, pursuant to the terms of its subcontracts with small business concerns, as required in FAR 19-704(a) 14 &15.

This subcontracting plan was submitted by:

Signature:

Typed Name:

Title:

Date:

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