W9127821R0013 Pre-Proposal Conference Slides.pdf

US Army Corps of Engineers

BUILDING STRONG®

Trusted Partners Delivering Value Today for a Better Tomorrow

Pre-Proposal Conference IDIQ MATOC for Horizontal Construction, Renovation, Repair, and Incidental Design in Alabama, Florida, Mississippi, and Georgia.

Solicitation W9127821R0013

USACE Mobile District

12 January 2021

BUILDING STRONG

Trusted Partners Delivering Value Today for a Better Tomorrow

Disclaimer

This pre-proposal conference is for informational purposes only.

Any remarks or explanations given during this conference (or in the conference notes) will not change the terms and conditions of the solicitation.

Offerors are cautioned to carefully read the requirements of the solicitation and comply accordingly. Oral exchanges between offerors and the Government will not be binding unless changes are incorporated by a written amendment.

Topics

• General Information

• Section 00 11 00: What to Submit

• Section 00 12 00: Evaluation Criteria

• Bonding Requirements

• Miscellaneous Item Requirements

• Questions & Requests for Information (RFI)

• Proposal Due Date

General Information

• www.SAM.gov – must be registered to bid

• Competitive, WOSB Set-Aside, Best-Value Procurement

(Trade-off)

• NAICS Code 236220 - Commercial and Institutional

Building Construction

• Small Business Size Std: $39.5M

• Intent is to award 2 or more FFP IDIQ Contracts

• MATOC Pool will share $1.9M capacity over a 3-year ordering period

• Task Orders advertised under this MATOC will typically fall between $100,000 - $250,000

• Check beta.sam.gov (formerly www.FBO.gov) for

Amendments http://www.sam.gov/ http://www.fbo.gov/

General Information

• Who Can Submit?

► Any responsible, interested, women-owned small business contractor

• Who are not Eligible to Submit?

► Any design firm that participated in preparation of solicitation as:

• Government Contractor

• Subcontractor to a Government Contractor

► Cannot submit as Prime Contractor or Design Subcontractor

Section 00 11 00: What to Submit

• Three (3) Volumes are required:

Vol I & II – Non-Priced Evaluation Factors o Submit PDF via DoD SAFE (instructions are in Paragraph 3.1 of Section 00 11 00) o ABSOLUTELY NO COST INFO HERE Vol III – Admin Requirements & Proposed Pricing o Submit PDF via DoD SAFE (instructions are in Paragraph 3.1 of Section 00 11 00) o Bid Bonds must be included in electronic proposal package.

Reproducible seal when scanned (lightly shade crimping with a pencil lead if seal is embossed)

• PDF file format: 8½” x 11” (11” x 17” only for charts/schedules)

• Title and mark each submission accordingly

• Pay attention to page count

Section 00 11 00: What to Submit

Volume I

Comprised of 3 Tabs

• Tab A – Proposal Data Sheet:

Include a completed and signed Proposal Data Sheet

(found in Section 00 11 00, Attachment 1)

• Tab B – Factor 1: Past Performance of Prime

• Tab C – Factor 2: Technical / Management Approach

Section 00 11 00: What to Submit

Volume I – Tab B: Past Performance of Prime (Factor 1)

• 1st in Relative Importance; more important than Factor 2

• Two components:

Relevant Company Effort (Shall Not Exceed 10 Pages):

o Recent (Completed within 6 years of RFP date or 50% complete as of 12/31/2020) o Relevant

Quality of Past Performance o Federal Gov’t Projects: CPARS (Interim or Final) when available; otherwise, use PPQs o Other Projects: only PPQs (Attachment 3)

• Max of 5 examples (Attachment 2)

• Past Performance of Offeror = Offeror’s name in SF1442

Section 00 11 00: What to Submit

- Information is required; Use of form is not.

- 5 projects max and total of 10 pages. Include as much detail as you can on those 2 pages.

- If project was completed prior to 31 Dec 2014, it will not be evaluated – please do not waste time including it.

Section 00 11 00: What to Submit

Volume I – Tab C: Technical / Management Approach (Factor 2)

• 2nd in Relative Importance; less important than Factor 1

• Narrative to include:

Home office organizational structure (along with organizational chart), allocation of responsibilities, lines of authority to support project execution, key management positions & depts, & project team composition

Types of work offeror intends to self-perform other than Construction Management Services

Offeror’s business method for selecting subcontractors & for managing subcontract acquisition, execution, and administration (including a technical approach to correct deficient work of subcontractors)

Offeror’s safety approach on job sites & plan for safe performance of project requirements typically required at locations mentioned in Section 01 00 02.

Section 00 11 00: What to Submit

Volume II – Tab A: Technical / Management Approach for the Seed Project (Factor 3)

• 3rd in Relative Importance; less important than Factor 2

• Narrative to include:

Seed Project Approach Seed Project Preliminary Schedule Seed Project Risk Management

• Factor 3 shall not exceed thirty (30) pages

Section 00 11 00: What to Submit

Volume II – Tab B: Key Personnel Experience & Qualifications for the Seed Project (Factor 4)

• 4th in Relative Importance; less important than Factor 3

• Two components:

Project Manager Min 5 years of exp. + listing of duties performed

On-Site Superintendent Min 5 years of exp. + listing of duties performed

• Attachment 4 may be used

• At a minimum, provide all the information listed on

Attachment 4

Section 00 11 00: What to Submit

Volume III – Administrative Requirements & Pricing

• Not rated but checked for compliance

• Price analysis to determine fairness and reasonableness

• Components:

SF1442 Blocks 14, 15, 19 and 20 (a,b & c) SF30(s) Blocks 15a, 15b and 15c Bid Schedules (ALL line items to be completed) Reps & Certs (Section 00 45 00) Financial Statements (60 days old) & Bank Letters List of Present Commitments Bid Bond 20% of proposed total price or $3M, whichever is less OCI Disclosure (found on pages 19-21 of the solicitation)

Section 00 11 00: What to Submit

Volume III – Administrative Requirements

Section 00 12 00: Evaluation Criteria

Evaluation Process

• Components:

Proposal Compliance Review Non-Price Factor Evaluation Price Analysis fair, reasonable, unbalancing of bids Non-Price/Price Trade-off Analysis based on relative advantages and disadvantages of proposals and prices

• Non-price factors are evaluated independently from price

• Non-priced factors combined are considered significantly more important than price

• Award to be done to the proposal that offers the best value to the Government (combined factor ratings & price)

Section 00 12 00: Evaluation Criteria

Factor 1 – Past Performance of the Prime

• Evaluation:

Step 1 - Determine if projects submitted are recent and relevant Step 2 - Assess how well the offeror performed on these projects Step 3 - Assign ratings to each project based on level of relevancy Step 4 - Determine overall Performance Confidence Assessment

Rating

• The Performance Confidence Assesment Rating reflects the degree of probability the offeror will be able to meet the solicitation’s requirements.

• Offerors’ proposals with little or no relevant past performance will be rated neutral confidence.

• Proposals with a deficiency will not be considered for award.

Section 00 12 00: Evaluation Criteria

Factor 2 – Technical / Management Approach

• Evaluation:

Step 1 – Evaluate the narrative to assess offeror’s understanding of the requirements of the solicitation Step 2 - Determine strengths, weaknesses, and deficiencies Step 3 – Assign an overall combined Technical/Risk Rating

• The Technical/Risk Rating reflects the degree to which the proposed approach meets or does not meet the minimum technical requirements.

Section 00 12 00: Evaluation Criteria

Factor 3 – Technical / Management Approach for the Seed Project

• Three aspects that are equal and not rated separately:

Seed Project Approach Seed Project Preliminary Schedule Seed Project Risk Management

• Evaluation:

Step 1 – Evaluate each aspect of the narrative to assess offeror’s understanding of the requirements of the seed project Step 2 - Determine strengths, weaknesses, and deficiencies Step 3 – Assign an overall combined Technical/Risk Rating

• The Technical/Risk Rating reflects the degree to which the proposed approach meets or does not meet the minimum technical requirements.

Section 00 12 00: Evaluation Criteria

Factor 4 – Key Personnel Experience & Qualifications for the Seed Project

• Evaluation:

Step 1 - Determine if resumes illustrate the required experience

(qualitative and quantitative) Step 2 - Determine strengths, weaknesses and deficiencies Step 3 – Assign an overall combined Technical/Risk Rating

• The Technical/Risk Rating reflects the degree to which the offeror has the necessary key personnel with experience and who are qualified to effectively perform the seed project.

Section 00 12 00: Evaluation Criteria

Administrative Requirements (including Price)

• Administrative requirements are reviewed for compliance and completeness.

• Price is analyzed for fairness, reasonableness and identification of unbalancing of pricing.

• Information provided as part of the Administrative requirements will be used to make a risk assessment of the offeror’s financial capability to successfully accomplish the project.

Section 00 12 00: Evaluation Criteria

Discussions

• The Government intends to award without discussions.

However, the Government reserves the right to conduct discussions, if it’s in the Government’s best interest.

• DO NOT assume you will have an opportunity to revise your proposal after submission.

• If discussions are necessary, it will only be with the firms determined to be the MOST HIGHLY RATED.

• When discussions are closed, offerors will have the opportunity to submit their Final Proposal Revision (FPR).

• Revised proposals are subject to criteria of Section 00 11 00 unless determined otherwise in the discussions letter.

• Discussions are subject to same evaluation criteria.

Bonding Requirements

• Bid Guarantee: FAR 52.228-1 “20% of bid price or $3M, whichever is less”

After award, Contractors will have to provide:

• Performance Bond: FAR 52.228-15 100% of original contract price (Task Orders)

• Payment Bond: FAR 52.228-15 100 % of original contract price (Task Orders)

Miscellaneous Item Requirements

• Safety & Health Requirements to comply with

EM 385-1-1

• Proposals to be in English & in US Dollars (See Section 00 21 16, Provision 52.215-1)

Questions & Request for Information

• Submit via https://www.ProjNet.org/projnet/

• Deadline for RFIs: 1 February 21

• RFI info in Section 01 00 01, paragraph 2 https://www.projnet.org/projnet

Proposal Due Date Due No Later Than

11 February 2021, 1400 CDT

Via the DoD Secure Access File Exchange (DoD SAFE)

Instructions for this process can be found in Paragraph 3.1 of Section 00 11 00. Don’t request code too early.

Bid Bonds MUST be included in electronic proposal package