W9127820R0103 SF 33 Solicitation.pdf

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until 02:00 PM local time 11 Jan 2021

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Terry.L.Herbert@usace.army.mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 89

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

W91278 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

TERRY L HEBERT JR 251-441-5520

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

2 - 6

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

7 - 42 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 45 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 46 - 51 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

52 - 57

PART II - CONTRACT CLAUSES

ENDIST MOBILE CONTRACTING DIVISION

109 ST JOSEPH ST

MOBILE AL 36602

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

16 Nov 2020

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

W9127820R0103

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES ESTIMATED

QUANTITY

UNIT UNIT PRICE ESTIMATED AMOUNT

0001 1 Job Base Year - Operation and Maintenance

FFP

of Government-Owned Facilities and Equipment, Black Warrior-Tombigbee (BWT) and Alabama River Projects, Alabama, Technical Provision (TP-1).

FOB: Destination

PSC CD: S216

ESTIMATED

NET AMT

ITEM NO SUPPLIES/SERVICES EST.

UNIT UNIT PRICE AMOUNT

0002 Job Base Year - Operation and Maintenance

CPFF

of Government-Owned Facilities and Equipment, Black Warrior-Tombigbee (BWT) and Alabama River Projects, Alabama, Technical Provisions (TPs 2- 11).

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

UNIT UNIT PRICE ESTIMATED AMOUNT

0003 1 Job OPTION OY One - Technical Provision 1

FFP

Operation and Maintenance of Government-owned Facilities and Equipment at Black Warrior-Tombigbee (BWT) and Alabama River Projects located in Washington, Clarke, Marengo, Choctaw, Sumter, Hale, Greene, Tuscaloosa, Monroe, Wilcox, Dallas, Lowndes, and Autauga Counties in Alabama, in accordance with the Technical Provisions as stated in Section C. Period of performance: 12 months from date of award.

UNIT UNIT PRICE AMOUNT

0004 Job OPTION OY One - Technical Provisions 2-11

CPFF

Operation and Maintenance of Government-owned Facilities and Equipment at Black Warrior-Tombigbee (BWT) and Alabama River Projects located in Washington, Clarke, Marengo, Choctaw, Sumter, Hale, Greene, Tuscaloosa, Monroe, Wilcox, Dallas, Lowndes, and Autauga Counties in Alabama, in accordance with the Technical Provisions as stated in Section C. Period of performance: 12 months from date of award.

UNIT UNIT PRICE ESTIMATED AMOUNT

0005 1 Job OPTION OYTwo - Technical Provision 1

FFP

Operation and Maintenance of Government-owned Facilities and Equipment at Black Warrior-Tombigbee (BWT) and Alabama River Projects located in Washington, Clarke, Marengo, Choctaw, Sumter, Hale, Greene, Tuscaloosa, Monroe, Wilcox, Dallas, Lowndes, and Autauga Counties in Alabama, in accordance with the Technical Provisions as stated in Section C. Period of performance: 12 months from date of award.

UNIT UNIT PRICE AMOUNT

0006 Job OPTION OY Two - Technical Provisions 2-11

CPFF

Operation and Maintenance of Government-owned Facilities and Equipment at Black Warrior-Tombigbee (BWT) and Alabama River Projects located in Washington, Clarke, Marengo, Choctaw, Sumter, Hale, Greene, Tuscaloosa, Monroe, Wilcox, Dallas, Lowndes, and Autauga Counties in Alabama, in accordance with the Technical Provisions as stated in Section C. Period of performance: 12 months from date of award.

UNIT UNIT PRICE ESTIMATED AMOUNT

0007 1 Job OPTION OY Three - Technical Provision 1

FFP

Operation and Maintenance of Government-owned Facilities and Equipment at Black Warrior-Tombigbee (BWT) and Alabama River Projects located in Washington, Clarke, Marengo, Choctaw, Sumter, Hale, Greene, Tuscaloosa, Monroe, Wilcox, Dallas, Lowndes, and Autauga Counties in Alabama, in accordance with the Technical Provisions as stated in Section C. Period of performance: 12 months from date of award.

UNIT UNIT PRICE AMOUNT

0008 Job OPTION OY Three - Technical Provisions 2-11

CPFF

Operation and Maintenance of Government-owned Facilities and Equipment at Black Warrior-Tombigbee (BWT) and Alabama River Projects located in Washington, Clarke, Marengo, Choctaw, Sumter, Hale, Greene, Tuscaloosa, Monroe, Wilcox, Dallas, Lowndes, and Autauga Counties in Alabama, in accordance with the Technical Provisions as stated in Section C. Period of performance: 12 months from date of award.

UNIT UNIT PRICE ESTIMATED AMOUNT

0009 1 Job OPTION OY Four - Technical Provision 1

FFP

Operation and Maintenance of Government-owned Facilities and Equipment at Black Warrior-Tombigbee (BWT) and Alabama River Projects located in Washington, Clarke, Marengo, Choctaw, Sumter, Hale, Greene, Tuscaloosa, Monroe, Wilcox, Dallas, Lowndes, and Autauga Counties in Alabama, in accordance with the Technical Provisions as stated in Section C. Period of performance: 12 months from date of award.

UNIT UNIT PRICE AMOUNT

0010 Job OPTION OY Four - Technical Provisions 2-11

CPFF

Operation and Maintenance of Government-owned Facilities and Equipment at Black Warrior-Tombigbee (BWT) and Alabama River Projects located in Washington, Clarke, Marengo, Choctaw, Sumter, Hale, Greene, Tuscaloosa, Monroe, Wilcox, Dallas, Lowndes, and Autauga Counties in Alabama, in accordance with the Technical Provisions as stated in Section C. Period of performance: 12 months from date of award.

Section C - Descriptions and Specifications

SCOPE OF WORK

SCOPE OF WORK

The overall purpose of this contact is to provide for the maintenance, repairs, and minor construction of Government owned facilities and equipment on the Black Warrior-Tombigbee (BWT) and Alabama River Projects to include offices, BWT recreation areas, lock and dams, equipment and vehicles, power plants, dredge material disposal areas, and other identified areas. The facilities to be maintained are located in 13 counties in Alabama (Washington, Clarke, Marengo, Choctaw, Sumter, Hale, Greene, Tuscaloosa, Monroe, Wilcox, Dallas, Lowndes, and Autauga Counties) on the Black Warrior and Tombigbee (BW&T) River System and the Alabama River System. The specific facilities are listed in Section J. Additional information about the facilities is also available online at:

https://sam.usace.afpims.mil/About/Mission-and-Vision/

The overall work to be performed includes but is not limited to:

Electrical, electronic, mechanical, and general maintenance and repairs at locks, spillways and associated structures, and the Tuscaloosa, Demopolis and Holt Office and maintenance complexes.

Maintenance of lock control systems Maintenance of upland dredge material disposal areas and access roads Maintenance of recreational areas including all infrastructure and utilities Maintenance of vehicles, equipment, vessels, trailers, and barges Cleaning and refuse removal at recreation areas and the Tuscaloosa, Demopolis and Holt Office Complexes, and the Tuscaloosa Maintenance Facility Custodial services at the Tuscaloosa, Demopolis and Holt Offices Grass mowing at recreation areas and operations areas; Tuscaloosa, Demopolis and Holt Office complexes;

Tuscaloosa Maintenance Facility; and locks and dams; and other operational areas Natural Resources Management Storage and disposal of hazardous and/or toxic materials Pest control Property line maintenance Receptionist duties at an Office Emergency response and hazardous materials storage and disposal Maintenance of all buildings including structural components, fire detection and suppression systems, security systems, fencing, gates, water systems, sanitary sewer systems, electrical systems, HVAC systems, etc.

Maintenance of stop logs, bulkheads, picking beams, gates, etc. at lock and dams and powerhouses Maintenance of roads, protected slopes, bridges, dikes, drainage structures, etc.

This contract is a combination of fixed price and cost-plus fixed fee elements. The work is more specifically described in the General Requirements and Technical Provisions (TPs). TP 1 is a fixed (FP) Technical Provision and TPs 2-11 are Cost Plus Fixed Fee (CPFF).

GENERAL REQUIREMENTS

Government Furnished Facilities, Equipment, Materials, and Supplies: The government will provide the vehicles and equipment that are listed in Section J for the contractor’s use to accomplish this requirement. Vehicles and equipment will be maintained by the contractor under the CPFF TP-10.

The Government will furnish the Contractor the facilities shown in Section J for use in performing the requirements.

Water, Sewer, Electricity, and Natural Gas are provided by the Government. The buildings are enclosed by security fencing at each location of the above facilities. The Contractor may modify these facilities to meet work requirements with prior approval of the COR.

The Government shall furnish a minimum of 40 Southern Linc telephone/push-to-talk radio communication with service, 12 desk top computers, and 11 printers with 2 of the 11 printers being large printer/copiers. The computers will be utilized to perform various duties such as inventory control, Maintenance Management, Facilities and Equipment Maintenance (FEM) system, and the use of the Government e-mail system. The contractor will be required to acquire Common Access Cards (CAC) for the computer users and those users will be required to pass applicable background checks and security requirements as described in sections below.

Criteria and Publications: All work will be performed in accordance with appropriate industry standards to obtain quality end products. Replacement parts and facilities will be equal or better than those being replaced.

Replacement of parts with lower quality parts will result in the work being determined as unauthorized by the COR and will be re-done by the Contractor at its expense. Work performed by the Contractor, which does not meet industry standards, will be re-done at the Contractor’s expense. The Contractor shall perform all work in accordance with applicable publications to include, but not limited to, the listing below:

Safety:

EM 385-1-1 (Corps of Engineer’s Safety Manual) EP 310-1-6a and EP 310-1-6b (U. S. Army Corps of Engineers’ Sign Standards Manual) Environmental Review Guide for Operations

Equipment Manufacturer's:

Operating Manuals Repair Manuals

Industrial Standards and Codes: (Latest Editions) Air Moving and Conditioning Association American Association of Nurserymen, Inc.

American Concrete Institute American Institute of Steel Construction American Society of Heating, Air-Conditioning and Air-Conditioning and Refrigeration Institute American Society of Heating, Refrigeration and Air-Conditioning Engineers American Society for Testing and Materials American National Standards Institute American Welding Society Architectural Aluminum Manufacturers Association Architectural Graphics Standards Asphalt Institute Consumer Products Safety Commissions Handbook for Public Playground Safety International Building Code National Association of Architectural Metal Manufacturers National Association of Fan Manufacturers National Electrical Code National Fire Protection Association National Plumbing Codes Standards Illustrated National Warm Air and Air Conditioning Association Portland Cement Association Sheet Metal Manufacturers The Aluminum Association Underwriter's Laboratories, Inc.

Other General Services Administration (GSA) guidelines and schedules for vehicle maintenance.

EM 1110-1-400 Engineering and Design –Recreation Facility and Customer Services and Standards

Pre-work Conference: The Contractor shall attend a pre-work conference as soon after award as practical, depending on when actual performance is to begin. The intent is to conduct the conference prior to work start;

however, if not practical then, not later than 15 days after award of contract. During this conference the Contracting Officer (KO) shall establish the line of authority and Government procedures for contractual, administrative, and work matters. The schedule of required submittals and reports will also be discussed. The Contractor shall provide names of all key personnel and provide a copy of each individual resume at this meeting. A letter of record, documenting all pre-work conference discussions, will be furnished to all attendees.

Coordination Meeting: Before work commences, the Contractor and key staff shall meet with the COR to develop a mutual understanding of quality control requirements, details of the reporting requirements, implementation of the accident prevention plan, the interrelationship of the Government’s inspection system to the Contractor Quality Control (CQC) plan, and all other aspects of the contract. A record of the proceedings will be furnished to all attendees.

Emergency Response: The Contractor will be responsible for mobilizing a workforce, Government furnished equipment, supplies, materials and fuel to any designated area within the Mobile District, or area assigned to Mobile, for the purpose of supporting Emergency Operations required as a result of a disaster. This work would be performed and funded by contract modification.

Work at Other Locations: The Contractor may also be required to perform work on locks and dams on the Tennessee- Tombigbee Waterway or the ACF River System, Okatibbee Dam, any of the Power Projects within the Mobile District, or on other designated structures or facilities within the Mobile District.

Other Contracts: The Government may award contracts for additional or similar work. The Contractor shall cooperate with such other contractors and Government employees, as directed by the COR. The Contractor shall not commit or permit any act of interference in the performance of other contractors or Government forces.

Incidental Work: Work incidental or related to contract work items, but not specifically identified or described in each section, shall be required of the Contractor. This minor and non-recurring repair work shall be accomplished by the existing work force utilizing existing equipment.

Improvement or Modification: An improvement or modification is defined as any change to the original design of a building or structure or installed system. Improvements and modifications shall not be initiated without written approval of the COR. The Contractor may be required to make restoration for unauthorized improvements or modifications. Improvements and modifications shall be governed by the procedures and limitations outlined below for major repairs.

Interruptions to System: Advance approval shall be obtained before beginning work that would interrupt the use of project facilities or systems or disrupt building occupants or the visiting public. Interruptions will be kept to an absolute minimum, and all repairs or replacement of equipment or parts will be done quickly and efficiently.

Closure of Facilities: From time to time during the life of the contract, facilities or recreational areas may be subject to lease, closure, and/or consolidation due to management initiatives being implemented. As a result of a lease, closure, and/or consolidation, the number and type of facilities located in each area may fluctuate on a temporary and/or permanent basis. The Contractor’s work schedule must be sufficiently flexible to meet these changing needs.

All closure and/or consolidations actions will be done only with approval of the COR.

Emergency Repairs and Services: The Contractor shall furnish, and keep current, a list of personnel to contact in the event emergency repairs or services become necessary. The Contractor shall ensure contact can be made with these people either by telephone, or radio, within one hour. Appropriate response shall take place within two hours after notification. Contact will be made by the COR or person designated by him.

Removal of Contractor’s Employees: All contract employees shall always conduct themselves in a proper manner. The Contractor shall remove or reassign from work under this contract any employee who, in the opinion of the COR, is objectionable or incompetent. Contract employees found to be under the influence of drug or alcohol, mental or physical impairment, negligent in the use of personal safety equipment or established safety policies or procedures, may be subject to immediate dismissal, depending on the nature of incident. Repeated or continual ongoing safety infractions shall be grounds for dismissal. The Contractor shall take immediate action to replace any dismissed employee. Personnel changes, regardless of cause, shall not reduce the Contractor's obligation to perform work in accordance with contract specifications.

Government Furnished Equipment: Section J contains a list of Government Furnished Equipment. The Government will furnish vehicles and equipment for use in accomplishing contract requirements. Additional equipment may be required, for grass mowing, cleaning services and refuse removal, pest control, and major lock closures. Any additional equipment needed for the CPFF TPs may be reimbursable.

Fuel: The government will pay for fuel purchased for vehicles and other equipment when the fuel is purchased by government credit card at commercially operated fuel dispensing facilities. The contractor will be responsible for procuring any fuel purchased and delivered in bulk in support of various technical requirements. Any bulk fuel needed for CPFF TPs will be reimbursable and will be charged to the applicable TP. The contractor must keep accurate records of bulk fuel usage.

Purchase Approval: Purchases under the cost reimbursable technical provisions with an acquisition cost in excess of $5,000 shall be submitted to the COR for approval prior to purchase. Where possible, at least 3 bids must be documented with the purchase being awarded to the lowest bidder. When 3 bids are not possible or reasonable, the contractor will provide written justification for approval by the COR. In the event emergency repair parts are required to protect personnel or property, the Contractor is authorized to make purchases to affect immediate repair.

All items, regardless of cost, which will become accountable property items, must be submitted to the COR for approval prior to purchase.

Maintenance Management Tracking: The Contractor will be required to utilize the Facility and Equipment Maintenance System (FEMs) that will be provided by the government for inventory, scheduling, work orders, preventative maintenance scheduling, and manpower. The contractor will manage work in FEM and will enter necessary data and schedules and to create, track, record, close, and complete work orders and records. The government will provide computers and network connections for the contractor’s use. A Common Access Card (CAC) will be required to use the computer and system. The contractor will have enough personnel and procedures in place to insure the accurate and timely input of data and management of work orders. The contractor will insure that work orders are in place for all repairs and maintenance (work orders are not necessary for maintenance of GSA vehicles), and that those work orders are completed and closed in a timely manner in FEM after the work is completed on the ground.

The contractor will also insure that preventative maintenance plans are in place in FEM and work orders automatically generated for all required recurring preventative maintenance such as, but not limited to, changing/cleaning filters (HVAC filters, hydraulic filters, air compressor filters, etc.); changing oil and filters in Corps owned vehicles and equipment; performing annual inspections and acquiring certifications, etc.;

After work is completed in the field, the contractor will acquire written concurrence from on-site government personnel that the work is complete, before marking the work order complete in FEM.

Plans: The Contractor shall furnish the following plans within 30 days after award date for approval by the Contracting Officer (unless noted otherwise).

Contractor Quality Control Plan (CQC) (within 15 days after award). The Contractor will establish a comprehensive quality control program in accordance with contract clause entitled "Inspection of Services". A formal Quality Control Plan shall be submitted within 15 days after award. This plan should discuss in detail the proposed Quality Control Program to be used to assure compliance with the contract specifications and the offeror's proposal per the SECTION H, SPECIAL CLAUSE REQUIREMENTS, “OFFEROR’S PROPOSAL”. The Quality Control Plan should consist of an outline describing the quality control concepts, purpose, and general program overview. Discuss the methods to be utilized to ensure that the program is effective and efficient. Provide a list of all quality control personnel and include their responsibilities, authorities, and positions relative to the organization chart. Describe the inspection program to be utilized to ensure quality control goals are met. Include the frequency, inspection method, and schedule for each lock, dam and other project facilities and plant. Describe how corrective measures will be applied. Describe the interaction and coordination efforts that should occur between Quality Control and Government Quality Assurance Personnel. The Quality Control Plan will be in enough detail to assure the Government that the Contractor is cognizant of the contract requirements and satisfies all performance requirements. In addition to the above, the Quality Control Plan should establish methods of control for the following areas:

Timely indoctrination and training of personnel.

Employee performance and evaluation of this performance.

Identification of decline in quality of performance.

Corrective action to restore substandard performance and correct deficiencies.

Assurance of employee knowledge of work assignment, regulations pertaining thereto or affecting his work, such as fire reporting, safety, erosion of embankments, etc.

Employee health and hygiene.

Security of facilities and equipment (including key control).

Maintenance of facilities and equipment.

Proper reporting by Contractor employees of maintenance needs.

Preparation and submission of required reports to both Government technical and contracting personnel.

Determination of all work required to maintain and repair all facilities, buildings, structures, and all systems in safe and efficient operating conditions is the responsibility of the Contractor. However, the COR may direct the Contractor to perform repairs or maintenance if deficiencies are observed. This notification may be verbal or in writing. The Contractor shall respond as soon as possible, but no later than 24 hours after notification to repair such work items or advise the COR in writing why this condition cannot be met. Failure to respond within these guidelines without acceptable justification may be counted against the Contractor as evidence of unsatisfactory performance in evaluation for award fees.

The Contractor Quality Control Officer (CQCO) shall provide for inspection of all items of work and rework to ensure conformance to specifications and drawings. Inspection activities performed shall also include monitoring of subcontractor performance, inventory control, and procurement of supplies. The CQC plan will provide for ongoing inspections of the CQC functions described herein. Government Quality Assurance inspectors will assure that CQC is being followed and is effective, but the presence or absence of a Government inspector shall not relieve the Contractor of responsibility for the proper execution of work in accordance with the specifications. All compliance inspections shall be recorded on a form approved by the COR. All Contractor documentation developed to monitor quality control, to include records of deficiencies observed and corrective actions taken shall be furnished to the Government. If recurrent deficiencies indicate that the quality control system is inadequate, corrective action will be taken as directed by the COR. Upon approval of the plan, any proposed changes must be approved by the COR prior to implementation.

Purchasing Plan: Within 30 days of award, the Contractor shall submit a purchasing plan. The Contractor may not purchase any piece of equipment or property, which would require placement on the Contractor's property account without prior approval. Lost, damaged or destroyed items may not be replaced or repaired without prior approval.

These parts may be procured locally. In the event that emergency repair parts are required, and it is not possible to obtain advance procurement approval from the COR, the Contractor is authorized and shall be required to procure those parts necessary to affect immediate repair in order to protect personnel and/or property. The Government reserves the right to make major purchases for the Contractor through other Government sources in order to take advantage of special Government pricing, and thus save money.

The Contractor shall maintain a purchasing system which will assure efficiency in expending Government funds.

The Federal Acquisition Regulation (FAR) shall be used as a guide in establishing purchasing procedures and standards commensurate with the policies and techniques contained therein. The Contractor shall afford Small Business concerns an equitable opportunity to compete for all contracts they can perform. The Contractor's purchasing system is subject to review and approval by the Contracting Officer. Title to all property acquired by the Contractor in this manner shall inure to the Government for which it was purchased upon receipt by the Contractor.

Inventory Management and Property Control Plan. Within 30 days of award, the Contractor shall submit Contractor’s recommendation for stock items and levels for approval of the COR. Contractor’s inventory management and property control plan, including control of Government property, shall be implemented upon approval. The inventory control program will utilize FEM. The Contractor shall inventory existing stock items and materials available at the beginning of the contract and shall input the results of the inventory into FEM.

The property control plan will contain provisions to protect, preserve, account for, and control all Government furnished property (GFP) from its acquisition through disposition. This plan will be in writing. The Contractor will be required to use the FEM system for property and inventory control once it is fully functional. The following will be documented in FEM:

The name, description, and NSN/NCN Quantity received (or fabricated), issued, and on hand Unit price Contract number or equivalent code designation Location Disposition Posting reference and date of transaction Bar Code Serial Number (if applicable) Manufacturer Summary price for all property

The plan will be forwarded to the COR for approval. If for any reason the plan is disapproved, the COR will notify the Contractor in writing, requesting prompt correction of deficiencies. If the Contractor does not correct the deficiencies within a reasonable period, the COR will:

Notify the Contractor in writing of any required corrections and establish a schedule for completion of actions.

Caution the Contractor that failure to take the required corrective actions within the time specified will result in withholding or withdrawing plan approval.

Advise the Contractor that its liability for loss of or damage to Government property will increase if approval is withheld or withdrawn.

The inventory shall be complete and accurate. The Contractor shall submit no less than monthly, a complete updated printout of the inventory. The Contractor shall be subject to a monthly property management audit by the Government.

All property furnished to the Contractor will be controlled by means of the established inventory list. This inventory list will be maintained by the Contractor. It will include all property, which is currently used by the O&M Contractor and any additional property items procured throughout the life of the contract. The purchase of new accountable-property items will require approval of the Contracting Officer. The Contractor will designate, in writing, a Contractor Property Officer (CPO), who will be responsible for maintaining accountability and record keeping. This individual will be a management official and may be assigned other duties by the Contractor.

An interim inventory management and property control system may be utilized by the Contractor with the approval of the COR. This interim system will only be utilized until the proper training and credentials for use of the FEM system are accomplished by the Contractor. The Government will provide the necessary training for the implementation of the FEM program.

Excess/Disposal/Returns: All property returned by the Contractor to the Government, for whatever reason, will be accompanied with the property records. The CPO will notify the COR when serviceable GFP equipment is not needed to perform the work and otherwise will remain inactive.

The COR will review the Contractor’s plan as frequently as condition warrants. These reviews will take place at any time during contract performance, upon contract completion or termination, or at any time thereafter during the period the Contractor is required to retain such records. The Contractor will make all such records and related correspondence available to the COR.

Safeguarding Government Property and Accident Notification: The Contractor shall cooperate with Government personnel in safeguarding Government property and reporting accidents. The Contractor shall be responsible for reporting to the COR all acts of vandalism, larceny, pilferage, and/or other property damage. The COR will ensure that local law enforcement personnel are notified. The Contractor shall provide a full description of the security procedures and safeguards that will be established to protect equipment, materials, tools, and other resources from loss or damage. The Contractor shall notify the COR immediately upon discovery of any Government Furnished Property that is lost, damaged, or destroyed while in the Contractors possession. Telephone or radio reports to the COR with timely follow-up in writing will be acceptable. Under normal conditions, written reports will be provided within 24 hours. In very unusual circumstances, reports will be submitted within 48 hours. On a monthly basis, the Contractor will provide a consolidated report of property damage, acts of vandalism, larceny, pilferage or other damages or loss of Government facilities maintained by the Contractor.

The Contractor will be responsible for providing immediate notification to the COR of any accident which involves personal injury, death, any property damage and other significant occurrences. Initial notification will be verbal with follow-up in writing as directed by the COR. All accidents involving on-the-job injuries or property damage will be telephonically reported to the COR as soon as reasonably possible after the accident, but no later than the end of shift on the day of the accident. The Contractor will also be required to complete all appropriate reports and submit them within 24 hours of the accident or 48 hours under unusual circumstances. The COR will provide the Contractor with guidance regarding the proper forms to submit for each type of accident, which might occur on the job. The Contractor shall submit accident exposure and experience incidental to this work in accordance with Section 2, EM-385-1-1 and instructions from the COR.

The Contractor will be responsible for safeguarding all work sites in parks and public recreation use areas.

Appropriate signs, warning devices, and barriers will be used to protect the general public, Contractor employees, and Government employees where work is being accomplished.

The Contractor shall ensure that all contract personnel are aware of the responsibility to be good stewards of Government property entrusted to them. Property that is portable and easily pilfered will be included in the property inventory listing. These items are controlled, regardless of dollar value. Examples of controlled equipment are hand and power tools, battery chargers, computers, binoculars, cameras, portable radios, etc.

Spill Prevention, Control and Countermeasures Plan: The Contractor shall provide and submit within 30 days after award of the contract a Spill Prevention and Response Plan to address the required response/cleanup effort for a worst-case scenario. This plan shall consider weather conditions, man-hour requirements, equipment and material requirements/methods of procurement, levels/sources of training for response personnel and safety requirements.

Hazardous and/or Toxic Materials Handling, Storage and Disposal Plan. The Contractor shall develop and provide within 30 days after award of the contract a Hazardous and/or Toxic Materials Handling, Storage and Disposal Plan required for emergency spill responses identified in TP-9.

Accident Prevention Plan: The Contractor shall develop and provide within 30 days after award of the contract an Accident Prevention Plan (APP) in compliance with EM 385-1-1. The APP will include all required plans including but not limited to a Confined Space Plan, Respiratory Protection Plan, etc. Safety plans for major items of expected and planned work such as lock closures, valve repair, spillway renovation, etc. shall be submitted for review and approval at least 30 days in advance of the work. Interim approval of this plan shall be obtained prior to the start of work.

Operations Security and Support Planning and Execution Plan (OPSEC) Plan:

The contractor shall develop an OPSEC plan within 90 days of contract award. The plan must be reviewed and approved by the OPSEC officer. The plan will include the government’s critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. In addition, the contractor shall identify an individual who will be an OPSEC Coordinator.

Antiterrorism and Operations Security Support Planning and Execution (AT/OPSEC):

All contractor employees, to include subcontractor employees, requiring access to locks and offices or networks shall complete antiterrorism (AT) Level 1 awareness within 30 calendar days after contract start date. The contractor shall submit certificates of completion for each affected person to the COR. AT Level 1 awareness training is available at the following website: https://jko.jten.mil/courses/atl1/launch.html.

All contractor and all associated sub-contractor employees shall comply with applicable access and security policies and procedures. The contractor shall also provide all information required for background checks to meet access requirements. The contractor workforce must comply with all personal identity verification requirements. Should the Force Protection Requirement Condition at any facility change, the Government may require changes in the contractor security matters or processes.

The contractor and all associated sub-contractors shall brief employees on the local iWatch, Corps Watch, or See Something Say Something program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of the contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after contract award.

All contractor employees with access to a government info system must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the information systems and then annually thereafter in accordance with personnel security standards listed in AR 25-2 (Information Assurance), an appropriate background investigation will be conducted prior to accessing the government information systems.

All contractor employees and associated sub-contractor employees must complete the DOD Information Assurance awareness training before issuance of network access and annually thereafter.

All contract employees, including subcontractor employees, who are not in possession of the appropriate security clearance, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

The contract Site Supervisor/Manager will be responsible for collecting and returning all Government issued property such as CAC’s, Access Cards, PIN Codes, tools, equipment, etc. and returning it to the COR for any contract employee that has voluntarily or involuntarily terminated his or her employment under that contract.

Inclement Weather and Holiday Work: The Contractor shall maintain the schedule of services regardless of inclement weather. Exceptions will be approved by the COR when severe conditions make it impracticable or hazardous to perform the work. During the recreation season certain services may be required 7 days a week including holidays.

Cost and Manpower Tracking: For all TPs, the Contractor shall maintain a computerized cost and manpower tracking system that records costs and manpower by skill categories at each lock, dam, office, recreation area, upland dredge material disposal area, and other major features of work. The tracking system shall provide breakdown by date to the task level and shall differentiate between labor, materials, equipment costs, etc. Man-hours per task shall be provided and shall be broken down by craft, on-site and off-site labor. The contractor shall keep accurate and complete records of these costs by area, TP, and special jobs. At the request of the COR, the contractor will provide this data for any given time period and/or area.

Required Reporting:

1) With each monthly invoice, for all TPs, provide records of costs by area for each TP and special job. The report will include the total for the month and the cumulative total for the contract year for each. The monthly invoice must also include a breakdown of costs for Recreation Maintenance, Recreation Cleaning and Mowing, BWT Lock and Dam Maintenance, Alabama River Lock Maintenance (including Claiborne Dam), Alabama River Dam Maintenance (Millers and R. F. Henry), Jones Bluff Powerhouse, Millers Ferry Powerhouse, Disposal Area Maintenance, Boundary Line Maintenance, MV Lawson, Crane Barge Choctawhatchee, Survey Vessels, and any special jobs. This information will not be used for determining payment for TP-1 (since that is fixed price), but for how the government allocates costs.

2) Annually provide a report for the contract year that shows the costs for each TP (TPs 2-11) and each modification effort. For each TP and each modification effort, the cost will include totals for labor, labor overhead, materials and supplies, vehicles and equipment, subcontracts, and other directs costs.

3) No later than the 7th of each new month, provide the COR with the following:

-a report illustrating each work order completed in FEM within the previous calendar month to include at a minimum the work order number, location, and description.

-a list of each open work order that is older than 21 days along with an explanation of the status and estimated completion date.

4) No later than the 7th of each new month, provide the COR with the volume (cubic yards) or weight of trash removed from each area of the project and associated disposal costs.

5) No later than the 7th of each new month, provide the COR with the gallons and cost for bulk fuel purchased during the previous month.

6) No later than the 7th of each new month, provide the COR with the quantity of scrap metal that was recycled during the previous month and the value of the scrap. (see TP -9)

7) No later than the 7th of each new month, provide the COR with the quantity of used oil that was recycled during the previous month and the cost. (see TP -9)

8) The monthly invoice will include both monthly and contract year cumulative total labor hours worked, the total overtime hours worked, and the total subcontractor hours worked during the month. This information will be separated with totals for the fixed price TP and totals for each of the cost-plus TPs (TPs 2-11).

9) Annually provide a report showing the anticipated pesticide/herbicide usage for the coming year and a report showing the actual pesticide/herbicide usage for the previous year. At a minimum, the reports must show the chemical used, the amount used, the mixing rate, and the target species.

Accident and Incident Reporting: The contractor is responsible for reporting all accidents to the COR immediately. Prompt action shall be taken to insure immediate and appropriate medical treatment is provided.

Initial notification will be verbal with follow-up in writing as directed by the COR. The contractor will maintain an accurate record of any accidents in the manner and on the forms prescribed by the COR for each type of accident.

The contractor shall also maintain an OSHA 300 log of on-the job-injuries and first aid treatments.

In addition, there are reports that must be completed in a timely manner when there is a vehicle accident and/or lost or damaged government property.

Safety and Environmental Compliance: The government will typically perform safety and environmental assessments of all the contractor’s operations and managed facilities at least annually and provide the contractor with the findings. The government inspections do not alleviate the contractor of responsibility to proactively perform self-assessments. The contractor shall take managerial actions to minimize safety and environmental deficiencies, comply with all applicable regulations and policies, and correct any deficiencies immediately upon discovery or notification contractor personnel, COR, the public, or other agencies.

Key Control: The government will issue keys to all locked area that will be operated and maintained by the contractor. The contractor will establish and implement methods of ensuring that all keys issued are safeguarded and protected from loss or use by unauthorized persons. No keys shall be duplicated. The contractor shall immediately report any occurrences of lost or duplicated keys. The contractor shall prohibit the entrance of secure areas by persons other than contractor employees during duty hours unless authorized by the COR.

Safeguarding Government Property: The contractor shall cooperate with government personnel in safeguarding government property. The contractor may be held liable for damaged, stolen, or lost government property due to negligence. When it is determined that the government is due compensation, the Contracting Officers will issue a written request to the contractor. Any equipment that breaks and is no longer usable shall be reported to the COR for disposal. If not due to negligence, the item may be replaced at the government’s discretion and expense. The contractor shall be responsible to reporting to the COR all acts of vandalism, larceny, pilferage, or damage within 24 hours of discovery by the contractor and will complete required forms in a timely manner.

Damage or Loss of Contractor’s Supplies and Property: The contractor is responsible for taking the necessary action to protect the contractor’s supplies, materials, and equipment, and the personal property of the contractor’s employee from loss, damage, or theft. The government assumes no responsibility for theft and damage, etc. of the above. All incidents of theft or suspected theft shall be reported to the COR.

Hours of Operation: Between the first Sunday in October and the last Sunday in March, the contractor will not start the normal workday any sooner than 0630 hours. (This does not include the receptionist whose hours are detailed below.)

Transition: At both contract commencement and closeout, the contractor will ensure the continuity of service while implementing its transition plan for all affected activities to preclude any adverse impact on the mission.

The contractor will implement the actions necessary for a smooth transition of operations. During this period, which will not exceed fourteen (14) calendar days, the contractor will make all preparations and conduct as many on site investigations as deemed necessary to commence or conclude full performance of work under the contract. The contractor will provide enough personnel to ensure effective transfer of all work in progress so as not to impact mission accomplishment. A government and contractor inspection and documentation of the condition of all government furnished equipment and facilities will be completed during this time so that an accurate account of all items can be documented.

TECHNICAL PROVISIONS

FIXED PRICE:

Technical Provision 1 – Management and Base Labor

COST PLUS FIXED FEE:

Technical Provision 2 – Management Reimbursable Requirements

Technical Provision 3 - Cleaning Services and Refuse Removal

Technical Provision 4 - Grass Mowing

Technical Provision 5 – Boundary Line Maintenance

Technical Provision 6 - Maintenance and Repair of Buildings, Recreation Facilities and Associated

Infrastructure

Technical Provision 7 - Lock and Dam Maintenance

Technical Provision 8 - Maintenance of Upland Dredged Material Disposal Areas

Technical Provision 9 – Protection and Enhancement of Natural Resources

Technical Provision 10 - Maintenance of Government Vehicles, Boats & Equipment

Technical Provision 11 – Grounds Maintenance

Technical Provision 1 Management and Base Labor

(Fixed Price)

Purpose: The contractor will provide the full-time, permanent, on-site personnel necessary to conduct appropriate management, receptionist duties, administrative duties, maintenance, and repair for work occurring under this contract. The contractor’s staff will provide necessary supervision, administration, personnel management, planning, scheduling, quality control, maintenance, repair, data entry, record keeping, reporting, office clerk duties, safety management and planning, and property management.

Contractor Furnished Labor for TP-1: The contractor shall furnish the labor for accomplishing the work described in this solicitation. All permanent, full-time (40 hours per week) staff will be fixed price under TP-1.

The Contractor shall provide an adequate staff of qualified personnel…