W9127819R0025 Solicitation-Amend 0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

See follow ing page(s).

1. CONTRACT ID CODE PAGE OF PAGES

U 1 92

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 25-Mar-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W9127819R0025

X 9B. DATED (SEE ITEM 11)

26-Feb-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

25-Mar-2020

CODE

ENDIST MOBILE CONTRACTING DIVISION

109 ST JOSEPH ST

MOBILE AL 36602

W91278 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9127819R0025

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

AMEND 0002

The purpose of this amendment is to revise the following:

1. Section C:

TP-1 General Management, Paragraph Other Direct Costs (ODC)

2. Section L:

Paragraph 1.5 Proposal Submission Address and Deadline

The proposal delivery method is changed to electronic ONLY due to the Coronavirus pandemic.

Note in the instructions the requirement to email and request a drop-off for DoD

SAFE. Offerors are cautioned to be proactive in this respect. The drop-off request is valid for 14 days.

3. Section L:

Paragraph 1.6 Electronic Proposal Submission Requirements

4. Changes are noted in red text.

5. The hour and date specified for receipt of Offer is not extended.

6. All other terms and conditions remain unchanged.

SUMMARY OF CHANGES

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

TECHNICAL PROVISIONS (TPs)

FIXED PRICE:

TP-1: GENERAL MANAGEMENT

TP-2: CLEANING SERVICES, REFUSE REMOVAL, AND WASTE REMOVAL

TP- 3: GRASS MOWING AND MAINTENANCE OF GRASSED AND LANDSCAPED

AREAS

TP-4: OPERATION OF WASTEWATER TREATMENT FACILITIES

TP-5: OPERATION AND MAINTENANCE OF VISITOR CENTERS

COST PLUS:

TP-6: BOUNDARY LINE MAINTENANCE

TP-7: MAINTENANCE OF BUILDINGS, STRUCTURES, MECHANICAL, PLUMBING

AND ELECTRICAL SYSTEMS (TENN-TOM)

TP-8: MAINTENANCE OF BUILDINGS, STRUCTURES, MECHANICAL, PLUMBING

AND ELECTRICAL SYSTEMS (OKATIBBEE LAKE SITE)

TP-9: LOCK, DAM, SPILLWAY AND FLOW STRUCTURE MAINTENANCE

TP-10: CHANNEL MAINTENANCE

TP-11: SLOPE REPAIR AND MAINTENANCE

TP-12: DISPOSAL AREA MAINTENANCE

TP-13: FACILITY CLOSING, WINTERIZING, RE-OPENING, AND FLOOD

RESPONSE/RECOVERY

TP-14: MAINTENANCE AND REPAIR OF PAVED ROADS, CRUSHED STONE

ROADS, GRAVEL ROADS, AND PARKING AREAS

TP-15: MAINTENANCE AND REPAIR OF FENCING, SIGNS, BUOYS, GATES,

BARRICADES, BULLETIN BOARDS, CONCRETE BUMPERS, POSTS,

GUARDRAILS, AND TRAFFIC COUNTERS

TP-16: PEST AND INVASIVE PLANT CONTROL

TP-17: WILDLIFE AND FORESTRY MANAGEMENT

TP-18: RECREATION FACILITY REPAIRS AND RENOVATION

TP-19: EMERGENCY RESPONSE SUPPORT, STORAGE AND DISPOSAL OF

HAZARDOUS AND TOXIC MATERIALS

TP-20: MAJOR LOCK MAINTENANCE CLOSURES

TP-21: MAINTENANCE OF GOVERNMENT FURNISHED EQUIPMENT AND

VEHICLES

TECHNICAL PROVISION 1

TP-1 GENERAL MANAGEMENT

This TP applies to the Tenn-Tom Project and the Okatibbee Lake Site.

SCOPE OF WORK: The Contractor shall provide all general management, supervision, and labor to operate and maintain the U.S. Army Corps of Engineers projects sites along the Tennessee-Tombigbee (Tenn-Tom) Waterway (Tenn-Tom Project). In addition, the Contractor is to provide certain equipment, materials and parts. The project is a vital inland waterway that connects the north-flowing Tennessee River to the south-flowing Tombigbee River. The waterway extends from mile 217 on the Black Warrior Tombigbee near Demopolis, Alabama, to mile 215 on the Tennessee River in the Pickwick Pool near the common boundary of Mississippi, Tennessee, and Alabama. The project is located in west central Alabama, and Northeastern Mississippi; Sumter, Greene, and Pickens Counties in Alabama, and, Noxubee, Lowndes, Clay, Monroe, Itawamba, Prentiss, and Tishomingo Counties in Mississippi.

Reference Section J for the comprehensive list of Government owned facilities, navigation channels, various recreational sites, lakes, locks, dams, spillways, systems and various types of vehicles and equipment used for this contract. With appropriate Government oversight, the Contractor will be responsible for planning and supervising the day-to-day activities of Section C.

In addition, this contract includes Okatibbee Lake Site near Meridian, Mississippi located in East Central Mississippi to include Lauderdale and Kemper Counties in Mississippi.

Government vs. Contractor furnished: The Contractor shall provide all labor, materials, supplies, and other items necessary for the operation, maintenance, repair, and replacement requirements as specified herein unless otherwise indicated in Section J.

Other Direct Costs (ODC): The Contractor shall include ODCs for the management and administration of this contract under TP-1. ODCs include but are not limited to: uniforms, office supplies, drug testing, training, travel, safety expenses, fees, licenses, postage, insurance, etc.

CRITERIA AND PUBLICATIONS.

The Contractor shall perform all work in accordance with applicable publications to include, but not limited to, the listing below:

Emergency Spill Response 29 CFR 1810.201.q

Original Specifications Painting for work required in TP-3 Operation Manuals for Each Structure

TP-3

Safety:

EM 385-1-1 (Corps of Engineer’s Safety Manual) EP 310-1-6a and EP 310-1-6b (U. S. Army Corps of Engineers’ Sign Standards Manual) Environmental Review Guide for Operations

Equipment Manufacturer's:

Operating Manuals Repair Manuals

Industrial Standards and Codes: (Latest Editions) Air Moving and Conditioning Association American Association of Nurserymen, Inc.

American Concrete Institute American Institute of Steel Construction American Society of Heating, Air-Conditioning and Air-Conditioning and Refrigeration Institute American Society of Heating, Refrigeration and Air-Conditioning Engineers American Society for Testing and Materials American National Standards Institute American Welding Society Architectural Aluminum Manufacturers Association Architectural Graphics Standards Asphalt Institute Consumer Products Safety Commissions Handbook for Public Playground Safety International Building Code National Association of Architectural Metal Manufacturers National Association of Fan Manufacturers National Electrical Code National Fire Protection Association National Plumbing Codes Standards Illustrated National Warm Air and Air Conditioning Association Portland Cement Association Sheet Metal Manufacturers The Aluminum Association

Other General Services Administration (GSA) guidelines and schedules for vehicle maintenance.

EM 1110-1-400 Engineering and Design –Recreation Facility and Customer Services and Standards-

PRE-WORK CONFERENCE

The Contractor shall attend a pre-work conference as soon after award as practical, depending on when actual performance is to begin. The intent is to conduct the conference prior to work start;

however, if not practical, then not later than 15 days after award of contract. During this conference, the Contracting Officer (KO) shall establish the lines of authority and Government procedures for contractual, administrative, and work matters. The schedule of required submittals and reports will also be discussed. The Contractor shall provide names of all key personnel and provide a copy of each individual resume at this meeting. A letter of record, documenting all pre-work conference discussions, will be furnished to all attendees.

COORDINATION MEETING

The coordination meeting will be separate from the Pre-work Conference as required in the previous paragraph. Before work commences, the Contractor and its staff shall meet with the Contracting Officer’s Representative (COR). Discussion will be held to develop a mutual understanding of quality control requirements, details of the reporting requirements, implementation of the accident prevention plan, the inter-relationship of the Government’s inspection system to the Contractor Quality Control (CQC) plan, and all other aspects of the contract. A record of the proceedings will be furnished to all attendees.

The Contractor shall personally supervise the work or have a competent superintendent on the site at all times. The superintendent shall possess full authority to act on behalf of the Contractor and to legally bind the Contractor. Such authorization shall be submitted in writing to the COR prior to commencement of work.

COMMUNICATION, DEVICES AND RESPONSIBILITIES

The Contractor shall provide adequate communication between the Corps and the Contractor’s superintendent, and between the contractor’s employees.

The Government will provide an office telephone system and one (1) cellular phone for the Project Superintendent. Computers, communication devices, and other office equipment provided by the Government are identified in Section J. These will be utilized to perform various duties such as inventory control, Maintenance Management, Facilities and Equipment Maintenance (FEM) system, and the use of the Government e-mail system. This will require Common Access Cards (CAC) for the Contractor’s management and administrative staff who utilize the Government furnished computer equipment and network. Any software utilized by the Contractor for contract management will be subject to approval by the Government prior to installation.

NOTIFICATION OF WORK TO BE DONE

When the Contractor, or his duly Authorized Representative, is notified of work required under these specifications, it is the spirit and intent of these specifications that the Contractor respond to such notification of the COR within twenty-four hours after the receipt of such notification, or the Contractor shall present his plan within twenty-four hours to perform such work as soon as practicable. The notification to the Contractor of work to be performed shall be verbally, by radio, telephone, e-mail, memo or letters as appropriate to the instant case.

The Contractor shall furnish and keep current a list of key personnel to be contacted in the event that emergency repairs or service become necessary. The Contractor must ensure that contact can be made with these personnel either by telephone, radio, or other means, within one (1) hour, and the personnel will respond within two (2) hours after notification. Contact will be made by the COR or person designated by the COR. The Contractor and the COR will establish a written policy and procedure for responding to emergency work assignments. The Contractor shall maintain its schedule of cleaning services regardless of inclement weather with the exception of flooding, ice, and snow, which may make the roads impassable and working conditions too hazardous.

INTERRUPTIONS TO SYSTEMS

All work that requires an interruption to the use of the project facilities or systems, or otherwise disrupt navigation traffic, building occupants and/or the visiting public, shall be fully coordinated and approved in advance by the COR. Interruptions shall be kept to an absolute minimum, and all repairs and/or replacement of equipment or components shall be accomplished in an expeditious and efficient manner.

SITE CLOSURES AND RESPONSIBILITIES

From time to time during the life of the contract, facilities or recreational areas may be subject to lease, closure, and/or consolidation due to management initiatives being implemented. As a result of a lease, closure, and/or consolidation, the number and type of facilities located in each area may fluctuate on a temporary and/or permanent basis. The Contractor’s work schedule must be sufficiently flexible to meet these changing needs. All closure and/or consolidations actions will be done only with approval of the COR. Reference TP-13 and TP-20 for project specific requirements.

EXPERIENCE AND QUALIFICATION OF KEY PERSONNEL

The Contractor shall provide an adequate and efficient number of trained and fully qualified personnel to supervise, maintain, repair, inspect and operate the Tenn-Tom Project in accordance with these specifications. All employees shall be subject to such Government regulations as are applicable during the time spent on Government property. The Contractor shall inform the COR of any personnel changes.

Subcontractors may be utilized to perform highly specialized or one-time type repair work. The Contractor shall provide an adequate number of fully qualified personnel at the Tenn-Tom Project site to efficiently and effectively comply with these specifications. In some instances and for some duties, contract employees will be required to undergo background investigations prior to performing the duties.

Background Checks: The Contractor will be required to provide background checks on all employees who must access Government secure facilities. Examples are Locks, Dams, offices, Visitor Centers, etc. The Contractor will be required to provide background checks on all employees who must access Government computer systems.

Removal of Contractor’s Employee(s): All contract employees shall conduct themselves in a proper manner at all times. The Contractor shall remove or reassign from work under this contract any employee who, in the opinion of the COR, is objectionable or incompetent. The COR may require the Contractor to immediately remove from the work site any employee of the Contractor who is considered incompetent, or who endangers persons or property, or whose physical or mental condition is such that it would impair the employee's ability to satisfactorily perform the work. Contract employees found to be under the influence of drug or alcohol, mental or physical impairment, negligent in the use of personal safety equipment or established safety policies or procedures, may be subject to immediate dismissal, depending on the nature of incident. Repeated or continual ongoing safety infractions shall be grounds for dismissal.

Notification of objection by the COR will be made promptly to the Contractor in writing if time or circumstances permit. Otherwise, notification shall be by telephone and shall be confirmed in writing as soon as possible. These requirements shall not be the basis of any claim for compensation and/or damages against the United States and/or any of its officers or agents. In addition, no such removal will reduce the Contractor's obligation to perform all the work under this contract, and immediate replacement will be made as required.

ANTITERRORISM AND OPERATIONS SECURITY (AT/OPSEC)

In accordance with OPORD 2013-74, Annex A, the following paragraphs apply to this requirement:

a. AT Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

b. Access and General Protection/Security Policy and Procedures. All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

c. For contractors requiring Common Access Card (CAC). The contractor and all sub-contractors employees will be issued a CAC only if duties involve one of the following:

(1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an interim CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

d. For contractors who do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

e. Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something). The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

f. Contractor Employees Who Require Access to Government Information Systems.

All contractor employees with access to a government info system must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the information systems and then annually thereafter in accordance with personnel security standards listed in AR 25-2 (Information Assurance), an appropriate background investigation will be conducted prior to accessing the government information systems.

g. For Contracts that Require OPSEC Training. All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty.

Additionally, all contractor employees must complete annual OPSEC awareness training.

The Contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum.

h. For Information assurance (IA)/information technology (IT) training. All contractor employees and associated sub-contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of employment.

i. Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award. *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

PLANS

The Contractor shall furnish the following plans within 30 days after award date (unless noted otherwise) for approval by the Contracting Officer.

1. Contractor Quality Control Plan (CQC) (within 15 days after award). The Contractor will establish a comprehensive quality control program in accordance with contract clause entitled "Inspection of Services". This plan should discuss in detail the proposed Quality Control Program to be used to assure compliance with the contract specifications and the offeror's proposal per the SECTION H, SPECIAL CLAUSE REQUIREMENTS, “OFFEROR’S PROPOSAL”. The Quality Control Plan should consist of an outline describing the quality control concepts, purpose, and general program overview. Discuss the methods to be utilized to ensure that the program is effective and efficient. Provide a list of all quality control personnel and include their responsibilities, authorities, and positions relative to the organization chart.

Describe the inspection program to be utilized to ensure quality control goals are met. Include the frequency, inspection method, and schedule for each lock, dam and other project facilities and plant. Describe how corrective measures will be applied. Describe the interaction and coordination efforts that should occur between Quality Control and Government Quality Assurance Personnel. The Quality Control Plan will be in sufficient detail to assure the Government that the Contractor is cognizant of the contract requirements and satisfies all performance requirements. In addition to the above, the Quality Control Plan should establish methods of control for the following areas:

Timely indoctrination and training of personnel.

Employee performance and evaluation of this performance.

Identification of decline in quality of performance.

Corrective action to restore substandard performance and correct deficiencies.

Assurance of employee knowledge of work assignment, regulations pertaining thereto or affecting his work, such as fire reporting, safety, erosion of embankments, etc.

Employee health and hygiene.

Security of facilities and equipment (including key control).

Maintenance of facilities and equipment.

Proper reporting by Contractor employees of maintenance needs.

Preparation and submission of required reports to both Government technical and contracting personnel.

Contractor Quality Control Officer. The Contractor shall designate, in writing, a Contractor Quality Control Officer (CQCO) who will be responsible for ensuring the implementation of the CQC Plan. The Quality Control Officer shall be:

Employed directly by the Contractor with limited collateral duties beyond those specified in the QC Plan.

Independent of the Contractor’s field-organization.

Responsible only to the Contractor’s top-level managers/owners (excluding the on-site superintendent).

Have minimum experience of five (5) years in quality control work.

100% of the CQCO’s time shall be utilized at the Tenn-Tom Project performing QC or limited collateral duties.

The Contractor Quality Control Plan shall include 2 Quality Control Inspectors, in addition to the CQCO. The CQC Inspector qualifications shall be the same as the CQCO qualification requirements. One CQC Inspector shall work out of the Bay Springs Office and one CQC Inspector shall work out of the Columbus Office. Both CQC Inspectors shall report to the

CQCO.

Determination of all work required to maintain and repair all facilities, buildings, structures, and all systems in safe and efficient operating conditions are the responsibility of the Contractor.

However, the COR may direct the Contractor to perform repairs or maintenance if deficiencies are observed. This notification may be verbal or in writing. The Contractor shall respond as soon as possible, but no later than 24 hours after notification to repair such work items, or advise the COR in writing why this condition cannot be met. Failure to respond within these guidelines without acceptable justification may be counted against the Contractor as evidence of unsatisfactory performance.

The CQCO shall provide for inspection of all items of work and rework to ensure conformance to specifications and drawings. Inspection activities performed shall also include monitoring of subcontractor performance, inventory control, and procurement of supplies. The CQC plan will provide for ongoing inspections of the CQC functions described herein. Government Quality Assurance inspectors will assure that CQC is being followed and is effective, but the presence or absence of a Government inspector shall not relieve the Contractor of responsibility for the proper execution of work in accordance with the specifications. All compliance inspections shall be recorded on a form approved by the COR. All Contractor documentation developed to monitor quality control, to include records of deficiencies observed and corrective actions taken shall be furnished to the Government. If recurrent deficiencies indicate that the quality control system is inadequate, corrective action will be taken as directed by the COR. Upon approval of the plan, any proposed changes must be approved by the COR prior to implementation.

2. Purchasing Plan. The Contractor shall submit a purchasing plan. The Contractor may not purchase any piece of equipment or property, which would require placement on the Contractor's property account without prior approval. Lost, damaged or destroyed items may not be replaced or repaired without prior approval. These parts may be procured locally. In the event that emergency repair parts are required, and it is not possible to obtain advance procurement approval from the COR, the Contractor is authorized and shall be required to procure those parts necessary to affect immediate repair in order to protect personnel and/or property. The Government reserves the right to make major purchases for the Contractor through other Government sources in order to take advantage of special Government pricing, and thus save money.

The Contractor shall maintain a purchasing system which will assure efficiency in expending Government funds. The Federal Acquisition Regulation (FAR) shall be used as a guide in establishing purchasing procedures and standards commensurate with the policies and techniques contained therein. The Contractor shall afford Small Business concerns an equitable opportunity to compete for all contracts they can perform. The Contractor's purchasing system is subject to review and approval by the Contracting Officer.

3. Management Plan. The Contractor shall submit a management plan addressing personnel staffing, and physical aspects (utilization of equipment, personnel requirements and facilities).

The Government reserves the right, through a coordinated effort with the Contractor, to assist in the finalization and approval of the plans after contract award. EM-385-1-1 and/or OSHA may require other plans.

a. Employee Uniform and Identification Plan. The Contractor will be required to submit a proposed uniform apparel package for approval by the COR. This plan will contain the Contractor’s recommended uniform items including styles, colors and types of uniform items proposed. Prior to commencement of work, the Contractor shall provide employees with approved uniforms. Company identification shall be accomplished by a patch on the breast pocket or left shoulder. Uniforms shall also be provided to subcontractors working on the project on a full-time basis.

b. Subcontracting Plan. Part of the management plan is the subcontracting plan and it is to include, as a minimum, the degree and rational of the subcontracting contemplated.

c. Equipment Utilization Plan. Contractor will submit an equipment utilization plan as a part of its management plan. This plan shall include types of equipment to be used, ownership, etc. The Contractor will utilize a combination of Government owned and

Contractor owned (or rental) equipment in the performance of this contract. However, during the performance of this contract, the Government reserves the right to change the Government furnished equipment list during the life of the contract.

4. Facilities Maintenance Plan (within 90 days after contract award). The Contractor shall submit a quarterly, annual, and a five-year plan for all routine maintenance and duties covered by the specifications. In addition, the Contractor shall prepare weekly schedules detailing all planned activities. A weekly schedule of upcoming work will be provided to the COR at least seven (7) days in advance. The frequency of submittal of plans and schedules may be adjusted as needed and directed by the COR. Routine cleaning, janitorial, and grass mowing will not be included in these plans.

Work incidental or related to contract work items, but not specifically identified or described in each Section, may be required of the Contractor. This work will be accomplished by the existing work force utilizing existing equipment and will be performed by rescheduling and/or reapportioning the Contractor’s long range and weekly schedules, as approved by the COR.

The use of the Facilities and Equipment Maintenance (FEM) system shall be a requirement of this contract. The FEM system is the Corps of Engineers Asset Management’s comprehensive computerized maintenance work management program for planned and unplanned activities including long- and short-term planning, preventive, reactive and condition-based maintenance.

It is used to schedule maintenance, optimize resources, and track key performance indicators. All maintenance is performed from work orders from FEM. All labor and materials are captured to aid in the business decision making process. FEM is based on IBM’s MAMIXO platform. The Government will provide the necessary training for the implementation of the FEM program.

5. Inventory Management and Property Control Plan. The Contractor shall submit Contractor’s recommendation for stock items and levels for approval of the COR. Contractor’s inventory management and property control plan, including control of Government property, shall be implemented upon approval. The inventory control program will utilize FEM. The Contractor shall inventory existing stock items and materials available at the beginning of the contract and shall input the results of the inventory into FEM.

The property control plan will contain provisions to protect, preserve, account for, and control all Government furnished property (GFP) from its acquisition through disposition. This plan will be in writing. The Contractor will be required to use the FEM system for property and inventory control once it is fully functional. The following will be documented in FEM:

The name, description, and NSN/NCN Quantity received (or fabricated), issued, and on hand Unit price Contract number or equivalent code designation Location Disposition Posting reference and date of transaction

Bar Code Serial Number (if applicable) Manufacturer Summary price for all property

The plan will be forwarded to the COR for approval. If for any reason the plan is disapproved, the COR will notify the Contractor in writing, requesting prompt correction of deficiencies. If the Contractor does not correct the deficiencies within a reasonable period, the COR will:

a. Notify the Contractor in writing of any required corrections and establish a schedule for completion of actions.

b. Caution the Contractor that failure to take the required corrective actions within the time specified will result in withholding or withdrawing plan approval.

c. Advise the Contractor that its liability for loss of or damage to Government property will increase if approval is withheld or withdrawn.

The inventory shall be complete and accurate. The Contractor shall submit no less than monthly, a complete updated printout of the inventory. The Contractor shall be subject to a monthly property management audit by the Government.

All property furnished to the Contractor will be controlled by means of the established inventory list. This inventory list will be maintained by the Contractor. It will include all property, which is currently used by the O&M Contractor and any additional property items procured throughout the life of the contract. The purchase of new accountable-property items will require approval of the Contracting Officer. The Contractor will designate, in writing, a Contractor Property Officer (CPO), who will be responsible for maintaining accountability and record keeping. This individual will be a management official and may be assigned other duties by the Contractor.

An interim inventory management and property control system may be utilized by the Contractor with the approval of the COR. This interim system will only be utilized until the proper training and credentials for use of the FEM system are accomplished by the Contractor. The Government will provide the necessary training for the implementation of the FEM program.

Excess/Disposal/Returns: All property returned by the Contractor to the Government, for whatever reason, will be accompanied with the property records. The CPO will notify the COR when serviceable GFP equipment is not needed to perform the work and otherwise will remain inactive.

The COR will review the Contractor’s plan as frequently as condition warrants. These reviews will take place at any time during contract performance, upon contract completion or termination, or at any time thereafter during the period the Contractor is required to retain such records. The Contractor will make all such records and related correspondence available to the

COR.

Safe Guarding Government Property and Accident Notification: The Contractor shall cooperate with Government personnel in safeguarding Government property and reporting accidents. The Contractor shall be responsible for reporting to the COR all acts of vandalism, larceny, pilferage, and/or other property damage. The COR will ensure that local law enforcement personnel are notified. The Contractor shall provide a full description of the security procedures and safeguards that will be established to protect equipment, materials, tools, and other resources from loss or damage. The Contractor shall notify the COR immediately upon discovery of any Government Furnished Property that is lost, damaged, or destroyed while in the Contractor’s possession. Telephone or radio reports to the COR with timely follow-up in writing will be acceptable. Under normal conditions, written reports will be provided within 24 hours. In very unusual circumstances, reports will be submitted within 48 hours. On a monthly basis, the Contractor will provide a consolidated report of property damage, acts of vandalism, larceny, pilferage or other damages or loss of Government facilities maintained by the Contractor.

The Contractor will be responsible for providing immediate notification to the COR of any accident which involves personal injury, death, any property damage and other significant occurrences. Initial notification will be verbal with follow-up in writing as directed by the COR.

All accidents involving on-the-job injuries or property damage will be telephonically reported to the COR as soon as reasonably possible after the accident, but no later than the end of shift on the day of the accident. The Contractor will also be required to complete all appropriate reports and submit them within 24 hours of the accident or 48 hours under unusual circumstances. The COR will provide the Contractor with guidance regarding the proper forms to submit for each type of accident, which might occur on the job. The Contractor shall submit accident exposure and experience incidental to this work in accordance with Section 2, EM-385-1-1 and instructions from the COR.

The Contractor will be responsible for safeguarding all work sites in parks and public recreation use areas. Appropriate signs, warning devices, and barriers will be used to protect the general public, Contractor employees, and Government employees where work is being accomplished.

The Contractor shall ensure that all contract personnel are aware of the responsibility to be good stewards of Government property entrusted to them. Property that is portable and easily pilfered will be included in the property inventory listing. These items are controlled, regardless of dollar value. Examples of controlled equipment are hand and power tools, battery chargers, computers, binoculars, cameras, portable radios, etc.

6. Cost Schedule Plan. The Contractor shall have a Cost Schedule Plan with work breakdown structure of cost estimates to be incurred for each TP for each month of the contract. The Plan shall be updated monthly as required to reflect changes in expenditures due to changes in work.

Additionally, daily written records shall be maintained of all maintenance, repair, and operation activities. Cost data for each activity will be maintained and be subject to Government audit, as determined by the COR. This cost data shall include labor (in hours and dollar value), supplies, materials, or parts costs for each separate scheduled work task, and in sufficient detail to reflect the type of materials, supplies and parts being ordered. This information will be furnished to the COR upon request.

7. Spill Prevention, Control and Countermeasures Plan

a. Spill Prevention and Response Plan. For TP-19, the Contractor shall provide a Spill Prevention and Response Plan to address the required response/cleanup effort for a worst case scenario based on information from the Project Spill Prevention, Control and Countermeasures Plan. This plan shall take into account weather conditions, man-hour requirements, equipment and material requirements/methods of procurement, levels/sources of training for response personnel and safety requirements.

b. Hazardous and/or Toxic Materials Handling, Storage and Disposal Plan. For TP-19 the Contractor shall develop a Hazardous and/or Toxic Materials Handling, Storage and Disposal Plan required for emergency spill responses identified in TP-19.

c. Site Safety and Health Plan. For TP-19 the Contractor shall develop a Site Safety and Health Plan (SSHP) for each level of Emergency Spill Response actions identified in TP-

19. The SSHP addresses the safety and health hazards of each phase of site activity and the procedures for their control. The Corps will appoint a Site Safety Officer (SSO) to work under the direction of the On-Scene Incident Commander (OSIC). While the overall coordination of on-site activities will be under the direction of the OSIC, safety issues will be coordinated by the SSO. The SSO may curtail or cease operations, in his/her opinion; a continued spill response effort poses a threat to the health and safety of on-site personnel.

8. Accident Prevention/Hazardous Analysis Plan to include Hazard Control Plan and Confined Space Entry Plan (within 15 days after award). The Contractor is to provide these plans in compliance with EM 385-1-1.

9. Comprehensive Pest Control Plan. The Contractor is to provide a comprehensive pest and invasive species control plan in accordance with the requirements in TP-16.

10. Security Plan. The Contractor will provide a comprehensive plan detailing its procedures for security of Government Furnished Property, material and supplies, keys and all other items supplied by the government.

11. Antiterrorism and Operations Security into the Contract Support Planning and Execution (AT/OPSEC). The Contractor is to provide this plan within 30 days after award of the contract.

INVOICING

Invoices are to be broken down by TP and location. Cost plus TPs should include all costs associated with labor, materials, supplies, services, other direct costs, and subcontractors. Lump sum invoices for cost plus TPs will not be paid. Fixed price TPs should include total cost for the contract line item for the invoice period. A summary checklist of all work completed during the invoice period will be included with the submitted invoice.

EMERGENCIES

The Contractor shall respond to emergency situations such as (but not limited to) damage to recreation areas, visitor centers and offices, miter and tainter gates, oil spills, severe levee erosion and spillway/stilling basin undermining as necessary to affect immediate repairs. If needed, the Government reserves the right to mobilize additional contract/hired labor effort as required to complete repairs. In the event that emergency repair parts are required and it is not possible to obtain advance procurement approval from the COR, the Contractor is authorized and shall be required to procure, if available locally, those parts necessary to affect immediate repair in order to protect personnel and/or property. The cost of these repair parts will be directly reimbursable in the same manner as specified above for other materials and supplies.

MATERIALS AND SPARE PARTS: The Contractor shall furnish required cleaning supplies, paper towels, lubricant, refrigerant, flushing oils, electrical tape, wire connectors, faucet washers, and soldering supplies and other supplies and materials such as computer and printer parts to be consumed or incorporated into the work. These materials and supplies are to be procured by the Contractor under his own procurement procedures; however, both the Contractor’s procedures and individual purchase transactions in excess of $1,000 must be approved in advance by the COR. These materials and supplies shall be maintained and stored using procedures, which are subject to review and inspection by the COR. The aforementioned materials and supplies are those anticipated to be required for the proper execution of this contract; any additional unforeseen materials and supplies must be approved by the COR prior to procurement and the same monetary limitations mentioned above shall apply.

Stockage of Materials and Supplies: The Contractor shall be responsible for maintaining the stockage of supplies, materials and repair parts. Included in this inventory are paints, thinners, lubricants, bulk fuel, etc. They shall be maintained in a neat and orderly fashion. The Contractor shall be responsible for ensuring that a complete and accurate inventory is available to indicate the quantity and location of all items on hand.

Direct Materials: Direct materials include, but are not limited to, those items such as riprap, gravel, paint and other materials which remain with the project or are used on Government-owned equipment. Repair services obtained by purchase order shall be considered as direct materials for reimbursement purposes. Purchase of direct materials, including repair services, shall be approved by the COR unless otherwise directed. The Contractor will be required to document where each of these items purchased as direct materials is to be utilized. In the case of bulk purchases, the Contractor must document the quantity dispensed, when dispensed, location where it is to be used, and date items were dispensed from bulk stock. The Contractor shall record issues of petroleum on DA form 3644 "Monthly abstract of issues of petroleum products" and shall submit it the first day of each month to the COR. The Contractor must obtain at least three competitive bids for purchase of direct materials and must maintain a permanent on-site record of competition obtained.

CONTRACTOR INSPECTIONS: Not withstanding other requirements of these specifications, inspections of the contract areas shall be made by the Contractor, his staff, his supervisors and/or other designated personnel to the extent that the Contractor will be constantly aware of the needs of the project and coupled with the awareness, will be at all times fully equipped and ready with the alert work force to immediately initiate action required to maintain a viable project. The Contractor will diligently pursue the prevention of wasteful methods, pilferage, misuse or diversion.

SAFEGUARDING GOVERNMENT PROPERTY: The Contractor shall cooperate with Government Personnel in safeguarding Government property. The Contractor shall be responsible for reporting all acts of vandalism, larceny, pilferage or other damage, to the COR and appropriate local law enforcement agencies as soon as possible. The Contractor shall provide a full description of the security procedures and safeguards that will be established to protect equipment, materials, tools and other resources from loss or damage during the performance of this contract.

GOVERNMENT FURNISHED PROPERTY ACCOUNTABILITY: Prior to commencement of work under the terms of this contract, a joint inventory of Government furnished property will be accomplished. The Contractor will validate the findings of the inventory in writing and will assume full responsibility for the accountability of said property until the expiration or termination of this contract. The initial inventory shall be revised and kept current as new property is added or old property is replaced or deleted. Additions, replacements or deletions shall be subject to review and approval by the Government. At the completion of this contract, another joint inventory will be accomplished. Property accountability will return to the Government at the expiration or termination of this contract. The Contractor shall perform an annual inventory of all accountable property. Additional inventories shall be conducted at the direction of the COR. Items shown on the property list shall be identified by the manufacturer’s name, model number, serial number and bar code number. The Government will furnish bar code numbers and tags. Bar code numbers will be the basis for inventories. The Government will provide scanners for initial and subsequent inventories. Modifications to the initial inventory shall be as directed by the Government. Accountable property is defined as:

Items costing $300.00 or more and coded ‘N’ in the Army Master Data File. This is non-expendable property that does not lose its identity when used for its intended purpose.

Office furniture, equipment or fixtures with a unit cost of $500.00 and above.

Calculators costing $100.00 or more.

Pilferable items (items that are Government owned, portable and easily converted to civilian use).

The Government shall retain the right to add or delete items to this list of definitions…