W9127818R00220002_Amendment_Document.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

a. change the page limits on section L paragraph 1.3(a) and 2.2. Changes are show n in bold, italics, underlined, and red font w ith gray highlight.

b. There are no other changes.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 07-Jun-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9127818R0022

X 9B. DATED (SEE ITEM 11)

10-May-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

07-Jun-2018

CODE

ENDIST MOBILE CONTRACTING DIVISION

109 ST JOSEPH ST

MOBILE AL 36602

W91278 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9127818R0022

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

SUBMISSION REQUIREMENTS

1. Submission Requirements for Volume I. Submit Past Performance, Technical Approach, and Management Approach information in Volume I under the tabs indicated below and number all pages. Do NOT provide any price information in Volume I. The format for submission is as stated in this section. The contractor shall submit one (1) complete package for each tab listed below by email to the Contract Specialist. Therefore past performance, technical approach and management approach should each be sent in separate packages; Tab A, Tab B, and Tab C. The offeror will send their proposal directly to the Government Contract Specialist, Eric J. Hurtado (eric.j.hurtado@usace.army.mil) no later than the time and date specified in the RFP. All documents must be sent using AMRDEC SAFE (https://safe.amrdec.army.mil/safe/Welcome.aspx). Files will be uploaded and sent to the email address above. Instructions can be found at the site.

1.1 Tab A - Factor 1 Past Performance of the Prime Contractor. Limited to pages of attachments and 1 page cover letter. The contractor that is listed and signs the SF1449 is considered the Prime Contractor and Offeror. The Offeror is to provide past performance information regarding recent and relevant efforts and the quality of those efforts to demonstrate accomplishments and capabilities to successfully perform the effort required by this RFP. The offeror will complete attachment 1 and attachment 2 Part 1 of 3 for all five

(5) examples of past performance. The offeror will forward the completed copies of attachment 1 to the Contract Specialist. The offeror will forward the completed attachment 2 part 1 of 3 along with blank copies of parts 2 and 3 to the Government Agency or Commercial Firm that the work was performed for (client/reference). The client/reference will complete blocks 5-8 of the attachment 1 and the Past Performance Questionnaire (PPQ). The client/reference will complete part 3 of the questionnaire and send all attachments directly to the Government Contract Specialist, Eric J. Hurtado (eric.j.hurtado@usace.army.mil) no later than 2:00 pm, 13 June 2018. All documents must be sent using AMRDEC SAFE (https://safe.amrdec.army.mil/safe/Welcome.aspx). Files will be uploaded and sent to the email address above. Instructions can be found at the site.

Please have the reference/client include the solicitation number in the subject line of the email. PPQs received after the date above may not be considered timely and may not be evaluated as part of the offeror’s proposal unless it is determined by the Contracting Officer to be in the best interest of the Government.

The offeror will separately provide the same examples of past performance with their proposal by providing copies of attachment 2 part 1, as sent to their client/reference.

1.1.1 There are two aspects to past performance information: (a) recent and (b) relevant company efforts and the (c) quality of past performance.

(a) An effort that is “recent” is one that has been completed within three (3) years of the solicitation issue date, or one where the effort or project is at least 50% complete (measured by performance period days) as of the solicitation issue date. (Offerors are responsible for providing start and completion dates for each completed project, or the start and scheduled completion dates for projects currently underway.);

(b) An “relevant” effort is one performed under a contract or task order, as those terms are defined in FAR 2.101, for Federal, State or Local Governments, or the commercial or private sector. Multiple efforts or projects under a single contract or task order are considered one project. Do not combine multiple efforts or projects under separate contracts or task orders to create a single project. A “relevant” effort is one that is similar in scope (type, size, complexity and dollar value) to the effort/project types described in the Performance Work Statement (PWS). For an effort or project to be assessed any degree of “relevancy”, it must reflect performance of or similar to “providing scientific and technical and Information Management/Information Technology services, file management services, electronic document development, video teleconferencing (VTC) operations support, systems development and software maintenance, visual information/multimedia services, enterprise data warehouse (EDW) services, EMAP and SIMSUITE efforts, and any additional qualifications laid out in the PWS”. The offeror will indicate the relevance of their past performance information by enumerating the sections and/or specific paragraphs of the PWS on attachment 3 “Prime Contractor Project Data Sheet”.

(c) The quality of the past performance rating will be established in consideration of the information provided from references in the past performance questionnaires (PPQ) sent to the Government by offeror’s references. Further, the Government will establish the quality of offeror past performance by searching available information including, but not limited to, contacting each client/reference provided and searching the Past Performance Information Retrieval System (PPIRS).

Notwithstanding the foregoing, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

1.1.2 For the purpose of this Solicitation Requirement, the Offeror shall provide no more than five (5) examples of recent and relevant efforts or projects performed as the prime contractor or subcontractor that demonstrate the company’s ability to perform work similar to that required by this solicitation. If more than five projects are submitted for evaluation, only the five (5) most recent projects will be evaluated.

1.1.3 Joint Venture Submission Requirements. Offerors submitting proposals as a Joint

Venture (JV) shall obtain a DUNS number and be registered in the System for Award Management (SAM) in the name of the Joint Venture. The Offeror, that is the JV, must provide no more than five (5) “recent”, relevant” projects performed by the JV that reflect the JV’s ability to perform the work required in this solicitation and projects that meet the requirements in this appendix.

1.1.3.1 If the Offeror, that is the JV, cannot provide a sufficient number of projects as the JV to meet the requirement, the Offeror must provide “recent”, “relevant” projects that it has performed as the JV, and then supplement the record with additional “recent”, “relevant” projects performed by any JV member in their individual capacities. In this instance, the total number of projects submitted shall be no more than five (5), regardless of the combination of JV projects and JV member projects.

1.1.3.2 If the Offeror, that is the JV, has no “recent”, “relevant” projects performed by the JV, then members of the JV must provide a combined total of no more than five (5) “recent”, “relevant” projects performed by either member of the JV that reflects the JV member’s ability to perform the work required in this solicitation.

1.1.4 Verification: The Government reserves the right to verify the information on projects submitted for evaluation, and to review Federal Awardee Performance and Integrity Information System (FAPIIS) and PPIRS, or other Government project appraisal systems, for information on other projects performed by the Offeror whether submitted as part of a proposal or not. The Government also reserves the right to contact project clients/customer, or other references.

1.2 Tab B - Factor 2: Technical Approach. Limited to 25 pages, 12 pt font, and one inch margins. There are three (3) aspects of the Technical approach which will be used for evaluation of the technical proposal to determine the offeror’s ability to achieve the requirements stated in the PWS. The three aspects will be considered in combination to determine a single adjective rating for this factor.

(a) Methodology.

1) Address the overall methodology that will be used to perform the work.

2) Discuss your technical approach of assigning work to schedule and produce efficient contract performance.

3) Discuss interface procedures with Government personnel.

(b) Prime Approach.

1) Discuss the prime’s approach in accomplishing at least 51% of the work requirement as a small business (IAW FAR 52.219-14).

2) List the type of work intended to be self-performed, other than management activities, to meet the contract requirement.

3) Identify company names of subcontractor(s), if any, and list type of work intended to be perform by said subcontractor.

4) Discuss and provide the experience of your lead technical members (both staff or subcontractor) as they relate various work disciplines in the consolidated scope.

(c) Seed Project: The sample task order is a real project that MAY be awarded as a task order. A Performance Work Statement (PWS) is provided in the solicitation.

1) Provide a technical proposal reflecting how resources and technical methodology described above will be used on a day to day basis to meet the requirements of the PWS.

2) The technical discussion shall support labor categories, salaries, labor rates and pricing as proposed in Volume II without referencing current pricing.

3) Discuss and provide the experience of your technical members (both staff or subcontractor) as they relate various work disciplines in the seed project scope

1.3 Tab C - Factor 3: Management Approach There are three (3) aspects of the Management approach which will be used for evaluation of the technical proposal to determine the offeror’s ability to achieve the requirements stated in the PWS. The three (3) aspects will be considered in combination to determine a single adjective rating for this factor.

(a) Identify Home Office, Key Technical and Key Management Personnel. Limited to 10 pages, 12 pt font and one inch margins.

1) Describe the home office organization structure and allocation of responsibilities with lines of authority to support contract execution. An organization chart is required.

Ensure the information fully coordinates and supports the narrative.

2) Provide resumes and discuss qualifications of key personnel. Personnel designated as “key” personnel must be at least 50% dedicated to this contract. Such personnel in the roles of project management, technical manager(s), technical review/ subject matter experts, supervisory, safety, quality control or other lead roles in which they oversee or review the work of their discipline, or are otherwise considered crucial for the execution of this contract. Resumes of the proposed key personnel should clearly describe their professional qualification, job title, education, certifications, dates thereof and relevant experience of the Prime Offeror or other experience as referenced. Indicate fully, responsibilities key personnel had in connection with any of the projects listed in “Past Performance” and any other projects that involved managing projects comparable to this project.

(b) Management of work. Limited to 3 pages, 12 pt font and one inch margins.

1 ) Describe how contractor personnel will be managed for work accomplished onsite at the

Government workspace.

2 ) Discuss how personnel are managed daily; how work load is distributed; how interim/draft and final deliverables are developed and reviewed internally prior to submittal to the government; discuss how personnel will sign into meetings, answer phones, and correspond with others; discuss internal training program(s) and how they are administered.

3 ) Discuss coordination of work with subcontractors.

(c) Quality Control. Limited to 5 pages, 12 pt font and one inch margins. Provide a draft Quality Control Plan addressing quality control of deliverables, specific technical review techniques, and processes in place for identifying a problem or deficiency is noted and interface/ communication procedure.

2. Submission Requirements for Volume II. The Price Proposal will consist of the excel worksheet titled “bid schedule” provided with this solicitation, cost build up and seed project pricing.

2.1 Tab A – Bid Schedule. In submitting the Price Proposal, the Offeror will be required to fully complete the worksheet, attachment 3, provided by the Government. The Offeror is responsible for the accuracy of all data provided, to include formulas and calculations.

Offeror’s are cautioned to use the most current worksheet in the solicitation. Offerors shall insert a price on all numbered items of the Bid Schedule.

2.2 Tab B – Cost Build Up. Limited to 10 pages, 12 pt font and one inch margins. The contractor will also separately prepare a cost build up that details the development of hourly rates. The cost build up should provide direct and indirect rates applied to determine fully-burdened labor rates. As part of their proposals, offerors will submit a total compensation plan setting forth salaries and fringe benefits proposed for the professional employees who will work under the contract. Supporting information should include data, such as recognized national and regional compensation surveys and studies of professional, public and private organizations, used in establishing the total compensation structure.

2.3 Tab C – Seed Project Price Proposal. Limited to 5 pages, 12 pt font and one inch margins.

Provide a cost proposal reflecting price estimation procedures that will be used for the task order. The price proposal shall reflect labor categories, fully burdened labor rates as shown in the bid schedule worksheet, travel, subcontractor cost, and other itemized cost associated with this work. Pricing shall support technical discussion under Technical Approach Factor 2.

2.4 Offerors should provide prices in accordance with FAR 52.222-46 Evaluation of

Compensation for Professional Employees for applicable labor categories.

3. Submission Requirements for Volume III. The offeror shall provide the following administrative requirements:

3.1 Tab A – Signed and dated SF1449 along with an acknowledgement of any and all amendments by completion of Block 15 of the SF30.

3.2 Tab B – Complete Representation and Certifications contained at FAR Clause 52.212-3 or provide a copy from the Offeror’s SAM registration.

3.3 Tab C – Joint Venture Agreement (if applicable): If the Offeror is a Joint Venture, a copy of the fully executed Joint Venture Agreement must be provided. When bidding as a Joint Venture, each member of the Joint Venture must complete the Representations and Certifications unless the Joint Venture Agreement designates one firm with the authority to bind the other member(s) of the Joint Venture. Failure to comply with the foregoing requirements may render the bid non-responsive. For 8(a) Joint Ventures, the Offeror shall also submit evidence that it has notified and discussed the proposed Joint Venture with its SBA Servicing office.

3.4 Tab D – Current financial statement of the Offeror, certified by an independent accounting firm, if practicable, or by an authorized officer of the organization. If the financial statement is more than 60 days old, a certificate must be attached stating that the company’s financial condition is substantially the same or, if not the same, what changes have occurred. Such statements will be treated as confidential by the Government.

3.5 Tab E – Bank Reference Letter. Offeror shall provide a reference from their current

Banking Institution (on bank letterhead), which will be treated as confidential by the Government, stating the following:

3.5.1 Active account dates

3.5.2 Average account balance (in estimated figures) for 12 months prior to proposal due date

3.5.3 Status of any lines of credit including amounts available. Availability and amount of credit, if required.

3.5.4 Evaluation of company standing with bank: Excellent, Good, Fair, Poor

3.6 Tab F – Notice of Exceptions. Offeror shall identify any exceptions, deviations or waivers from the solicitation. Any exceptions, deviations or waivers from the solicitation shall be specifically identified. If no exceptions exist, state so. Any exception, deviation or waiver not specifically identified, regardless of whether it is included elsewhere in the proposal, shall be deemed invalid.

4. Requests for Information. Any questions about this solicitation, including technical questions, shall be submitted via the Bidder Inquiry Portal in ProjNet at https://www.projnet.org/projnet. Questions should be submitted no later than June 1, 2018, 2:00 p.m. Central Time to allow time for a response, and an amendment to the solicitation, if necessary. On this date and time, the portal will be closed. For technical questions, no other means of communication (e-mail, fax or telephone) will be accepted. Oral exchanges between offerors and the Government prior to award of the contract will not be binding. In addition to the information available to the Offerors on the Bidder Inquiry Portal, any information concerning this solicitation will be furnished to all Offerors as an amendment to the solicitation if the information is necessary to the submittal of offers.

4.1 To submit and review inquiries, an Offeror needs to be a current registered user of the ProjNet system. To register, go to https://www.projnet.org/projnet, click the “BID” tab, select “Bidder Inquiry”, select agency “USACE”, enter the “Bidder Inquiry Key” for the solicitation listed below, and your e-mail address, and then click login. Complete all required information and then click “Create User”. Verify that information on the next screen is correct and click “Continue”.

4.2 From this page you can view all bidder inquiries for this solicitation or submit an inquiry.

Offerors will receive an acknowledgement of their question via e-mail, and the Mobile District’s technical team will post a response to the ProjNet system after it has been processed.

4.2.1 SOLICITATION NUMBER is: W91278-18-R-0022

4.2.2 BIDDER INQUIRY KEY is: F67ZA7-PVJPWM

4.3 Note: Any inquiry submitted and answered within this system, will be accessible to view by all interested Offerors on this solicitation.

4.4 If there are any conflicts between the solicitation and the responses provided in the ProjNet system, the solicitation governs. Changes to the solicitation will be made by amendment.

(End of Summary of Changes)